Attachment 3 - Section L.pdf

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Section L - Instructions, Conditions, and Notices to Offerors

NOTICE TO OFFERORS

The Government intends to offer this requirement to the AbilityOne program in the long term.

L. PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate volumes; Volume I - Summary and Miscellaneous Data, Volume II – Completed SF 33 (to include Representations and Certifications (Reps & Certs)), Volume III - Price Proposal, and Volume IV - Past Performance Proposal.

B. Specific Instructions:

The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

A page is defined as one face of a sheet of paper containing information. Pages shall be one sided only.

All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

Written entries shall not be less than 11 font size. Size of print is applicable to charts and graphs.

Page margins shall be a minimum of 1 inch top, bottom, and each side.

Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

Price data of any kind shall be presented only in Volume III - Price Proposal.

Elaborate formats, bindings, and color presentations are not desired or required.

A site visit will be held. Site visit instructions are provided (Attachment L1).

In accordance with FAR 52.215-1, Instructions to Offerors-

Competitive Acquisition (Nov 2021)

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The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

1. PROPOSAL DELIVERY INSTRUCTIONS

1.1 Offerors must follow the instructions contained herein. Offerors are cautioned that noncompliance with any of the terms and conditions of the RFP may result in their proposal being deemed ineligible for consideration or award. Offerors shall submit only one proposal and the Government will review only one proposal per offeror. Proposals must be received no later than the date and time specified in Block 9 of the RFP. Proposals delivered after the exact date and time for receipt of proposals will not be considered. The local (Guam) due date and time is 09 May 2022 at 1:30 p.m.

1.2 Electronic bidding will be utilized for this acquisition. Prospective offerors SHALL deliver proposals through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module; website: piee.eb.mil. By submitting an electronic copy, offerors assume all risk of proposals not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe .pdf files will be accepted. No zip files will be accepted.

1.3 In order to submit proposals via PIEE, offerors must create an account, identify a Proposal Manager and be logged in. Instructions have been posted with the solicitation package (Attachment L2).

2. VOLUME INSTRUCTIONS

2.1 General. Prospective offerors SHALL organize electronic proposals in the following volumes:

Volume Description Number of Copies I Summary and Miscellaneous Data One (1) / Submit original II Completed SF 33 (include Reps & Certs) One (1) III Price Proposal One (1) / Submit original IV Past Performance Fact Sheets One (1) for each effort

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2.1.1 Proposals shall be in the English language and all monies in US Dollars.

2.1.2 Volumes (i.e. files) shall be separated and easily identified (ex. Volumes I, II, III, & IV).

2.1.3 Only the Volumes identified above will be considered part of the offeror’s proposal.

Additional proposal documentation will not be considered nor desired.

2.1.4 Price Proposal shall be in sufficient detail to allow for a complete understanding of intent to fulfill the requirement as stated in the solicitation. Each offeror shall be required to submit a price breakdown that identifies Materials, Labor, Transportation and Equipment (T&E), and other resources upon which the offeror intends to rely on to perform this contract in accordance with the performance work statement (PWS). The price breakdown must demonstrate that the offeror understands the requirement in the RFP by listing an appropriate amount of materials, labor, and transportation and equipment required to perform the contract in accordance with (IAW) the PWS. Failure to include a significant element in the data may indicate that the offeror fails to understand the requirement, and will be grounds for finding the proposal to be unreasonably priced. The Government intends to perform price analysis IAW FAR 15.404-1 and reserves the right to make a price reasonableness determination without any discussion with the offeror. If prices are found unreasonable (high or low), the government reserves the right to eliminate the offer from competition.

3. VOLUME I – SUMMARY AND MISCELLANEOUS DATA

3.1 The offeror shall provide a concise summary and master table of contents of the entire proposal.

3.2 Complete the necessary fill-ins and certifications in Sections I through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

4. VOLUME II – COMPLETED SF 33

4.1 The offeror shall submit the SF 33 with all required fill-ins. Complete blocks 13, 15, 16, 17 and 18 of the RFP Section A, SF 33. Complete block 14 of the RFP Section A, SF 33, if any solicitation amendment(s) to the original solicitation documents was/were issued. Amendments will not be counted against the page limits. An authorized official of the firm must sign block 17 of the SF 33. Complete pricing information on all Contract Line Items (CLINs). Complete all appropriate and applicable Reps & Certs.

5. VOLUME III – PRICE PROPOSAL

5.1 This part shall contain a completed Section B (Supplies or Services and Prices/Costs) at the CLIN level.

5.1.1 The Pricing Table provided as Attachment L3, lists services to be priced at the SLIN level, highlighted in orange. The sum of the SLIN unit prices will equal the total unit price for its respective CLIN, highlighted in green. This amount shall be entered into Section B as the CLIN unit price. Calculate the total amount accordingly. For example, for CLIN 0002, first enter

4 | P a g e proposed unit prices for SLINs 000201 and 000202 (highlighted in orange). The sum of SLINs 000201 and 000202 will be the total unit price for CLIN 0002 (highlighted in green) which will be entered as Unit Price for CLIN 0002 in Section B. Calculate CLIN Amount by multiplying the Quantity by the Unit Price, accordingly.

5.2 Insert proposed unit prices and extended amounts in Section B for each CLIN, including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using a spreadsheet program, such as Microsoft EXCEL. The unit prices and extended amounts are limited to two decimal places.

5.3 In the event there is a difference between a unit price and the extended total amount, the unit price will be held to the intended offer and the total of the CLINs and SLINs will be recomputed accordingly. The CLIN which includes recomputed contract SLINs will also be recomputed to take into account the change in the contract SLINs. If the offeror provides a total amount for a CLIN or SLIN but fails to enter the unit price, the total amount divided by the CLIN or SLIN quantity will be held to be in the intended unit price.

5.4 Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

6. VOLUME IV – PAST PERFORMANCE PROPOSAL

Limited to no more than five (5) pages per contract listed. Only references for past efforts/contracts of relevance are desired. Submit one original.

6.1 Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts.

In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc.

6.2 Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror to send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal.

6.2.1 The offeror shall send out the PPQ (Attachment L4), using the Past Performance Evaluation Fact Sheet (Attachment L5), to each of its references.

6.2.2 THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE

QUESTIONNAIRE RESTS SOLELY WITH THE OFFEROR.

6.2.3 Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The

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POCs shall forward their completed questionnaires directly to the government – NOT BACK TO

THE OFFEROR.

6.2.4 PPQs shall be sent directly from your reference to this office marked to the attention of Mr.

Lee Michael D. Rosario, or e-mail to lee_michael.rosario@us.af.mil, or mailed to the following address:

36 Contracting Squadron Attn: Mr. Lee Michael D. Rosario Unit 14040, Bldg 22026

APO AP 96543

6.3 Past Performance Information: Provide a list of no more than three (3) of the most relevant contracts performed for any customer. (See Section M, paragraph B)

6.3.1 Furnish the following information for each contract listed:

(1) Company/Division name

(2) Product/Service

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(10) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

6.3.2 Offerors are advised that they may provide information on problems encountered on the identified contracts and the offeror’s corrective actions

6.3.3 If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

6.4 The evaluation of past performance information (i) will not take into account past performance regarding predecessor companies, (ii) will not take into account past performance of key personnel who have relevant experience, and/or (iii) will not take into account past performance regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

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6.5 If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The government will evaluate not more than three (3) past performances for each party of a first time joint effort.

6.6 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.