Attachment_1_-_Statement_of_Work_(28_Feb_19).pdf

Attachment 1 - Statement of Work

RFP#: FA520919RA010

PROJECT NAME: EMCS System Install and DDC Controls

STATEMENT OF WORK (SOW)

FOR

PROJECT ZNRE 15-1802

Energy Management Control System (EMCS) Install and Direct Digital Control (DDC) Panels

YOKOTA AIR BASE, JAPAN

(28 Feb 2019)

I. PRINCIPAL FEATURES OF WORK: The Contractor shall verify site conditions and conduct all field surveys and measurements as necessary to complete this project. All performance under this project shall meet or exceed US Government and Japanese Construction Standards. The contractor shall provide all labor, materials, equipment and any other necessary items to complete this project to ensure a complete and usable facility.

II. GENERAL SCOPE

A. Overall objective: This project is to install EMCS for required 11 facilities. Provide all necessary associated work to complete a fully functional installation after construction. Contractor shall investigate and verify existing conditions of all within the scope of work area. The contractor shall provide design work for this project for government approval prior to actual construction of the project. Provide 1 year warranty for the project.

B. Designated facilities are as follows:

1. Basic items:

a) Building 345 West Chapel

b) Building 445 Education Center

c) Building 602 Squadron Operations

d) Building 410 Post Office

e) Building 820 Engine Intermediate Maintenance Repair Shop

f) Building 907 Jet Engine Maintenance Shop

g) Building 920 Base Supply Admin

2. Option items:

a) Building 313 Air Conditioning Central Plant for buildings 314, 315 & 136 (option item #1)

b) Building 314 Maintenance Group (option item #2)

c) Building 315 Airlift Wing HQ (option item #3)

d) Building 316 Mission Support Group (option item #4) C. General Description of Civil Work:

1. None

D. General Description of Architectural Work:

1. None.

E. General Description of Mechanical Work

1. Install EMCS system for HVAC of each facility.

a. Reuse the existing control panel if technically feasible or install a new programmable logic controller (PLC) panel as needed. Provide justification for each proposed new PLC panel. New PLC panels shall be installed inside the mechanical room. New control panel shall have individual control, weekly scheduling, heating/cooling changeover, automatic recovery from power outage.

b. Reuse existing DDC devices and equipment to the most extent possible. Replace DDC control devices as required for compatibility with the new EMCS system. If existing DDC devices are in poor condition provide documentation and replace. Panel casing, sensors, meters, motorized control valve (included valve body), motorized control damper (included volume damper), thermostat, humidistat, and associated devices shall be replaced as needed.

Existing pipe and duct shall be modified to install new DDC device as required. New DDC devices shall be installed, if missing, to control existing control HVAC functions. VAV box in attic space may be reused if it is able connect to new system.

c. DDC system shall be provided in accordance with Appendix D, International BACnet Direct Digital Control Systems for HVAC.

d. Control item shall be provided in accordance with Appendix A, The HVAC equipment to be controlled.

2. Install local EMCS programmable logic controller (PLC) system for existing HVAC equipment in each facility as needed.

a. The system shall have schedule control function, and new local EMCS PLC and DDC shall control mechanical equipment such as air handling units, packaged air conditioner units, heat pump air conditioners, chiller units, cooling towers, chilled/hot water circulating pumps, exhaust/supply/return air fans, heat recovery fans, fan convectors, unit heaters and related air temperature and static pressure control devices. The controls should sense space temperatures and allow night cycling when temperatures fall below the minimum setback limits or exceed the maximum. New system shall have night setback and over-ride functions.

b. Local EMCS PLC shall be installed in mechanical room, or coordinate an appropriate alternate location during the design stage. Local EMCS system shall have standalone mode, and shall be able to operate without central system. If communication is disconnected, the system shall change to standalone mode automatically and HVAC operation condition shall remain at the current setting. Once communication resumes, system settings shall be recovered automatically.

c. The contractor shall be responsible for all control hardware (control panels, wiring, sensors, etc.) as well as control software and programming of sequences. All components furnished and installed shall be compatible with EMCS BACnet protocol. Routers and/ or gateways with direct connection to CE VLAN (aka CE COINE) network must be provide by the government.

d. The contractor shall be responsible for final testing & verification of all EMCS and DDC components, software, and control sequences of HVAC system in accordance with specification in Appendix D in accordance with ASHRAE 135. The contractor shall perform Testing and Balancing (TAB) work for the HVAC control equipment to be replaced, added, or repaired by this project, but Duct Air Leakage Test (DALT) test is not required.

e. Install / replace override switch for night setback function on user accessible location.

