Attachment_9_-_EPP_Template_(18WG_01_57_19.00_30).pdf

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ENVIRONMENTAL

PROTECTION

PLAN

CONTRACT NO.:

PROJECT NO.:

PROJECT TITLE:

INSTALLATION:

BLDG/FAC NO.:

(DELETE THIS PARAGRAPH BEFORE PDF SUBMISSION TO CONTRACT REPRESENTATIVE)

INSTRUCTIONS TO CONTRACTORS:

This document is a verbatim copy of portions of the 18th Wing Environmental Protection Plan

Specification Supplement (18WG 01 57 19.00 30) that pertain to drafting the EPP and is being provided to ease the burden of setting-up a Word document that matches the required EPP formatting.

Read each chapter carefully and edit the content of each chapter so it contains information that applies to your contract only. We do not want to re-read our instructions to you, so DO NOT leave any of the content “as-is”. The only content from this document that may be about the same in your final plan are: 1)

This cover page, 2) the document formatting and chapter names, and 3) any lines stating “This chapter does not pertain to our contract because…” However, if you state so, provide a brief statement explaining why any given chapter does not apply.

The Environmental and/or Bioenvironmental Offices will review, approve or disapprove your final plan based on its content and clarity. If disapproved, you will be required to revise the plan to meet the requirements.

Plan Drafted By:

(Name of your company’s Environmental Manager)

Full Company Name

Street Address, City, Prefecture, Zip

Telephone

Email

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Scope of Work Summary

In front of, and separate from the EPP; provide a 2-page short summary of the scope of work that explains all of the important aspects of the project that may have an impact on environmental issues.

Page 1 – TEXT EXPLANATION

Be sure to provide an explanation sufficient so that environmental managers can clearly understand the total scope of work, the location where the work will be done, and the sequence in which it will be performed.

Pay particular attention to civil and/or structural work involving groundwork, excavation, grading, or landfilling.

Be sure to provide details about any of the following:

1) Excavation: location, depth, proximity to roads or bodies of water.

2) Grading: area of work, slope inclination, existing stormwater protections,

3) Landfilling: area of work, slope inclination, existing stormwater protections

4) Performing any groundwork in the vicinity of Okinawa Tombs or areas of historic or cultural importance.

5) Removal or replacement of underground pipes, stormwater culverts or drain systems, Page 2 – SITE DIAGRAM

On the second page, include a diagram of the worksite if any earthwork will be performed. The diagram should show all important structures, land features, and the placement and orientation of temporary controls or measures taken to mitigate environmental impacts.

After the diagram, begin the numbered portion of the EPP.

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1. EPP Chapter 1: Environmental Requirements and Training

1.1. EPP MANDATORY ITEMS:

1.1.1. ENVIRONMENTAL REPRESENTATIVE APPOINTMENT LETTER: Include a letter designate a Primary and an Alternate Environmental Representative, telephone number, and address. The Environmental Representative will be responsible for providing all project submittals according to paragraph 3.02 Submittals and for coordinating with 718 CES/CEIE on any environmental issues encountered during work.

1.1.2. EMPLOYEE TRAINING LETTER: The Environmental Representative shall implement a training program to ensure that all contractor personnel are trained in environmental protection requirements. Include a letter that lists employee’s names, the type of environmental training complete, and the date of completion.

2. EPP Chapter 2: Air Emissions & Ozone Depleting Substances (ODS)

2.1. CRITERA SUMMARY:

2.1.1. ODSs, to include Hydrofluorocarbons (HFC) and perfluorocarbons (PFC) from refrigeration and fire suppression equipment, are categorized into two specific classes. See JEGS Chapter 2, C2.2.17 for those substances listed in Table C2.T1 and AFI 32-7089, Chapter 4, Table 4.1.

2.1.1.1. CLASS I ODSs: Class I ODS listed in JEGS, Chapter 2, Table C2.T1 are prohibited from use in construction, remodeling, or maintenance. The contractor must provide certifications that materials utilized during the project do not contain Class I ODSs.

The purchase of Class I ODS for fire suppression equipment, air conditioning, and refrigeration equipment for ground applications is prohibited by AFI 32-7086 paragraph 3.6.1.1. on all new and/or refurbishing projects. Limited exceptions for using Class I ODS for airborne equipment exist, but require prior approval.

2.1.1.1.1. Phase-out of Class I ODS: Installation to comply with the requirements of EO 13148, Sec 505(b), to cost effectively phase-out Class I ODS requirements as the equipment using the Class I ODS reach end of their expected service life per AFI 32-7089, paragraph 4.4.4.2.1.

2.1.1.2. CLASS II ODS APPROVAL REQUEST: Class II ODS listed in JEGS, Chapter 2, Table C2.T1 and AFI 32-7086, Chapter 4.1.2. must first be approved by 718 CES/CEIE, Environmental Office prior to use. 718 CES/CEIE recommends using non-ODS products as a substitute.

2.1.1.2.1. Phase-out of Class II ODS: Installation, contractors, and other using agencies shall comply with USAF phase-out goal and initial by 1 Jan 2020 per AFI 32- 7086, paragraph 4.8.2.

2.1.2. REFRIGERANT RECOVERY AND RECYCLING: Prior to recovery and recycling of ODS, the contractor is required to coordinate with the using agencies (18 CES HVAC Shop, 718 CES Housing Maintenance, or 718 CES Environmental Branch) of the future intend use of the ODS. All repairs, including leak repairs or services to appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners, must be performed using commercially available refrigerant recovery/recycling equipment operated by trained personnel. Refrigerant technicians shall be trained in proper recovery/recycling procedures, leak detection, safety, shipping, and disposal in accordance with recognized industry standards or Japanese equivalent.

