SF 30 - Amendment 0002 to FA5270-12-R-0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (1) correct "page of pages" block - upper right corner - of SF 1449, (2) revise item description of line items, information of Addendum to 52.212-1 (General Information / Information Regarding Submission of Proposal - "date-and-time stamped" is added to the first sentence, information of 52.212-2 { (a) (1): revised from past performance to past/present performance}, contents of the PWS - deletion of paragraph 1.2.11.3., and addition of instruction to paragraph 4.19., and (3) add "Grand Total (Sum) of Line Items after Line Item No. 2004AE.

See Summary of Changes for further details. Other terms and conditions remain unchanged.

Note to Offerors: use SF 1449 updated by this amendment for submission of proposal.

POC: Kei Yamanoha, Contract Administrator / Specialist E-mail: kei.yamanoha@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5270-12-R-0006

X 9B. DATED (SEE ITEM 11)

26-Jun-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2012

CODE

18 CONS/LGCA

POC: KEI YAMANOHA

UNIT5199, BLDG 99 KADENA AB

APO AP AP 96368-5199

FA5270 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5270-12-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Jul-2012 04:30 PM to 30-Jul-2012 04:30

PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from in accordance with (IAW) the Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station and Naha Port.See accompanied sub-line item: 0001AA - 0001AB.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). *Note: Line Item 0001 is sum of sub-line item: 0001AA - 0001AB. Areas To Be Maintained: Torii Station and Naha PortRefer to sub-line item: 0001AA - 0001AB.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs..

CLIN 0002

Performance-based Work Statement (PWS). Areas To Be Maintained: White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2See accompanied sub-line item: 0002AA - 0002AD.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). *Note: Line Item 0002 is sum of sub-line item: 0002AA - 0002AD. Areas To Be Maintained:

White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2Refer to sub-line item: 0002AA - 0002AD.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 0003

Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)See accompanied sub-line item: 0003AA - 0003AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 0003 is sum of sub-line item: 0003AA - 0003AE. Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)Refer to sub-line item: 0003AA - 0003AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs..

CLIN 0004

Performance-based Work Statement (PWS).Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ASee accompanied sub-line item: 0004AA - 0004AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS).Note: Line Item 0004 is sum of sub-line item: 0004AA - 0004AE. Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ARefer to sub-line item: 0004AA - 0004AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 1001

Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station and Naha Port.See accompanied sub-line item: 0001AA - 0001AB.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 1001 is sum of sub-line item: 1001AA - 1001AB. Areas To Be Maintained: Torii Station and Naha Port.Refer to sub-line item: 1001AA - 1001AB.Period of Performance: 1 Oct 2013 - 30 Sep 2014Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 1002

Performance-based Work Statement (PWS). Areas To Be Maintained: White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2See accompanied sub-line item: 0002AA - 0002AD.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 1002 is sum of sub-line item: 1002AA - 1002AD. Areas To Be Maintained:

White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2Refer to sub-line item: 1002AA -

1002AD.Period of Performance: 1 Oct 2013 - 30 Sep 2014Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 1003

Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)See accompanied sub-line item: 0003AA - 0003AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 1003 is sum of sub-line item: 1003AA - 1003AE. Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)Refer to sub-line item: 1003AA - 1003AE.Period of Performance: 1 Oct 2013 - 30 Sep 2014Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs..

CLIN 1004

Performance-based Work Statement (PWS).Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ASee accompanied sub-line item: 0004AA - 0004AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS).Note: Line Item 1004 is sum of sub-line item: 1004AA - 1004AE. Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ARefer to sub-line item: 1004AA - 1004AE.Period of Performance: 1 Oct 2013 - 30 Sep 2014Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 2001

Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station and Naha Port.See accompanied sub-line item: 0001AA - 0001AB.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 2001 is sum of sub-line item: 2001AA - 2001AB. Areas To Be Maintained: Torii Station and Naha Port.Refer to sub-line item: 2001AA - 2001AB.Period of Performance: 1 Oct 2014 - 30 Sep 2015Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 2002

Performance-based Work Statement (PWS). Areas To Be Maintained: White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2See accompanied sub-line item: 0002AA - 0002AD.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 2002 is sum of sub-line item: 2002AA - 2002AD. Areas To Be Maintained:

White Beach, Chimuwan Tank Farm #1, 2 and 3, Kuwae Tank Farm #1 and 2Refer to sub-line item: 2002AA - 2002AD.Period of Performance: 1 Oct 2014 - 30 Sep 2015Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

CLIN 2003

Performance-based Work Statement (PWS). Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)See accompanied sub-line item: 0003AA - 0003AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS). Note: Line Item 2003 is sum of sub-line item: 2003AA - 2003AE. Areas To Be Maintained: Torii Station, Naha Port, Naha Annex (surrounding Bldg. #100), Bolo Point (surrounding Bldg. #1007) and White Beach (surrounding Bldg. #1147)Refer to sub-line item: 2003AA - 2003AE.Period of Performance: 1 Oct 2014 - 30 Sep 2015Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs..