Existing override switch and cable for building 345, 314, 315, 316 and 410 may be reused.

Override switch is not required for building 313. Nighttime override settings shall time out after one hour. Night time setback override requests for over one hour should be coordinated with the 374 CES/CEOIH HVAC shop.

f. Provide new contactor between breaker and motor starter if the existing starters incompatible with the new system.

g. EMCS shall be provided in accordance with Appendix B, Requirements Document for an Energy Management Control System. For sequence, refer to Appendix C, Examples of Sequences of Operations, Graphics and Points Lists.

3. Install / replace control wiring. Existing conduit, junction box, support may be reused if still in compliance with National Electric Code (NEC).

4. Repair damaged wall and ceiling from the work as required.

5. Remove all Asbestos Containing Materials (ACM) that will be disturbed (wall, ceiling, pipe flange gaskets, thermal insulation, duct flange gasket and flexible duct). Conduct asbestos sampling during design stage.

F. General Description of Electrical Work

1. Provide electrical power systems for mechanical and communication systems.

G. General Description of Communication Work

1. Provide communication system to connect to existing EMCS sever in bldg. 650.

2. Install EMCS Platform IT software on the existing EMCS sever in bldg. 650.

3. Provide and Platform IT (PIT) topology drawing as required by AFGM 2017-32-01 Civil Engineer Control System Cybersecurity. See Appendix E Topology Drawing & F Hardware List.

H. Site Work

1. Schedule HVAC system work during temperate seasons (01 March – 30 April or 15October – 14 December). All new equipment and materials must be on site prior to starting demolition.

Maximum permitted HVAC system outage is 45 calendar days. HVAC system outage includes asbestos abatement work and duct cleaning work, and excludes TAB work and insulation work.

If system is downed in heating/cooling required season, Contractor shall provide temporary cooling and/or heating system as needed.

2. Site Considerations

a. Contractor shall provide site protection and clean up after the work. Protect pathway to the work area with plastic coverings for all areas within the corridor and any access areas during construction from the work area. Any damage during construction by the Contractor shall be repaired by the Contractor at no expense to the US Government. Remove and dispose of all construction debris off base daily in accordance with Japanese laws.

b. Provide temporary partitions at the boundaries of construction areas and non-construction area.

c. The Contractor shall adhere to all Government instructions regarding work during Government Exercises and U.S. holidays. The work may be suspended due to user’s convenience during this period. Contractor must have an approve AF Form 103 BCE Work Clearance Request for all construction periods.

III. REFERENCES: The below references as a minimum shall be incorporated to meet the USAF standard.

A. Japan Environmental Governing Standard for U.S. Military in Japan

B. United Facilities Criteria http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

C. Unified Facilities Guide Specifications (UFGS) http://www.wbdg.org/ffc/dod/unified‐facilities‐ guide‐specifications‐ufgs

D. National Fire Protection Association (NFPA) standards

E. Applicable national codes and industrial standards including but not limited to:

1. Yokota Air Base design standards

2. JIS Japanese Industrial Standards

3. JASS

4. National Electric Code

5. International Building Code

6. International Existing Building Code

7. International Mechanical Code

8. International Fire Code

9. International Plumbing Code

10. American Society of Heating, Refrigeration, and Air-Conditioning Engineers

11. Uniform Plumbing Code

12. ADA

13. Communication Technical Standards

a) ANSI/TIA/EIA 606, Administration Standards for the Telecommunications Infrastructure of Commercial Buildings

b) ANSI/TIA/EIA 607, Ground and Bonding Requirements for Telecommunications in Commercial Buildings

c) ANSI/TIA/EIA 568A, Commercial Building Telecommunications Wiring

d) ANSI/TIA/EIA 569B, Commercial Building Standard for Telecommunications Pathways and Spaces