2.1.3. REFRIGERANT VENTING PROHIBITION: Any class I or class II ODS, HFC, and PFC refrigerant shall not be intentionally released in the course of maintaining, servicing, repairing, or disposing of appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners. De minimis releases associated with good faith attempts to recycle or recover ODS, HFC, and PFC refrigerants are not subject to this prohibition.

2.1.4. HALON VENTING PROHIBITION: Halons shall not be intentionally released into the environment while testing, maintaining, servicing, repairing, or disposing of Halon-

Page - 4 containing equipment or using such equipment for technician training. This venting prohibition does NOT apply to the following Halon releases.

2.1.4.1. Generators and Boilers: If generators or boilers are to be installed or replaced as part of the project they must meet standards listed in JEGS Tables C2.T2. and C2.T3. The Contractor shall provide 718 CES/CEIE with the manufacturer’s results from their product emission testing or other emission testing results, the heat exchange surface area in square meters for boilers and the fuel oil consumption rate in liters per hour for boilers and generators.

2.1.5. ALL REFRIGERANT TYPES: Ensure a weatherproof data plate is permanently attached to refrigeration (or air conditioning) equipment, in a location visible to maintenance workers, showing refrigerant type and the full charge quantity.

2.1.6. OTHER POLLUTANTS: Dust particles, aerosols and gaseous by-products from construction activities, and processing and preparation of materials shall be controlled at all times, including weekends, holidays and hours when work is not in progress. Responsible units/activities/stakeholders/contractors must have sufficient, competent equipment available and shall use Best Management Practice (BMP) at all time to prevent and protect to accomplish these tasks. Air emission/pollutant control shall be performed as the work proceeds and whenever potential hazard exist, emission standards are listed in JEGS Chapter 2, Air Emissions, Table C2.T2 – C2.T10.

2.2. EPP MANDATORY ITEMS:

2.2.1. If the project does not involve the servicing, relocation, removal, or installation of any ODS containing items, insert the following text in Chapter 2 of the EPP:

CHAPTER 2: AIR EMMISSIONS & ODSs

1. No ODS containing items will be serviced, removed or installed during this project.

2. In the event ODS items become unexpectedly involved, the contractor will not disturb the item and immediately notify the COR who will make a determination on how to proceed.

2.3. OTHER REQUIRED SUBMITTALS:

2.3.1. For contracts servicing, removing, or replacing ODS containing items, such as refrigeration or fire suppression equipment, follow the guidance for submittals in accordance with the specification and/or supplement under which the work is being performed (HVAC, Fire Suppression, etc.).

3. EPP Chapter 3: Water Resources

3.1. CRITERIA SUMMARY:

3.1.1. The Contractor shall keep construction activities under surveillance, management, and control and shall monitor all water areas affected by construction activities to prevent pollution of surface and ground waters. Toxic or hazardous chemicals shall not be applied to soil or vegetation when such application may cause contamination. Contractor shall prevent oily wastes or other hazardous substances from entering the ground, drainage areas, or local bodies of water. Monitoring of water areas affected by construction shall be the Contractor's responsibility.

3.1.2. Lead-Free Drinking Water Pipes, Solders, Flux, and Fittings: Materials containing greater than 0.2% lead for solder or flux; and 8.0% lead for pipes and fittings are prohibited from being used in construction, remodeling, or maintenance.

3.2. EPP MANDATORY ITEMS:

3.2.1. SITE-SPECIFIC STORM WATER POLLUTION PREVENTION PLAN (SWPPP): For any contract where work may possibly lead to disruption of the stormwater flow, the contractor shall develop and submit a SWPPP as a mandatory part of Chapter 3 of the EPP.

3.2.1.1. The SWPPP must identify Best Management Practices (BMPs) as indicated in JEGS, Chapter 4, Table C4.T3 and include methods and drawings as necessary to prevent storm water pollution as specified in the storm waste pollution prevention measures section below:

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3.2.1.1.1. Storm Water Pollution Prevention Measures: The contractor shall use proper control and management techniques to ensure storm water criteria are met in accordance with JEGS storm water regulations. As required by JEGS, Chapter 13, erosion/sediment control measures to prevent the discharge of silt into nearby water shall be implemented. Control measures should include the use of vegetative covers, construction of diversion drains, grading management, filter strips, and use of sediment basins.

3.2.1.1.2. Runoff from the construction site or from storms shall be controlled, retarded, and diverted, as indicated on the SWPPP drawings, to protect drainage courses by means of diversion ditches, benches, and berms. Berms, dikes, drains, sedimentation basins, grassing, and mulching shall be maintained until permanent drainage and erosion control facilities are completed and operative.

3.2.1.1.3. Silt screens must be installed prior to start of construction. Silt screens and/or other erosion control devices shall be installed on construction sites that are in or near water. Silt screens shall consist of trenched and staked filter fabric and trenched and staked hay bales. Filter fabric must be toed 8 inches into the soil to avoid sediments that would be transported via water under the screen. Hay bales must be placed end to end on the downstream side of the screen and be trenched and staked firmly into the ground. Chinking is usually required to fill gaps between the bales. Silt screens must be maintained properly. Screens and other control devices must be inspected once a week and after any rainfall event totaling 1/2 inch or more to ensure they are in good repair and functioning properly.

3.2.1.1.4. In areas that experience high flow rates, extra precautions will be necessary to stabilize screens. Trenching of hay bale barriers is required to adequately control runoff. A series of screens may have to be installed in waters that are especially turbid to properly filter out sediments. Silt screens will remain in place and properly maintained until the site is properly stabilized with sod or seeding.

