Solicitation_FA521516Q0001_-_Visual_Information_Services.pdf

766 SPECIALIZED CONTRACTING SQUADRON

ATTN: RYAN TRUONG

90 G ST., BLDG 1201

JB PEARL HARBOR-HICKAM HI 96853-5230

(808) 448-2946

(808) 448-2911

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$15M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA5215-16-Q-0001 26-Oct-2015

b. TELEPHONE NUMBER

808-448-2946

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 25 Nov 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA5215

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE N39934 16. ADMINISTERED BY

ASIA-PACIFIC CENTER - N39934

SHERI UYEHARA

2058 MALUHIA ROAD

HONOLULU HI 96815-1949

TEL: 808-971-4068 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RYAN TRUONG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541990

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA5215-16-Q-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Visual Information Service

FFP

Contractor shall provide all labor, on-site administration and management required to produce and deliver services in a safe manner for DKI APCSS Information

Services to include graphic arts, audiovisual, and Video Teleconferencing (VTC) services, and information technology services to include systems/network management and seminar room support (help desk) and technical support services as specified in Attachment 1 - Performance Work Statement, dated 08 Sep 2015.

FOB: Destination

NET AMT

0002 150 Hours After Hour Service

FFP

Contractor shall provide after hour support services as specified in Sub-Paragraph of Sections 3.1.1, 3.2.1, 3.3.1, and 3.4.1 of Attachment 1 - Performance Work

Statement, dated 08 Sep 2015.

This CLIN is for use only upon authorization from the Contracting Officer (CO) or

Contracting Officer's Representative (COR).

Not-to-Exceed 150 hours.

1001 12 Months OPTION Year 1 Option Visual Information Service

FFP

Contractor shall provide all labor, on-site administration and management required to produce and deliver services in a safe manner for DKI APCSS Information

Services to include graphic arts, audiovisual, and Video Teleconferencing (VTC) services, and information technology services to include systems/network management and seminar room support (help desk) and technical support services

1002 150 Hours OPTION Year 1 Option - After Hour Service

FFP

Contractor shall provide after hour support services as specified in Sub-Paragraph of Sections 3.1.1, 3.2.1, 3.3.1, and 3.4.1 of Attachment 1 - Performance Work

Statement, dated 08 Sep 2015.

This CLIN is for use only upon authorization from the Contracting Officer (CO) or

Contracting Officer's Representative (COR).

2001 12 Months OPTION Year 2 Option Visual Information Service

FFP

Contractor shall provide all labor, on-site administration and management required to produce and deliver services in a safe manner for DKI APCSS Information

Services to include graphic arts, audiovisual, and Video Teleconferencing (VTC) services, and information technology services to include systems/network management and seminar room support (help desk) and technical support services

2002 150 Hours OPTION Year 2 Option After Hour Service

FFP

Contractor shall provide after hour support services as specified in Sub-Paragraph of Sections 3.1.1, 3.2.1, 3.3.1, and 3.4.1 of Attachment 1 - Performance Work

Statement, dated 08 Sep 2015.

This CLIN is for use only upon authorization from the Contracting Officer (CO) or

Contracting Officer's Representative (COR).

3001 12 Months OPTION Year 3 Option Visual Information Service

FFP

Contractor shall provide all labor, on-site administration and management required to produce and deliver services in a safe manner for DKI APCSS Information

Services to include graphic arts, audiovisual, and Video Teleconferencing (VTC) services, and information technology services to include systems/network management and seminar room support (help desk) and technical support services

3002 150 Hours OPTION Year 3 Option After Hour Service

FFP

Contractor shall provide after hour support services as specified in Sub-Paragraph of Sections 3.1.1, 3.2.1, 3.3.1, and 3.4.1 of Attachment 1 - Performance Work

Statement, dated 08 Sep 2015.

This CLIN is for use only upon authorization from the Contracting Officer (CO) or

Contracting Officer's Representative (COR).