CLIN 2004

Performance-based Work Statement (PWS).Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ASee accompanied sub-line item: 0004AA - 0004AE.Period of Performance: 1 Oct 2012 - 30 Sep 2013Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels thissolicitation, the Government has no obligation to reimburse an offeror for any costs. to in accordance with (IAW) the Performance-based Work Statement (PWS).Note: Line Item 2004 is sum of sub-line item: 2004AA - 2004AE. Areas To Be Maintained: White Beach, Chimuwan Tank Farm Area 1, 2 and 3, Kuwae Tank Farm Area 1 and 2, and Patrol Road POL Line Valve Box (VB) #15 - 24ARefer to sub-line item: 2004AA - 2004AE.Period of Performance: 1 Oct 2014 - 30 Sep 2015Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels

The following have been added by full text:

GRAND TOTAL OF LINE ITEMS

Grand Total (Sum) of Required-Services Line Items: (ITEM No.) 0001, 0002, 0003, 0004, 1001, 1002, 1003, 1004, 2001, 2002, 2003 and 2004.

FFP

in accordance with the Performance-based Work Statement (PWS).

Period of Performance:

Base Year (1 Oct 2012 - 30 Sep 2013) Option Year 1 (1 Oct 2013 – 30 Sep 2014) Option Year 2 (1 Oct 2014 – 30 Sep 2015)

Grand Total Amount: ______________________________

The following have been modified:

LIST OF ATTACHMENTS

LIST OF ATTACHMENTS

ATTCH NO. DESCRIPTION DATE PAGE(S)

1 Performance-based Work Statement (PWS) 12-Jul-12 Refer to

SF 1449.

2. Sample of Past / Present Performance Reference List Not Applicable (N/A) 2 Pages

3. Past Performance Questionnaire Form N/A 18 Pages

4. Site Visit Reservation Form N/A 2 Pages

5. Question Form N/A 1 Page

**********************************LAST ITEM*****************************************

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

AT U.S. ARMY INSTALLATIONS IN OKINAWA JAPAN

12 Jul 2012

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION

1 DESCRIPTION OF SERVICES

2 SERVICES SUMMARY

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4 GENERAL INFORMATION

5 APPENDICES

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, labor, manpower, and appropriate license(s) and qualification(s) necessary to perform and accomplish grounds maintenance services at the following U.S Army Installations in Okinawa, Japan: Torii Station, Bolo Point, Naha Port, Naha Annex, Chimuwan Tank Farm #1, 2 & 3, Kuwae Tank Farm #1 & 2, White Beach, and Patrol Road Petroleum Oils and Lubricants (POL) Line.

1.1. BASIC SERVICES.

The contractor shall perform grounds maintenance services in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat and professional appearance as it is indicated in the pricing schedules and Maps/Site Plans, (Appendix B).

1.1.1. Improved Grounds. Grass, grass around trees, shrubs and hedges shall be maintained on all improved grounds at the areas indicated in Maps, /Site Plans, and Appendix B. Areas identified as improved grounds require additional maintenance and higher levels of workmanship. Improved grounds are identified as high visibility areas such as around the headquarters buildings, the main access gates, and parade grounds, and are frequently visited by high-ranking military and government officials. The contractor shall maintain grass height on improved grounds between 2 to 4 inches from the ground at all times, and shall maintain a well-manicured appearance.

1.1.2. Semi-Improved Grounds. Grass, grass around trees, shrubs and hedges shall be maintained on all semi-improved grounds at the areas indicated in Maps/Site Plans, and Appendix B. Areas identified as semi-improved grounds require maintenance of a lesser degree than improved grounds. These areas are normally in outlying or low visibility locations. The contractor shall maintain grass height on semi-improved grounds between 4 to 14 inches from the ground at all times, and shall maintain a well-manicured appearance.

1.1.3. Initial Cutting. This performance consists of but not limited to leveling of ground, removal and appropriate disposal of debris, trees, roots, trunks, etc., that might interrupt the leveling of ground. The contractor shall follow the direction of the Contracting Officer’s Representative(s) (COR) in order to remove trees, trees root, shrubs, hedges, grass clippings, debris, etc. This performance shall be requested by a separated memorandum every time it is required by the Government.

1.2. SPECIAL REQUIREMENTS.

1.2.1. Seed Heads and Weed Control. Weed control is defined as mowing or removal of weeds. All weeds longer than 4 inches in improved areas and 14 inches in semi-improved areas grown horizontally or vertically shall be removed. Dead weeds and/or cut weeds shall be removed. Seed heads and other weeds that grow faster than normal grasses shall be cut in accordance with paragraph 1.2 regardless on the frequency of performance.

