c. Atch1_PWS_24Feb22_FA520922R0004.pdf

Attachment 1

Performance Work Statement

For

Change of Occupancy Maintenance of

Military Family Housing Units

At

Yokota AB, Japan

24 Feb 2022

TABLE of CONTENT

Performance Work Statement

1. Description of Services/General Information

1.1. COM Inspections and Work Requirements

1.2. COM Routine Repair and Replacement

1.3. Incidental Labor (Recoupment Materials)

1.4. Additional Maintenance Work

1.5. Carpet Steam Cleaning and Replacement

1.6. Cleaning Work

1.7. Yard Maintenance

1.8. Vacant Unit Cleaning

1.9. Local Move Cleaning

1.10. Recoupment Materials

2.0. Quality Assurance

2.2. Contract Manager and Employees

2.3. Security Requirements

2.4. Hours of Operation

2.5. Records and Documents

2.6. Services Summary

3.0. Government Furnished Property and Services

4.0. Termination / Phase out procedures

5.0. Appendix

A. Estimated Workload Data B. Facilities and Floor Plans C. Performance Time Standards D. References

6.0. Performance Time Standards

1. DESCRIPTION OF SERVICE / GENERAL INFORMATION

Change of Occupancy Maintenance (COM) performed to all Military Family Housing (MFH) and General Officer Housing (GOH) units at Yokota Air Base Japan in accordance with commercial practice, applicable industry standards, and regulations as stipulated in this Performance Work Statement (PWS).

All services in the PWS shall be separately priced in accordance with Exhibit price schedule to perform COM Routine Repair and Replacement, Incidental Labor (Reimbursable Materials), Additional Maintenance Work (Unit Price Basis), Carpet Steam Cleaning & Replacement Work, Cleaning Work, Yard & Exterior Maintenance, Vacant Unit Cleaning, Local Move Cleaning, and Recoupment of Materials. The contractor shall provide equipment, tools, materials, and other required items to perform the COM and to ensure the needs of the Government are met within the performance time standards established in Appendix C.

1.1. COM INSPECTIONS AND WORK REQUIREMENTS

A joint inspection of the work site will be conducted by the housing inspector and the contractor within 3 work days prior to commencement of work. As a result of the joint inspection, housing inspector will create the work order to identify work requirements by exhibit line items, quantities, unit prices, material cost, and total amount in addition to the contract number, task order number, and work order number. The contractor shall be responsible for completion of all requirements identified on each work order by the specified commencement date, completion date, and acceptance date. The Contracting Officer Representative (COR) will monitor funding balance and all work orders issued to the contractor. The performance time is computed based on the work item and quantity in accordance with Appendix C. The housing inspector will schedule a COM surveillance inspection date/time in accordance with the work order acceptance date, the inspection will last for an hour starting 0800 – 1600 hours, Monday thru Friday. Inspections falling after these scheduled hours will be postponed to the following day. Government directed postponements will not count against the total performance time established for each work order. The contractor shall maintain a serially numbered work order system to control all work upon receiving and completing each work order.

1.2. COM ROUTINE REPAIR & REPLACEMENT - CLIN X100

The contractor shall perform routine repair and replacement work for all MFH and GOH units in accordance with individual work order issued by the housing inspector. After work completion the contractor shall ensure all items listed below are repaired, removed, replaced, installed, adjusted, and or otherwise maintained to restore the item to its original functional use. Any item replaced by the contractor shall be a same or similar material and items as originally installed. The contractor shall match existing size, color, type, efficiency, and aesthetics. The contractor shall obtain approval from the housing inspector prior to replacing any materials with a different item. All material costs for this work item shall be included in the contract unit price established for COM Routine Repair and Replacement (CLIN X100).

Refer to Appendix C for time standards.

1.2.1. Remove/repair/replace silicon sealing compound for interior and exterior frames (windows, door frame, and sink surface etc…).

1.2.2. Repair/adjust metal, aluminum, window and screen doors (exterior storage room, kitchen, screen doors & sliding doors etc...) to include remove/replace of damaged hanger door wheels, rails, rollers, hinges, and damaged door surfaces. Adjust existing door to provide clearance if new floor tiles or carpet/padding are installed.

1.2.3. Repair/adjust/replace rusted, wrinkled, stained, and damaged window screen/mesh with new stainless steel mesh for metal, aluminum, and wood screen windows.

TANAKA, REGINA JP USAF PACAF 374 CES/CEIHH

Does the COR need to sign the WO generated by the inspector? For example, Regina creates a WO and signs Authorization Acceptance but since I’m the COR, I’m also going to sign the Verification and Approval which is on the same WO? Can’t the COR verify on the green book?

KAWASAKI, DAISUKE JP USAF PACAF 374 CONS/PKB

Contractually, COR does not need to sign on each WOs as long as COR monitors all WOs and the funding balance in Green Book.

Copy.

1.2.4. Repair/adjust/replace all closets and cabinet doors, drawers, drawer handles, hinges, door latches, front panels, bottom, sides, back, rollers, and rail/guides.

1.2.5. Repair/replace/relocate door or window stops.

1.2.6. Remove/replace worn-out weather stripping.

1.2.7. Repair/replace/adjust doors, locks, and crescent locks.

1.2.8. Repair/adjust/replace vertical and horizontal blind strings, slats, spacing, and height. Blind shall be replaced when there is more than 3 slats of repair or when directed by the housing inspector.

1.2.9. Remove/repair/adjust/replace shower head, hose, brackets, towel bars, toilet paper holder, soap dish, tooth brush holder, toilet seat/cover, medicine cabinet mirror, and replace medicine cabinet glass shelf to plastic/wood.

1.2.10. Repair/re-glue existing loose vinyl baseboard.

1.2.11. Re-glue interior/exterior wall and floor tiles.

1.2.12. Remove/repair/replace/re-glue existing wall-to-wall carpet less or equal to 1 square yard including power stretch wrinkles, bubbles, lifted carpet seam, and joint thresholds.

