FA524025Q0048 Combo 36 CEHD Portable ACs with Dehumidifier 07.30.2025.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

July 30, 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025Q0048

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial

Refrigeration Equipment Manufacturing

SIZE STANDARD: 1,250 Employees

SET-ASIDE: 100% Small Business

SUBJECT: 36 CEHD PORTABLE AIR CONDITIONERS WITH DEHUMIDIFIER

RESPONSE DATE: 29 August 2025 12:00 PM CHST

1. Description: Combined synopsis/Solicitation Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2025-04, effective date 11 June 2025, Defense Federal Acquisition Regulation

Supplement (DFARS) change effective 17 January 2025, and Department of the Air Force Federal Acquisition

Regulation Supplement (DAFFARS) change effective 16 October 2024.

3. Offeror is to propose on the Contract Line Item Number(s) (CLINs) completing the table below in Attachment

2 – Mandatory Pricing Sheet.

CLIN DESCRIPTION QUANTITY UNIT UNIT PRICE SUB TOTAL

Portable Air Conditioners

(ACs) with Dehumidifiers

(Attach Specifications)

500 Each $

Direct Shipping to

Andersen Air Force Base:

Building 21005 Arc Light

Boulevard

Andersen Air Force Base

Yigo, Guam 96929

NTE* 180 Days ARO**

1 Job $

Total Evaluated Price $

*Not to exceed

**After Receipt of Order

Combined Synopsis-Solicitation FA524025Q0048

4. Offeror is to include the below information on Attachment 2 – Mandatory Pricing Sheet.

Vendor Name:

Quoted By:

Title:

Phone:

Email:

Business Address:

Place of Manufacture:

Tax ID:

UEI:

CAGE:

Business Size:

Delivery Information:

Reference/Commercial Quote Number:

5. Shipping and Delivery Information/Place of Performance: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. Delivery is not to exceed 180 days ARO. The contractor shall deliver all Line Items to the delivery address listed below.

Building 21005 Arc Light Boulevard

Andersen Air Force Base

Yigo, Guam 96929

NTE 180 Days ARO

36 CEHD Technical POCs:

Amy Crisostomo amy.crisostomo@us.af.mil

Ralph Baul ralph.baul.1@us.af.mil

6. Interchanges: The Government intends to award a purchase order without interchanges with respective offerors. However, the Government may conduct clarifications with one, some, none or all offerors at its discretion.

7. Buy American Act: DFARS 252.225-7000 and DFARS 252.225-7001 apply to this acquisition. Please designate in your offer the place of manufacture of the end items in Attachment 2 – Mandatory Pricing

Sheet.

8. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition.

Additional Instructions to Offerors (Addendum to FAR 52.212-1):

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation and provide offer details in Attachment 2 – Mandatory Pricing Sheet.

Quotes received shall be valid for at least 90 Days.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation using the table provided in Attachment 2 – Mandatory Pricing Sheet.

c. Provide a (1) commercial quote on official letterhead/logo.

d. Provide also a (1) redacted/sanitized copy of the commercial quote removing company and employee identifying information.

mailto:amy.crisostomo@us.af.mil mailto:ralph.baul.1@us.af.mil

e. Provide a technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature such as specification sheets, catalog cuts, or other documents as necessary.

9. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability IAW the solicitation and salient characteristics

ii. Price

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

The Contracting Officer shall conduct a price analysis IAW FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price. However, the

Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and specifications.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate quotes for acceptability. Award will then be made to the lowest priced, acceptable offeror. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

ii. Award will be made on the initial evaluation of the quote received in response to this RFQ.

Therefore, the offeror is cautioned to ensure that the initial quote contains your best terms from a technical and price standpoint. The offeror is further advised that any affirmative response regarding FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the Government. If award is not in the best interest of the Government, the

Government reserves the right to determine the quote ineligible for award.

10. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for

Award Management (SAM) and furnish the government a completed copy of the record with its offer.

11. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

12. Additional clauses and provisions applicable to this solicitation and resulting award are listed in

Attachment 3 – Clauses and Provisions. The contractor is advised to review the clauses and provisions and complete any contractor-required fill-in sections.

13. Provisions and Clauses Incorporated by Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

www.acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it

□ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

14. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Proposals must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being awarded in

“care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

15. Submit quotes via email to Remedios Perez at remedios.perez@us.af.mil and Nathaniel Entilla, Contracting

Officer, at nathaniel.entilla@us.af.mil.

16. A response to this RFQ must be received via e-mail no later than 29 August 2025 12:00 PM CHST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be http://www.acquisition.gov/ http://www.acquisition.gov/ https://www.sam.gov/portal/public/SAM/ mailto:remedios.perez@us.af.mil mailto:nathaniel.entilla@us.af.mil acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

17. Please send any questions or Requests for Information (RFIs) to the emails provided in Paragraph 14 for information regarding this solicitation no later than 13 August 2025 at 12:00 PM CHST. Questions and answers will be posted as an amendment to the combined synopsis-solicitation prior to the closing date.

ATTACHMENTS:

1. Attachment 1 – Statement of Work

2. Attachment 2 – Mandatory Pricing Sheet

3. Attachment 3 – Clauses and Provisions