4001 12 Months OPTION Year 4 Option Visual Information Service

FFP

Contractor shall provide all labor, on-site administration and management required to produce and deliver services in a safe manner for DKI APCSS Information

Services to include graphic arts, audiovisual, and Video Teleconferencing (VTC) services, and information technology services to include systems/network management and seminar room support (help desk) and technical support services

4002 150 Hours OPTION Year 4 Option After Hour Service

FFP

Contractor shall provide after hour support services as specified in Sub-Paragraph of Sections 3.1.1, 3.2.1, 3.3.1, and 3.4.1 of Attachment 1 - Performance Work

Statement, dated 08 Sep 2015.

This CLIN is for use only upon authorization from the Contracting Officer (CO) or

Contracting Officer's Representative (COR).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-MAR-2016 TO

28-FEB-2017

N/A ASIA-PACIFIC CENTER - N39934

SHERI UYEHARA

2058 MALUHIA ROAD

HONOLULU HI 96815-1949

808-971-4068

N39934

0002 POP 01-MAR-2016 TO

28-FEB-2017

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAR-2017 TO

28-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAR-2017 TO

28-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAR-2018 TO

28-FEB-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-MAR-2018 TO

28-FEB-2019

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAR-2019 TO

29-FEB-2020

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-MAR-2019 TO

29-FEB-2020

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAR-2020 TO

28-FEB-2021

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-MAR-2020 TO

28-FEB-2021

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

52.204-14 Service Contract Reporting Requirements JAN 2014

52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts

JAN 2014

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

AUG 2013

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.217-5 Evaluation Of Options JUL 1990

52.219-14 Limitations On Subcontracting NOV 2011

52.222-3 Convict Labor JUN 2003

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-3 Continuity Of Services JAN 1991

52.245-1 Alt I Government Property (Apr 2012) Alternate I APR 2012

52.245-9 Use And Charges APR 2012

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

AUG 2015

252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014

252.209-7998 (Dev) Representation Regarding Conviction of a Felony Criminal

Violation under any Federal or State Law

MAR 2012

252.211-7003 Item Unique Identification and Valuation DEC 2013

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.219-7011 Notification to Delay Performance JUN 1998

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal MAR 2015

252.247-7023 Transportation of Supplies by Sea APR 2014

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1, Instructions to Offerors – Commercial Items (April 2014)

(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate parts; Part I – Executive Summary, Part II - Price

Proposal, Part III - Technical Proposal, and Part IV - Past Performance Proposal.

B. Specific Instructions:

1. PART I – EXECUTIVE SUMMARY. Limited to no more than 6 pages, 3 two-sided sheets. Submit original plus 1 copy and 1 electronic copy in Adobe Acrobat Portable Document Format.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and

Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of all solicitation amendments, if issued.

(e) Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section

8(a) status.

(f) If none proposed, submit an Affirmation of no Exceptions, Deviations, or Waivers.

2. PART II – PRICE PROPOSAL - Limited to no more than 10 pages, 5 two-sided sheets. Submit original plus 1 copy and 1 electronic copy in Adobe Acrobat Portable Document Format.

http://www.sam.gov/

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 – 24.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/Services for each

Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the

EXCEL program and the rounding of figures, limited to two decimal places.

c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

3. PART III – TECHNICAL PROPOSAL - Limited to no more than 12 pages, 6 two-sided sheets. Submit original plus 1 copy and 1 electronic copy in Adobe Acrobat Portable Document Format.

Sub-Factor 1: Staffing Plan (See 52.212-2 addenda (d)(1))

The Offeror shall provide details describing their approach to provide Visual Information Support Services.

Offeror shall propose manning levels and personnel mix for all workload requirements identified in:

1. Audio and Visual Support – Paragraphs and subparagraphs of Section 3.1 of the PWS

2. Video Teleconferencing (VTC) Support – Paragraph and subparagraphs of 3.2 of the PWS

3. System and Network Management Support – Paragraph and subparagraphs of 3.3 of the PWS

4. Seminar Room Help Desk Support – Paragraph and subparagraphs of 3.4 of the PWS

5. Hardware Maintenance Support – Paragraph and subparagraphs of 3.5 of the PWS

Sub-Factor 2: Security Clearance (See 52.212-2 addenda (d)(1))

Provide proof of Secret facility clearance at time of proposal submittal as specified in the PWS. Proof of clearance includes but is not limited to a certified copy of DD Form 441 and documentation approved by

Defense Security Service (DSS) substantiating as proof of the required clearance. The draft DD Form 254 will not count toward the technical proposal page limitation. The approved DD Form 254 will be issued to the awardee.

