Attachment_7_-__Q&As_as_of_15_Aug_19.pdf

# Submission Date Topic Reference Question Response Date Response

1 6/20/2019 General N/A Due to the upcoming site survey and US government holiday, we would like to request that the Government extend the proposal due date to 7/31.

7/5/2019 Because the Government considers extension is necessary due to clarifications and revisions, the proposal closing date will be extended by an amendment until 31 Jul 19.

2 6/20/2019 Drawings Attachment 1 ‐

Statement of Work, Section XI states that the Government shall provide as‐built drawings mechanical and electrical but these drawings are not included in the project amendments and attachments thus far. Can you please issue these documents or let us know when they will be provided?

7/5/2019 Please refer to Amendment 0001

3 6/20/2019 General N/A Is there any Risk Management Framework (RMF) or other applicable cybersecurity requirements to be performed under this contract?

7/5/2019

Yes. It shall be provided in accordance with UFC 4‐010‐06 and AFGM2017‐32‐01, Air Force Guidance Memorandum, Civil Engineer Control Systems Cybersecurity (https://www.wbdg.org/files/pdfs/afgm_cecs_2017.pdf) Refer Appendix K of Amendment 0001 for RMF and cybersecurity requirements.

4 6/20/2019 General Specification 23 09

23.13 20, Page 8

Section 1.3 states that "all contract requirements…shall be accomplished directly by a first tier subcontractor." Please confirm that this is a first tier subcontractor to the prime contractor and not the prime contractor themselves.

7/5/2019 Yes, a first tier subcontractor is not the prime contractor.

5 6/20/2019 General Attachment 1 ‐

Statement of Work, There are several references within the docs to programmable logic controllers (PLCs) being installed as needed for this project. Please confirm that DDC controllers, in lieu of PLCs, are acceptable to use for this project so long as they meet the DDC specifications.

7/5/2019 Yes. It is possible to use DDC controllers in lieu of PLCs. Design and devices will be coordinated during the design review.

6 6/20/2019 General N/A Is there a deadline for when questions can be submitted prior to bid for this project?

7/5/2019 Please submit the questions by COB 24 Jul 19, attending to Mr. Watabe and Mr.

Sato by e‐mail.

7 6/21/2019 General RFP, Page 28 Will the Government accept electronic delivery of the proposal in lieu of hand delivery of hardcopies?

7/5/2019 No. Please submit the proposal either by hand‐carry or via Japanese postal service. Refer to RFP, Pages 28 thru 32 for the instruction.

8 6/21/2019 General N/A Can photos be taken by contractors during the site walk? 7/5/2019 Yes, only in mechanical room. For the other areas, follow the user requirement.

9 6/25/2019 Existing

Equipment

Attachment 1 ‐ Statement of Work, Section G.1 and G.2 state "Provide communication system to connect to existing EMCS sever in bldg. 650." and "Install EMCS Platform IT software on the existing EMCS sever in bldg. 650." Please provide more detail on the existing EMCS server, such as manufacturer, model number, existing software licenses, etc.

7/5/2019 It is not open information. After the contract, information will be provided by Communication squadron as needed.

10 6/25/2019 Existing

Equipment

Attachment 1 – Statement of Work.

Page 3 Section E, Item 3

Section E.3 states that, “Existing conduit, junction box, support may be reused… .” Is it acceptable to abandoned in place control wiring and conduit that will not be reused?

7/5/2019 In principle, unused material shall be removed. Estimate cost to be removed completely.

11 6/25/2019 General

Attachment B ‐ Requirements

Document for EMCS, Section 4.0 states "The example below shows integration of an EMCS with an Advanced Meter Reading (AMR) system. The red line represents actual amps consumed by the chiller. The blue line..." but there is no corresponding diagram provided for this paragraph. Please provide diagram or strike the paragraph if it is not applicable to this project.

7/5/2019 Attachment B was revised with additional information.

12 6/25/2019 Hazardous Materials

Appendix G ‐ Environmental

Protection Plan, Page

Section 1.3.9.B states that "If historical lead‐based paint sampling data is not available for the building materials to be disturbed, lead‐based paint sampling may be required prior to the start of the project." Please confirm whether or not historical lead‐based paint sampling data is available. If it is, please provide. If it is not, please confirm whether or not lead‐based paint sampling is required for this project and for which buildings.

7/5/2019 Lead‐based paint sampling is not required for this project.