3.2.1.1.5. Providing erosion and sediment control measures is the Contractor's responsibility. The erosion and sediment controls selected and maintained by the Contractor shall be such that water quality standards, listed in the JEGS, Chapter 4, are not violated as a result of construction activities. The area of bare soil exposed at any one time by construction operations should be kept to a minimum. Construct or install temporary and permanent erosion and sediment control BMPs as indicated on the drawings and as specified in the SWPPP.

3.2.1.1.6. BMPs may include, but are not limited to, vegetation cover, stream bank stabilization, slope stabilization, silt fences, construction of terraces, interceptor channels, sediment traps, inlet and outfall protection, diversion channels, and sedimentation basins. The Contractor's Best Management Practices must also be in accordance with the JEGS and the SWPPP. Remove any temporary measures after the area has been stabilized.

3.2.1.1.7. All earthwork shall be planned and conducted to minimize the duration of exposure of unprotected soils. Side and back slopes shall be protected as soon as practicable upon completion of rough grading. Earthwork brought to final grade shall be finished as indicated.

3.2.1.1.8. The Contractor's field offices, staging areas, stockpile storage, and temporary buildings shall be placed in areas designated on the drawings, or as directed by the CO. Temporary movement or relocation of the Contractor’s facilities shall be made only when approved. Borrow areas shall be managed to minimize erosion and to prevent sediment from entering nearby waters.

3.2.1.1.9. Spoil areas shall be managed and controlled to limit spoil intrusion into areas designated on the drawings and to prevent erosion of soil or sediment from entering nearby waters. Spoil areas shall be developed in accordance with the grading plan indicated on the drawings. Temporary excavation and embankments for plant and/or work areas shall be controlled to protect adjacent areas from despoilment.

3.2.1.2. If the project will not result in the disruption of stormwater flows, in Chapter 3 of the EPP briefly describe the scope of work and why disruptions will not occur.

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3.2.2. WASTEWATER MANAGEMENT PLAN (WWMP): For any contract that may generate wastewater, the Contractor shall submit a WWMP as a part of Chapter 3 in the EPP.

3.2.2.1. The WWMP must identify the methods and procedures for management and/or discharge of wastewater which are directly derived from construction activities, such as concrete curing water, clean-up water, dewatering of ground water, disinfection water, hydrostatic test water, and water used in flushing of lines.

3.2.2.2. If a settling/retention pond is required, the WWMP must include the design of the pond, including drawings, removal plan, and testing requirements for possible pollutants. If disposal is to a sanitary sewer, the Plan must include documentation that the Waste Water Treatment Plant Operator has approved the flow rate, volume, and type of discharge.

3.2.2.3. Contractor is not authorized sewage holding tanks on base and is not authorized to dispose of waste from chemical toilets/porta-potties via the installation sewer system.

3.2.2.4. When using chemical toilets, plan for procuring a porta-potty/chemical toilet service contract. The porta-potty/chemical toilet service contract must include the correct maintenance, waste collection, transportation and disposal of all porta-potty/chemical toilets and content and include provisions for pest control and elimination of odors.

3.2.2.5. If the project generates wastewater from rinsing tanks, dewatering sites, etc., the Contractor shall ensure proper disposal.

3.2.3. If no wastewater will be generated, briefly describe the scope of work and why no wastewater will be generated.

4. EPP Chapter 4: Hazardous Materials

4.1. CRITERIA SUMMARY:

4.1.1. Hazardous Material Inventory and Safety Data Sheets (SDS): The contractor must and submit documentation and receive approval prior bringing any hazardous materials (HAZMAT) onto the installation.

4.1.2. Hazardous Material Inventory, Material Safety Data Sheets, and Safety Data Sheets:

Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. Consult with the Hazardous Materials Program Manager (718 CES/CEIE) at 634-2600 for a determination of whether or not a product is a HAZMAT. Contractors seeking approval to bring HAZMAT onto the installation must submit an AF Form 3952. A Material Safety Data Sheet (MSDS), or Safety Data Sheet (SDS), in English, must accompany the AF Form 3952. For specific details on information required for submitting an AF Form 3952, contact the Hazardous Material Program Manager at 634-2600. The Contractor must coordinate and route the AF Form 3952 through 18th Wing Safety, Fire Department, Bioenvironmental and 718 CES/CEIE. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. Should HAZMAT requirements change during the project, submit a new or revised USAF Form 3952 and obtain approval before bringing the HAZMAT onto the installation.

4.1.3. Hazardous Material Storage, Handling and Marking: HAZMAT must be stored, handled, used, and disposed of in accordance with 29 CFR 1910, JEGS Chapter 5, and local regulations. The Contractor shall observe HAZMAT storage practices in accordance with regulations, policies, plans and procedures employed by the installation. All containers with HAZMAT shall be correctly marked/labeled with DD form 2522 (DD-2522) or an equivalent label. The label shall include the container’s contents, shall be legible, and shall be protected from damage (e.g., by covering label with plastic or tape). Labeling requirements apply to all HAZMAT containers, including compressed gas cylinders, fuel containers, acid containers, and ODS containers.

4.1.3.1. The Contractor shall observe HAZMAT storage practices in accordance with regulations, policies, plans, and procedures employed by the installation. All containers with HAZMAT shall be correctly marked/labeled with DD form 2522 (DD- 2522) or an equivalent label.

4.1.3.2. The label shall include the container’s contents, shall be legible, and shall be protected from damage (e.g., by covering label with plastic or tape). Labeling requirements apply to all HAZMAT containers, including compressed gas cylinders, Page - 7 fuel containers, acid containers, and ODS containers. For Army projects the 3952 will be coordinated through the Directorate of Logistics (DOL) HAZMART and approved by Fire Department, Safety and Environmental. Consult with HAZMART at 644-4739 to determine if an item is a HAZMAT or not. All other requirements are the same as for the Air Force.

