FA524026R0002 Attachment 5 - Additional Instructions to Offerors.pdf

FA524026R0002 36 CS – Base-wide Cell Phone Service IDIQ Attachment 4 – Additional Instructions to Offerors

1. ADDITIONAL INSTRUCTIONS TO OFFERORS (Addendum to 52.212-1)

1.1. This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1—Instructions to Offerors—Commercial Items and provides additional instructions to offerors. Except as specified in this solicitation addendum, the offeror must submit all data and information required by 52.212-1 and this addendum. Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

1.2. This will be a single award firm-fixed price contract. Offerors proposing less than the entire effort specified herein will be determined to be unacceptable.

1.3. Electronic bidding will be utilized for this acquisition. Prospective offerors are highly encouraged to deliver proposal/offer through the Procurement Integrated Enterprise Environment (PIEE) via the world wide web at https://piee.eb.mil/xhtml/unauth/home/login.xhtml

1.4. In order to submit proposal/offer via PIEE, offerors must create an account, identify a Proposal/Quote Manager and be logged in. Offerors can refer to the self-help section of PIEE for assistance at https://piee.eb.mil/xhtml/unauth/help/helpvendors.xhtml

1.5. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase, restate or merely parrot back the contractual requirements, but rather must provide convincing documentary evidence in support of any statements relating to promised performance. Offerors shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their operations and experience and will base its evaluation on the information presented in the offerors proposal.

1.6. Elaborate brochures or documentation, detailed artwork and/or other embellishments are unnecessary and not desired.

1.7. Offer Acceptance and Validity Dates: Paragraph (c) of the provision at FAR 52.212-1 regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days vs. 30 days. The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 90 days after.

1.8. Tailoring of 52.212-1: FAR 5.212-1(e), Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED.

2. OFFER/PROPOSAL VOLUME INSTRUCTIONS

2.1. General. Prospective offerors SHALL deliver proposals/offers in the following volumes:

Volume Description Number of Copies

I Complete proposal/offer on Official Letterhead Two (1 complete & 1 sanitized copy)* https://piee.eb.mil/xhtml/unauth/home/login.xhtml https://piee.eb.mil/xhtml/unauth/help/helpvendors.xhtml

Attachment 4 – Additional Instructions to Offerors

II Technical Two (1 complete & 1 sanitized copy)* III Pricing Two (1 complete & 1 sanitized copy)* IV Reps & Certs IAW 52.212-3 One (1)

* The sanitized copy of the offer/proposal shall have all identifying information such as, company name, logos, POC/employee names, removed. The only identifying information allowed is that of your company’s cage code.

2.1.1. Proposals/offers shall be in the English language and all monies in US Dollars.

2.1.2. Volumes (i.e. files) shall be separated and easily identified (ex. Volume I, II, & III).

2.1.3. Only the completed proposal/offer, Past Performance Fact Sheet, Past Performance Questionnaires (PPQs) received from the applicable Points of Contact (POCs), and Pricing information will be considered part of the offeror’s quote/offer. Additional documentation will not be considered.

2.1.4. Each page containing proprietary information should be marked as follows:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2.2. Volume I – Complete Proposal/Offer

Proposal/offer must contain at a minimum, the following administrative information and a description of the items being offered in sufficient detail to evaluate compliance with the PWS and requirements contained in the notification.

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Submit an acknowledgement of all solicitation amendments, if issued.

(d) If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

(e) If none proposed, submit an Affirmation of no Exceptions, Deviations or Waivers.

Proposal/offer must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the notification. Offers that fail to furnish required representations or

Attachment 4 – Additional Instructions to Offerors information or reject the terms and conditions of the solicitation may be excluded from consideration.

Proposal/offer must include a signature from an authorized official of the firm or company.

2.2.1. Volume I should be submitted in type which is no smaller than Times New Roman 12-point font, single spaced, on plain white paper, and with a maximum number of 10 pages (cover sheets, table of contents included). Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Offerors are also required to provide an identical sanitized version of your offer/proposal. This sanitized version shall have your company name, logos, POC/employee names, and any identifying information removed. The only identifying information allowed is that of your company’s cage code.

2.3 Volume II - Technical

Proposal/offer must include a statement of capability to 1) Provide CMDs and Services listed in Attachment 2 - ELIN Price List and 2) Provide all the requirements for Basic and Premium service outlined in Attachment 1 – 36 CS Base-wide Cell Phone Services IDIQ_PWS. Capability Statement must be in sufficient detail to evaluate compliance with the requirements in the solicitation.

2.4 Volume III – Pricing Information

Complete pricing information on all Contract Line Items (CLINs). Use of attachment 2, ELIN Price List and attachment 3, Price Proposal Structure, is mandatory. Insert proposed unit price(s) and extended amount(s) in the schedule of supplies/services for each ELIN. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

Offerors must be cognizant that any use of formulas or auto-calculations within the worksheet are the sole responsibility of the offeror—this includes any values that are provided as a result of a formula or auto-calculation tool. The government will not be responsible for any formula or calculation errors.

Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

2.5 Volume IV - Reps & Certs IAW 52.212-3

Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

http://www.sam.gov/