Attachment_1_Performance_Work_Statement__10_Aug_2018.pdf

Attachment #1 to RFQ FA5215-18-Q-7006 1 of 23

Performance Work Statement (PWS)

Preventative Maintenance and Minor Repair of Pacific Air Forces (PACAF) Live Fire

Trainers

10 August 2018

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Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Management and Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

2.7 Travel / Temporary Duty (TDY)

3 Performance Requirements

3.1 The Contractor shall perform Semi-Annual Inspection

3.2 The Contractor shall perform Semi-Annual Preventative Maintenance

3.3 The Contractor shall acquire all parts and materials for preventative maintenance and repairs

3.4 The Contractor shall perform Minor Repairs to Live Fire Trainers

3.5 Contractor shall provide Technical Support

3.6 Repair of Major Problems

4 Special Requirements

4.1 Security & Safety Requirements

4.2 Transition

4.3 Government Furnished Services

4.4 Environmental Requirements

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4.5 Applicable Directives

4.6 Tropical Cyclone Conditions of Readiness (TCCOR)

5 Deliverables

6 Related Documents

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Performance Work Statement (PWS)

Preventative Maintenance and Minor Repair of Pacific Air Forces (PACAF) Live Fire

Trainers

Vision Statement

Provide operational live fire trainers across PACAF AOR in order for firefighters can safely develop professional skills in support of their peacetime and wartime missions.

1 Introduction

PACAF Fire Emergency Services (FES) utilizes five types of live fire/non-fire trainers (Air Force

Standard Design Aircraft Liquid Propane Gas (LPG), Mobile Aircraft/Helicopter, Commercial

Structural, other small live fire trainers (vehicle, dumpster, fighter jet, flashover) and non-fire hazardous material/confined space trainers) to support their firefighters. Keeping these trainers functioning safely and operational is critical in supporting the initial, recurring, proficiency training and professional certification of PACAF firefighters so they can perform both their peacetime and wartime mission.

1.1 Mission

AFIMSC Det 2 (PACAF) FES is responsible for ensuring all Live Fire Trainers in the PACAF area of responsibility (AOR) are fully maintained and operational to support the war fighter. The contractor shall provide all consumable materials, specialized tools, equipment, and qualified labor to inspect, test, maintain, and repair the live fire trainers to prevent deterioration and maintrain overall effectiveness of the trainers.

1.2 Background

The live fire trainers are critical in supporting the initial, recurring and proficiency training of

PACAF firefighters to perform both their peacetime and wartime roles. It also supports professional certifications mandated by Department of Defense (DoD) Manual 6055.06M.

1.3 Scope

The contractor shall provide all consumable materials, specialized tools and equipment, and qualified labor to inspect, test, maintain, and repair the five types of live fire/non-fire trainers (Air

Force Standard Design Aircraft Liquid Propane Gas (LPG), Mobile Aircraft/Helicopter, Commercial Structural, other small live fire trainers (vehicle, dumpster, fighter jet, flashover) and non-fire hazardous material/confined space) to ensure serviceability and prevent deterioration in operational effectiveness. The contractor shall coordinate with the Contracting Officer

Representative (COR) after identifying all necessary maintenance to ensure the serviceability and the prevention of deterioration for operational safety and effectiveness of the trainers and structures. Contractor shall comply with Air Force Technical Order (TO) 35E1-2-13-1 -

Operation and Maintenance Instructions for Aircraft Fire Training Facilities, the National Fire

Protection Association (NFPA) Standard 1403, and the Air Force Occupational Safety and

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Health (AFOSH) Standard 91-501, Section 8.10.6, commercial standards, manufacturer's recommendations, procedures, and technical data, and local, state, and federal guidelines as applicable to the work involved. All electrical equipment installation, replacement and/or repairs will be made In Accordance With (IAW) the National Fire Protection Association (NFPA) 70, National Electrical Code (Current Edition).

2 General Requirements

The following paragraphs specify the general requirements of the contract.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if applicable). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.2.1 Quality Control

Contractor shall maintain a quality program to ensure maintenance and repair services are performed IAW TO 35E1-2-13-1, commercial standards, manufacturer recommendations, procedures, technical data, and local, state, and federal guidelines. The contractor shall submit a Quality Control Plan (QCP) to the CO with

Contractors proposal. The CO will notify the contractor of acceptance or required modifications to the plan before the contract start date. An updated copy must be provided to the CO on the contract start date and as changes occur. The plan shall describe the method(s) for identifying and preventing defects including preventing repetitive problems in the quality of service performed. The contractor shall maintain a file of all inspections, repairs, and corrective actions made by the contractor. This documentation shall be made available to the government during the term of the contract and shall become the property of the government at contract completion. It shall also contain the name and phone numbers for persons to be contacted.