4.2. EPP MANDATORY ITEMS:

4.2.1. For all contracts where HAZMAT will be brought to the worksite, the contractor shall submit the following documents in Chapter 4 of the EPP:

4.2.1.1. Hazardous Material Inventory: A table listing all hazardous materials brought onto the base.

4.2.1.2. HAZMAT SDS: An SDS sheet for each hazardous material on the inventory.

4.2.2. If the project does not involve any HAZMAT, insert the following text into Chapter 4 of the

EPP:

CHAPTER 4: HAZARDOUS MATERIALS

1. No hazardous materials will be brought to the worksite during this project.

4.3. OTHER REQUIRED SUBMITTALS:

4.3.1. If after beginning work the contractor discovers previously undisclosed, unexpected, or suspected HAZMAT, substances, chemicals, or contaminated areas, the contractor shall immediately:

4.3.1.1. Report the discovery to the CO and to 718 CES/CEIE (634-2600).

4.3.1.1.1. Contractor personnel shall immediately cease work in the area, unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing.

4.3.1.1.2. The CO will determine the course of action to take.

4.3.1.2. Submit, in writing, a Notification of Unexpected Hazardous Material Discovery to the CO outlining the events leading to the discovery.

5. EPP Chapter 5: Hazardous Waste

5.1. CRITERIA SUMMARY:

5.1.1. The Contractor is responsible for managing all hazardous wastes generated throughout the duration of the contract. The contractor shall designate a hazardous waste manager in writing who shall be responsible for all HW management activities. The contractor is welcomed to attend the Hazardous Waste Accumulation Point Management course offered monthly by 718CES/CEIE (note the course is offered in English only).

5.1.2. Hazardous wastes, including excavated contaminated soil, shall be stored, transported, and disposed of in accordance with the JEGS and applicable US and GoJ laws and regulations, including obtaining necessary local permits, licenses, and approvals. The Contractor shall identify what wastes are hazardous using specific and technical knowledge and/or sampling and analysis. This responsibility also includes preparation of waste profile sheets, packaging, marking and labeling of wastes in accordance with JEGS, Federal, GOJ, Prefectural, and local requirements.

5.1.3. Under no circumstances may hazardous waste be disposed of in the dumpster of any facility (18th Wing Admin Plan 544).

5.1.4. HAZARDOUS WASTE DISPOSAL PROCEDURES:

5.1.4.1. For contracts stating that the contractor will turn-over hazardous waste to the US government, the contractor must package hazardous waste in a United Nations (UN) approved container labeled in English and Japanese, furnish analytical results, and submit the container(s) and information to the Kadena HWSF located in Bldg 3623.

Kadena HWSF personnel will weigh the container(s) and complete a waste profile

Page - 8 sheet for the material and manifest document (DD Form 1348-1A). If the Contractor does not provide adequate information for the HWSF to receive the hazardous waste, the Contractor shall correct any discrepancies on the spot or remove the unacceptable containers until the deficiencies can be corrected. For further information, call the Kadena Hazardous Waste Program Manager at 634-2600.

5.1.4.1.1. For Army projects, submit the analytical results to the US Army Garrison Japan (USAG-J) Environmental Branch, who will assist EP&S in completing a waste profile sheet and DD Form 1348. For further information, contact the Hazardous Waste Manager at 644-4910 or 644-5189.

5.1.4.2. For contracts stating that the contractor is responsible for disposal of hazardous waste at a Japanese commercial facility, the contractor shall subcontract a transportation company holding a prefecture-issued Industrial Waste Collection & Transport Business Permit. The hazardous waste shall be disposed of at a landfill or disposal company holding either an Industrial Waste Disposal Business Permit or a Specially Controlled Industrial Waste Disposal Business Permit depending upon the type of waste being disposed.

5.1.4.2.1. NOTE: All commercial hazardous waste shipments must be properly packaged, labeled, and the Hazardous Waste Manifest must be signed by a representative of the 718CES Environmental Section prior to being transported as described in the criteria section above. To coordinate hazardous waste pick-up inspections, call 634-2600.

5.1.5. HAZARDOUS WASTE RECORDS: The Contractor shall maintain sampling, analysis and turn-in records for all hazardous waste generated during the project. These records shall include, but not be limited to: logs of sample locations or container identification data (including time and date of sample collection), analytical results, quality control data provided by the analytical lab pertaining to the samples analyzed, waste profile sheets provided by HWSF personnel for wastes streams turned in to the HWSF and manifests (DD forms 1348-1A) for all wastes turned over to the HWSF. Copies of this data shall be submitted to 718 CES/CEIE after the work is completed.

5.2. EPP MANDATORY ITEMS:

5.2.1. HAZARDOUS WASTE MANAGER LETTER. If the contract is expected to generate any hazardous waste, the contractor shall include in Chapter 5 of the EPP a letter designating the hazardous waste manager. The letter shall include:

5.2.1.1. Manager’s name

5.2.1.2. Training and experience

5.2.1.3. Contact information

5.2.2. If the project does not involve any Hazardous waste, insert the following text in Chapter 2 of the EPP:

CHAPTER 5: HAZARDOUS WASTE

1. No hazardous wastes will be generated during this project.

2. In the event hazardous waste is unexpectedly discovered, the contractor will not disturb the item and immediately notify the COR who will make a determination on how to proceed.