4. PART IV – PAST PERFORMANCE PROPOSAL - Limited to no more than 4 pages, 2 two-sided sheets, per contract listed. Only references for relevant past efforts/contracts are desired. Submit original plus 1 copy and 1 electronic copy in Adobe Acrobat Portable Document Format.

(a) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(3)

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph

(c) below).

The offeror shall send out the PPQ (Attachment 4), using the Past Performance Evaluation Cover Letter

(Attachment 3), to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS

SOLELY WITH THE OFFEROR.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR.

PPQs shall be sent directly from your reference to this office marked to the attention of Amy Burke and

Ryan Truong, via e-mail to amy.burke.2@us.af.mil and ryan.truong.1@us.af.mil, or mailed to the following address:

766th Specialized Contracting Squadron

Attn: Ryan Truong & Amy Burke

90 G. Street, Bldg 1201

JBPHH, HI 96853-5230

Days & Operating Hours: Monday – Friday; 0800 - 1600

Facsimile: (808) 448-2912

(c) Past Performance Information: Provide a list of no more than three (3), of the most relevant contracts performed for any customer within the last three (3) years. (See addendum to 52.212-2(d)(3))

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(iv) Contract Dollar Value

(v) Period of Performance

(vi) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(vii) Comments regarding compliance with contract terms and conditions

(viii) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(d) The evaluation of past performance information will not take into account past performance regarding

(i) predecessor companies, (ii) will not take into account past performance of key personnel who have relevant experience, and/or (iii) will not take into account past performance regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

(e) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

C. Documents submitted in response to this RFP must be consistent with the following:

mailto:amy.burke.2@us.af.mil mailto:ryan.truong.1@us.af.mil

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If a Part in a proposal exceeds the specified page limit cited in the Part Content, the excessive pages will not be evaluated.

4. Format for proposal Parts I, III, and IV shall be as follows:

(a) Each written Part of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each Part shall contain a Table of Contents, Cross

References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each Part is specified in paragraph B, Specific

Instructions, above.

(b) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) In addition to the paper copies specified for each Part, one electronic copy of each Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in spreadsheet format, such as EXCEL, and MS WORD for price narrative. The electronic version shall be submitted on a compact disc (CD). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on each CD the Part number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

(h) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page

1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(i) Price data of any kind shall be presented only in Part II – Price Proposal Part.

(j) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the proposal submission:

D. General Information:

1. Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address:

766th Specialized Contracting Squadron

Attn: Ryan Truong & Amy Burke

90 G. Street, Bldg 1201

JBPHH, HI 96853-5230

Days & Operating Hours: Monday – Friday; 0800 - 1600

Facsimile: (808) 448-2912

2. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Joint Base Pearl Harbor Hickam (JBPHH) has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY

SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at 766 SCONS prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

5. JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned

SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal

PART TITLE

ELECTRONIC

COPY

PAPER

COPY

PAGE LIMIT DUE DATE

I Executive Summary

1 Adobe Acrobat

Format 2

Limited to no more than 6 pages (3 two-sided sheets).

25 Nov 15

2:00 PM (HST)

II Price Proposal

1 Adobe Acrobat

Format 2

Limited to no more than 10 pages (5 two-sided sheets).

25 Nov 15

2:00 PM (HST)

III Technical Proposal

1 Adobe Acrobat

Format 2

Limited to no more than 12 pages (6 two-sided sheets).

25 Nov 15

2:00 PM (HST)

IV Past Performance Proposal

1 Adobe Acrobat

Format

Limited to no more than 4 pages (2 two-sided sheets) per contract listed.

25 Nov 15

2:00 PM (HST)

due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF

PROPOSAL OR BIDS.”