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2.2.2 Quality Assurance

A COR will provide on-site inspection services to monitor performance and ensure services received as per PWS. A current COR list will be provided after contract award to contractor. The CO or COR, as appropriate, may conduct telephone conferences periodically with the contractor to review the contract performance. At these telephone conferences, the designated COR will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the government of problems, if any, experienced. An appropriate corrective action plan shall be used to prevent further issues.

2.3 Contract Management and Administration

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this requirement. The contractor must maintain continuity between the support operations at Kunsan AB and

Osan AB, Republic of Korea (ROK), Eielson AFB and Joint Base Elmendorf-Richardson, Alaska; Silver Flag, Joint Region Marianas, Guam; Kadena AB, Misawa AB, and Yokota

AB, Japan and the contractor's corporate offices.

The contractor shall not accomplish work outside the scope of this contract, nor shall the contractor utilize in other work, any supplies or materials acquired under this contract.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in writing within 48 hours from time of notice. The contractor shall provide a single point of contact (name, telephone and email) and the individual must have full contractual authority to support the contract.

2.3.3 Personnel Administration

Conduct of Contractor Personnel. In the event that it becomes necessary to replace any contractor personnel for any of the above reasons, the contractor shall bear all costs associated with such removal, including costs for the replacement of any personnel so removed. These costs will not be chargeable to the Government.

Removal of Employees. The contractor shall utilize only experienced, responsible and capable people in the performance of the work.

Security Terms and Conditions. Contractor shall perform sex offender and criminal record checks on all selected contractor personnel requiring access onto the Department

Attachment #1 to RFQ FA5215-18-Q-7006 7 of 23 of Defense/Air Force installation. Contractor will arrange, conduct and absorb all expenses of the background checks.

Disqualifying Factors for Unescorted Installation Access

The contractor will ensure all contracted personnel requiring access onto the Department of

Defense/Air Force installation DO NOT meet any of the following disqualifying factors

Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]:

U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

Barred from entry/access to any military installation or facility.

Wanted by federal or civil law enforcement authorities, regardless of the offense/violation

(i.e., an order of arrest has been issued by a judge).

Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

Any conviction of espionage, sabotage, treason, terrorism or murder.

Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

Name appears on any federal agency’s watch list or hit list for criminal behavior or terrorist activity.

Individual is currently serving their first year of parole or probation for any felony offense.

Criminal Records/Sex Offender Check

Prior to the assignment of any Permanent/Temporary personnel at Department of

Defense/Air Force facilities, all contractor personnel must be subjected to a criminal records/sex offender check. Contractor shall be required to complete a criminal records/sex offender check on selected candidates only. Contractor will arrange, conduct and absorb all expenses of the criminal records/sex offender check. IAW applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years. Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from

Installation Contracting office with concurrence from the installations Chief of Security

Forces.

Employees of the Contractor:

No one except authorized employees of the contractor is allowed onto Department of

Defense/Air Force installations/facilities. Contrator personnel are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the Security

Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for contractor.

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Employment Credentials Issue and Turn-in

The contractor agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The contractor agrees to return all

Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting office who will in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the contractor agrees to retain/recover all

Passes/Badges, and any other pertinent documents issued by the Department of

Defense/Air Force to the Installation/Facility Contracting office who will in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by contractor, the contractor agrees to reimburse the replacement cost to the Department of

Defense/Air Force

2.4 Subcontract Management

Not applicable.

2.5 Contractor Personnel, Disciplines, and Specialties

Contractor personnel performing work under this contract shall have at least three (3) years of experience performing inspections, maintenance, repairs, winterization, and de-winterization of

Aircraft and Structural Live Fire Trainers for the United States Air Force. They must also have a working knowledge of Technical Order (TO) 35E1-2-13-1 and National Fire Protection

Association (NFPA) Standard 1403. Personnel performing electrical work shall meet the requirements identified in the Unified Facilities Criteria (UFC) 3-560-01, Electrical Safety, O &

M, Section 2-2 through 2-2-4. Personnel conducting inspections on Structural Live Fire Trainers shall be a licensed professional engineer with live fire structure experience and expertise IAW

NFPA 1403, Sections 6.2 and 7.2 All electrical equipment installation, replacement and/ or repair will be IAW guidance contained in NFPA 70, National Electrical Code (current edition).