5.3. OTHER REQUIRED SUBMITTALS:

5.3.1. For any materials that were sampled and analyzed for hazardous waste content, submit a Hazardous Waste Analysis Report containing:

5.3.1.1. who the sample was taken by,

5.3.1.2. what type of sample was taken (soil, water, chemical, etc.,),

5.3.1.3. where the sample was taken (building number, room number, etc.),

5.3.1.4. the sampling time and date,

5.3.1.5. an explanation of why the material was sampled (disposal determination, final clearance, etc.),

5.3.1.6. and photographs of the sampled location or material (if required to positively identify the exact location or material later);

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5.3.1.7. the laboratory’s certified analysis results letter

5.3.2. HAZARDOUS WASTE DISPOSAL RECORDS

5.3.2.1. If the contract specifies that the contractor is responsible for disposal at a commercial landfill, submit copies of the following documents:

5.3.2.1.1. Copy E of the Hazardous Waste Manifest form used to transport from on-base to the off-base disposal facility (Sangyou Haikibutsu Manifesuto) within 60 days of transport.

5.3.2.1.2. Submit a copy of the transportation’s company’s Industrial Waste Collection & Transport Business Permit (Sangyou Haikibutsu Shuushuu Unpangyou no Kyoka) as a part of a separate Hazardous Waste Abatement Plan.

5.3.2.1.3. Submit a copy of the disposal facility’s Industrial Waste Business Permit (Sangyou Haikibutsu Shobungyou no Kyoka) as a part of a separate Hazardous Waste Abatement Plan.

5.3.3. If the contract specifies that the government will dispose of the hazardous waste, follow the procedure listed in paragraph 9.1.4.1., above, and the submit a copy of the AFTO Form 1348 showing the material was turned-in.

5.3.4. All asbestos-containing materials (ACM) must be transported and disposed of in accordance with Supplement 18WG 02 82 13.00 30J or 18WG 02 82 16.00 30J.

5.3.5. All abated LBP must be analyzed, transported, and disposed of in accordance with one of the SECTIONS listed in paragraph 15.1.1 of this Supplement.

5.3.6. All PCB-containing items must be stored at Bldg 1465 (18CES/CEOFE, 634-2827) or delivered to Bldg 3625 (718CES/CEIE, 634-2600) for disposal. See Chapter 13 of this supplement for more information. .

6. EPP Chapter 6: Solid Waste

6.1. CRITERA SUMMARY:

6.1.1. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The project’s recycling program will include all contractor employees and subcontractors.

6.1.2. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic. Green wastes should be mulched or composted. The project site(s) must be left clean and clear of all debris upon completion of work.

6.2. EPP MANDATORY ITEMS:

6.2.1. SOLID WASTE MANAGEMENT PLAN (SWMP): To ensure the Contractor understands the solid waste reduction requirements, the Contractor is required to submit a SWMP, as part of the EPP a minimum of 14 calendar days prior to the start of project work. The SWMP has four (4) sections: Diversion, Procedures, Training, and Permits.

6.2.1.1. SWMP: DIVERSION SECTION: Provide the dates for the start and end of work, the types of wastes expected to be generated by the project, estimated weights for each type of waste, and the facility or facilities where each waste will be taken. Also include a list of which wastes will be recycled, estimated weights for each recyclable commodity, and the facility or facilities where each recyclable will be taken.

6.2.1.2. SWMP: PROCEDURES SECTION: There are three procedures to describe:

Separation, Contamination Prevention, and Transportation.

6.2.1.3. Separation Procedures outline how recyclables will be separated from other wastes, how they will be collected, and where they will be stored at the project site until transported to recycling facilities. The Separation Procedures also detail how other wastes will be collected and where they will be stored at the project site until transported to disposal facilities. Be aware that containers for recyclables and other wastes must meet the requirements in JEGS C7.3.8 and C7.3.9, that storage of recyclables and other wastes must meet JEGS C7.35, and that storage of bulky wastes must meet JEGS C7.3.6.

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6.2.1.4. Contamination Prevention Procedures explain how recyclables will be kept free from contaminants (hazardous, toxic, or other wastes) and how other non-recyclable wastes will be kept free of contaminants (recyclables and hazardous or toxic wastes).

6.2.1.5. Transportation Procedures outline how spills of recyclables or other wastes will be prevented during collection, storage, loading, and transportation. They also detail how the recyclables and other wastes will be transported from the project site to the recycling or disposal facility. These procedures also must state how often recyclables and other wastes will be picked up by the transportation company.

6.2.1.6. SWMP: TRAINING SECTION: Set forth how employees and subcontractors will be trained on solid waste management policies and procedures. Include how training will be documented and who will conduct the training. Also outline any consequences or repercussions for employees or subcontractors that fail to follow the policies and procedures.

6.2.1.7. PERMITS SECTION: Include copies of all permits, licenses, and agreements for the recycling and disposal facilities and for the transportation companies utilized during the project. Include English translations for all documents in this section.

6.3. OTHER REQUIRED SUBMITTALS:

6.3.1. SOLID WASTE DOCUMENTATION: During project execution, the contractor shall submit weight tickets or manifests (with English translations) for all materials removed from the project site. Weight tickets and manifests shall be submitted during the project every month by the 5th day of the following month, (include this statement as part of the SWMP).

Designate on each document whether the material was disposed of, recycled, or reused.

Also include any additional or renewal permits, licenses, or agreements, with recycling or disposal landfills.

7. EPP Chapter 7: Fuel Storage Tanks

NOTE: POL tank work cannot be performed using this supplement alone. All UST tank removals shall be performed in accordance with SECTION 02 65 00. Tank installations shall be performed in accordance with

SECTION 33 56 10, AFI 23-204KABSUP_I, and 18WG AST STANDARDS documents. Contact KAB

Environmental Section at 634-2600 to obtain copies of the requirements.

7.1. CRITERA SUMMARY:

7.1.1. TEMPORARY FUEL STORAGE TANKS: The use of temporary fuel storage tanks on base as part of a project must be approved by 718 CES/CEIE. If approved, temporary fuel storage tanks shall be installed in accordance with the 18WG AST STANDARDS, which are maintained by 718 CES/CEIE and are available upon request.