1.2.2. Edging. Sidewalks, driveways, curbs, parking areas and other concrete or asphalt edges located in improved grounds areas shall be edged. Grass shall not extend over the edge of walks, driveways, curbs, parking areas and other concrete or asphalt pavement. Unwanted weeds and vegetation along edges, joints and cracks shall be removed and disposed of when edging is performed.

1.2.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, hedges, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved and semi-improved grounds as shown in the pricing schedules. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor shall be responsible for replacing the damaged plant with a plant of equal size and type at no cost to the Government. Plant replacement shall occur within 15 days of noticed damage. Trimming shall be accomplished using a nylon cord on hand-operated equipment.

1.2.4. Maintain Trees/Shrubs/Hedges.

1.2.4.1. Trees. Contractor shall trim trees in all of the areas under this contract except all Mokumaos (Casuarina Litoria L.) and other types of trees higher than 7 feet high from the ground. Trees shall be healthy, well groomed, free of browning foliage and dead limbs, and shall be maintained to their natural growth. The contractor shall be responsible for any branches, limbs, trunks or parts of trees that require trimming, except all Mokumaos and other types of trees higher than 7 feet high from the ground.

1.2.4.2. Shrubs. Shrubs shall be trimmed and pruned to enhance the beauty and health of the plants. Shrubs shall be trimmed and maintained at a height of three (3) feet along roads, streets, and sidewalks. Shrubs in other locations shall be trimmed and maintained at a height of four (4) feet. New growth shall not extend more than six

(6) inches beyond the previously groomed length. All shrubs shall be trimmed and maintained at no less than two

(2) feet from buildings and other structures. Shrub beds shall be maintained free of litter and weeds.

1.2.4.3. Hedges. Hedges shall be maintained to their natural mature height and shape. Hedges shall be healthy, even and symmetrical, and free of browning foliage. New growth on hedges two (2) feet high or shorter shall not reach more than three (3) inches high. Hedges more than two (2) feet high shall be pruned when new growth reaches six (6) inches. Hedge rows shall be from litter and weeds.

1.2.5. Grass Clippings and Debris Removal.

1.2.5.1. Grass clippings and debris shall be collected, removed and properly disposed of following each grass cutting operation. No accumulation of grass clippings and debris shall be left overnight in any area.

1.2.5.2. Grass clippings and debris shall be removed from French drains, catch basins, storm drains, and drainage ditches to prevent blockage. Grass clippings along roadways, parking areas, sidewalks and any paved ground areas shall also be removed.

1.2.6. Grounds Policing. The contractor shall perform general litter patrol in all areas scheduled for grounds maintenance prior to grass cutting operations. These areas shall include all scheduled grass cutting areas, rock beds, plant beds, and flowerbeds. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all debris, tree limbs (less than 6 ft. long or less than 70 lbs.), dry brush, fallen leaves, rocks, rodent habitats, paper, bottles, and cans, etc.

1.2.7. Disposal. The contractor shall dispose grass clippings and all debris that is collected from grounds during normal operations and dispose of all debris outside the U.S. Government installation in accordance with the Japan Environmental Governing Standards (JEGS) and Prefectural Laws. The contractor shall take reasonable efforts to have green wastes (grass clippings, branches, etc.) recycled.

The contractor shall provide the COR a monthly report showing quantities of refuse collected and diverted from landfill (i.e. mulched, composted and green cycled).

1.2.8. Preservation of Facilities, Property, and Grounds. The contractor shall be responsible for all damages resulting from the contractor’s grass cutting performance and shall report them to the COR upon occurrence. Any damage resulting from the contractor’s vehicles or operations shall be repaired within seven (7) calendar days upon notification from the COR at no additional cost to the government. Repairs shall be equal to the original condition and subject to approval of the COR.

1.2.8.1. Protection of Facilities and Property. The contractor shall take all necessary precautions to protect Government property and Government personnel property. During contractor’s performance near the facilities, vehicles, or other Government or Government personnel property, the contractor shall use protection net or any equivalent equipment or tools to protect them from any damages resulting from the contractor’s operation.

1.2.8.2. Scalping Grounds. Scalping is defined as cutting the grass so short as to permanently injure, kill or remove the grass. Precautions shall be taken to prevent scalping, uneven mowing, or rutting caused by equipment, damage to trees, shrubs, fire hydrants and all Government Property. The contractor shall repair turf and replace shrubs, trees and government owned property damaged by mowing operations. The contractor shall be responsible for repairing damaged areas. Shrubs and trees damaged by the contractor during mowing operations shall be replaced with like type and size by the contractor. Damage to government property shall be repaired or replaced by the contractor. No mowing shall be performed with dull blades. Should scalping occur, the contractor shall be responsible for immediate replacement, reseeding or sodding the area to return it to its original condition.