Contract Manning and Position Tenancy Criteria. The contractor shall provide an adequate work force to perform the services required by this contract. Both the manning level and employee requisite skills shall be the minimum number of personnel and skill classifications required to perform the contract services. If the contractor’s performance of all or any part of the contract work is determined unsatisfactory as a direct result of inadequate manning thereby jeopardizing performance, the Government reserves the right to require the contractor to promptly furnish such additional manpower of sufficient quantity and quality to ensure satisfactory performance of the contract requirements, without additional cost to the Government. In any event, there shall be no additional cost to the Government for shift extensions or overtime required to perform work as a result of a vacant position.

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2.6 Location and Hours of Work

Hours of Work. Hours of work shall be arranged with the Field Representative at each location and be determined based on the magnitude of the job, weather conditions, mission, and related situational conditions.

Locations: Kunsan AB and Osan AB, Republic of Korea (ROK), Eielson AFB and Joint

Base Elmendorf-Richardson, Alaska; Silver Flag, Joint Region Marianas, Kadena AB, Misawa AB, and Yokota AB, Japan.

2.7 Travel / Temporary Duty (TDY)

Travel will be required in order to perform the tasks identified in Section 3 of this PWS.

contractor shall be responsible for all travel arrangements. All travel requirements

(including plans, itinerary, dates, and traveler(s) information) shall be pre-approved by the COR. All travel expenses will be reimbursed on a cost-reimbursable basis and billed

IAW the regulatory implementation of Public Law 99-234. Travel shall be scheduled to represent the most economical mode to the government (ex: The contractor will be sent to service the trainers at Yokota, Misawa and Kadena Air Base, Japan; then travel from

Japan to the Republic of Korea for the Osan and Kunsan bases).

Reimbursement for Contractor Travel. Long distance travel will occur via commercial transportation (except where military transportation is the only method of travel) utilizing the current rates IAW FAR Part 31. Travel will be at the direction of the government and reimbursed IAW the contracts funded Contract Line Item Number (CLIN).

As required, contractor employees may travel from their regular duty locations to a temporary duty location. All contractor travel shall be requested or approved by the

COR. A Government Letter of Identification (LOI) shall initiate all temporary duty travel

(TDY). This LOI will be used for identification purposes granting contractor entry to military bases, access to base lodging facilities at all locations, and access to the exchange, commissary, postal services, and MWR facilities, and if necessary, medical facilities (on a cost-reimbursable basis) when traveling to overseas locations. Exchange and commissary privileges will not apply to TDY to CONUS locations, Alaska and

Guam. Approved travel will be reimbursed to the contractor IAW the FAR Part

31. Miscellaneous travel in conjunction with daily work performed in and around the work site will not be reimbursed. Reimbursement shall not include any charges for overhead, handling, G&A or profit/fee.

As soon as the details of a travel requirement is known, the contractor shall prepare a travel worksheet for the COR detailing: traveler's name, social security number, home address, date of birth, passport number, security clearance, departure/arrival dates, duration of travel, itinerary (destinations) and purpose of the trip. In turn, the COR will prepare an LOI.

Air Transportation. Air transportation shall be made by the contractor. All travel will be at coach/tourist (i.e. government category) accommodations unless otherwise approved

Attachment #1 to RFQ FA5215-18-Q-7006 10 of 23 by the COR. The contractor shall obtain airfare at competitive rates and submit a written rate comparison to the COR when requesting reimbursement.

Auto Rental. Automobile rental will be approved on a case-by-case basis. Authorized rental must be justified and proposed by the contractor and approved by the COR. If approved, auto rental will be reimbursed via the travel voucher. Contractor personnel will not be reimbursed for daily travel work from his facilities/domicile once assigned to a specific location.

Per Diem. While a contractor employee is in a government authorized travel status, the contractor will be reimbursed a per diem allowance for subsistence and lodging IAW

FAR 31.205-46. Per Diem payments shall be made after receipt of proper travel voucher and supporting documentation and shall not exceed amounts allowable.

Lodging. For travel to military installations, the traveler or the supported agency will make billeting arrangements through the destination base's billeting office. In the event on-base billeting is not available, contractor personnel shall obtain a certificate of non-availability from the destination base's billeting office. This certificate must be filed with the travel voucher for per diem payment. If a non-availability statement is not submitted, the per diem rate for on base billeting will be used for payment. For travel to non-military destinations, support agency will be responsible for arranging and reserving suitable quarters. Under these travel conditions, the travel orders normally will detail the non-military destination and accommodations.

