20220426 - COM Questions and Answers.xlsx
XLSX spreadsheet 14 KB Posted
- Solicitation number
- FA520922R0004
About this file
This document contains questions and answers regarding Solicitation Number FA520922R0004 for Change of Occupancy Maintenance Service at Yokota Air Base in Japan. The solicitation seeks maintenance services for military family housing units, including routine repair and replacement, incidental labor, additional maintenance work, carpet cleaning and replacement, cleaning services for permanent change of station moves, yard and exterior maintenance, cleaning of vacant units, and recoupment of material costs. The contractor must provide equipment, tools, materials and other required items to perform change of occupancy maintenance and ensure the needs of the government are met within established performance time standards. This requirement covers 1,220 garden style apartments, 840 tower apartments, and 7 general officer quarters at Yokota Air Base. All contractors must be registered in the System for Award Management database. Offerors are free to determine their own pricing approach. No bid bond is required for this non-construction services contract.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment FA520922R00040003 SF 30.pdf | ||
| g. Atch5_Exhibit A to K_10 year Version 2.xlsx | XLSX spreadsheet | |
| 1. Solicitation Amendment FA520922R00040002 SF 30.pdf | ||
| 20220505 - Pre-CON Questions and Answers Pt.2.xlsx | XLSX spreadsheet | |
| c. Atch1_PWS_FA520922R0004 Version 2.pdf | ||
| Solicitation Amendment FA520922R00040001 SF 30.pdf | ||
| f. Atch4_Sol Prov Not Typically Included in SAM.docx | DOCX document | |
| g. Atch5_Exhibit A to K_10 year.xlsx | XLSX spreadsheet | |
| 0. Cover Letter to Offerors 30MAR22.pdf | ||
| d. Atch2_PP Reference List.docx | DOCX document | |
| c. Atch1_PWS_24Feb22_FA520922R0004.pdf | ||
| e. Atch3_PPQ FA520922R0004.docx | DOCX document | |
| a. Policies Procedures for Business Ltr.pdf | ||
| b. Solicitation - FA520922R0004.pdf |
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Questions & Answers
| Date: 04/26/2022 |
| 22R0004 - Change of Occupancy Housing Maintenance |
| Question No. | Reference (Sect/Para/Page) | QUESTION | GOVERNMENT RESPONSE |
| 1 | Can CPARS evaluations be submitted instead of completing the PPQ? | CPARS evaluations cannot be submitted in place of PPQs submitted by their indentified Points of Contacts. | |
| 2 | Will contractors be expected to perform asbestos abatement work? | No, contractors will not be required to remove asbestos under this contract. | |
| 3 | Does the contractor determine the work needed for each unit if they encounter items that need to be repaired that were not listed? | The Government will direct all work to the contractor through work orders. If the work is not listed on the work order, but the contractor identifies work that needs to be performed they may report findings to the housing inspector. | |
| 4 | Section 1.5 PWS | Will the contractor be expected to complete full carpet replacements? | The work orders provided by the 374 CES will annotate if carpet replacement is needed. Carpet is expected to have a 7 year life expectancy, however, if the carpet is still serviceable past 7 years then the housing inspector may opt not to replace the carpet. There may be carpet replacement to the carpets under 7 years by the condition/damage, however, the work will be determind by the housing inspector. |
| 5 | Will the contractor be expected to clean drains? | Drains are required to be cleaned by the contractor, but not the drain pipes. | |
| 6 | Are the conditions of the baseboards shown in the example housing units acceptable? | Yes, the units visited are examples of what housing inspectors consider acceptable. However, the contractor is required to clean the wax or paint off. | |
| 7 | Section 1.4 PWS | Will the contractor be expected to paint outdoor balcony areas? | No |
| 8 | Will the contractor be expected to clean the outside portion of windows? Are there any safety regulations for cleaning outdoor windows in higher tower units? | Yes, contractors are expected to clean the outside portion of the windows. In higher tower units there may be safety locks on the windows. The contractor may open them to clean the outside of those windows. Please refer to OSHA standards, and the Government will not provide tools. | |
| 9 | What is the average performance period for a single COM? | The performance period on average is 10-15 days to complete one unit. The inspection will be conducted on the surveillance inspection which is scheduled after completion of work. | |
| 10 | Section 1.7 PWS | Will the contractor be expected to do yard work/maintenance? | Work orders may contain yard work/maintenance. The contractor shall perform yard maintenance within 100 feet of the unit and half distance to the next building. Yard maintenance contains grass cutting between 2-4 inches, edging, weed control, pruning and trimming bush/shrubs/tree branches up to 12 feet, remove potential safety hazards, and free of debris. Green waste should be bagged and relocated to a designated pick-up location in the housing area. |
| 11 | Will the contractor be required to clean the roof? | No | |
| 12 | Section 1.6 PWS | Will the contractor be expected to remove dust from ceiling vents? | Yes |
| Additional Questions & Answers Received | |||
| Question No. | Reference (Sect/Para/Page) | QUESTION | GOVERNMENT RESPONSE |
| 1 | Do we have to put the same unit price for Base Year from Year 1 to Year 5 in the Price Exhibit? | No, offerors are free to price this requirement as they see fit. | |
| 2 | Is it acceptable to increase the unit price for the Option after Year 6? | Yes, offerors are free to price this requirement as they see fit. | |
| 3 | Atch5_Exhibit A to K_10 year | Regarding the UNIT of Line 49 in Tab 1 - Tab 10, there mentions BF. Please clarify the meaning of BF. | Board Feet |
| 4 | Atch5_Exhibit A to K_10 year | Regarding SUPPILES/SERVICES of Line 51, Tab 1 - Tab 10, there mentioned 2B/3BR. Please clarify the meaning of BR. | Bed Room |
| 5 | Atch5_Exhibit A to K_10 year | Regarding the UNIT of Line 87 in Tab 1 - Tab 10, there mentions FT. Please clarify the meaning of FT. | Feet or Foot |
| 6 | Solicitation | Does this project require a bid bond? What amount is required for the bid bond? | As this requirement is not for construction, no bid bond is required. |
| 7 | Solicitation | Can a contractor participate in this bid who was not present for the site visit? | Yes. |
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