e) National Electric Code, NFPA 70, NEC

f) BICSI Telecommunications Cabling Installation Manual, 10th Edition, 2003

g) FED-STD-1037B, Telecommunications: Glossary of Telecommunication Terms

h) IEEE-315-1975, Graphic Symbols for Electrical and Electronic Diagrams

i) IEEE-315A-1994, Supplement to Graphic Symbols for Electrical and Electronic Diagrams

j) RUS Bulletin 1751F-802, Electrical Protection Grounding Fundamentals

k) TIA/EIA-568-A.1, Commercial Building Telecommunications Wiring Standard

l) TIA/EIA-568-A.2, 100 Ohm Twisted-Pair Cabling Standard

m) TIA/EIA-568-A.4, Shielded Twisted-Pair Cabling Standard

n) TIA/EIA-569-B, Commercial Building Standard for Telecom. Pathways and Spaces

o) TIA/EIA-67, Transmission Performance Specifications for Field Testing of Unshielded Twisted-Pair Cabling Systems

p) TIA/EIA-TSB 75, Additional Horizontal Cabling Practices for Open Offices.

q) TIA/EIA-TSB 95, Additional Transmission Performance Guidelines for 4-pair 100W Category 5e Cable

r) TIA/EIA-606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings

s) TIA/EIA-607, Commercial Building Grounding/Bonding Requirements

t) TIA/EIA-758, 758-1, Customer Owned Outside Plant Telecommunications Cabling Standard.

u) ISO/IEC 11801, 2nd Edition, Generic Cabling for Customer Premises.

v) ISO/IEC 61935, Test Methods for Copper Cabling.

w) SECTION 15011, MECHANICAL GENERAL REQUIREMENTS.

http://corporate.sunrail.com/wp-content/uploads/2015/06/15011-BASIC- MECHANICAL-REQUIREMENTS.pdf

x) AFGM 2017-32-01 Civil Engineer Control System Cybersecurity

IV. EXISTING CONDITIONS CONSIDERATION

A. The design and analysis shall be calculated based on the attached as-built drawings.

B. The Contractor is responsible for correcting any unplanned / unapproved adverse impacts to the facility due to their work at no additional cost to the Government.

V. DESIGN POLICY AND CRITERIA

A. The Government will furnish the basic design criteria to the Contractor from which the project documents can be developed and produced as described below. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made at the appropriate review conferences. The design must be accepted by the government before construction can start.

1. Design instructions: The design shall incorporate the requirements as discussed in the pre-and post-award conferences and site visits as well as the requirements of this SOW.

2. Cost saving techniques: The design is to provide functionality without embellishment.

Also, the design is to achieve an optimum balance between aesthetic consideration, operations and maintenance costs, energy conservation measures, and durability of materials and systems.

Design and support items will be limited to the minimum essential support construction required to provide a useable facility. Every effort will be made to reduce utility runs and site preparation requirements through proper design.

B. Government furnished information: The age of government data and as-built drawings, along with the fact that there has often been undocumented tenant construction, reduces their usefulness and reliability. The Contractor shall verify the data shown on government-furnished reference documents by performing reconnaissance, surveys, and field measurements.

VI. DESIGN SERVICES

A. Site design data: The Contractor shall perform field reconnaissance, visual surveys, and site investigations in accordance with requirements of this project. During the site data collection, the Contractor shall record all existing conditions (inside and outside) and obtain engineering information/design data for the accomplishment of this project. All material sampling, testing, and removal shall be performed in accordance with the JEGS.

1. Asbestos testing: Previous asbestos surveys result will be used for this design services.

B. Field measurements: The Contractor shall be required to make field investigations to verify dimensions and other information shown on Government-furnished reference data and drawings.

C. General: The Contractor will consider all design options and criteria reductions that may be necessary, in those instances, where possible cost overruns may be expected. All drawings and specifications shall be prepared, reviewed, and approved by registered professional architects and engineers. All hardcopy and electronic submittals of the drawings, specifications, basis of design, construction schedule, and submittal register shall be submitted and delivered to the contracting officer. One copy of the final drawings shall be submitted in specified editable electronic format for incorporation into Geobase.