Travel Protocol. When traveling on Government business, contractors shall travel at a maximum equivalent rank of General Schedule (GS) 12. This GS rank will be placed on all Letters of Identification to establish travel, lodging and per diem rates.

Travel Confirmation. Contractor employees will not commence overseas travel without prior confirmation. It is the traveler's responsibility to make this confirmation.

Travel Reimbursement. When travel is complete, the traveler will provide the LOI and supporting receipts including the printed airfare cost. Payment/reimbursement will be made IAW with the contract local directives/guidelines. When the Government authorizes travel, travel receipts shall be supplied with the invoice and payment will be made on a cost reimbursable basis with the invoice payment.

3. Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 The Contractor shall perform Semi-Annual Inspection

For five types of live fire/non-fire trainers (Air Force Standard Design Aircraft Liquid

Propane Gas LPG), Mobile Aircraft/Helicopter, Commercial Structural, other small live

Attachment #1 to RFQ FA5215-18-Q-7006 11 of 23 fire trainers (vehicle, dumpster, fighter jet, flashover) and non-fire hazardous material/confined space trainers).

3.1.1 Contractor shall submit annual inspection and maintenance schedule for all locations no later than the 30 September.

Measure the Deliverable

a) STD: Schedule represents the most cost-efficient itinerary to the government

Deliverables

A004 Inspection Schedule

3.1.2 Contractor shall submit travel requirements:

IAW FAR 31.205-46

For scheduled travel: Submitted to COR two weeks prior to date of travel. During travel, acceptable deviations will be coordinated with and approved by the COR as required

For unscheduled travel: (any travel related to out-of-cycle repairs): 72 hours prior to travel date. Acceptable deviations will be coordinated with and approved by the COR as required

Re-scheduled travel must be approved by the COR prior to submission of travel documents.

Performance Standards

a) STD: IAW FAR 31.205-46

b) STD: For scheduled travel: Submitted to COR two weeks prior to date of travel.

c) STD: For unscheduled travel: (any travel related to out-of-cycle repairs): 72 hours prior to travel date. Acceptable deviations will be coordinated with and approved by the COR as required.

A003 Travel Documents

3.1.3 The Contractor shall perform all required inspections

The contractor shall perform all required inspections in accordance TO 35E1-2-13-1, commercial standards and Attachments 1A – 1D, Inspection & Testing Requirements.

Performance Standards

a) STD: in accordance TO 35E1-2-13-1, commercial standards and Attachments 1A – 1D, Inspection & Testing Requirements.

3.1.4 When completed the contractor shall provide inspection reports to the COR

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Performance Standards

a) STD: in accordance TO 35E1-2-13-1, commercial standards and Attachments 1A – 1D, Inspection & Testing Requirements.

AQL: 100%

b) STD: Reports due no later than 10 calendar days after completion of scheduled itinerary.

AQL: 100%

A001 Inspection Reports

3.2 The Contractor shall perform Semi-Annual Preventative Maintenance

For five types of live fire/non-fire trainers (Air Force Standard Design Aircraft Liquid Propane

Gas (LPG), Mobile Aircraft/Helicopter, Commercial Structural, other small live fire trainers

(vehicle, dumpster, fighter jet, flashover) and non-fire hazardous material/confined space trainers) at eight locations for a total of thirty-three trainers. (See p. 21-22, Trainer Specifics)

3.2.1 The Contractor shall perform all preventative maintenance services

Performance Standards

a) STD: in accordance TO 35E1-2-13-1, commercial standards and Attachment 1A USAF

Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing Requirements

AQL: 100%

b) STD: All trainers will be operational 95% of the time during scheduled operation periods calculated on a per base/per day basis.

A002 Maintenance Records

3.2.2 Contractor shall perform annual winterization services for Air Force Standard

Design LPG live fire trainers

Services are to be provided at Eielson AFB, Alaska; Joint Base Elmendorf-Richardson, Alaska;

Misawa AB, Japan; and Yokota AB, Japan. The contractor shall coordinate with the COR.

Performance Standards

a) STD: in accordance TO 35E1-2-13-1, commercial standards and Attachment 1A USAF

Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing Requirements

AQL: 100%

b) STD: no later than 31 October of each calendar year or as required.

