Request for Quote FA557020Q0016 Amd 03.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Resiliency Weekend Retreats

FA557020Q0016 Amendment 03

05/20/2020

06/17/2020 no later than 1700 British Summer Time

Justin Scales / justin.scales@us.af.mil / Phone: 44 01480 843 482

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2020-06, Effective 06 May 2020 Defense Federal Acquisition Regulation Public Notice DPN 20200408, Effective: 08 April 2 Air Force Federal Acquisition Circular AFAC 2019-1001, Effective:01 Octob

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 721110

Requirement Information

Description:

The U.S. Air Force has a requirement for conference rooms, lodging, catering, and potentially childcare, for up to 110 attendees.

Collectively, the event is known as a Resiliency Weekend Retreat.

The exact number of attendees and whether or not childcare will be required is unknown.

The Government contemplates awarding a five-year, firm fixed-price blanket purchase agreement (BPA) to the successful offeror.

The Goverment may award a BPA for all or some of the line items listed below. Offerors may submit alternative line item proposals which may be considered.

Place of Delivery/Performance/Acceptance/FOB Point:

Within a two-hour driving radius of post code GL7 4DQ, England, United Kingdom

Line Item Description Quantity Unit of Measure 0001 Conference Room, Adults 1 lot 0002 Conference Room, Children 1 lot 0003 Childcare 1 lot 0004 Catering, Adults 1 lot 0005 Catering, Children 1 lot 0006 Rooms, Single. Two Nights To Be Determined each 0007 Rooms, Couples. Two Nights To Be Determined each 0008 Rooms, Familes. Two Nights To Be Determined each

501st Combat Support Wing (USAFE)

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

a. Offerors must submit information in sufficient detail to allow the Government to evaluate for technical acceptability.

b. At a minimum, Offerors must submit the following:

1. Pictures and information about conference rooms (e.g. size, partitions, audio/visual equipment supported/included/available)

2. Sample catering menu

3. Parking arrangements, to include prices if not included with room rate

4. Hotel amenities

5. Pictures and information about hotel rooms (e.g. number and size/type of beds) per room

6. Quality Control Plan

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a BPA resulting from this solicitation to the responsible offeror, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical capability, as defined as meeting the requirements of the Statement of Work (SOW).

(2) Price. Price will be evaluated by adding the unit price for each line item. For line items that do not have a specified quantity (i.e. rooms), the unit price of a single type of room will be used for evaluation.

(b) Offers will be evaluated using a Lowest-Priced Technically Acceptable (LPTA) evaluation approach. Offers will be arranged from lowest evaluated price to highest priced. The lowest-priced Offeror's submitted qualifications and other supporting documentation will be evaluated to determine if it is acceptable or unacceptable for the requirement, as specified in this solicitation and attached documents. If the lowest-priced offer is not technically acceptable, the next-lowest offer will be evaluated for technical acceptability, and so-on until at least two technically acceptable offers have been found, or all offers have been exhausted. The lowest-priced technically acceptable Offeror will receive the award. If an insufficient number of offers were found technically acceptable, the Contracting Officer may conduct interchanges with all, some, or none of the offerors; with the intent to address any aspect of the offeror's quote.

Clauses and Provisions

501st Combat Support Wing (USAFE)

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖ 52.232-36, Payment by Third Party✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-22 Alternative Line Item Proposal 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services-Representation 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

501st Combat Support Wing (USAFE)

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7041 Correspondence in English 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States 252.225-7048 Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Mr. Erik J. Symanski, AFICA/KU, Unit 3103

APO, AE 09094-3103

erik.symanski@us.af.mil +49-6731-472-209

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.