FA5570-17-R-0002_-_Attachment_1.pdf

FA5570-17-R-0002 Attachment 1

Performance Work Statement (PWS)

RAF Croughton Youth Coordinator 21 June 2017

TABLE OF CONTENTS

1 Description of Services

1.1 Non-Personal Service

1.2 Freedom of Religion

1.3 Area of Performance

1.4 Performance Requirements

1.5 Monthly Reports

1.6 Air Force Network (AFNET) Access

1.7 Qualifications

1.8 Hours of Operation

1.9 Contractor Personnel

1.10 Chapel Tithes & Offerings (CTOF) Funds

1.11 Security & Safety

1.12 Business Relations

1.13 Conservation of Utilities & Waste Minimization

1.14 Contractor Manpower Reporting

1.15 Applicable Directives

2 Service Summary

3 Government Furnished Property/Services

3.1 Provided Property/Equipment

3.2 Provided Training

4 Appendices

Appendix I - Information Required on After Action Reports

Appendix II - Deliverables

Appendix III - Applicable Publications and Forms

Appendix IV - School Year Calendars

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, materials, supervision, transport, and other items and services necessary to perform duties as the

RAF Croughton Youth Coordinator. Sensitivity and respect for all faith groups will be maintained.

The contractor program material shall have Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The services to be rendered under this PWS shall consist of the development and implementation of religious youth ministries for the middle school and high school youth of RAF Croughton. The contractor shall provide senior high school (U.S. grades ninth – twelfth, UK equivalent Years ten to thirteen) and middle school (U.S. grades sixth – eighth, UK equivalent Years seven to nine) youth outreach ministry organization and direction, adult volunteer development and training, planning meetings, reports, senior high and middle school leadership training retreats in support of RAF Croughton.

1.1 NON-PERSONAL SERVICES. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting

Officer (CO) immediately.

1.2 FREEDOM OF RELIGION. The USAF Chaplain Service supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit the youth from sharing their faith, moral values, religion, or any other issues. However, the contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Although this is a Christ centered youth ministry, proper respect for all religious faith groups will be maintained.

1.3 AREA OF PERFORMANCE. Accomplishment of the results contained in this PWS requires performance at RAF Croughton however, retreats, humanitarian projects and events may be conducted at various locations in the United Kingdom and on occasion, with coordination, in mainland Europe.

1.4 PERFORMANCE REQUIREMENTS. The following sections specifies the Program

Development, Specified Tasks, & Special Events for the contract.

1.4.1 PROGRAM DEVELOPMENT. The contractor is responsible for developing a program that is designed to meet the community needs based on the PWS requirements to ensure an effective youth ministry program. This program must address the following areas:

a) An annual calendar of events to establish planning

b) An annual budget estimate for each scheduled activity

c) A core curriculum developing social, ethical & religious topics to develop life skills

d) Advertising of weekly, monthly and special events

e) Train adult and youth leader volunteers

f) Summer youth events

g) Leadership workshops in local area

h) Service projects

i) Ministry presence 2x quarterly visits

1.4.1.1 The contractor shall submit in writing all planning items listed above to the Chapel staff or designated chaplain on staff, for informational purposes, no later than 60 days after the effective date of the contract or within 30 days of any changes. No advertisement of proposed event or activity, either printed or verbal, will be released until approved by the installation Public Affairs office & Legal department.

1.4.2 SPECIFIED TASKS. Retreats, humanitarian projects, and events may be conducted within the United Kingdom, but on occasion and with coordination with Chapel staff may be held in mainland Europe, such as, the spring service project and the European summer middle school and senior high retreats. All requests for deviation from this norm must be submitted to the Non-

Commissioned Officer in Charge (NCOIC) of Chapel Operations no later than 30 days prior to the event or activity. This will ensure that the Wing Chaplin remains informed of all changes and event planning.

1.4.2.1 HIGH SCHOOL YOUTH MEETINGS. The contractor shall conduct at a minimum, one

High School youth meeting weekly and they shall correlate with school schedules in Appendix IV.