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AQL: 100%

3.2.3 Contractor shall perform annual de-winterization services for Air Force Standard

Design LPG live fire trainers. Service is to be provided at Eielson AFB, Alaska; Joint Base

Elmendorf-Richardson, Alaska; Misawa AB, Japan; and Yokota AB, Japan. The contractor shall coordinate with the COR.

Performance Standards

a) STD: in accordance TO 35E1-2-13-1, commercial standards and Attachment 1A USAF

Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing Requirements

AQL: 100%

b) STD: no later than 15 June of each calendar year based on weather conditions.

AQL: 100%

3.3 The Contractor shall acquire all parts and materials for preventative maintenance and repairs.

No additional reimbursement will be provided for labor.

3.3.1 The Contractor shall seek pre-approval of parts and materials less than $3,000 100% of the time.

Must obtain prior approval from the COR.

Performance Standards

a) STD: Parts and materials below $3,000.

A005 Invoices and Receipts

3.3.2 The Contractor shall acquire parts and materials over $3,000 per item on an "as-need" basis.

Contractor shall obtain a minimum of three quotes from three separate vendors and submit to the COR for approval prior to purchase.

Performance Standards

a) STD: Obtain quotes from three separate sources.

A006 Quotes

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3.4 The Contractor shall perform Minor Repairs to Live Fire Trainers

Unforeseen repairs in addition to regularly scheduled preventative maintenance. Minor repairs do not include repair of major problems as described in TO 35E1-2-13-1.

3.4.1 Contractor shall perform minor repairs exceeding preventative maintenance as needed to return each trainer to full operational capability.

Minor repairs shall not exceed $3,000 without prior approval. Repairs that require additional site visits and/ or the backordering of parts shall be reported to the COR immediately.

Performance Standards

a) STD: All trainers will be operational 95% of the time during scheduled operation periods calculated on a per base / per day basis.

Deliverables

A005 Invoices and Receipts

3.5 Contractor shall provide Technical Support

Tech support is defined as telephone and online technical support.

Performance Standards

a) STD: Acknowledge within two business days

3.5.1 The Contractor shall acknowledge service calls within two business days.

Performance Standards

a) STD: Acknowledge and respond to service calls within two (2) business days

b) STD: Resolution of service call or provide additional support within 24 hours of acknowledging the service call.

3.6 Repair of Major Problems.

Major repairs as defined in Technical Order 35E1-2-13-1 are not the responsibility of the contractor.

Examples of major problems include any safety related condition that could lead to an imminent hazard such as:

- LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure.

- Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping.

- Any abnormal movement by environmental causes, such as earthquakes, landslides, or floods that may impair the serviceability of a pipeline, tank, or controls.

- Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure.

- A leak in the LPG pipeline or tank that constitutes an emergency.

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All Major Problems that deem the trainer unusable or unsafe shall be reported to the Field

Representative and AFIMSC Det 2 (PACAF) FES immediately.

4. Special Requirements

The following paragraphs specify the special requirements of the contract.

4.1 Security & Safety Requirements

Security Requirements. The installation access will be coordinated with the local installation fire chief and Security Forces Squadron. Contract personnel will not enter restricted areas without escort from authorized personnel. The contractor shall restrict personnel to only those areas required to perform the work. The contractor is responsible for the conduct, professional credibility, and security compliance of contract employees while working on the base. Operations Security (OPSEC) shall be conducted IAW AFI 10-701.

Safety. Liquid propane used in the facility is potentially explosive. The fire emergency services training ground is a nonsmoking area. Personnel shall practice proper grounding procedures

IAW the National Electric Code (NEC). Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

Accident Report Procedures. In the event of an accident on Government property, or involving Government personnel or property, the contractor shall notify the government immediately and submit a report within 72 hours after incident to the COR in letter form that shall include the following: (1) the time and date of occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative or description of the accident to include chronological order of the accident and circumstances.

4.2 Transition

N/A

4.3 Government Furnished Services

The Government will provide the following services as part of the contract:

Medical. In the event of a severe emergency (sudden onset of a condition with acute symptoms requiring immediate medical care and includes such conditions as heart attacks, cardiovascular accidents, poisonings, loss of consciousness or respiration, convulsions or other operation, the local installation Medical Group will respond and transport, if necessary. During hours of operation, the local installation Medical Group will respond and transport, if necessary, contractor employee(s) to Medical Treatment Facility. The contractor shall reimburse the

Government for these services.

Utilities. The Government will provide water and electricity as required.

Authorized Privileges for Contractor Personnel Assigned to Overseas Theaters (Subject to Availability).