7.1.1.1. The Contractor shall submit a Temporary Fuel Storage Tank Approval Request to 718 CES/CEIE. The approval request must contain justification for the use of a temporary tank and design details, including a layout diagram indicating the proposed location of the tank within the project site.

7.1.2. If a temporary fuel storage tank is approved for use, a Site-specific Spill Contingency Plan (SSCP) must be developed. After construction/installation of a temporary fuel storage tank, the Contractor shall contact 718 CES/CEIE at 634-2600 and the Fuels Management Flight (18 LRS/LGRF) at 634-7039 or 634-7037 to coordinate an initial inspection of the tank before its put in-service.

7.2. EPP MANDATORY ITEMS:

7.2.1. ABOVEGROUND STORAGE TANK (AST) INSTALLATION: If the contractor is installing a permanent aboveground fuel storage tanks as part of the project, it shall be installed in accordance with the 18WG AST STANDARDS, which are maintained by 718 CES/CEIE and are available upon request.

7.2.1.1. The Contractor shall ensure that design drawings contain adequate detail to demonstrate that the AST will be installed in accordance with all applicable regulations.

7.2.1.2. 718 CES/CEIE will assign a Tank ID Number to each AST that will be used on tank signage and in project documentation. After construction/installation of an AST, the

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Contractor shall contact 718 CES/CEIE at 634-2600 and the Fuels Management Flight (18 LRS/LGRF) at 634-7039 or 634-7037 to coordinate an Initial Inspection of the tank before it’s put in-service (AFI 23-204 KADENAABSUP_I).

7.2.2. UNDERGROUND STORAGE TANK (UST) INSTALLATION: As per PACAF UST Policy, USTs shall not be installed. Fuel storage tanks shall be installed aboveground, unless overriding requirements exist against aboveground installation such as safety, fire protection measures, or force protection measures. Installation of a UST requires the approval of 718 CES/CEIE and approval will only be granted if adequate justification is provided.

7.2.2.1. To request approval for installation of a UST, the Contractor shall submit an Underground Fuel Storage Tank Approval Request to 718 CES/CEIE. The approval request must contain a detailed justification of the overriding requirements against installation of an AST. If a UST is approved for installation as part of a project, the Contractor shall ensure that design drawings contain adequate detail to demonstrate that the UST will be installed in accordance with all applicable regulations. After construction/installation of a UST, the Contractor shall contact 718 CES/CEIE at 634- 2600 and the Fuels Management Flight (18 LRS/LGRF) at 634-7039 or 634-7037 to coordinate an initial inspection of the tank in accordance with AFI 23-204 KADENAABSUP_I before it’s put in-service.

7.2.3. AST REMOVAL: When a facility with a fuel storage tank(s) is demolished, demolition of the tank(s) and associated infrastructure, including above-ground piping, underground piping to the building serviced by the tank, indoor piping to the equipment serviced by the tank, secondary containment curbing, tank saddles, tank pads, Oil Water Separators (OWS), grounding stations, signage, fencing around the AST, and sidewalks leading to the AST shall be included in the scope of the project.

7.2.4. UST REMOVAL: The following standards shall be applied when removing a UST, as required by the UST Removal Procedures appendix of the PACAF UST Policy:

7.2.5. TANK REMOVAL: Notify the Environmental Representative at least 24 hours before removing a tank. Deactivate any electrical power connected to the tank or associated infrastructure. Clean the tank (triple rinse) and render tank inert (vapor must not exceed 10% Lower Explosive Limit for the substance(s) that were in the tank).

7.2.6. EXCAVATION: Place barricades around all excavations, excavated soils, removed tanks, and equipment until completion. The contractor must have an approved AF IMT 103 prior to any excavation.

7.2.7. TANK CUTTING: Cut a 2 foot by 2 foot opening on each side of the tank to prevent reuse, paint the Tank ID Number (obtained from 718 CES/CEIE) and date of removal on the tank, and take photos for documentation purpose.

7.2.8. SOIL REMOVAL: If exposed free product and/or obviously contaminated soil is encountered during UST removal, contact 718 CES/CEIE immediately. When a leaking UST is removed, exposed free product and/or obviously contaminated soil in the immediate vicinity of the tank will be removed and appropriately disposed of (JEGS, Chapter 19).

7.2.8.1. If additional contaminated soil is present beyond the immediate vicinity of the tank, 718 CES/CEIE will provide additional guidance on necessary actions. Segregate clean soil from the contaminated soil. Only clean soil will be used as backfill. If the soil is contaminated with Petroleum, Oil, and Lubricants (POL), it shall be disposed of in accordance with local regulations. If it is contaminated with hazardous substances, the contractor shall dispose of it in accordance with JEGS Chapter 6 and Chapter 5 (Hazardous Waste) of this supplement. If additional information is needed, consult the Environmental Representative.

7.3. OTHER REQUIRED SUBMITTALS:

7.3.1. FUEL STORAGE TANK REMOVAL/INSTALLATION REPORT: If an AST/UST is installed or removed as part of the project, the Contractor shall prepare a Fuel Storage Tank Installation/Removal Report and submit it to 718 CES/CEIE within 30 days of the completion of site work. At a minimum, the report shall include the following:

7.3.1.1. Installation/Removal date for each installed/removed storage tank;

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7.3.1.2. Date placed in service, capacity, manufacturer name, model number, and serial number for each new AST/UST;

7.3.1.3. As-built drawings showing the removed AST/USTs and/or the newly installed AST/USTs and associated infrastructure;

7.3.1.4. Copy of the Manufacturer’s Operations & Maintenance Manuals and product information;

7.3.1.5. Copy of the Manufacturer’s Warranty Cards;

7.3.1.6. Photo documentation of construction activities, including AST/UST removals and/or new AST/UST installations. Photos should show the initial and completed site condition, each exposed UST, each tank’s condition upon removal, the completed UST excavation(s) to show any contamination and the contaminated soil pile, if any.