These meetings will be at least one and one half hours in duration, and shall have an ecumenical

Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats.

1.4.2.2 HIGH SCHOOL SMALL GROUP MEETINGS. The contractor shall conduct at a minimum, one weekly bible study and discipleship training for High School youth. Small group meetings shall correlate weekly with school schedules in Appendix IV. These meetings will be at least one and one half hours in duration.

1.4.2.3 HIGH SCHOOL DAY EVENTS. The contractor shall conduct at a minimum three, one day activities for High School students in a calendar year.

1.4.2.4 HIGH SCHOOL LEADERSHIP RETREAT. The contractor shall develop, coordinate, and implement one annual weekend retreat that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development.

1.4.2.5 HIGH SCHOOL SERVICE PROJECT. The contractor shall plan, coordinate, and conduct a service project within the UK and/or mainland Europe. All extended service projects require prior coordination with the Chapel staff and the Parent advisory board.

1.4.2.6 MIDDLE SCHOOL YOUTH MEETINGS. The contractor shall conduct at a minimum one weekly middle school youth meeting for sixth-eighth grades youth. The middle school youth meetings shall correlate weekly with school schedules in Appendix IV. These meetings will be at least one and one half hours in duration, and shall have an ecumenical Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats.

1.4.2.7 MIDDLE SCHOOL SMALL GROUP MEETINGS. The contractor shall conduct at a minimum, one weekly bible study and discipleship training youth meeting for middle school youth.

These meetings will be at least one and one half hours in duration.

1.4.2.8 MIDDLE SCHOOL DAY EVENTS. The contractor will conduct at least three separate one day middle school day activities for middle school per calendar year.

1.4.2.9 MIDDLE SCHOOL LEADERSHIP RETREAT. The contractor shall develop, coordinate, and implement one annual weekend retreat that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government.

1.4.2.10 MIDDLE SCHOOL SERVICE PROJECT. The contractor shall plan, coordinate, and conduct a service project within the UK and/or mainland Europe. All extended service projects require prior coordination with the Chapel staff and the Parent advisory board.

1.4.2.11 MINISTRY OF PRESENCE. The contractor shall be present with the youth at two events/visits quarterly, on a variety of occasions as able and permitted, by visiting schools, sporting events, lunches, or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the youth ministry program is accessible to all youth.

1.4.2.12 VOLUNTEER TRAINING. The contractor shall conduct one, two day training retreat designed to train adult volunteers. These training areas will be at the contractor’s discretion with prior approval obtained from the Chapel staff or designated Chaplain on staff.

1.4.2.13 VOLUNTEER TRAINING/PLANNING SESSIONS. The contractor shall conduct quarterly volunteer training and planning sessions, at least one and a half hours each, consisting of training in youth ministry principles, and planning for upcoming meetings and events.

1.4.2.14 COMMUNITY YOUTH MINISTRY. The Contractor will provide publicity efforts prior to key youth activities in order to keep parents and the general community informed. The contractor may use methods including, but not limited to, weekly bulletin announcements, the internet, the wing SharePoint site, yearly and monthly calendars, and verbal pulpit announcements following all current Force Protection Conditions in effect at the time.

1.4.3 SPECIAL EVENTS. The contractor's requirements concerning off site retreats, special events or training:

a) After action reports (see Appendix I) are utilized to inform chapel staff of the following: lessons learned, major accidents, historical data, etc. After action reports shall be submitted within ten days following the completion of the event.

b) Contractor shall submit an after action report within ten days after a scheduled event or project. Reports shall be submitted to the NCOIC of Chapel Operations or designated representative.

c) The contractor will ensure that parents are briefed prior to any activity conducted away from the chapel or school locations. Permission slips will be signed by parent or legal guardian after briefing and be handed in before the contractor will allow any child to proceed on a retreat or special event requiring prearranged transportation.

d) Parents will receive emergency contact instructions for each stage of the itinerary.