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(a) The Government shall make available within the overseas theater, subject to the capabilities and limitations of the installation concerned and to the approval of the installation commander, as well as the controlling provisions of the applicable US Status of Forces Agreement (SOFA)

(where applicable), the following items of logistical support to contractor personnel: Exchange, Commissary, and U.S. Postal Service privileges; U.S. Banking; Morale & Welfare Recreation

(MWR) facilities (to include Officer and Enlisted clubs); Laundry services on a cost-reimbursable basis; Medical Services (general and emergency) on a cost-reimbursable basis; Mortuary services (when available, on a cost reimbursable basis).

(b) Contractor personnel providing support overseas in foreign countries will be covered under the SOFA with each host nation. Privileges will be indicated on the government letter of subject to approval and availability.

Access to Military Installations and Government Facilities. Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the Statement of Work and attachments.

The Government reserves the right to provide access to all facilities to designated individuals. In the event the follow-on contracts is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to include providing access to all materials related to the service being performed. With regards to the successor contractors access to incumbent employees, the successor contractor may be authorized to place recruitment notices in the facility accessible to incumbent employees.

4.4 Environmental Requirements

Environmental Protection. The contractor shall comply with all applicable federal, state, and environmental laws and regulations and local safety, and fire requirements, including the Air

Force Occupational Safety and Health (AFOSH) Standards. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are IAW federal, state and local environmental protection regulations.

Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, Foreign Government and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

Disposition of Materials. The contractor shall dispose of any and all expended and broken items properly IAW (IAW) host base disposal procedures.

Contractor Clean Up. The contractor shall, at all times, keep his work areas free from accumulations of waste material and rubbish. Upon completion of the job, the contractor shall leave the work and premises in a clean, neat, and orderly condition.

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4.5 Applicable Directives

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3.0, Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option.

Mandatory compliance (list):

Compliance with Local, Federal, and Host Country Laws and Requirements. This contract, the contractor and the contractors employees are subject to, and shall abide by and comply with, all relevant statutes, ordinances, laws and regulations of the United States (including

Executive Orders of the President) and any state (or other public authority now or hereafter in force). The contractor agrees to observe and comply with all applicable Federal requirements regarding Social Security, Workers Compensation, Unemployment Insurance and any other matter concerning employment applicable to the performance of this contract or rules, regulations, directions and orders not inconsistent herewith as may from time to time be issued by the Government, and all applicable Host Country Laws. The unilateral act of any governmental body against any employee of the contractor for the violation of a Local or Federal law or regulation (to specifically include persons barred by any appropriate military commander or government authority) shall not excuse the contractor from full compliance with the terms and conditions of this contract.

4.6 Tropical Cyclone Conditions of Readiness (TCCOR)

Tropical Cyclone Conditions of Readiness (TCCOR). In order to protect U.S. Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

(a) Tropical Cyclone Condition 3: When Condition 3 is declared; the contractor will perform general area clean up. All loose debris, waste and excess contractor owned supplies, materials and equipment would be removed from U.S. Government facilities and disposed of off base IAW local State and Federal laws at contractor's expense. Work may continue provided effective and adequate cleanup has been accomplished.

(b) Tropical Cyclone Condition 2: When Condition 2 is declared, all exterior work will cease immediately and interior work will be continued until Condition 1 is given. The contractor will take the necessary action listed below to secure the job site against damages that may result from anticipated weather conditions. The contractor may be called at any time to complete tropical cyclonization; therefore, the contractor will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate cyclonization is necessary.

General Area Clean Up: Clean up and disposal of loose debris and waste will continue as directed by Paragraph (a) above.

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Contractor Equipment: All medium sized equipment will be removed, or placed close to a building will be secured with blocks or anchored with cable or both. Items or small equipment will be moved inside a building and secured or moved off U.S. Government facilities.

(c) Tropical Cyclone Condition 1: When Condition 1 is declared without normal progression through Condition 3 and/or 2, the contractor will take actions listed for those conditions above. These actions will commence immediately upon declaration of Condition 1. The contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when tropical cyclonization is required IAW this paragraph.

(d) High Wind Warning: When gusts of 30 knots per hour or greater are forecasted, the contractor may be required to accomplish general area clean up IAW Paragraph (1) above, to bundle and securely tie or securely cover and weigh small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

(e) Salvageable Material: Salvageable material may not be taken to Defense Property Disposal after a tropical cyclone condition is declared. The contractor will be responsible for tropical cyclonization of such material.