7.3.1.7. If a tank was removed, include a photograph of the old tank with a hole cut into the side as described on line 13.1.10.

7.3.2. TEMPORARY FUEL STORAGE REQUEST:

7.3.2.1. See the details in paragraph 12.1.1.1.

7.3.3. FUEL STORAGE TANK INITIAL INSPECTION REQUEST:

7.3.3.1. See the details in paragraph 12.1.3.2.

7.3.4. UNDERGROUND FUEL STORAGE TANK APPROVAL REQUEST:

7.3.4.1. See the details in paragraph 12.1.4.1.

7.4. If the project does not involve the removal or installation of any POL TANKS, insert the following text in Chapter 7 of the EPP:

CHAPTER 7: FUEL STORAGE TANKS

1. No ASTs or USTs will be removed or installed during this project.

7.5. Additional submittals under Chapter 12 Spill Prevention and Response, may apply.

8. EPP Chapter 8: Historical, Cultural & Natural Resources

8.1. CRITERIA SUMMARY:

8.1.1. At all times the contractor shall preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent, or improved, condition upon completion of work. The Contractor shall confine activities to areas defined by the drawings and specifications. Environmental protection shall be conducted as follows:

8.1.1.1. Except in areas indicated on the drawing or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources, including trees, shrubs, vines, grasses, topsoil, and land forms without the CO’s permission.

8.1.1.2. All construction activities shall stay out of the drip line of trees. Damaging roots and/or compacting soil within the dripline of trees is prohibited. Trees, shrubs and other vegetation not identified for removal shall be protected against removal, injury, defacing and scarring - no ropes, cables, or guys shall be fastened to or attached to any trees for anchorage unless specifically authorized.

8.1.1.3. Where an exception is permitted, the Contractor shall provide effective protection for land and vegetation resources at all times and shall be responsible for any resultant damage.

8.1.2. BANYAN TREES: All Banyan trees must be preserved and protected. Banyan trees mark the villages and are used as landmarks for the Okinawans. Any banyan tree requiring destruction or removal must first be coordinated with the 18 CEG/CC, or in his absence with the 18 CEG/CD (for example, trees with 30 percent or more of their root systems destroyed may need to be removed). Protect existing trees from injury, bruising, defacing, or other damage by construction operations.

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8.1.2.1. For Army projects, any banyan tree requiring destruction or removal must first be coordinated with the Chief of Okinawa Public Works or the designated representative.

8.1.3. TREE REPLACEMENT: The relocation of trees is preferred to removal and replacement. If trees can’t be relocated, replace removed trees 3 for 1 may be authorized. Exotic plants should not be introduced to the installation and indigenous trees/shrubs should be planted as much as possible. Utilize "Landscape Development Plan Reference Data, Kadena Air Base, Okinawa, Japan, 2nd Edition" for guidance on landscaping. Obtain CO approval before relocation or replacement.

8.1.4. GoJ-PROTECTED SPECIES: Many GoJ-Protected Species exist on Okinawa. These species are typically found in undeveloped and unmaintained portions of the base. Projects that may affect protected species shall include mitigation measures to eliminate or minimize effects.

8.1.5. POST-CONSTRUCTION SITE RESTORATION: Remove traces of temporary construction facilities such as haul roads, work areas, structures, foundations of temporary structures, stockpiles of excess or waste materials, and other signs of construction. Grade temporary roads, parking areas, and similar temporarily used areas to conform to surrounding contours. Stabilize disturbed soils after construction to prevent erosion.

8.2. MANDATORY SUBMITTALS:

8.2.1. NOTIFICATION OF DISCOVERY OR HISTORICAL OR CULTURAL ITEMS: The Contractor shall immediately report the discovery of any historical and/or archaeological items or human remains in the course of work to the CO and the KAB Environmental Office at 634-2600.

8.2.1.1. STOP WORK IMMEDIATELY in the area of the discovery until the Environmental Office evaluates the site. The CO will provide direction on how to proceed.

8.2.1.2. The Contractor shall be responsible for completing and submitting official paperwork on the discovery. The Environmental Office’s Cultural Resources Manager will advise the contractor concerning the content of the report.

9. EPP Chapter 9: Polychlorinated Biphenyls (PCB)

9.1. CRITERIA SUMMARY:

9.1.1. JEGS forbids the acquisition of any new items containing any detectable PCBs.

9.1.1.1. Some items manufactured for the US market that are labeled “No-PCB” may legally contain as high as 49ppm PCBs, however, these items are regulated under the JEGS and not suitable for use on USFJ projects.

9.1.1.2. JEGS Chapter 14 requires the strict handling, storage, marking, transportation, disposal, and recordkeeping for all equipment containing >0.5ppm PCB. The detailed requirements are beyond the scope of this supplement.

9.1.2. APPLICABILITY DETERMINATION: Items that historically contained PCB are, in part, but not limited to: any dielectric oil-filled items such as transformers, switchgear, capacitors, rectifiers, high-voltage paper insulated lead cable (PILC), magnetic lighting ballasts (including some labeled No-PCB), high-voltage potheads, HID lighting ballasts, hydraulic oil-filled machinery, etc.