In case of deviations en route, contractor will advise the chapel staff.

1.5 MONTHLY REPORTS

1.5.1 The contractor shall submit reports of meetings and events monthly to the NCOIC of Chapel

Operations or designated representative on the preceding month’s monthly meeting and event activity not later than the 15th calendar day of the month following performance. These monthly reports will be both quantitative and qualitative in nature. The reports will include at a minimum:

a) An accounting of all meetings that took place, including the number in attendance, what took place, and the Contractor's evaluation of the effectiveness of the meetings.

b) A brief evaluation by the Contractor regarding important issues, goals, problems, etc.

1.6 AIR FORCE NETWORK (AFNET) ACCESS.

1.6.1 The contractor may have access to the Internet/AFNet for official use only and shall be subject to the rules and stipulations established by the Network Control Center (NCC). On-site contractors can transmit to their corporate administrative office data such as payroll, trip reports, briefings, and other information directly related to the mission support services provided in this contract. Generalized company business not related to the contract, such as company newsletters, job offers outside of this contract, and bid proposals are not authorized on Government owned

Automated Data Processing Equipment (ADPE). The contractor shall ensure all contract and subcontract personnel comply with Information Assurance Awareness (IAA) Training as established by the IAA Program. Contractors will be required to complete IAA training within 30 days after contract award.

1.7 QUALIFICATIONS. The contractor shall have the following qualifications. The contractor must have earned a Bachelor’s degree from a nationally or regionally accredited collegiate institution. The contractor shall have past experience working with youth, e.g. after school youth programs, church youth ministries, or youth organizations.

1.8 HOURS OF OPERATION.

1.8.1 Normal RAF Croughton Chapel workdays are Monday through Friday except US Federal

Holidays. Hours of operation for Chapel staff are from 0900 to 1500 daily. Regular meetings will not be held during the below US official holidays. If the contractor opts to schedule special events on these dates they will be performed IAW the PWS at no additional cost to the Government.

New Year’s Day January 01

Martin Luther King 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day July 04

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day November 11

Thanksgiving Day 4th Thursday of November

Christmas Day December 25

1.9 CONTRACTOR PERSONNEL.

1.9.1 The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest. In addition, the

Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. The abrupt absence of these personnel shall not constitute an excuse for nonperformance under this contract.

1.9.2 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience IAW PWS para.

1.7.

1.9.3 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract

1.9.4 APPEARANCE. The contractor will be neatly and modestly attired and well groomed.

Appearance should resemble business casual attire.

1.10 CHAPEL TITHES & OFFERINGS (CTOF) FUNDS.

1.10.1 All non-appropriated monies used to implement and/or execute events and activities not directly and specifically funded for in the appropriated fund contract, i.e. contributions, donations, fund-raisers, participant tuition, designated offerings, gifts, scholarships, etc., will be processed by and maintained by the 501 CSW RAF Croughton CTOF. The contractor being part of the chapel program is allowed to organize a fundraiser if approved by the Senior Installation Chaplain and the Installation Commander (or delegate) prior to conducting a fundraiser. All funds collected must support a Chaplain Corps program and must be deposited into the installation’s CTOF in accordance with AFI 32-3101, AFI 52-105 section 4.4.5 & 501 CSW/HCOI 52-105 section 3.4.

The contractor will maintain an accounting of all funds received and spent, including receipts and they shall be made available to the Government for quarterly review throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

1.11 SECURITY & SAFETY. This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

1.11.1 SECURITY OF FACILITY

1.11.1.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation.

1.11.1.2 The contractor will ensure that any Government keys issued are not lost, misplaced, or used/loaned by any other person. Issued keys will not be duplicated. If the contractor is the last to depart or member of the last group departing, the contractor shall ensure that any facility is locked and secured.