(f) The contractor's representative will not leave the job site after notified under Paragraphs (b), (c), and (d) above until the area has been inspected and cleared by the Technical

Representative of the Contracting Officer (TRCO) Inspector. The contractor may request an inspection by calling the TRCO.

(g) With regard to typhoon (hurricane) notification preparations, the contractor shall use the standard notification procedures as published by the NOAA National Weather Service, Radio/TV network for notification in the possible absence of other instruction.

5. Deliverables

The contractor shall provide deliverables as described in Section 3 of the PWS. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Identifier Name Description

A001 Inspection Reports

A002 Maintenance Records

A003 Travel Documents Itinerary, plan, travel information.

A004 Inspection Schedule Due NLT 30 September each year for period of performance

Attachment #1 to RFQ FA5215-18-Q-7006 19 of 23

A005 Invoices and Receipts For all reimbursable parts and materials.

A006 Quotes From three separate sources for purchase exceeding $3000

6. Related Documents

The following Documents are related to this project:

Reports/Inspection Checklist. As referenced in Section 5, the following represents example formats of reports/checklists. This data is provided for information only.

Attachments Title

1 USAF Mobile Aircraft Fire Trainer (MAFT) Inspection and Testing Requirements

2 T-500 Structural Fire Trainer Inspection and Testing Requirements

3 Drager or Equal Structural Fire Trainer Inspection and Testing Requirements

4 Mobile Helicopter Fire Trainer Inspection and Testing Requirements

* *USAF Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing

Requirements located in TO 35E1-2-13-1

Trainer Specifics. The following represents current information on each of the trainers*.

Trainer Type Trainer

Location Date

Purchased Current Condition

Date of Last

Inspection

AFTF Eielson Sep-99 Good-Fully Operational 13-May

AFTF JBER Feb-96 Good-Fully Operational 13-May

AFTF Misawa Dec-03 Good-Fully Operational 13-Apr

AFTF Yokota Oct-05 Good-Fully Operational 13-Apr

MAFT Kadena Mar-98 Good-Fully Operational 12-Nov

MAFT Kunsan Mar-98 Good-Fully Operational 13-Mar

MAFT Osan Oct-04 Good-Fully Operational 12-Oct

Fighter Jet Kadena Aug-15 Good-Fully Operational None

Helicopter Misawa May-15 Good-Fully Operational 16-Oct

Helicopter Kadena Aug-15 Good-Fully Operational None

Helicopter Silver Flag Mar-11 Good-Fully Operational 16-Oct

Vehicle - 1 JBER Jul-07 Good-Fully Operational 16-Oct

Attachment #1 to RFQ FA5215-18-Q-7006 20 of 23

Vehicle - 2 JBER Jul-07 Good-Fully Operational 16-Oct

Vehicle Eielson May-09 Good-Fully Operational 16-May

Vehicle Misawa May-15 Good-Fully Operational 16-Oct

Vehicle Yokota Oct-12 Good-Fully Operational None

Vehicle Kadena Aug-15 Good-Fully Operational None

Vehicle Osan Feb-17 Good-Fully Operational None

Confined Space Eielson Oct-15 Good-Fully Operational 16-May

Confined Space Kadena Aug-14 Good-Fully Operational None

LP Vessel JBER Jul-07 Good-Fully Operational 16-Oct

MC306 Rollover JBER Jul-07 Good-Fully Operational 16-Oct

Flashover Misawa Oct-15 Good-Fully Operational None

Flashover Yokota Oct-15 Good-Fully Operational None

Flashover Kadena Apr-14 Good-Fully Operational None

Dumpster JBER Jul-07 Good-Fully Operational 16-Oct

Dumpster Eielson May-09 Good-Fully Operational 16-May

Structural Eielson Dec-03 Good-Fully Operational 13-May

Structural JBER Feb-04 Good-Fully Operational 13-May

Structural Kadena Feb-04 Good-Fully Operational 13-May

Structural Kunsan Dec-03 Good-Fully Operational 13-Mar

Structural Misawa Dec-03 Good-Fully Operational 13-Apr

Structural Yokota Feb-04 Good-Fully Operational 13-Apr

* The Government will incur all costs associated with the required corrosion control maintenance.