RFP#: FA520919RA010, Amendment # 0004

Name: EMCS System Install and DDC Controls, Yokota AB, Japan

RFP#: FA520919RA010

Attachment 7: Q&A as of 15 Aug 19 Amendment: 0004

13 6/25/2019 Hazardous Materials

Appendix G ‐ Environmental

Protection Plan, Page

Section 1.3.8.B states that "If historical asbestos sampling data is not available for the building materials to be disturbed, asbestos sampling may be required prior to the start of the project." Please confirm whether or not historical asbestos sampling data is available. If it is, please provide.

If it is not, please confirm whether or not asbestos sampling is required for this project and for which buildings.

7/5/2019 Asbestos sampling is not required in accordance with the updated SOW as Amendment 0001. Please refer to Appendix H ‐ Asbestos Report.

14 7/1/2019 General Attachment 2 ‐ Price

Schedule

On Attachment 2, line items 8 and 9 state "Family Practice Clinical Nurse" and "RN, Case Manager" but the Statement of Work states that the other two buildings are "Building 907 Jet Engine Maintenance Shop" and "Building 920 Base Supply Admin." Please correct the Attachment 2 ‐ Price Schedule and re‐issue.

7/5/2019 Please refer to Amended Price Schedule "Attachment 2 (Amend 0001) ‐ Price Schedule for FA520919RA010."

15 7/1/2019 General RFP, Page 31 Please confirm that proposal Parts I, II and III must be submitted separately.

7/5/2019 Part I (SUMMARY AND MISCELLANEOUS DATA), Part II (PAST PERFORMANCE PROPOSAL) and Part III (PRICE PROPOSAL) shall be submitted together.

However, only PPQ shall be submitted by the POCs directly to the Government.

16 7/1/2019 General RFP, Page 31, 1

Item (i) on page 31 states that "Price data of any kind shall be presented only in the Price Proposal Part." However on page 2, item 17 requires price to be listed in the SF‐1442 which is a part of proposal Part I. Please confirm whether or not the price should be listed in the SF‐1442 form as part of proposal Part I.

7/5/2019

Please leave Block 17 of SF1442 blank.

17 7/2/2019 General Site Visit/ Pre‐ proposal Conference

Paragraph 2. PART II ‐ Past Performance Proposal states "Limited to no more than five (5) pages per contract listed." Does this includes Past Performance Questionnaires (PPQ) ?

7/2/2019 No, it includes only (a) Quality and Satisfaction Rate of Contracts and (c) Past Performance Information. Page limit does not count PPQ.

18 7/9/2019 General Appendix A, Split A/C

Unit

The split A/C units are equipped with proprietary controls from the factory. Please clarify what type of points to monitor and/or control for the split A/C units.

8/6/2019 For basic requirement: On/Off, Mode (heating/cooling), temperature, abnormal signal, scheduling. Detail will be depended on the equipment function.

19 7/9/2019 General Appendix A, VR DX

UNIT

The VR DX units are equipped with proprietary controls from the factory. Please clarify what type of points to monitor and/or control for the VR DX units.

8/6/2019 Same as #18 item. Needed zone control.

20 7/9/2019 General Site visit for bldg.

There is a packaged A/C unit (YORK) at bldg. 907 that is not listed in appendix “A”. Please confirm the packaged A/C unit will not be a part of this project.

8/6/2019 It is not a part of this project.

21 7/9/2019 General Attachment 1 (SOW), Section II, para. E 5

Please provide ACM test reports for all buildings. 8/6/2019 Please refer to Appendix H ‐ Asbestos Reports attached on Amendment 0001.

22 7/9/2019 General Attachment 1 (SOW), Section II, para. E 5

Please provide the quantity or locations that should be assumed to be ACM for estimating purposes.

8/6/2019 Please refer to Appendix H ‐ Asbestos Reports attached on Amendment 0001.

23 7/9/2019 General Attachment 1 (SOW), Section II, para. E 5

Please confirm if the Government will issue a modification in the event that the assumed quantity of ACM has been exceeded.

8/6/2019 Asbestos sampling is not required in accordance with the updated SOW as Amendment 0001.

24 7/9/2019 General Attachment 1 (SOW), Section II, para. G 1

Please clarify if the connection to the CE VLAN at each buildings communication room will be performed by the Government.

8/15/2019 No, It will perform by the contractor.

25 7/9/2019 General VAV control

We found that DDCs for AHU control are communicating with the VAV controllers. However the VAV control is not in the scope of the project.