1.11.1.3 The contractor will schedule an appointment with the NCOIC to receive training in chapel facility use, building security and fire prevention IAW AFI 32-2001 The Fire Protection

Operations and Fire Prevention Program upon initiation of this position. Building keys necessary to perform required services will be issued at this time. The contractor will return all keys issued at the conclusion of contractual responsibility.

1.11.2 PHYSICAL SECURITY

1.11.2.1 The contractor is responsible for safeguarding all Government/personal property at all times while on the installation. In the interest of installation security, all vehicles and personnel entering or operating on the installation are subject to search by Security Forces (SF) at any time.

No purses, duffel bags, backpacks or like items will be left unattended or left out of the line of sight of the contractor.

1.11.2.2 When any employee no longer works for the contractor at the installation, the contractor shall return any Government furnished identification card to SF. If, for any reason, SF or any military member detains a contractor or contract employee, the contractor is to comply with their request without becoming combative or argumentative.

1.11.2.3 Any activity or person of a suspicious nature within the confines of the installation or within close proximity of the installation perimeter will be immediately reported to the nearest SF or member of the armed forces. Contractors will be required to undergo Antiterrorism Level I training within 30 days after contract award. Training can be located at https://jkodirect.jten.mil.

1.11.3 SAFETY

The contractor and subcontractors shall comply with AFI 91-203 Air Force Consolidated

Occupational Safety Instruction

1.11.3.1 MISHAP NOTIFICATION AND INVESTIGATION.

The contractor and subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. If the Chapel staff are not present at the location of the mishap or incident then the contractor shall notify (via telephone) within four hours. The

Government person notified by the contractor will in-turn notify the Safety Office. Contractor notifications made after duty hours shall be reported to the appropriate installation Base Defense

Operations Center (BDOC). The contractor shall immediately secure the mishap scene/damaged property. If the Government investigates the mishap, the contractor and the subcontractors (if applicable) shall cooperate fully and assist the Government personnel until the investigation is completed.

1.11.4 BACKGROUND CHECKS

1.11.4.1 All Contractor employees must have a Criminal Records Bureau Check (CRB) check or

DOD equivalent. Contractor employees shall not be alone with children unsupervised until receipt of favorable CRB. In accordance with DoDI 1402.5. “Criminal History Background Checks on

Individuals in Child Care Services,” a Criminal history background check must be initiated and completed for each Contractor employee prior to being allowed to work with children unsupervised. The Services Squadron Security Monitor shall initiate, receive and maintain all background checks. All results shall be maintained by the RAF Croughton Chapel. In accordance with DoDI 1402.5 Enclosure 3, Para.1-d all British National/Foreign National/Local National

Employees/US Civilian employees (who meet residency requirements) with the potential of unsupervised access to children under the age of eighteen require a CRB conducted by the UK

Government.

1.11.4.2 The Government will submit an investigation request for the contractor on an AF Form

2583 “Request for Personnel Security Action,” at no additional cost to the contractor. The contractor must successfully pass a National Agency Check (NAC) US or Host Agency Check

(HAC) to be eligible for contract award. Any contractor employee receiving an unfavorable

NAC/HAC will be deemed ineligible to perform under this contract.

https://jkodirect.jten.mil/

1.11.4.3 The below Paragraph applies to US Citizens (who do not meet residency requirements) and Third Country Nationals (who have maintained a residency in the US).

1.11.4.3.1 Child Care National Agency Check and Inquiries (CNACI). CNACI is required for childcare providers, volunteers, service workers and others who work with and around children under the age of 18 unsupervised. CNACI is required for these personnel unless the employer or volunteer is within line of sight and under direct supervision of an individual whose CNACI background check has been adjudicated as favorable and with no derogatory reports. CNACI background checks are conducted by the Office of Personnel Management (OPM).

1.11.4.3.2 Individuals with a prior DOD affiliation must also complete an Installation Records

Check (IRC), which includes an installation law enforcement check, drug and alcohol records check, and a check of the Family Advocacy Program (FAP) records for a minimum of 2 years before the date of the application.

1.11.4.3.3 Required Documentation. The Contractor shall provide a summary spreadsheet listing of all employees proposed to perform under this contract, with the employees name, position, date background checks were initiated and completed and employee statement for assignment to work in the RAF Croughton Chapel and corresponding areas. In the event that an employee is replaced, even temporarily, the replacement shall meet all requirements laid forth in paragraphs 1.3 & 2.9.4, be completed prior to beginning work. Failure to fulfill these requirements, in sufficient time to replace an employee, will not relieve the Contractor of their responsibilities under this contract.

Failure to provide these statements will prohibit Contractor employee(s) entrance into the CDC and/or Youth Center. It shall be the Contractor’s responsibility to update the spreadsheet as necessary.

1.11.4.4 Host Agency Check

Required for all UK Nationals/Foreign Nationals and US Citizens (Non Dependents who meet residency requirements) employed by or contracted or sub contracted to the US

Government and its entities to work on installations within the UK.

1.11.4.4.1 Local national Contractor employees requiring access to United States Air Force-occupied United Kingdom bases must comply with AFI 31-501 (USAFE Sup), and all local

Security Forces requirements. In the UK, this Host Agency Check (HAC) is conducted by the

Ministry of Defence (MOD) Defence Vetting Agency (DVA). This is an overview and does not contain all the specifics contained in the Instruction.

1.11.4.4.2 New Contractor employees may be escorted onto the installation, only, to fill out paperwork. The employee is not to start work until all required paperwork has been submitted to the appropriate office.

1.11.4.4.3 Prior to beginning employment on the installation, individuals must, at a minimum, have a completed Local Files Check (LFC). Individuals with LFCs, are required to be escorted by an authorized US citizen (reference Instruction 31-501 for US citizen clearance requirements) or a local national with a Security Check (SC) who has escort authority.

1.11.4.4.4 Unescorted access requires a Host Agency Check (HAC). There are two levels of background investigations that meet the standards for this requirement. The level of background check required, will depend on whether the position is considered sensitive or non-sensitive.

1.11.4.4.5 The Counter Terrorist Check (CTC). The CTC is a national-level security and police background investigation conducted by the DVA. This is the minimum check required for all

Contractor/Sub-Contractor employees in non-sensitive positions requiring unescorted installation access. The CTC expires three years from the issue date.

1.11.4.4.6 Contractor employees have the right to obtain a copy of the background check report from the Security Monitor. Contractor employees have the right to challenge the accuracy and completeness of any information contained in the report through the Privacy Program described in

DoDI 5400.11-R. The CO shall inform the Contractor of employees whose criminal history background checks result in an unfavorable or derogatory report. The Contractor shall immediately remove this employee from their service at the RAF Croughton Chapel.

1.11.4.4.7 Contractor employees who have previously received a background check must provide proof of the check to the Security Monitor who will determine if and when a new background check is required.

1.11.4.4.8 Investigation renewal. All employees renewing their background investigation will complete an MOD Form 1109, Security Questionnaire. On the front cover of the form, under

General Details, the employee will mark the appropriate block indicating a security questionnaire has been completed before and will complete the form with current information. Renewal paperwork should be submitted six months prior to the current background expiration date to avoid a possible lapse in installation access.

1.11.4.4.9 The requesting agency NCOIC of Chapel Operations, or designee, will be the point-of-contact for processing security clearances. They will provide necessary documents to

Contractor employees, compile completed forms, submit documents to Security Forces, and sign

USAFE Form 79. The following must be accomplished ‘in-turn’ for all new Contractor employees.