Reference Publications

Reference Title

TO 35E1-2-13-1

Technical Manual, Operation and Maintenance Instruction Manual, Aircraft Fire Training Facility is not attached. Refer to the following Link:

http://www.robins.af.mil/About-Us/Technical-Orders/

Service Summary (SS) http://www.robins.af.mil/About-Us/Technical-Orders/

Attachment #1 to RFQ FA5215-18-Q-7006 21 of 23

Statements Standards/AQLs Incentive/Remedy

3.1 The contractor shall

perform Semi-

Annual Inspection

Contractor shall inform COR of inspection findings

3.1.1 Contractor shall

submit annual inspection and maintenance schedule for all locations.

a) schedule represents the most cost-efficient itinerary to the government

Contractor has five (5) working days to resubmit schedule to the COR.

3.1.2 Contractor shall

submit travel requirements

a) IAW FAR 31.205-46

b) For scheduled travel: Submitted to COR two weeks prior to date of travel. During travel, acceptable deviations will be coordinated with and approved by the COR as required.

c) For unscheduled travel: (any travel related to out-of-cycle repairs): 72 hours prior to travel date. Acceptable deviations will be coordinated with and approved by the COR as required.

24 hours to re-book IAW

FAR 31.205-46

3.1.3 The contractor shall

perform all required inspections.

a) in accordance TO 35E1-2-13-1, commercial standards and USAF

AFTF Inspection & Testing

Requirements

3.1.4 The contractor shall

provide the completed inspections report to the COR (upon request).

a) in accordance TO 35E1-2-13-1, commercial standards and USAF

AFTF Inspection & Testing

Requirements

AQL: 100%

b) Reports due within 10 calendar days after completion of scheduled itinerary.

AQL: 100%

Contractor will receive a

Corrective Action Report

(CAR) after the 10 day window and for every 5 days thereafter until the report is received.

Attachment #1 to RFQ FA5215-18-Q-7006 22 of 23

3.2 The contractor shall

perform Semi-

Annual Preventative Maintenance

Contractor shall inform COR of inspection findings

3.2.1 The contractor shall

perform all preventative maintenance services

a) in accordance TO 35E1-2-13-1, commercial standards and USAF

AFTF Inspection & Testing

Requirements

AQL: 100%

b) All trainers will be operational

95% of the time during scheduled operation periods calculated on a per base/per day basis.

3.2.2 Contractor shall

perform annual winterization services for Air Force Standard Design LPG live fire trainers.

a) in accordance TO 35E1-2-13-1, commercial standards and USAF

AFTF Inspection & Testing

Requirements

AQL: 100%

b) no later than 31 October of each calendar year

AQL: 100%

If there are damages to the trainer, then the contractor will be liable for repairs as a result of not meeting the schedule.

3.2.3 Contractor shall

perform annual de-winterization services for Air Force Standard Design LPG live fire trainers.

a) in accordance TO 35E1-2-13-1, commercial standards and USAF

AFTF Inspection & Testing

Requirements

AQL: 100%

b) no later than 15 June of each calendar year based on weather conditions.

AQL: 100%

If contractor does not meet the 15 June deadline, a CAR will be issued for each base that is delayed from training.

3.3 The contractor shall

acquire all parts and materials for preventative maintenance and repairs.

3.3.1 The contractor shall

acquire parts and materials less than

a) Obtain preapproval from COR

100% of the time.

Attachment #1 to RFQ FA5215-18-Q-7006 23 of 23

$3,000 per item on an "as-need" basis.

3.3.2 The contractor shall

acquire parts and materials over than $3,000 per item on an "as-need" basis.

a) Obtain quotes from three separate sources and obtain preapproval from COR 100% of the time

3.4 The contractor shall

perform Minor

Repairs to Live Fire Trainers

Contractor shall inform COR of all repair and maintenance actions

3.4.1 Contractor shall

perform minor repairs exceeding preventative maintenance as needed to return each trainer to full operational capability.

a) All trainers will be operational

95% of the time during scheduled operation periods calculated on a per base/ per day basis.

3.5 Contractor shall

provide Technical

Support

a) Acknowledge within two business days

3.5.1 The contractor shall

acknowledge service calls within two business days.

a) Acknowledge service calls within two business days

b) Resolution of service call or provide additional support within

24 hours of acknowledging the service call.

Negotiated reduction in payment for service calls not met.

Attachments:

1. USAF Mobile Aircraft Fire Trainer (MAFT) Inspection and Testing Requirements

2. T-500 Structural Fire Trainer Inspection and Testing Requirements

3. Drager or Equal Structural Fire Trainer Inspection and Testing Requirements

4. Mobile Helicopter Fire Trainer Inspection and Testing Requiremets