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical Acceptability

(2) Past Performance

(3) Price

Past Performance and Technical “acceptability” combined are approximately equal to Price.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

(d) BASIS FOR CONTRACT AWARD: This is a competitive Limited Tradeoff (LTO) best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13 in which competing offerors’ combined past performance information and technical “acceptability” will be evaluated on a basis approximately equal to price. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers will be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined unacceptable. The government reserves the right to award a contract to other than the lowest Total Evaluated Price

(TEP), if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating. The evaluation process will include the following:

(1) Technical Acceptability Factor. The government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The proposals will be evaluated against the following subfactor(s):

Sub-Factor 1: Staffing Plan

This Sub-factor is met when the offeror provides details describing their approach to provide Visual Information

Services. Offeror shall propose manning levels and personnel mix for all workload requirements identified in:

1. Audio and Visual Support – Paragraphs and subparagraphs of Section 3.1 of the PWS.

2. Video Teleconferenceing (VTC) Support – Paragraph and subparagraphs of 3.2 of the PWS.

3. System and Network Management Support – Paragraph and subparagraphs of 3.3 of the PWS.

4. Seminar Room Help Desk Support – Paragraph and subparagraphs of 3.4 of the PWS.

5. Hardware Maintenance Support – Paragraph and subparagraphs of 3.5 of the PWS.

Sub-Factor 2: Security Clearance

This sub-factor is met when the offeror provides evidence at time of proposal submission that the offeror has a facility clearance meeting the requirements specified in the PWS.

(2) Price Evaluation Factor. The government will rank all offers by price, including all option prices. The price evaluation will document the fairness and reasonableness of the total evaluated price (TEP). The government reserves the right to perform price realism analysis.

Total Evaluated Price (TEP): A TEP will be computed for each offer in order to meet the requirements of FAR Parts

6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule (SF 1449, continuation of blocks 19 – 24) by the unit price, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each

CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price

(total amount for CLINs XXXX – XXXX) plus the sum of Option to Extend Services clause 52.217-8 formula

(shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

Base Year = CLIN Extended Amount x 0.5*

Option Year 1 = CLIN Extended Amount x 0.5*

Option Year 2 = CLIN Extended Amount x 0.5*

Option Year 3 = CLIN Extended Amount x 0.5*

Option Year 4 = CLIN Extended Amount x 0.5*

Evaluating the Option CLINs does not obligate the government to exercise the Options.

(3) Past Performance Factor. The government will evaluate recent and relevant performance information on all offerors based on (i) the references provided by the offeror, and (ii) any past performance information obtained from survey/questionnaires (Attachment 4), and (iii) any data independently obtained by the government. If a reference identified by the offeror in accordance with 52.212-1(m)B.4(c), does not submit a survey/questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

(A) Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation.

(B) Relevant contracts performance effort involves similar scope, magnitude of effort, and complexities to the requirements specified in the PWS for this solicitation. The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings

Rating Rating Definition

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities as the effort this solicitation requires.

Relevant

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(C) Performance Quality Assessment: For each of the recent past performance information reviewed, the performance quality of work will be assessed based on the (i) Quality Assessment Criteria evaluated under Past

Performance Questionnaire (Solicitation Attachment 4) and (ii) the evaluation ratings in the Federal Past

Performance Information Retrieval System (PPIRS), if available.

(D) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance.

The assessment process will result in an offeror’s overall performance confidence assessment rating of Substantial

Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence. Offerors with no recent past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned will receive the rating “Unknown Confidence,” meaning the offeror is treated neither favorably nor unfavorably (neutral). As a result of the relevancy and performance quality assessments, offerors will receive an integrated past performance confidence assessment rating as described in Table

3 below:

TABLE 3. Past Performance Confidence Assessment Ratings

Rating Description

SUBSTANTIAL CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has an expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has no expectation that the offeror will successfully perform the required effort.

UNKNOWN CONFIDENCE

No recent/relevant performance is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

(4) The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(5) Integrated Assessment. In order to be considered for award, the offeror’s technical proposal must be rated as

“Acceptable.” The government reserves the right to award a contract to other than the lowest price offer if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating.”

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-http://www.acquisition.gov/

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women;

and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part

127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United

States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

https://www.acquisition.gov/

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB

Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8)…