SF 30 - AMENDMENT 0001 TO FA5270-12-R-0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to revise the follow ing items:

1. FAR52.212-1, Addendum;

2. Site Visit Reservation Form (Solicitation Attachment No. 4). Note to Offerors: Use the revised form titling "REVISED PRE-PROPOSAL CONFERENCE / SITE VISIT RESERVATION FORM IN ACCORDANCE WITH SOLICITATION AMENDMENT NO. 0001" , w hich is posted under this solicitation on Federal Business Opportunities (FedBizOpps. GOV), for reservation for attendance of the scheduled pre-proposal conference / site visit.

See Summary of Changes for further details.

Point of Contact (POC):

Kei Yamanoha, Mr. (Contract Administrator/Specialist)

18 CONS / LGCA

E-mail: kei.yamanoha@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5270-12-R-0006

X 9B. DATED (SEE ITEM 11)

26-Jun-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2012

CODE

18 CONS/LGCA

POC: KEI YAMANOHA

UNIT5199, BLDG 99 KADENA AB

APO AP AP 96368-5199

FA5270 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5270-12-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The response shall consist of two (2) separate parts; Part I – Price Proposal – accompanying other required information, and Part II – Past/Present Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and one (1) copy.

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the whole U.S. dollar or Japanese Yen unit price (per acre) multiplied by the number of units. The proposal(s) must be submitted for a base year plus two (2) Option Years.

Note: OTHER REQUIRED INFORMATION – complete fills-in.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal.

(d) Complete ADDENDUM TO FAR PROVISION 52.212-4 (k), CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS. If none, state so.

(e) Complete 252.212-7000 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL

ITEMS accordingly.

2. PART II – PAST/PRESENT PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit original and one (1) copy.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Eight (8) Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Past/Present Performance Surveys: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and *other sources such as other Federal government offices and commercial sources (see *Note below), to assess performance. Use past/present performance reference list (Solicitation FA5270-12-R-0006 Attachment 2) and provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies or commercial customers within the last eight (8) years. Relevant contracts include grounds maintenance, which contains grass cutting with a scale of 3,000 – 3,500 Acres in annual basis. The evaluation of past/present performance information will take into account past/present performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced in the list:

(i) Company/Firm (Offeror) Name;

(ii) Product/Service Provided to Contracting Agency/Customer;

(iii) Contracting Agency/Customer Name;

(iv) Contract Number (type “N/A” if not applicable);

(v) Contract Amount (U.S. Dollar Value or Japanese Yen Value);

(vi) Period of Performance;

(vii) Verified, up-to-date name, address, FAX, telephone number and E-mail of the contracting officer (of the contracting agency/customer);

(viii) Comments regarding compliance with contract terms and conditions (type “N/A” if not applicable);

(ix) Comments regarding any known performance deemed unacceptable to the customer; or not in accordance with the contract terms and conditions (type “N/A” if not applicable).

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

*Note: The government shall not accept completed past/present questionnaires submitted by offerors on behalf of evaluating agencies/customers.

Offerors shall use past/present performance questionnaire form (solicitation FA5270-12-R-0006 Attachment 3).

Offerors shall fill in only “TO” and “Section A” of the questionnaire form, and send evaluating agencies/customers (such as other Federal government offices and commercial sources) in order for them to independently complete and directly submit the questionnaire form to the point of contact (POC) of the government, Kei Yamanoha (Mr.) by e-mail at kei.yamanoha@us.af.mil or by certified mail, or Fax to:

18th contracting squadron (18 CONS), Base Support Acquisition Flight (LGCA), POC: Kei Yamanoha (Mr.)

Unit 5199, Building Number 99

APO AP 96368-5199

Kadena Air Base, Okinawa, Japan

FAX:

098-961-1761 (for dialing from Japan domestic commercial) 011-81-98-961-1761 (for dialing from U.S. commercial)

Pass/present performance questionnaires shall be fully completed and submitted to the aforementioned the government’s POC by the due date and time – local date and time (Japanese Standard Time) as specified at Block 8 of SF 1449. Offerors shall be fully responsible for instructing and ensuring that evaluating agencies/customers (such as other Federal government offices or commercial sources) will complete and submit the past/present questionnaire form to the aforementioned government’s POC by either e-mail or certified mail (see *Note below), or FAX in timely manner.

*Note: If the evaluating agencies/customers use certified mail for submission of completed past/present performance questionnaire, offerors shall be fully responsible for instructing and ensuring that the evaluating agencies/customers:

Specify and Request delivery date and time;

Verify the aforementioned government’s receipt of completed past/present performance questionnaire with delivering companies/agencies;

And obtain and keep records for date and time of the receipt from delivering companies/agencies.

(c) Subcontractor Consent: Past/present performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past/present performance information to the prime contractor.

(d) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

General Information

INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried or certified-mailed proposals must be deposited in the bid depository located at:

18th contracting squadron (18 CONS), Base Support Acquisition Flight (LGCA), POC: Kei Yamanoha (Mr.)

Unit 5199, Building Number 99

APO AP 96368-5199

Kadena Air Base, Okinawa, Japan

Offerors shall be fully responsible for ensuring that the sealed envelope or package used to submit their proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

For certified-mailed proposals offerors shall be fully responsible for:

Specifying and Request delivery date and time;

Verifying the aforementioned government’s receipt of completed past/present performance questionnaire with delivering companies/agencies;

And obtaining and keeping records for date and time of the receipt from delivering companies/agencies.

Offerors are cautioned that 18 CONS/LGCA, Bldg No. 99, KAB, Okinawa Japan has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

(End of Summary of Changes)