1.2.13. Remove/repair/replace/re-glue loose or lifted plastic laminated sheets less or equal to 4 SF.

1.2.14. Repair/adjust/tighten stairway handrail supports.

1.2.15. Repair/adjust/tighten aluminum window, frame, and rail anchor bolts.

1.2.16. Repair/replace stained or damaged ceramic tile joint with cement mortar.

1.2.17. Remove/replace damaged or missing bracket (air conditioner port door) with new steel angle bracket.

1.2.18. Repair/replace damaged plastic or wood door louvers.

1.2.19. Remove/replace oven broiler pan and stove burners if unserviceable, i.e. tarnished, bent, etc.

1.2.20. Reinstall existing removed doors.

1.2.21. Remove/repair/replace moldings.

1.2.22. Repair kitchen counter top, interior door/closet surface, and bathroom counter top with like or similar materials.

1.2.23. Install broken or missing door hinges.

1.2.24. Repair/adjust door closer and pressured door hinges.

1.2.25. Repair/adjust window A/C frames.

Routine Mechanical Repair & Replacement:

1.2.26. Remove/replace damaged rubber washer and packing for combination faucet and flush valves.

1.2.27. Repair clogged-up sink, tub, toilet, and drainage.

1.2.28. Remove/replace damaged or missing plastic plug, rubber stopper, and bracket for bathtub, toilet, and sink.

1.2.29. Remove/replace/adjust float valve and overflow drainpipe for water tank or flush valve for water closet-type.

1.2.30. Remove/replace/repair/adjust connecting pipe to toilet, combination faucet, and sink.

1.2.31. Repair/adjust mixing valves and combination faucet in shower, bathroom, and kitchen.

1.2.32. Remove/repair/replace/adjust sink, toilet, and bathtub mechanical stoppers.

1.2.33. Remove/replace/repair/adjust heater or air conditioning thermostat.

1.2.34. Repair/adjust bathroom ceiling exhaust fan.

1.2.35. Repair/adjust kitchen exhaust fan.

1.2.36. Repair/adjust kitchen range hood connection ducts/cover.

1.2.37. Remove/replace air conditioner heater, exhaust fan, and filters.

1.2.38. Repair/replace air filter frames to include kitchen and bathroom exhaust fan metal filter and shutters.

1.2.39. Remove/repair/replace dryer hose, duct, and brackets.

1.2.40. Repair/remove/replace outside air vent and screen.

1.2.41. Provide preventive maintenance/repair/adjust appliances to include garbage disposal, washer, dryer, dishwasher, stove/oven and refrigerator. When the maintenance requires more than 3 hours, the appliance shall be removed/replaced with approval from the housing inspector.

1.2.42. Remove Guardian III fire suppression system and place a cover to seal the holes.

Routine Electrical Repair & Replacement:

1.2.43. Remove/replace/repair damaged/discolored plates, sockets, outlet switch, and device plates (electrical outlet and switch plate cover).

1.2.44. Repair/adjust interior/exterior fluorescent, incandescent, and LED type lighting fixtures to include removal/replacement of parts.

1.2.45. Repair/remove/glue conduit/molding for cable/phone lines.

1.2.46. Check and remove/replace A/C outlets/receptacle for proper voltage in the living room (220V, 18,000BTU)/bedrooms, kitchens (110V-120V, 8,000BTU).

1.2.47. Remove/replace/repair/adjust door bells.

1.2.48. Test/remove/replace/repair smoke detectors. Smoke detector testing shall be accomplished in accordance with Air Force regulations.

1.2.49. Remove/replace burned out light bulbs.

1.3. INCIDENTAL LABOR – CLIN X200

All materials required to perform with incidental labor work shall be acquired by the contractor on a reimbursable basis. The contract unit prices for these items shall be exclusive of any material costs. After the incidental labor work is completed, the contractor shall ensure all items are restored to their original functional use for which they were intended. The items may require additional days to perform the service, refer to Appendix C for time standards.

1.3.1. Remove/install window blinds.

1.3.2. Remove/install new cylinder door locks.

1.3.3. Remove/install damaged aluminum screen window with new aluminum screen window.

1.3.4. Remove/install interior door and accordion curtain.

1.3.5. Remove/install sheet glass to include but not limited to windows and doors. The sheet glass must match the existing. Removal/replacement of silicon sealing compound shall not be included in this line item.

1.3.6. Remove/install glass film.

1.3.7. Remove/install aluminum, steel or sheet metal air conditioner port door to include missing or damaged hardware and weather stripping. For steel and sheet metal port door, work includes painting of all metal surfaces.

1.3.8. Remove/repair/install marble surface.

1.3.9. Remove/install door closer.

1.3.10. Repair wooden kitchen counter top surface.

1.3.11. Remove/install shoji screens.

1.3.12. Remove existing vinyl floor sheet. The work shall be performed during COM.

1.3.13. Repair/level floor surface using leveler mortar. The work shall be performed during COM.

1.3.14. Remove/install Composite Wood Floor tile. The work shall be performed during COM.

1.3.15. Remove/install medicine cabinet.

KAWASAKI, DAISUKE JP USAF PACAF 374 CONS/PKB

It should be 1.3.3. Rest of clauses shoulf be changed accordingly.

Updated

1.3.16. Remove/install new stainless steel curtain rails.

Incidental Mechanical Work:

1.3.17. Remove/replace/install faucets or faucet diverter.

1.3.18. Remove/replace/install combination faucet for bathtub.

1.3.19. Remove/replace/install kitchen range hood.

1.3.20. Remove/replace/install Government furnished appliances (garbage disposer, refrigerator, stove/oven, and washer/dryer). The appliances are located at Furnishing Management Services (FMS) ensure to provide the work order.

Incidental Electrical Work:

1.3.21. Remove/replace/install fluorescent-type, incandescent-type, and LED lighting fixtures for interior and exterior. Each fixtures are not limited to the removal/replacement of the following: type “A”, 4-20W for kitchen, type “3”, 2-20W for living/dining rooms, type “C”, 2-40W for kitchen, medicine cabinet light, bathrooms, laundry room, hallways, bedrooms, interior/exterior storage room, balcony/porch fixtures, car port/garage for Senior Enlisted Quarters (SEQ), Senior Officer Quarters (SOQ) and General Officer Housing (GOH). This work shall be performed to all MFH towers and garden units including GOH.