1.11.4.4.10 The contractor shall provide the following:

a) Completed LFC (conducted by HAC Office)

b) Completed MOD Form 1109, Security Questionnaire (required for CTC or SC;

completed by unit submitter) MOD Form 1109 shall be completed and submitted after the prospective employee has been issued with a letter of employment.

c) Completed USAFE Form 19, Residency Check for Employment with United States

Air Forces in Europe.

d) Completed AF Form 2583, Request for Personnel Security Action.

e) Completed USAFE Form 79, Application for Base Entry Identification (completed by unit submitter).

f) Completed Basic Check Verification Record (BCVR) (verified and signed by unit submitter)

1.11.4.4.11 Upon receipt of a favorable HAC and all required documentation, the Contractor employee will be placed into the installation Joint Personnel Adjudication System (JPAS) database. This information will be monitored periodically by the Installation Security Manager.

1.11.4.5 PERSONNEL REGISTRATION. Each employee shall complete necessary background check documents. After all necessary background checks are complete, the NCOIC of Chapel

Operations will inform the Contractor of completion and prepare the following documentation -

USAFE Form 79. The employee will report to Pass and Registration for base pass issuance; the employee will hand carry the DVA certificate. USAFE Form 79, BCVR (if applicable), and identity credentials. Acceptable identity credentials include UK Driver’s License (with photograph), a valid Passport, P45 or Birth Certificate (issued within six weeks of birth).

1.12 BUSINESS RELATIONS. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.12.1 CONTRACT MANAGEMENT. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at RAF

Croughton and the contractor's offices.

1.12.2 CONTRACT ADMINISTRATION. The contractor shall respond to Government requests for contractual actions within the allotted timeframe established by the CO. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

1.13 CONSERVATION OF UTILITIES & WASTE MINIMIZATION.

The contractor will ensure employees practice utilities conservation. The contractor will be responsible for preventing wasteful use of utilities. Some measures include

a) Use lights only in areas where work actually being performed.

b) Do not adjust mechanical equipment controls for heating, ventilation and air conditioning systems.

c) Turn off water faucets (taps) or valves when not in use.

d) Put recyclable waste in recycle bins provided (i.e. paper, glass, plastics, etc.)

1.14 CONTRACTOR MANPOWER REPORTING. The contractor shall report all contractor labor hours, including subcontractor labor hours, required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.14.1 Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported at any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting

Application (CMRA) help desk.

1.14.2 USES & SAFEGUARDING OF INFORMATION. Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.14.3 USER MANUALS. Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at https://www.ecmra.mil.

1.15 APPLICABLE DIRECTIVES. Publications are available at http://www.e-publishing.af.mil or through the NCOIC of Chapel Operations. Publications and forms that apply to the PWS are listed in Appendix III. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The contractor will be guided by those publication or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed will be provided by the Government prior to the start of the contract. The Government will provide supplements or amendments to the contractor when changes occur. Supplements and amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall seek and obtain approval from the CO before implementing any changes in the contract. Should a decrease in contract price result, the Contractor shall provide a proposal for a reduction in the contract price to the CO within 30 days. Before implementing any change that will result in an increase in contract price, the Contractor shall submit a price proposal to the CO 30 calendar days prior to the proposed date of the change and shall not implement the change without CO approval.

http://www.ecmra.mil/ https://www.ecmra.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

2 SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Standards

Submittals.

Contractor must submit documents in writing per this PWS.

1.4.1. & 1.5.

No more than one discrepancy in a 180 day period.

High School Youth Program

Perform Youth Ministry services for High

School age groups

1.4.2.1 through

1.4.2.5

No more than one discrepancy in a 30 day period

Middle School Youth Program

Perform Youth Ministry services for Middle

School age groups

1.4.2.6 through

1.4.2.10.

No more than one discrepancy in a 30 day period

Special Events.

Conducts all coordination, briefings, permission slips, and arrangements. After action reports submitted within time frames.

1.4.3.

No more than one discrepancy in a 90 day period

3 GOVERNMENT FURNISHED PROPERTY/SERVICES

3.1 PROVIDED PROPERTY/EQUIPMENT. The Government will make available the office space for one individual, a desk, a chair, a computer, and telephone. The equipment provided will be incidental to the place of performance to perform tasks in accordance with this contract.