Because of this, if we replaced the AHU part with a new DDC system, this should cause problems as season changeover in the VAV side would not work.

Besides, the communication protocol of the VAVs is Azbil(ex Yamatake) proprietary we cannot simply integrate them into a new system in the field.

Could you advise if we should include the VAV parts in the scope?

8/6/2019 VAV item is listed in Appendix A and C. VAV unit may be replaced or reused. (SOW II.E.1.b.)

RFP#: FA520919RA010

Attachment 7: Q&A as of 15 Aug 19

26 7/9/2019 General Cat cable When running Cat cable to a COM room in the ceiling in hallway, do we need to put conduits and run the cable through it?

If we use plenum cable, would it not necessary to put the conduits?

8/15/2019 Yes, conduits is needed.

27 7/9/2019 General Asbestos Please advise on the following situations,

1) How to assess the current situation of asbestos?

2) When found, how to remove them and report to the base?

8/6/2019

1) Asbestos sampling is not required in accordance with the updated SOW as Amendment 0001.

2) Please report the incident to the Government immediately.

28 7/24/2019

SOW

II. E. 1. b.

[Abstract] Panel casing, sensors ...and associated devices shall be replaced as needed.

[Question] Existing condition is not clear to us. Acceptable to replace all devices with new?

8/6/2019 Yes.

29 7/24/2019

SOW

II. E. 1. a.

II. E. 1. b.

[Abstract] a. Reuse the existing control panel if technically feasible…

b. Reuse existing DDC devices and equipment to the most extent possible… [Question] Kindly specify devices to reuse by system drawing, et al.

8/6/2019 Contractor may decide that at Contractor's convenience.

30 7/24/2019 General

Kindly specify one of the following:

[1] Install SEPARATE central monitoring system, or [2] Provide 1 PC for monitoring each building and CONSOLIDATE existing system into new one for all 11 buildings (including option work).

8/6/2019 [2] : Provide 1 PC for 11 buildings.

31 7/24/2019 As-built drawings Central monitoring point is a mechanical device. Acceptable to determine central monitoring points based on as-built drawing?

8/6/2019 It will be coordinated on design stage.

32 7/24/2019

SOW

II. G. 1.

Kindly provide specifications, drawings, et al for EMCS server inside B650. 8/15/2019

Drawings for EMCS server inside of the Bldg. 650 are not available, but a site visit can be scheduled upon request by the due date and time of the RFP.

33 7/24/2019

Attachment 1 (SOW), Section II, para. E. 2.

d, pg. SOW‐3

TAB (testing, adjusting & balancing) is typically done for HVAC systems (SA/RA/OA/EA system, CHW system, HW system, etc.), but the scope requires TAB for HVAC control equipment. Please clarify what type of TAB is intended for the control equipment.

8/6/2019

Control devices installed on the air distribution system and water distribution system.

VAV box, volume control damper, control valve, etc.

34 7/24/2019

Attachment 1 (SOW), Section II, para. E. 2.

a, pg. SOW‐2

Please clarify if the use of metal wire mold (from the ceiling to the space temperature sensor) is acceptable. This will avoid chipping the existing concrete wall.

8/6/2019

Metal wire mold is acceptable for control wiring, occupied area.

35 7/24/2019 Appendix D, Para.

2.1.4, pg. 19 ~20

Please clarify if one (1) notebook computer can be provided for all buildings or if each building requires one (1) notebook computer. 8/6/2019

Not required notebook computer for each building. Control panel shall be installed for each building as SOW requirement.

36 7/24/2019 Appendix A, HVAC Equipment to be controlled

Please clarify what type of point to monitor/control for the “Exhaust Fan”. For an example, RUNNING STATUS (input), START/STOP (output). 8/6/2019

Yes: RUNNING STATUS (input), START/STOP (output).

37 7/24/2019 Appendix A, HVAC Equipment to be controlled

Please clarify what type of point to monitor for the “Convector” (no fan). 8/6/2019

Temperature measurements, valve position and temperature set points.

38 7/24/2019

Solicitation

RFP

Solicitation has a current proposal due date of 31Jul19, and due date the is constrained due to the short duration given by government for which to prepare proposal. Can government consider additional proposal preparation time and extend the proposal due date by 7 days, for a revised due date of 07Aug19?

8/6/2019

Please review amendment 0002.

RFP#: FA520919RA010

Attachment 7: Q&A as of 15 Aug 19

Q&As with the latest date supersede any and all previous versions.