9.2. EPP MANDATORY ITEMS:

9.2.1. If the project does not involve the disturbance, relocation, removal, or installation of any item that historically contained PCBs, insert the following text in Chapter 9 of the EPP:

CHAPTER 9: POLYCHLORINATED BIPHENYLS (PCB)

1. Items historically containing PCBs will not be disturbed, removed, or installed during this project.

2. In the event of unexpected discovery of suspected PCB items, the contractor will not disturb the material and immediately notify the COR who will make a determination on how to proceed.

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9.2.2. If the project involves the removal of an oil-filled transformer or switchgear manufactured prior to 1980, perform the work in accordance with the specification and supplement that applies to the work, such as; SECTION 26 12 21 Single-Phase Pad-Mounted Transformers, etc.

9.2.2.1. In chapter 9 of the EPP, enter the following:

1. A separate PCB equipment removal plan will be submitted in accordance with SECTION 26 ___ ___.00 and the local supplement. (Enter the specification number that applies to the work in the space.)

9.2.3. If the project involves the removal of an oil-filled transformer or switchgear that was manufactured after 1980, perform the work in accordance with the specification and supplement that applies to the work, such as; SECTION 26 12 21 Single-Phase Pad- Mounted Transformers, etc.

9.2.3.1. In chapter 9 of the EPP, enter the following:

1. [A transformer] [Switchgear] manufactured ______/______ will be removed in accordance with 26 ___ ___.00 and placed at Bldg 1465 for storage.

a. Write the item’s month/year of manufacture in the spaces above.

b. Write the specification used to perform the work in the spec spaces.

2. The contractor will write the following information on the chassis with permanent ink:

a. “Date removed from service”

b. “Building number”, “circuit-number”, or “set-number”

c. “Base” where item was removed

9.3. OTHER MANDATORY SUBMITTALS:

9.3.1. REMOVAL OR INSTALLATION: Work on PCB equipment is forbidden using this supplement alone. If the project involves the disturbance, relocation, installation, or removal of products that have historically contained PCBs, follow the instructions in the supplement to the specification that pertains to that product’s installation or removal. (Transformer Replacement, Lighting Replacement, etc.)

9.3.2. LIGHTING BALLAST REMOVAL: Lighting ballasts removed under SECTION 02 84 16 (if applicable) will be turned-in at KAB Bldg 3625 on any Friday (except for federal holidays) between the hours of 0800 and 1200.

9.3.2.1. The contractor must complete a Ballast Turn-in Inventory form that can be obtained by calling the KAB Environmental Section at 634-2600.

9.3.2.2. Small quantities can be brought as-is, however, quantities over 100 must be stacked on pallets and sorted by manufacturer type. Assistance unloading pallets may be available, but you must call to make an appointment to ensure the service is available.

9.3.2.3. DO NOT attempt to open sealed ballasts or perform an oil analysis.

9.3.2.4. If ballasts area leaking when removed, notify the CO and call the KAB Environmental Section immediately for instructions on how to proceed.

9.3.3. If you are not sure if PCB applies, consult with the Environmental Representative for your contract in advance of submitting the EPP.

10. EPP Chapter 10: Asbestos Containing Materials (ACM)

10.1. CRITERIA SUMMARY:

10.1.1. JEGS forbids the installation of building materials containing >0.1% asbestos, by weight.

10.1.1.1. Some items manufactured for the US market may legally contain as high as 1% asbestos; however, these items are regulated under the JEGS and not suitable for use on USFJ projects.

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10.1.2. ACM work is forbidden from being performed using this environmental supplement alone. If the project involves the sampling, disturbance, or abatement of ACM, the work and all submittals must be in accordance with:

SPECIFICATION 02 82 13 and 18WG 02 82 13.00 30J Supplement, or

SPECIFICATION 02 82 16 and 18WG 02 82 16.00 30J Supplement.

10.1.3. APPLICABILITY DETERMINATION: Materials that historically contained asbestos may be classified as Suspected Asbestos Containing Materials (SACM) and may include, in part, but are not limited to: pipe insulation, spray-on insulation, gypsum board, rigid wall panels and their mastics, both solid and trowel-applied roofing materials, suspended ceiling panels, carpeting material and mastics, cove base and their mastics, floor tiles and their mastics, door and window caulking, concrete finishing mortars, etc.

10.1.4. Only AHERA-certified contractors may perform work involving ACM.

10.1.5. All laboratory PLM analyses of ACM must be performed in accordance with JEGS paragraph C15.3.9.2. Submitted laboratory result sheets that meet the JEGS criteria must be clearly distinguishable from those performed to meet EPA criteria only. See the supplements listed in paragraph 14.1.2. for more information.

10.1.6. All ACM waste shipments must be inspected and signed for by a representative of the 718 th CES Environmental Section (634-2600).

10.2. EPP MANDATORY ITEMS:

10.2.1. If the project does not involve the disturbance, removal, installation, or relocation of any ACM, insert the following text in Chapter 10 of the EPP:

CHAPTER 10: ASBESTOS-CONTAINING MATERIALS (ACM)

1. All new materials installed on this project contain <0.1% asbestos, by weight.

2. Suspected ACM will not be disturbed, removed, or relocated during this project.

3. In the event of unexpected discovery of suspected ACM, the contractor will not disturb the material and immediately notify the COR who will make a determination on how to proceed.

10.3. OTHER MANDATORY REQUIREMENTS:

10.3.1. If the project does involve the sampling, disturbance, or abatement of any ACM, insert the following text in Chapter 10 of the EPP:

CHAPTER 10: ASBESTOS-CONTAINING MATERIALS (ACM)

1. An Asbestos [Sampling & Analysis Report] [Hazard Abatement & Disposal Plan] will be submitted separately in accordance with the ACM specifications and supplements. The contractor understands that the plan must be approved prior to beginning site work.

10.3.2. If you unexpectedly discover ACM at the worksite, submit an…