1. Design submission copy quantities: All submittals shall occur in the number and format as prescribed below:

ITEM

60%

(Preliminary) 90%

(Pre-Final) *100% (Finals)

Drawings 1-Full Size Sets 2-Half Size Sets

1-Full Size Sets 2-Half Size Sets

+1-Full Size Sets 2-Half Size Sets

Specification Index 2-Sets 2-Sets 2-Sets

Edited Specification Sections 2-Sets 2-Sets Base Of Design 2-Sets 2-Sets 2-Sets Time Schedule 2-Sets 2-Sets Electronic Media 1 Compact Disc

(CD)

1 Compact Disc

(CD)

1 Compact Disc

(CD)

Note: Specification Index and Specification Sections will be combined into one (1) bounded booklet.

D. Drawings: Drawings shall be prepared on AutoCAD using the BCE computer aided drafting (CAD) layering standards. All contract drawings shall be well prepared, complete, and accomplished in accordance with the best professional practice.

E. Specifications: Specifications shall be delivered in hard copy, bound, and at the various stages and quantities listed and in accordance with the requirements. Specifications shall be prepared in Spec Intact (UFGS) that incorporate JASS and JISS (MS Word version 6.0 or higher format). Each specification page shall contain a header and footer with the project number in the bottom left corner and the specification section and page number in the center separated by a dash. Specifications, including all technical and special conditions, shall be based and prepared on a format modified for Air Force construction, as directed by the Government. No references will be made to Military and Federal specifications or standards, but rather, all relevant Military and Federal specifications or standards shall be incorporated directly into the design. In general, the use of "proprietary type" specs shall be avoided. When a brand or manufacturer's name is used to describe a type of product, the words "or approved equal" shall be included. In the latter instance, more than two (2) acceptable brands or manufacture’s names shall be specified. The Government shall specify all materials, components, and equipment for approval. All items designated for submittal and test shall be sufficiently described to provide the Government a basis for review for approval or disapproval.

1. Japanese Equivalent: Where qualifications, equipment, materials, or installations are to be in accordance with American standards, the equivalent Japanese standard may be used subject to the approval of the Contracting Officer. The Contractor shall be responsible for proving the equivalency of the Japanese standard.

2. Quality Class or Grade of Materials: When materials are not specified certain quality class or grade, above the middle class or grade quality shall be applied to these materials.

F. Basis of Design: The Contractor shall provide a basis of design (BOD) to insure the Civil, Architectural, Structural, Mechanical, Fire Protection, Environmental, Electrical, and other discipline parameters are adequately and appropriately explained and justified for the proposed design. The BOD shall be bound, arranged by discipline, support all design decisions made throughout the design, and be prepared using Microsoft (MS) Word format. The BOD shall include calculations, material catalog cut sheets and explanations of any Options-Additives considered. The BOD will also contain considered design alternatives and criteria reductions that were necessary where possible cost overruns were expected, previous review comments annotated with action taken, and a listing of any outstanding issues requiring resolution, each as a separate section.

VII. GENERAL INFORMATION

A. Performance Period: The performance period for design will be 180 calendar days (including the Government review time of 14 calendar days at each submission), and construction will be 720 calendar days(including material delivery time of 60 calendar days), total of 900 calendar days after Notice to Proceed (NTP) is issued. NTP will be issued within 30 days after contract award. 180 calendar days will be added for construction if the option CLINs is/are awarded, regardless the number of the awarded option CLINs.

B. Weekend work: Do not perform weekend work without advance permission. Submit weekend work requests at least the Wednesday before the desired weekend workday. Only proceed with weekend work after the Contractor receives Government approval.

C. Working Hours: The facilities will be made available to the Contractor from 07:30 to 16:30, Monday through Friday, 5 days a week, excluding U.S. holidays but including Japanese legal holidays. The Contractor must notify the Government in advance if work needs to be performed outside these working hours and/or work with excessive noise. The Contractor shall coordinate schedule for design site visits with the Government at least 21 calendar days ahead of time.

D. Occupancy: The facility will be occupied.

E. Utilities: The US Government will furnish water and electricity at no cost in accordance with FAR 52.236-14, Availability and Use of Utility Service (Apr 1984). Access and connection are the responsibility of the Contractor.

F. Material disposal: Remove and dispose of all construction debris off base daily in accordance with Japanese laws. In case that the asbestos debris remains on base after workday, the debris needs to be properly packed or containerized in compliance with asbestos regulations and any of the debris shall not be scattered. Report amount of construction debris generated, disposed or recycled. It should be reported to the government at the end of the project using the attached form (C/D Form).

G. Final inspection: The Government will perform inspections. Schedule final inspections between 0800 and 1600, Monday through Friday, excluding US legal holidays. The government will perform the inspection within 21 work days after contractor initiates the final inspection request. Final inspections falling on weekends or US legal holidays will be postponed to the following workday.

Postponements will not be considered part of the performance period.

H. Training of Government personnel: The Contractor shall furnish the services of competent instructors who will give full training to the designated personnel in the adjustment, operation, and maintenance, including pertinent safety requirements, of the equipment or system installed. Each instructor shall be thoroughly familiar with all parts of the installation and shall be trained in operating theory as well as practical operation and maintenance work. Training shall be given during the first regular work week after the equipment or system has been accepted and turned over to the Government for regular operation. When significant changes or modifications in the equipment or system are made under the term of the contract, additional training shall be provided to acquaint the operating personnel with the changes or modifications. The training session must be conducted by both languages, Japanese and English.

I. Request for contractor’s employee and vehicle passes:

1. Thirty (30) days prior to the start of desired date of access or on-site work, the contractor shall submit applications for Base passes (listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Yokota Air Base in order to perform this contract.

a. 5AF Form 99EJ, Application for Base Pass (for employees).

b. Application for Vehicle Registration (for vehicles).

2. Upon completion of this contract, the contractor shall return all employee and vehicle passes to Pass Office, 374 SFS/S5P at Bldg. 993, and obtain a certification of Receipt. Final payment will be withheld until the contractor has submitted the certificate confirming all passes have been returned.

3. Contractor shall follow 374 SFS requirements for escorting any employees who do not have a base pass.

4. Government shall not be held responsible for any delay to the contract period of performance if contractor failed to submit required documentation in a timely manner or their employees refused entrance due to failure to follow specified procedures.

VIII. GENERAL QUALITY CONTROL

A. Standard products: All materials shall be the standard products of manufacturers regularly engaged in the manufacture of such products and shall be essentially duplicate items that have been in satisfactory use for at least 2 years before bid opening.

B. Installer’s qualifications: All workers shall be under the supervision of a licensed or certified person in the specific work being accomplished.

C. Submit copies of license or certification with photo and renewal/retraining record of each work item listed below to 374 CONS/PKB, contracting officer for approval. If designated license or certification does not have a photo, additional submittal may be required for personal identification.

D. Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. Minimum two (2) certified personnel are required to submit for each license of certification. However, all electricians and fire protection personnel shall submit their license or certification. During construction, the Contracting officer and/or the Construction Inspector can verify the submitted qualification without any prior notice.

Item No.

Work Item Work Type Issuing/Authorization Organization/Agency

Submittal Type

1 Mechanical General

Design, Drawing and Construction Control

Kenchiku Setsubishi Ministry of Land, Infrastructure and Transport(Kokudo Koutsuu Shou) (Authorization) Kenchiku Setubi Gijyutsu Kyokai (Issue)

Certification License

2 HVAC and Piping

Installation, Construction of Control Qualify

1st. Class Kankoji Seko kanri Gishi ACND over 5 tons and 2nd Class Kankoji Seko Kanri Gishi ACND up to 5 tons.