1.3.22. Remove/replace/install lighting fixture cover, diffuser, and light bulb protector and for all types of lighting fixture. This also includes the removal/replacement/installation of light bulb protectors in storage and closets.

1.4. ADDITIONAL MAINTENANCE WORK - CLIN X300

The contractor shall perform additional maintenance work to remove, repair, replace, and install the following items including the costs of all such materials in the contract unit prices as identified in the Exhibit pricing schedule with exception to Government-furnished materials.

Paint Work:

The contractor shall perform paint service identified on the work order paint chart. The paint material used for MFH units are Latex paint (matte/flat), Gloss 50 (semi-gloss), and Varnish stain. The surface prep shall include applying plaster putty to cover cracks, joints, holes, and any other repairs (taped joints if necessary) needed prior to painting the surface. The paint shall match the existing color unless any changes are directed by the housing inspector. Touch-up paint shall be performed to correct interior/exterior minor defects such as filling holes, chips, and scratch/scuff marks. Each unit will require different time line depending on the square footage. Additional coat of paint square footage will be added to the work order when room(s) are painted in different color, heavy stained, metal/wood doors, and trims of storage room. Refer to Appendix C for time standards.

1.4.1. Latex paint (matte/flat) shall be performed to interior wall and ceiling.

1.4.2. Gloss-50 (Semi-gloss) shall be performed to wall and ceiling of kitchen, utility room (laundry, bathroom, and shower room), frames, inside of cabinets/closets, and interior/exterior storage room.

1.4.3. Varnish stain shall be performed to wooden surface.

A2AV is added.

Tile & Floor Work:

1.4.4. Remove/install 2.3mm thick vinyl CF sheet flooring.

1.4.5. Remove/install 2mm thick vinyl floor tile including stairway treads and risers.

1.4.6. Remove damaged ceramic or nonslip ceramic tiles replace with new ceramic or nonslip ceramic tiles (4 x 4 inches).

1.4.7. Remove damaged ceramic or nonslip ceramic tiles replace with new ceramic or nonslip ceramic tiles (6 x 6 inches).

1.4.8. Remove damaged ceramic tiles replace with new ceramic tiles (50 x 150 mm).

1.4.9. Remove damaged ceramic tiles replace with new ceramic tiles (150 x 150 mm).

1.4.10. Remove damaged ceramic FLOOR tiles replace with new nonslip ceramic tiles (300 x 300 mm)

1.4.11. Remove damaged porcelain tile with new porcelain tiles (600 x 600 mm)

1.4.12. Remove damaged GOH bathroom wall porcelain tile with new porcelain tiles (300 x 600 mm)

1.4.13. Remove damaged non-slip nosing ceramic tile and replace with non-slip nosing ceramic tile on concrete steps (Garden).

1.4.14. Remove damaged non-slip nosing on stairway and replace with brass edged plastic non-slip nosing (Garden).

1.4.15. Remove damaged ceramic and or mosaic floor tiles and replace with new non-slip ceramic floor tiles in bathroom.

1.4.16. Remove damaged quarry tile and replace with new quarry tile (6 x 6 inches).

1.4.17. Remove/repair/resurface damaged concrete edge.

Floor Maintenance (Cleaning & Waxing of all tile areas):

The contractor shall perform removing the existing wax, cleaning, and re-waxing the tile surface to all MFH garden, tower, and GOH units. Prior to re-waxing the surface the contractor shall ensure to remove hair, dust, and other debris from the floor. Refer to Appendix C for time standards.

1.4.18. TILE Floor Maintenance. This work is performed to all MFH units WITHOUT carpet.

1.4.19. Tile (P-tile) & Wood design Floor Maintenance. This work is performed to all MFH units WITH carpet installed only in bedrooms.

1.4.20. Partial Floor Maintenance. This work is performed to kitchen and front entry of all MFH units installed WITH carpet.

Wall & Ceiling Work:

1.4.21. Remove damaged baseboard and replace with new baseboard.

1.4.22. Remove damaged finish/rough lumber and replace with new finish lumber.

1.4.23. Remove damaged insulation board/plywood, replace with 5/8” gypsum wallboard with taped joints.

Door & Window Work:

The contractor shall perform maintenance and cleaning work to ensure the door and window is functioning properly. This work includes adjust/lubricate windows and doors, lock adjustment or replacement, weather stripping repair or replacement, adjust or install window stops, cleaning window surface/track/frame, and cleaning blinds.

1.4.24. Door/window maintenance and cleaning 2BR/3BR.

1.4.25. Door/window maintenance and cleaning 4BR/SEQ/SOQ.

1.4.26. Door/window maintenance and cleaning GOH 691, 692, 693, and 694.

1.4.27. Remove damaged door/window trims and replace with new wood trims.

1.4.28. Remove/replace air conditioner port door/window to include plywood cover and weather stripping.

Cabinet work:

1.4.29. Remove damaged plastic laminated sheets on cabinets/closet surface and shelves replaced with new plastic laminated sheets.

1.4.30. Remove/replace damaged cabinet/closet shelves with plastic laminated plywood flush type shelves.

1.4.31. Remove/replace cabinet bottom and back with new plywood similar to the existing condition.

Mechanical Maintenance Repair & Replacement:

1.4.32. Recoat bathtub with ceramic finish.

1.4.33. Remove/replace toilet WITHOUT water tank.

1.4.34. Remove/replace bathroom/laundry ceiling exhaust fan.

1.4.35. Remove damaged bathroom sink and replace with new sink bowl, valves, and brackets.

1.4.36. Remove/replace sink “P” trap.

1.4.37. Remove/replace toilet water tank.

1.4.38. Remove/replace water tank lid.

Window Air Conditioner:

1.4.39. Install Government-furnished window Air Conditioner units 8,000 BTUs.

1.4.40. Install Government-furnished window Air Conditioner units 18,000 BTUs.

1.4.41. Remove/dispose of 8,000 and 18,000 BTU A/C window units to the Government designated area and replace/install with trim, plywood, and caulking.

1.4.42. Duplicate cylinder lock keys for garden and tower units.

1.4.43. Duct Cleaning Service. The contractor shall perform duct and fan coil cleaning service to Supply Air Duct and Return Air Duct. All supported documents and pictures of before/after shall be available when requested by the COR.

1.5. CARPET STEAM CLEANING & REPLACEMENT WORKS - CLIN X400

The contractor shall perform steam cleaning carpets, remove/install padding and carpet, and repair work to all MFH garden, tower, and GOH units. The contractor should use an appropriate cleaning solution to ensure that the carpet is free of debris, dust, hair, stains/soiled areas that can be removed with carpet cleaning, and odors such as, but not limited to, musty, moldy, or urine smells. Refer to Appendix C for time standard.

1.5.1. Steam clean existing wall-to-wall carpet.

1.5.2. Remove/install Government furnished wall-to-wall carpet and padding.

1.5.3. Remove existing wall-to-wall carpet and padding.

1.5.4. Repair/patch/re-glue/power stretch of wall-to-wall carpet more than 1 square yard with the Government furnished carpet and padding.

1.6. CLEANING WORK (PCS / Government directed move) - CLIN X500 The contractor shall perform cleaning work to all MFH units including GOH 691, 692, and 693. The cleaning will require a professional deep cleaning to all interior surface, furnishings, equipment, government furnished appliances, sink strainer, drainage, mixing valve, exhaust fans, vents, storage room, and government provided recycle bins. All areas shall be spotless of any dust/lint, grease, finger prints, adhesives, food particle, stains, calcium buildup, soap scum, mildew, and any foreign matter directed from COR. Exterior cleaning requires sweep/wipe/scrub the balcony/porch, hand rail, metal mat (Garden), wall surface, remove dirt stains, cobwebs, and other foreign debris. The contractor WILL NOT be required to provide the cleaning service to exterior storage room or shed when personal belongings/transferred items are stored. Refer to Appendix C for time standard on each unit type and must meet the government standards.

1.6.1. GOH 691, 692, 693 Cleaning Requirements:

All described items in para 1.6. Adding chandelier, fireplace, ice machines, trash compactor, and microwave. Garage, driveways, balcony/porch, and awnings, shall be power washed (remove dirt stains, cobwebs and other foreign debris). GOH 692’s enclosed garden requires cleaning light fixtures, floor surface, remove leaves/weeds, foreign debris, and minimum grounds maintenance.

Duct cleaning will be placed in Additional maintenance.

KAWASAKI, DAISUKE JP USAF PACAF 374 CONS/PKB

1.6.1 ?

Updated

1.7. YARD & EXTERIOR MAINTENANCE – CLIN X600

The items under this CLIN is not necessary performed during COM. The items may be ordered for 1 time service upon resident move in regarding the exterior condition. The contractor shall perform yard and exterior maintenance to all MFH units excluding the Kenney Court (GOH 691, 692, 693, and 694) when requested using the exhibit line item. Refer to Appendix C for time standards.

1.7.1. Yard maintenance service. The contractor shall perform yard maintenance within 100 feet of the unit and half distance to the next building. Yard maintenance contains grass cutting between 2-4 inches, edging, weed control, pruning and trimming bush/shrubs/tree branches up to 12 feet, remove potential safety hazards, and free of debris. Additionally rock removal, filling holes and level grounds may be necessary. Flower beds shall be cleaned and free of weeds, grass, and leaves. Bushes and trees will be trimmed to present a neat appearance and should be trimmed 1 foot away from the building. Leaf raking shall be performed on all ground surfaces exterior to the facility and carports. Snow removal shall be performed on steps, sidewalks, and driveways of the unit. All debris collected from yard maintenance shall be in a clear bag and placed on the side curb for a bulk item pick up.

1.7.2. Disassemble the Government-furnished shed and place on the side curb for bulk item pick up.

1.7.3. The contractor shall assemble/repair the Government-furnished shed with foundation and/or relocate to the designated area as directed by the housing inspector.

1.7.4. Disassemble unserviceable wooden awning. The work will also include removing the posts with concrete/rock ballast and clear plastic roofing sheets. The contractor shall fill in holes, level grounds, and disassemble wood parts/pieces to ensure size is less than 3 feet in length for side curb bulk item pick up.

1.7.5. Disassemble unserviceable 30 feet wooden fence. The work will also include removing the posts with concrete/rock ballast and all supported posts or braces. The contractor shall fill in holes, level grounds, and disassemble wood parts/pieces to ensure size is less than 3 feet in length for side curb bulk item pick up.

1.7.6. Exterior Power Wash cleaning. The contractor shall power wash the balcony/patio/porch, awning, parking space for applicable unit, carport, driveways, and sidewalks to remove algae, dirt, stains, cobwebs, pigeon droppings, trash, debris, and/or other items requested by housing inspector.

1.7.7. Installation of Occupant Nameplate:

The contractor shall provide nameplates to all MFH Garden and Tower units except SEQ, SOQ, and GOH units. Occupant name must fit the required plate size, letters shall be easy off and reused if necessary. The plate material shall be plastic (acrylic, acid, or resin), dark brown, centered in white letters. COR will provide the occupants name on the work order accordance with the correct spelling/lettering. Errors made by the contractor shall be corrected at the contractor’s expense. The nameplate examples are provided below. Refer to Appendix C for time standards.

A. Cruz-Sanchez J. LeBrun A. Johnson

1.8. VACANT UNIT CLEANING - CLIN X700

When the unit is vacant for over 30 days after the COM acceptance date, housing inspector will identify if VUC shall be performed by the contractor prior to resident move in. VUC service shall be performed to all MFH units including GOH units with a minimum cleaning described below and routine maintenance work (CLIN X100) if necessary. Additional work order may be requested using the exhibit line items due to condition of the unit. Refer to Appendix C for time standard.

1.8.1. VUC 2BR/3BR/4BR unit. Interior cleaning work including vacuum, cabinet adjustments, lubricate windows/doors, rinse balcony/patio, and exterior storage room/shed.

1.8.2. VUC SEQ/SOQ/GOH units. Interior cleaning work including vacuum, cabinet adjustments, lubricate windows/doors, rinse balcony/patio, and exterior storage room/shed.

1.9. LOCAL MOVE CLEANING (Full Cleaning) – CLIN X700

The work order is specified as Local move COM basic cleaning, Local move COM Bathroom cleaning, and Local move COM Appliances cleaning which may be individually ordered due to partially cleaned by the occupant. When the housing inspector orders the above cleaning using the exhibit line items, the cleaning will require a professional deep cleaning described in 1.1.6. CLIN X500 and must meet the government standards. The contractor shall clean all areas used during COM. The contractor WILL NOT be required to provide the cleaning service to exterior storage room or shed when personal belongings/transferred items are stored. Refer to Appendix C for time standard on each unit type.

Local move COM basic cleaning:

All interior surface of wall/ceiling/floor, equipment, furnishings, stairway, and vents of the unit including exterior storage room, shed, balcony/porch, hand rail, metal mat, and government provided recycle bins.

GOH 694 includes chandelier, fireplace, garage, and driveways.

Local move COM Bathroom cleaning:

All existing surface of ceiling, wall/floor tiles, equipment, and furnishings in the bathrooms including exhaust fans, water strainer, mixing valve, drainage, and vents.

Local move COM Appliances cleaning:

Range hood/fan, stove/oven, refrigerator, dishwasher, garbage disposals, and washer/dryer machines.

GOH 694 will include microwave, ice machine, and trash compactor.

1.9.1. Local move COM basic Cleaning 2BR.

1.9.2. Local move COM basic Cleaning 3BR/4BR.

1.9.3. Local move COM basic Cleaning SEQ/SOQ.

1.9.4. Local move COM basic Cleaning for GOH 694.

1.9.5. Local move COM Bathroom Cleaning 2BR.

1.9.6. Local move COM Bathroom Cleaning 3/4BR/SEQ/SOQ.

1.9.7. Local move COM Bathroom Cleaning for GOH 694.

1.9.8. Local move COM Appliances Cleaning 2/3/4 BR/SEQ/SOQ.

1.9.9. Local move COM Appliance Cleaning for GOH 694.

1.10. RECOUPMENT MATERIALS - CLIN X800

To perform Incidental labor work under CLIN X200, the contractor shall purchase supplies, equipment, materials, and parts on a reimbursable basis. The work order will be requested by the housing inspector utilizing exhibit line items. All items shall be removed, replaced, and installed with a similar material.

When the contractor replaces the items without housing inspector’s approval, the contractor is liable for the expense and will not be reimbursed by the government. Items that can be repurposed will be added to bench stock at the housing inspector determination; items that cannot be repurposed shall be disposed of off-base at the contractor’s expense.

1.10.1. The housing inspector shall specify item description, quantity, and requirements when the contractor is required to purchase the material. If the cost of an individual material exceeds ¥300,000, the contractor shall obtain approval from the housing inspector prior to purchasing. If the total work order costs exceeds the yen equivalent of $25,000 based on the current fiscal year exchange rate the order shall be sent to the 374 Contracting Squadron for approval. The contractor shall purchase material competitively and at the best market prices obtainable. The contractor shall provide the government proof of competition from at least three sources. Each purchased item shall be inspected and accepted by the housing inspector during surveillance inspection.

1.10.2. All material quality under 1.3. CLIN X200 shall be equal to or improved items to be replaced.

When the new material has functionality issues or is unacceptable material, the contractor shall remove, replace, and install with a new material at COR’s direction with no additional cost to the government.

1.10.3. All contractor-furnished materials or paint required for work shall follow the standards of material approval submittal requirements prior to utilization. Therefore the COR may require the contractor to submit samples of materials or specific items for examination if it is necessary, at no additional cost to the Government.

1.10.4. All material items obtained shall be reimbursed to the contractor by the government at the net purchase cost on a monthly basis. The contractor’s invoice shall include a listing of each material item by item description, quantity, unit (installation location), total purchase cost, and work order number. The contractor shall maintain the original copy of each delivery ticket, sales slip, or other documentation in full support of the monthly invoices.

2. QUALITY ASSURANCE

The Government will evaluate the contractor’s performance by appointing a COR to monitor performance and to ensure services are received properly. The COR will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP), utilizing a surveillance checklist to inspect each unit results as acceptable or unacceptable. If re-inspection is required for unacceptable discrepancies will be conducted on the same day or next earliest available date/time. The CO shall follow the Federal Acquisition Regulation, FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

KAWASAKI, DAISUKE JP USAF PACAF 374 CONS/PKB

It sounds the Ktr requires COR approval for any items not only items exceeds Y300,000.

TANAKA, REGINA JP USAF PACAF 374 CES/CEIHH

Yes, that’s correct. Housing inspector shall approve. The contractor does not have the authority to decide what items shall be installed.

KAWASAKI, DAISUKE JP USAF PACAF 374 CONS/PKB

It sounds only items that cost >Y300,000 requires COR approval.

Yes, but housing inspector shall approve not the COR because the replacement items are identified by the housing inspector who conducted the inspection with the contractor.

2.1. Unserviceable or Substandard Work/Items:

The government reserves the right to reject any unserviceable or substandard work/items, and to require removal, replacement, and installation with a serviceable and acceptable quality item or to require full credit for the item. For unserviceable or substandard work/items, the contractor shall accept any requests from the COR based off the work order line items for a period of 30 days following the acceptance inspection. The contractor shall maintain records of all necessary work to include item description, manufacture, model, serial numbers, and expiration dates.

2.2. CONTRACT MANAGER / EMPLOYEE

The contractor shall provide a primary and alternate site manager(s) information to the CO prior to contract start date. The site manager(s) shall be available during business days from 0730-1630 hours, to meet on the installation and have full authority to act for the company on all contract matters and responsibilities for the work performance. The contractor shall have an employee who can assist in translating/interpreting with any documents, problems, and concerns in regard to the contract with the COR, COR supervisor, and CO. The contractor shall present a neat appearance and be easily recognized with company and employee names. This may be accomplished by wearing distinctive clothing or wearing appropriate badges. Recommend to have names on clothing or badges written in English. The contractor shall not hire a person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor’s employees are required to have proper qualifications to perform each of the tasks listed in this PWS. Additionally, the contractor shall not hire any person who is a Department of the Air Force employee, either military or civilian, if such employment would be contrary to the Air Force Policies.