1.2.9. Base Perimeter/Interior and Exterior Security Fences. A “clear zone” shall be established at all base interior and exterior perimeter fences. The clear zone for the perimeter and security fences, as identified in Appendix B, shall extend 20 feet from the fence horizontally on both sides of the fence (inside and outside the fence) and 15 feet vertically from fences unless limited by natural barriers or legal boundaries. A vertical clear zone shall be established at all edges of maintained grounds such that all vines, trees, weeds, grass and other vegetation does not overhang the mowed areas and security fences.

1.2.10. Schedule. The contractor shall prepare and submit a monthly schedule to the COR at least 10 calendar days prior to the start of performance. This schedule shall indicate areas where the performance will occur, performance dates and frequencies.

1.2.10.1. In the event the schedule requires a change, the following procedures shall be taken;

(1) If the change is contractor-caused or due to inclement weather, the contractor shall inform the COR a minimum of 24 hours prior to the requested or revised performance schedule taking effect.

(2) If the change is Government-caused, the contractor shall report the change immediately to the COR. The COR shall then coordinate with the Using Agency to validate the claim and report the results to the CO for necessary actions to be taken thereafter.

1.2.11. Schedule and Frequency.

1.2.11.1. POL Line Valve Box. The contractor shall notify the COR seven (7) days prior to the start of performance for these valve boxes. The contractor shall coordinate with the COR for key control.

1.2.11.2. Bldg 102, Antenna Area, Bldg 123, Torii Station, Bldg 100, Naha Annex, Bldg 1007, Bolo Point, Bldg 1147, and White Beach. The contractor shall perform the grounds maintenance services for 58th Signal Battalion Facility once a month. The COR shall notify the contractor 7 days prior to the start of performance.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor quality control is unacceptable.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

NONE

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL.

4.1.1. The Contractor is required to control the quality of services delivered to the Government. The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.2. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through Periodic Inspection on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1. The Contracting Officer’s Representative(s) (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2. The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

Performance Objective PWS Para.

Performance Threshold

Maintain Improved Grounds

Grass is maintained within proper height 2-4 inches.

Grounds are policed and all debris removed prior to cutting. All tasks associated with improved ground maintenance properly performed.

1.1.1 Meet standards 95% of the time

Maintain Semi-Improved Grounds

Grass is maintained within proper height 4-14 inches.

Grounds are policed and all debris removed prior to cutting. All tasks associated with semi-improved ground maintenance properly performed.

1.1.2 Meet standards 95% of the time

Perform Initial Cutting

Removal of trees, trees root, shrubs, hedges, grass clippings, debris will be directed by the COR.

1.1.3 Meet standards 100% of the time

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) through the COR.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required ground maintenance services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention:

18 CONS/LGCA, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCA, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519.

Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Chibana, 505th Quartermaster Battalion, S2, Bldg 53125 at 632-4420 or from off base dial 098-962-4420.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

Contractor employees will be required to display identification badges.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the Government.

4.4.1.1. The contractor shall immediately report the loss of a duplicate key to the COR

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.4.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1800 hrs, Monday thru Saturday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at web site as follows:

http://www.usfj.mil/Documents/References/JEGS/2010%20Japan%20Environmental%20Governing%20Final.pdf Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Dept at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.8.3. Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Material Safety Data Sheet (MSDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm for this regulation.

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Torii Station, Bolo Point, Kuwae Tank Farm I and II, and Naha Port and Naha Annex, call Kadena Dispatch at 098-934-5911 or 098-962-9445;

While working on Chimuwan Tank Farm I, II & III and Patrol Road POL Line Patrol, call Foster Dispatch at 098-911-1911;

While working on White Beach at 098-954-1400 or 1411.

4.10.7. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.11. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.12. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.13. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.14. All contractor employees entering POL areas shall not have matches or lighters in their possession.

Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms and POL Patrol Road). The contractor shall ONLY smoke in designated areas at Torii Station, Bolo Point, Naha Port and Naha Annex.

4.10.15 The contractor shall follow the US Army Regulation, Appendix D,4-3, a. (1), for usage of flammable liquid.

4.10.15.1. The contractor shall not use flammable liquid containers that do not meet Japanese Safety Requirements.

Flammable containers, like plastic pet bottles shall NOT be used as a portable container for the usage of nylon cords.

4.10.16. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90). See website address https://intranet.zama.army.mil./CmdStaff/usagj/cmdgrp/reg.htm.

4.11. PARTNERING AGREEMENT.

The CO may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved.