FA524025Q3004 RFQ COMBO_36 CES CEIHD Unaccompanied Housing Dorm Offices WIFI.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

Combo Synopsis-Solicitation

FA524025Q3004 - 36 CES/CEIHD Unaccompanied Housing Dorm Offices WIFI

20 June 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025Q3004

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 517112 – Wireless Telecommunications Carriers (except Satellite)

SIZE STANDARD: 1,500 EMPLOYEES

SET-ASIDE: 100% Total Small Business Set-Aside

SUBJECT: 36 CES/CEIHD Unaccompanied Housing Dorm Offices WIFI

RESPONSE DATE: 11 July 2025 at 12:00 pm Chamorro Standard Time (ChST)

1. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2025-04, effective date 11 June 2025, Defense Federal Acquisition Regulation

Supplement change effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation

Supplement (DAFFARS) change effective 16 October 2024.

The Period of Performance (POP) consists of one (1) Base Year, plus four (4) option periods (not to exceed 12 months), and a discretionary six (6) month extension.

3. Offeror is to propose on the following Contract Line-Item Number(s) (CLINs):

Complete Attachment 2 – Mandatory Pricing sheet

4. Vendor Information:

See Attachment 2 – Mandatory Pricing Sheet

5. Place of Performance:

Dorm Manager’s Offices

Buildings 25009, 25011, 25016, and 25017

Andersen Air Force Base

Yigo, Guam 96929

6. Interchanges: The Government intends to award a purchase order without interchanges with respective offerors.

However, the Government may conduct clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

Additional Instructions to Offerors (Addendum to FAR 52.212-1):

a. Provide pricing and any discount terms utilizing Attachment 2 – Mandatory Pricing Sheet. Pricing will be based on a projected 48 months of service for all four buildings. Pricing received shall be valid for at least 90 Days. Additionally, submit formal commercial quote on official letterhead/logo. Offerors must be cognizant that any use of formulas or auto-calculations within the pricing sheet are the sole responsibility of the offeror – this includes any values that are provided as a result of a formula or auto-calculation tool. The government will not be responsible for any formula or calculation errors.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

d. Include any documentation required in accordance (IAW) with the work statement/documentation that the offeror meets requirements IAW the work statement.

8. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) Solicitation and Performance Work Statement (PWS)

ii. Price

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price.

However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and specifications.

b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Total Evaluated Price (TEP) is a two-part computation. First, the offeror’s total proposed price (base plus all option years) will be determined evaluating each offeror’s price proposal submitted via mandatory pricing sheet (Attachment 3). All prices are limited to two decimal places for each Contract Line Item Number (CLIN). The extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price.

Second, the total proposed price (total number for CLINs 0001 – 4001) plus the sum of Option to

Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

Annual average of extended total price = [(BY + OY1 + OY2 + OY3 + OY4)/5]

2 2

(BY – base year; OY – option year)

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate quotes for acceptability. Award will then be made to the lowest priced, acceptable offeror. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

ii. Award will be made on the initial evaluation of the quote received in response to this RFQ.

Therefore, the offeror is cautioned to ensure that the initial quote contains your best terms from a technical and price standpoint. The offeror is further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the Government. If award is not in the best interest of the Government, the

Government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation.

The contractor must have a valid Representations and Certifications filed in the System for Award Management

(SAM) and furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

11. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 3 –

Clauses and Provisions. The contractor is advised to review the clauses and provisions and complete any contractor-required fill-in sections.

12. Provisions and Clauses Incorporated by Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

www.acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it

□ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Proposal must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being awarded in “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

14. Quotes/offers must conform to the requirements in this announcement. Quotes/offers may be submitted via email to Coree Asprer at coree.asprer.1@us.af.mil and Nathaniel Entilla at nathaniel.entilla@us.af.mil.

15. Pre-proposal site visit schedule – 26 June 2025 – see Attachment 4 – Site Visit Instructions

16. A Response to this RFQ must be received via e-mail no later than 11 July 2025 at 12:00pm ChST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The

Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

17. Please send any questions or Requests for Information (RFIs) to the emails provided above for information regarding this solicitation no later than 1 July 2025 at 16:00 ChST. Questions and answers will be posted as an amendment to the combined synopsis-solicitation prior to the closing date.

ATTACHMENTS:

1. Attachment 1 – Performance Work Statement (PWS)

2. Attachment 2 – Mandatory Pricing sheet

3. Attachment 3 – Clauses and Provisions

4. Attachment 4 – Site Visit Instructions