2.3. SECURITY REQUIREMENTS

The contractor shall be responsible for safeguarding all Government property provided for usage. The contractor shall post a notice for the unit during COM such as Under Maintenance or Authorized Personal Only to secure the facility from unauthorized personal accessing the unit. At the close of each work period, facilities, equipment, and materials shall be secured. The contractor shall establish a method with their employees engaged in the assigned work areas of ensuring that all keys issued by the government are not lost, misplaced, and used by unauthorized personals. The contractor shall report to COR of a lost/misplaced keys, the expense will be on the contractor to duplicate keys or replace cylinder locks.

2.3.1. In the event of an emergency, the government will provide following services. The contractor shall immediately report to the COR and provide written details within 2 business days.

Security Forces, Fire Department, and ambulance (Reimbursable expense): 911 or commercial 042- 507-6560.

2.4. HOURS of OPERATION & HOLIDAYS

The operation hours for the services under this contract is Monday - Saturday (6 days) 0700-1900.

Sundays, US Government holidays, Marine day, Mountain day, and Japanese New Year holidays will be closed.

NOTE: The COM service will not be required when directed by the 374th Contracting Squadron.

Holiday Date Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Holiday 19 June Independence Day 4 July Marine Day 3rd Monday in July Mountain Day 11 August Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December Japanese New Year 29 December – 4 January

2.5. RECORDS & DOCUMENTS

The contractor shall record maintenance service documents accordance with the format below. The information shall be accurate, complete, and submitted in timely manner. Records are to be kept current at all times for review by the COR.

2.5.1. Material billing list:

Requiring Office: 374th CES/CEIH

Date of Submission: No later than 5 business days after the end of first month of contract performance period.

Frequency: Monthly.

Number of Copies: One (English) or via email.

Distribution of Copies: 374th CES/CEIH

Purpose: To purchase all required items not in the bench stock or temporarily exhausted.

2.5.2. Bench stock items:

The contractor shall maintain a variety of bench stocks items to provide optimum material support in a timely manner for uninterrupted contract performance. Specifically the items used for routine repair maintenance materials to prevent the work stoppage. The contractor shall perform an inventory once at beginning of the year or at least quarterly to ensure the balances on hand, maintain adequate records of all purchased items for Incidental Labor (Recoupment Materials). The bench stock records shall be available when requested by the COR.

2.6. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable level of services performed for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

Method of Assessment

SS 1: Perform Change of Occupancy Maintenance (COM) service in a quality manner as prescribed in PWS, accordance with Appendix C for performance time standards.

1.2. thru 1.10. No more than 5 deficiencies per month.

Random Inspection

SS 2: Perform Vacant Unit Cleaning (VUC) service in a quality manner as prescribed in PWS, accordance with Appendix C for performance time standards.

1.8. Vacant Unit

Cleaning (VUC)

No more than 2 deficiencies per month.

Random Inspection

SS 3: The contractor shall document all record of maintenance service. The information shall be accurate, complete, and submitted in timely manner. Records are to be kept current at all times for COR review.

2.5. Records and

documents

100% Random Inspection

Note: “Random Inspection” indicates the COR will inspect all or any tasks at any time, not necessarily seeking performance perfection. The minimum performance acceptable to the Government is expressed as tabulated above.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government shall provide, facilities, equipment, materials, and/or services listed below without a cost.

The facility compliance with the Occupational Safety and Health Act (OSHA) regulations and other applicable laws for the protection of employees is exclusively the responsibility of the contractor, and the Government will assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements. Prior to any modifications to the Government facility, the contractor must notify the CO and provide a document describing the modification request. No alterations to the facilities shall be made without specific written permission from the CO/KO; however, permission shall not be unreasonably withheld in case of alterations necessary for OSHA compliance. The contractor shall return the facilities to the Government in the same condition as received, fair wear/tear and approved modifications excepted.

Government Furnished Facilities:

Contractor’s Office: Tower 4301 (450 SF) Storage Room: Building 4446 (80 SF)

NOTE: The locations and area of the facilities are subject to change by the Government’s convenience.

3.1. Materials: All carpeting, carpet padding, window air conditioners (AC), oven/stove, washers, dryers, garbage disposals, dishwashers, and refrigerators will be furnished to the contractor by the Government. GFP accessories such as drip pans can be requested through Recoupment Materials.

3.2. Services: Any maintenance issues to the government facility shall be reported to housing inspector for assistance.

3.3. Utilities. The government will provide limited use of utilities (electricity, water, and sewage) when the contractor is performing the work.

3.4. Refuse Collection. The contractor may not deposit refuse in the garbage storage rooms of the tower apartment buildings and in refuse containers adjacent to other facilities. All debris and unsalvageable materials generated from COM work shall be considered as construction refuse for the contractor to remove from the work site for off-base disposal at contractor expense in accordance with Japan Environmental Governing Standard (JEGS). The disposal documents shall be recorded and able to be provided to 374 CES / CEIE - Environmental as requested.

4. TERMINATION / PHASE OUT PROCEDURES

The Contractor shall assist the Government in transitioning into the follow-on maintenance contract upon notification of termination of the current contract. As part of this transition, the Contractor shall insure that maintenance services are conducted within the original terms of the contract until a follow-on contract is in place. The Contractor shall not defer any required maintenance procedures scheduled during the final contract period for the purpose of avoiding responsibility or transferring responsibility to the succeeding party. During the final 30 days of the contract, the Contractor shall permit personnel specified by the COR to observe any and all operations performed under the terms of the contract.

4.1. Scheduling. The Contractor shall develop and implement a systematic phasing schedule that will provide information on the specific tasks required to the CO and COR. The Contractor shall submit the schedule within 10 working days of the date of the notice of termination of this contract. The plan shall state time/date, tasks, and requirements of each maintenance activity remaining for the contract period.