Ministry of Land, Infrastructure and Transport(Kokudo Koutsuu Shou) (Authorization)

License

Certification

3 Electrician Installation of Electrical Equipment, Interior and Exterior

1st. Class Electrician (Dai 1 syu Denki Koujishi) Ministry of Economy, Trade and Industry (Keizai-Sangyou Shou)(Authorization)

License

Instrumentat ion

Installation of instrumentation, Control Qualify

1st. Class Instrumentation engineer (1st. Class Keisou-shi) Ministry of Land, Infrastructure and Transport(Kokudo Koutsuu Shou) (Authorization) Nihon Keisou Kougyou-kai (The Association of Japan Instrumentation Industry) (Issue)

Communicat ion

Installation of Communication, Control Qualify

Chief telecommunications engineer (Denki-tuushin Shunin Gijyutusha ) Ministry of Public Management, Home Affairs, Posts and Telecommunications (Soumu Shou) (Authorization) Nihon Deta Tsuushin Kyoukai (Japan Data Communications Association) (Issue)

Removal

Disposal Sangyo Haikibutsu Shorigyo Kyoka Sho Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho [Tokubetsu Kanri Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho] [Tokubetsu Kanri Sangyo Haikibutsu Shori Gyo Kyoka Sho]

Certification

Certification

Certification

7 Asbestos Abatement Worker

Asbestos abatement

EPA Asbestos Worker Course (32 hrs) License or Accreditation

8 Asbestos Abatement Supervisor

Asbestos abatement

EPA Contractor/Supervisor Course (40 hrs)

Accreditation

9 Air Sampling

Air sampling NIOSH 582 Course or equivalent Certification

10 Analysis of Air Samples

Analysis of air samples

AIHA Certification

IX. PRODUCTS GENERAL

A. The Contractor is required to submit a statement affirming compliance with the following:

1. Do not use materials containing greater than 0.1% asbestos in the project.

2. Do not use materials containing lead-based paint greater than 0.06 percent lead by weight in the project.

3. Do not use materials containing polychlorinated biphenyl’s (PCB).

4. Do not use Class 1 ozone depleting substances.

5. Capture/recycle refrigerant gas from existing equipment in accordance with Japanese law.

B. Fire suppression apparatuses shall be able to be serviced and maintained and parts procurable by local branch of manufacturer or distributor.

C. Materials and Equipment: Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacture of such products, which are of a similar material, design and workmanship. The standard products shall have been in satisfactory commercial or industrial use for 2 years prior to bid opening. The 2-year use shall include applications of equipment and materials under similar circumstances and of similar size.

D. Service Support: The equipment items shall be supported by service organizations. The Contractor shall submit a certified list of qualified permanent service organizations for support of the equipment which includes their addresses and qualifications. These service organizations shall be reasonably convenient to the equipment installation and able to render satisfactory service to the equipment on a regular and emergency basis during the warranty period of the contract. Equipment maintenance parts shall be available for the Government. Maintenance tool peculiar to a manufacture shall not be required for maintenance and setting. Four complete sets of instructions containing the manufacturer's operating and maintenance instructions for each piece of equipment shall be furnished.

Each set shall be permanently bound in book form within the Japanese and English language.

E. Manufacturer's Nameplate/ Each item of equipment shall have a nameplate bearing the manufacturer's name, address, model number, and serial number securely affixed in a conspicuous place; the nameplate of the distributing agent will not be acceptable.

X. AS-BUILT DRAWINGS

A. Submit a complete Geo-Referenced AutoCAD DWG or no earlier than AutoCAD 2007 file format as-built and PDF document. The coordinate system shall be based on the Universal Transverse Mercator (UTM) zone 54 north projection. This projection/coordinate system is based on the 1984 World Geodetic Survey (WGS 1984). As an alternative as-built drawings can be based in Japan Geodetic Datum 2000 (JGD 2000) zone 9. The AutoCAD drawing must follow the CAD standards from the latest DoD A/E/C standard. The A/E/C standard can be provided by the Government or downloaded from USACE website at https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1

B. Three copies of the AutoCAD as-built drawing file and PDF document will be delivered with each copy on a separate disk including a listing of each drawing file on the disk and a second listing of each layer and the contents of each layer for every drawing. Assure the accuracy of all on-site revisions and contract modifications by initialing and coordinating each alteration with the construction inspector.

C. All approved signed submittals shall be scanned pdf data which include: Contractor’s certifications, letters (include signed/approved Government coordination form and etc.), catalogue cut/data, specs, drawings, photos, field test data, operation/maintenance manuals, and etc. Those data shall be itemized on the disk.

XI. ATTACHMENTS

A. Government shall provide the following:

1. As-built Drawings MECH and Electrical

2. CD/Form