Contractor will be required to maintain this facility and equipment as similar facilities and equipment occupied by the Government. The security of any contractor owned property shall be the responsibility of the contractor and the Government is not liable for losses or damage incurred by the contractor.

3.2 PROVIDED TRAINING. The Government will make available the required training, as outlined within this PWS, to perform tasks in accordance with this contract. Contractor will be required to accomplish all Government required training within 30 days of contract start date.

4 APPENDICES

APPENDIX I- INFORMATION REQUIRED IN AFTER ACTION REPORTS

I-1 INFORMATION REQUIRED ON AFTER ACTION REPORTS.

The following information will be required in AAR's following special events as required in paragraph 2.3.3.

1. Name/Date/Time/ and place of Event:

2. Project Officer:

3. Number that attended:

4. Did any Special Guest attend? 3rd AF CC/Group/Wing CC/Squadron CC/Other:

5. Is this an annual event? ( ) Yes ( ) No

6. Purpose of the Event?

7. How was the event funded?

8. Was the event successful? Pros- Good Points: Cons-Problems (and how to fix them):

9. How far in advance would you plan this event next time?

10. Who were your points of contact?

APPENDIX II DELIVERABLES

All reports and documents shall be made available to the Government throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract. Copies of all reports shall be submitted to the NCOIC of Chapel operations or designated representative.

Interval Type Description

30 Day Period

MONTHLY

MEETING & EVENT

ACTIVITY REPORT

The Contractor must submit a monthly report to the NCOIC of Chapel Operations or designated representative on the preceding month’s monthly meeting and event activity not later than the 15th calendar day of the month following performance.

Ten Days Post

Event

AFTER ACTION

(EVENT) REPORT

Contractor shall submit an after action report within 10 days after a scheduled event or project. Reports shall be submitted to the

NCOIC of Chapel Operations or designated representative.

60 days ARC or w/in 30 days of any changes

YOUTH MINISTRIES

PROGRAM

The contractor shall submit in writing the youth ministries program to the Chapel staff or designated chaplain on staff, for informational purposes, no later than 60 days after the effective date of the contract or within 30 days of any changes.

APPENDIX III APPLICABLE PUBLICATIONS AND FORMS

PUBLICATION TITLE

AFI 32-2001 The Fire Protection Operations and Fire Prevention Program

AFI 32-3101 Fundraising Within The Air Force

AFI 52-105 Chaplain Corps Resourcing

AFI 91-301

AF Occupational and Environmental Safety, Fire Prevention, and Health (AFOSH)

501 CSW/HCOI 52-105 501 CSW HC Operating Instruction 52-105

AFI 64-106 AF Industrial Labor Relating Activity

AFI 31-501 USAFE Sup Personnel Security Program Management

APPENDIX IV – SCHOOL YEAR CALENDAR

Below are the term dates for Kingham Hill School, Stowe School and Akeley Wood School for the 2017-

2018 year. Subsequent calendars for each year following will be supplied by the NCOIC of Chapel

Operations, should the option years be utilized.