4.2. Transition with Follow-On Contractor. The Contractor shall provide basic information on this contract without cost to the government. Transition topics shall include but not limited to: historical maintenance actions, common turn-over practices, and infrastructure knowledge. Transition shall take place in accordance with the transition schedule at a frequency that ensures smooth transition and continuance of the contract without impact to performance.

4.3. The Contractor, follow-on contractor, and COR will meet at a scheduled time to discuss inventories to ensure proper transition has occurred. The COR will determine that all termination transition tasks have been satisfactorily completed and will review and recommend final payment for the Contractor.

5. APPENDICES.

A. Estimated Workload Data B. Facilities and Floor Plans C. Performance Time Standards D. References

APPENDIX A

ESTIMATED WORKLOAD DATA

A-1

Average Change of Occupancy Maintenance (3 year COM by month)

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

76 80 50 51 71 110 103 111 82 70 60 83 947

APPENDIX B

FACILITIES AND FLOOR PLANS

B-1

Note: Facility list as of 2022 with Americans Disabilities Act (ADA) style unit added.

Facility

No.

Nomenclature Qty of Units Unit Square

Feet Year Built Floor Plan

Style 42 Garden Style Apartments 4 1,793 1978 15 43 Garden Style Apartments 4 1,793 1977 15 44 Garden Style Apartments 4 1,793 1977 15 45 Garden Style Apartments 4 1,793 1977 15 47 Garden Style Apartments 4 1,793 1977 15 48 Garden Style Apartments 4 1,793 1977 15

691 Garden Style Apartments 1 4,023 1975 25 692 Garden Style Apartments 1 5,676 1975 26 693 Garden Style Apartments 1 3,591 1975 27 694 Garden Style Apartments 1 2,509 1986 28

1001 Garden Style Apartments 1 2,056 1989 21 1002 Garden Style Apartments 1 2,056 1989 21 1006 Garden Style Apartments 1 2,056 1989 21 1007 Garden Style Apartments 1 2,056 1989 21 1008 Garden Style Apartments 1 1,873 1989 20 1009 Garden Style Apartments 1 2,056 1989 21 1010 Garden Style Apartments 1 2,056 1989 21 1011 Garden Style Apartments 1 2,056 1989 21 1012 Garden Style Apartments 1 2,056 1989 21 1013 Garden Style Apartments 1 2,056 1989 21 1014 Garden Style Apartments 1 2,056 1989 21 1015 Garden Style Apartments 1 2,056 1989 21 1016 Garden Style Apartments 1 2,056 1992 23 1017 Garden Style Apartments 1 2,056 1992 23 1018 Garden Style Apartments 1 2,056 1992 23 1019 Garden Style Apartments 1 2,056 1992 23 1020 Garden Style Apartments 1 2,056 1992 23 1021 Garden Style Apartments 1 2,056 1992 23 1022 Garden Style Apartments 1 2,218 1992 22 1025 Garden Style Apartments 1 2,321 1992 24 1026 Garden Style Apartments 1 2,321 1992 24 1027 Garden Style Apartments 1 2,321 1992 24 1028 Garden Style Apartments 1 2,321 1992 24 1029 Garden Style Apartments 1 2,321 1992 24

B-2

No.

Nomenclature Qty of Units

Unit Square Feet

Year Built Floor Plan Style

1030 Garden Style Apartments 1 2,321 1992 24 1031 Garden Style Apartments 1 2,321 1992 24 1032 Garden Style Apartments 1 2,321 1992 24 1036 Garden Style Apartments 1 2,321 1992 24 1037 Garden Style Apartments 1 2,321 1992 24 1038 Garden Style Apartments 4 1,587 1994 13 1039 Garden Style Apartments 4 1,587 1994 13 1040 Garden Style Apartments 4 1,587 1994 13 1041 Garden Style Apartments 4 1,587 1994 13 1042 Garden Style Apartments 4 1,587 1994 13 1043 Garden Style Apartments 4 1,587 1994 13 1044 Garden Style Apartments 6 1,587 1994 13 1045 Garden Style Apartments 6 1,587 1994 13 1046 Garden Style Apartments 4 1,587 1998 13 1047 Garden Style Apartments 6 1,587 1998 13 1050 Garden Style Apartments 4 1,587 1998 13 1051 Garden Style Apartments 6 1,587 1998 13 1052 Garden Style Apartments 4 1,587 1998 13 1053 Garden Style Apartments 6 1,587 1998 13 1054 Garden Style Apartments 4 1,587 1998 13 1055 Garden Style Apartments 6 1,587 1998 13 1056 Garden Style Apartments 4 1,587 1998 13 1057 Garden Style Apartments 4 1,587 1998 13 1058 Garden Style Apartments 6 1,587 1998 13 1063 Garden Style Apartments 4 753 1999 33 1064 Garden Style Apartments 4 753 1999 33 1065 Garden Style Apartments 4 753 1999 33 1084 Garden Style Apartments 1 1,784 1973 18 1085 Garden Style Apartments 1 1,784 1973 18 1086 Garden Style Apartments 1 2,275 1973 19 1087 Garden Style Apartments 1 2,275 1973 19 1088 Garden Style Apartments 1 1,784 1973 18 1089 Garden Style Apartments 1 1,784 1973 18 1090 Garden Style Apartments 1 1,784 1973 18 1091 Garden Style Apartments 1 1,784 1973 18 1092 Garden Style Apartments 1 1,784 1973 18 1093 Garden Style Apartments 1 1,784 1973 18

B-3

No.

Nomenclature Qty of Units

Unit Square Feet

Year Built Floor Plan Style

1094 Garden Style Apartments 1 1,784 1973 18 1095 Garden Style Apartments 1 2,275 1973 19 1096 Garden Style Apartments 1 2,275 1973 19 1097 Garden Style Apartments 1 1,784 1973 18 1098 Garden Style Apartments 1 1,873 1987 20 1561 Tower Apartments 70 1,469 1982 5 1562 Tower Apartments 70 1,469 1982 5 1563 Tower Apartments 70 1,469 1982 5

2000 Tower Apartments 70 1,469 1977 4 2001 Garden Style Apartments 4 982 1999 1 2002 Garden Style Apartments 4 982 1999 1 2003 Garden Style Apartments 4 982 1999 1 2004 Garden Style Apartments 4 982 1999 1 2005 Garden Style Apartments 4 982 1999 1 2006 Garden Style Apartments 6 982 1999 1 2007 Garden Style Apartments 6 982 1999 1 2008 Garden Style Apartments 6 982 1999 1 2009 Garden Style Apartments 6 982 1999 1 2010 Garden Style Apartments 6 982 1999 1 2011 Garden Style Apartments 6 982 1999 1 2012 Garden Style Apartments 6 982 1999 1 2013 Garden Style Apartments 6 982 1999 1 2014 Garden Style Apartments 6 982 1999 1 2015 Garden Style Apartments 6 982 1999 1 2080 Tower Apartments 70 1,488 1991 6 2085 Tower Apartments 70 1,165 1991 2 2091 Tower Apartments 70 1,469 1983 5 3000 Tower Apartments 70 1,165 1992 3 3001 Tower Apartments 70 1,488 1992 6 3002 Tower Apartments 70 1,165 1998 3 3003 Tower Apartments 70 1,165 1994 3 3004 Tower Apartments 70 1,488 1993 7 3005 Tower Apartments 70 1,165 1993 3 3006 Tower Apartments 70 1,165 1999 3 3048 Garden Style Apartments 5 1,499 1977 10 3050 Garden Style Apartments 4 1,499 1977 10 3051 Garden Style Apartments 4 1,499 1977 10

B-4

No.

Nomenclature Qty of Units

Unit Square Feet

Year Built Floor Plan Style

3052 Garden Style Apartments 4 1,499 1977 10 3056 Garden Style Apartments 6 982 1998 1 3057 Garden Style Apartments 8 982 1998 1 3058 Garden Style Apartments 8 982 1998 1 3059 Garden Style Apartments 8 982 1998 1 3060 Garden Style Apartments 8 982 1998 1 3061 Garden Style Apartments 4 982 1998 1 3062 Garden Style Apartments 8 982 1998 1 3063 Garden Style Apartments 8 982 1998 1 3064 Garden Style Apartments 8 982 1998 1 3067 Garden Style Apartments 8 982 1999 1 3068 Garden Style Apartments 8 982 1999 1 3069 Garden Style Apartments 8 982 1999 1 3070 Garden Style Apartments 8 982 1999 1 3071 Garden Style Apartments 8 982 1999 1 3072 Garden Style Apartments 8 982 1999 1 3073 Garden Style Apartments 8 982 1999 1 3074 Garden Style Apartments 8 982 1999 1 3075 Garden Style Apartments 4 982 1999 1 3076 Garden Style Apartments 4 982 1999 1 3219 Garden Style Apartments 4 1,499 1977 10 3220 Tower Apartments 70 1,469 1977 4 3245 Garden Style Apartments 4 1,499 1977 10 3249 Garden Style Apartments 4 1,499 1977 10 3262 Garden Style Apartments 5 1,499 1977 10 3276 Garden Style Apartments 1 1,932 1993 17 3277 Garden Style Apartments 1 1,932 1993 17 3278 Garden Style Apartments 1 1,932 1993 17 3279 Garden Style Apartments 1 1,932 1993 17 3281 Garden Style Apartments 6 1,529 1992 12 3284 Garden Style Apartments 6 1,529 1992 12 3285 Garden Style Apartments 4 1,687 1992 16 3286 Garden Style Apartments 4 1,687 1992 16 3287 Garden Style Apartments 6 1,529 1992 12 3288 Garden Style Apartments 4 1,687 1992 16 3289 Garden Style Apartments 4 1,687 1992 16 3290 Garden Style Apartments 6 1,529 1992 12

B-5

No.

Nomenclature Qty of Units

Unit Square Feet

Year Built Floor Plan Style

3291 Garden Style Apartments 6 1,529 1992 12 3292 Garden Style Apartments 6 1,529 1992 12 3293 Garden Style Apartments 6 1,529 1992 12 3294 Garden Style Apartments 6 1,529 1992 12 3295 Garden Style Apartments 6 1,529 1992 12 3301 Garden Style Apartments 5 1,793 1981 15 3302 Garden Style Apartments 4 1,793 1981 15 3303 Garden Style Apartments 4 1,499 1981 11 3304 Garden Style Apartments 4 1,499 1981 11 3305 Garden Style Apartments 4 1,499 1981 11 3306 Garden Style Apartments 4 1,499 1981 11 3307 Garden Style Apartments 4 1,499 1981 11 3308 Garden Style Apartments 4 1,499 1981 11 3309 Garden Style Apartments 4 1,499 1981 11 3310 Garden Style Apartments 4 1,499 1981 11 3321 Garden Style Apartments 4 1,687 1992 16 3322 Garden Style Apartments 4 1,687 1992 16 4300 Tower Apartments 70 1,469 1977 4 4301 Tower Apartments 70 1,469 1975 4 4302 Tower Apartments 70 1,469 1975 4 4303 Tower Apartments 70 1,469 1974 4 4305 Tower Apartments 70 1,469 1974 4 4401 Garden Style Apartments 4 1,499 1972 8 4405 Garden Style Apartments 4 1,499 1972 8 4407 Garden Style Apartments 4 1,793 1973 15 4411 Garden Style Apartments 4 1,793 1973 15 4414 Garden Style Apartments 4 1,793 1973 15 4415 Garden Style Apartments 4 1,793 1973 15 4418 Garden Style Apartments 4 1,793 1973 15 4420 Garden Style Apartments 4 1,499 1973 8 4421 Garden Style Apartments 4 1,793 1972 14 4423 Garden Style Apartments 4 1,793 1972 14 4424 Garden Style Apartments 4 1,499 1972 8 4426 Garden Style Apartments 4 1,499 1972 8 4427 Garden Style Apartments 4 1,793 1972 14 4429 Garden Style Apartments…