TERM DATES 2017 - 18

MICHAELMAS TERM 2017

New Staff Induction Wednesday & Thursday 30 & 31 August 2017

Staff meetings and INSET Friday 1 September 2017

Boarders return 6.00pm Sunday 3 September 2017

Staff INSET & Pupil Induction Day Monday 4 September 2017

Term begins 8.15am Tuesday 5 September 2017

Exeat begins 3.15pm Friday 22 September 2017

Exeat ends 8.00pm Sunday 24 September 2017

Open Day* Saturday 7 October 2017

Scholarship Day Friday 13 October 2017

Half term begins 1.00pm Wednesday 18 October 2017

Half term ends 8.00pm Sunday 29 October 2017

Exeat begins 3.15pm Friday 17 November 2017

Exeat ends 8.00pm Sunday 19 November 2017

Carol Service 2.00pm Friday 15 December 2017

Term ends 3.00pm Friday 15 December 2017

LENT TERM 2018

Staff INSET Friday 5 January 2018

Boarders return 6.00pm Sunday 7 January 2018

Term begins 8.15am Monday 8 January 2018

Exeat begins 3.15pm Friday 19 January 2018

Exeat ends 8.00pm Sunday 21 January 2018

Open Day* Saturday 3 February 2018

Half term begins 3.15pm Friday 9 February 2018

Half term ends 8.00pm Sunday 18 February 2018

Exeat begins 3.15pm Friday 9 March 2018

Exeat ends 8.00pm Sunday 11 March 2018

Term ends 3.00pm Friday 23 March 2018

TRINITY TERM 2018

Boarders return 6.00pm Sunday 15 April 2018

Term begins 8.15am Monday 16 April 2018

Exeat begins 3.15pm Friday 4 May 2018

Exeat ends 8.00pm Sunday 8 May 2018

Half term begins 3.15pm Friday 25 May 2018

Half term ends 8.00pm Sunday 3 June 2018

Open Day* Saturday 16 June 2018

Speech Day & End of School Year* Saturday 30 June 2018

Staff INSET

*COMPULSORY FOR ALL PUPILS

Monday 2 July 2018

STOWE SCHOOL TERM DATES 2017 - 2018

Michaelmas Term 2017

Third Form: Tuesday 5 September (4.00pm) Lower Sixth Form: Wednesday 6 September (1.30pm) Term Starts: Wednesday 6 September (8.00pm)

1st Exeat: Thursday 28 September

(12.30pm) to Sunday 1 October (8.00pm)

Half Term: Saturday 21 October (12.10pm) to Sunday 5

November (8.00pm)

2nd Exeat: Friday 24 November (12.30pm) to Sunday 26 November (8.00pm)

Term Ends: Saturday 16 December (10.00am)

Pupils are required to attend Carol Services and registration in house on Friday 15 December.

Houses Cobham, Chatham, Grafton, Walpole, Lyttelton, Nugent & West may leave from 2.15pm onwards. Houses Bruce, Temple, Grenville, Chandos, Queen’s, Stanhope may leave from 4.15pm onwards.

Lent Term 2018 (Provisional)

Stowe Educational Conference – Friday 5 January

Term Starts: Sunday 7 January (8.00pm)

1st Exeat: Friday 26 January (12.30pm) to Sunday 28 January (8.00pm)

Half Term: Friday 16 February (12.30pm) to Sunday 25 February (8.00pm)

2nd Exeat: Friday 9 March (12.30pm) to Sunday 11 March (8.00pm)

Term Ends: Friday 23 March (3.00pm)

All Pupils are required to attend Final Assembly which will finish at 3.00pm.

Summer Term 2018 (Provisional)

Term Starts: Monday 16 April (8.00pm)

Exeat: Saturday 5 May (12.10pm) to Monday 7 May (8.00pm)

Half Term: Saturday 26 May (after tea) to Sunday 3 June (8.00pm)

Term Ends: Saturday 30 June (10.30am) Lower Sixth, Fourth and Third Forms are required to attend Final Assembly which will finish at 10.30am. Upper Sixth and Fifth Form pupils are not required to attend Final Assembly.

Akeley Wood School Term dates

Academic Year 2017-2018

Term / Holiday First Day Last Day

Autumn Term Wednesday 6th September 2017 Friday 20th October 2017

Half Term Holiday Monday 23rd October 2017 Friday 3rd November 2017

Autumn Term Monday 6th November 2017 Friday 15th December 2017 (4.00pm)

Spring Term Thursday 4th January 2018 Friday 9th February 2018

Half Term Holiday Monday 12th February 2018 Friday 16th February 2018

Spring Term Monday 19th February 2018 Thursday 29th March 2018

Summer Term Tuesday 17th April 2018 Friday 25th May 2018

Half Term Monday 28th May 2018 Friday 1st June 2018

Summer Term Monday 4th June 2018 Friday 6th July 2018

Conclusion of PWS