Atch_1_-_Q&As_for_the_RFP__FA520919RA010_(5_Jul_19).pdf

# Submission Date Topic Reference Question Response Date Response

1 6/20/2019 General N/A Due to the upcoming site survey and US government holiday, we would like to request that the Government extend the proposal due date to 7/31.

7/5/2019 Because the Government considers extension is necessary due to clarifications and revisions, the proposal closing date will be extended by an amendment until 31 Jul 19.

2 6/20/2019 Drawings Attachment 1 ‐

Statement of Work, Section XI states that the Government shall provide as‐built drawings mechanical and electrical but these drawings are not included in the project amendments and attachments thus far. Can you please issue these documents or let us know when they will be provided?

7/5/2019 Amendment 0001 will be issued for as‐built drawings.

3 6/20/2019 General N/A Is there any Risk Management Framework (RMF) or other applicable cybersecurity requirements to be performed under this contract?

7/5/2019

Yes. It shall be provided in accordance with UFC 4‐010‐06 and AFGM2017‐32‐ 01, Air Force Guidance Memorandum, Civil Engineer Control Systems Cybersecurity (https://www.wbdg.org/files/pdfs/afgm_cecs_2017.pdf) Refer attachment of this document for RMF and cybersecurity requirements.

4 6/20/2019 General Specification 23 09

23.13 20, Page 8

Section 1.3 states that "all contract requirements…shall be accomplished directly by a first tier subcontractor." Please confirm that this is a first tier subcontractor to the prime contractor and not the prime contractor themselves.

7/5/2019 Yes.

5 6/20/2019 General Attachment 1 ‐

Statement of Work, There are several references within the docs to programmable logic controllers (PLCs) being installed as needed for this project. Please confirm that DDC controllers, in lieu of PLCs, are acceptable to use for this project so long as they meet the DDC specifications.

7/5/2019 Yes. It is possible to use DDC controllers in lieu of PLCs. Design and devices will be coordinated on the design review.

6 6/20/2019 General N/A Is there a deadline for when questions can be submitted prior to bid for this project? 7/5/2019 Please submit the questions by COB 10 Jul 19, attending to Mr. Watabe and Mr.

Sato by e‐mail.

7 6/21/2019 General RFP, Page 28 Will the Government accept electronic delivery of the proposal in lieu of hand delivery of hardcopies? 7/5/2019 No. Please submit the proposal either by hand‐carry or via Japanese postal service. Refer to RFP, Pages 28 thru 32 for the instruction.

8 6/21/2019 General N/A Can photos be taken by contractors during the site walk? 7/5/2019 Only mechanical room, acceptable. For the other area, follow the user requirement.

9 6/25/2019 Existing

Equipment

Attachment 1 ‐ Statement of Work, Section G.1 and G.2 state "Provide communication system to connect to existing EMCS sever in bldg.

650." and "Install EMCS Platform IT software on the existing EMCS sever in bldg. 650." Please provide more detail on the existing EMCS server, such as manufacturer, model number, existing software licenses, etc.

7/5/2019 It is not open information. After the contract, information will be provided by Communication squadron as needed.

10 6/25/2019 Existing

Equipment

Attachment 1 – Statement of Work.

Page 3 Section E, Item 3

Section E.3 states that, “Existing conduit, junction box, support may be reused… .” Is it acceptable to abandoned in place control wiring and conduit that will not be reused?

7/5/2019 In principle, unused material shall be removed. Estimate cost to be removed completely.

11 6/25/2019 General

Attachment B ‐ Requirements

Document for EMCS, Section 4.0 states "The example below shows integration of an EMCS with an Advanced Meter Reading (AMR) system. The red line represents actual amps consumed by the chiller. The blue line..." but there is no corresponding diagram provided for this paragraph. Please provide diagram or strike the paragraph if it is not applicable to this project.

7/5/2019 Attachment B will be revised for additional information.

12 6/25/2019 Hazardous Materials

Appendix G ‐ Environmental Protection Plan, Section 1.3.9.B states that "If historical lead‐based paint sampling data is not available for the building materials to be disturbed, lead‐based paint sampling may be required prior to the start of the project."

Please confirm whether or not historical lead‐based paint sampling data is available. If it is, please provide. If it is not, please confirm whether or not lead‐based paint sampling is required for this project and for which buildings.

7/5/2019 It will be coordinated on design stage, as needed.

13 6/25/2019 Hazardous Materials

Appendix G ‐ Environmental Protection Plan, Section 1.3.8.B states that "If historical asbestos sampling data is not available for the building materials to be disturbed, asbestos sampling may be required prior to the start of the project." Please confirm whether or not historical asbestos sampling data is available. If it is, please provide. If it is not, please confirm whether or not asbestos sampling is required for this project and for which buildings.

7/5/2019 Asbestos sampling shall performed in this contract. See SOW II.E.5. All asbestos sampling record was attached in the contract document package.

14 7/1/2019 General Attachment 2 ‐ Price

Schedule

On Attachment 2, line items 8 and 9 state "Family Practice Clinical Nurse" and "RN, Case Manager" but the Statement of Work states that the other two buildings are "Building 907 Jet Engine Maintenance Shop" and "Building 920 Base Supply Admin." Please correct the Attachment 2 ‐ Price Schedule and re‐ issue.

7/5/2019 Amendment 0001 will be issued for correction

15 7/1/2019 General RFP, Page 31 Please confirm that proposal Parts I, II and III must be submitted separately. 7/5/2019 Part I (SUMMARY AND MISCELLANEOUS DATA), Part II (PAST PERFORMANCE PROPOSAL) and Part III (PRICE PROPOSAL) shall be submitted together.

However, only PPQ shall be submitted by the POCs directly to the Government.

16 7/1/2019 General RFP, Page 31, 1

Item (i) on page 31 states that "Price data of any kind shall be presented only in the Price Proposal Part." However on page 2, item 17 requires price to be listed in the SF‐1442 which is a part of proposal Part I. Please confirm whether or not the price should be listed in the SF‐1442 form as part of proposal Part I.

7/5/2019

Please leave Block 17 of SF1442 blank.

17 7/2/2019 General Site Visit/ Pre‐ proposal Conference Paragraph 2. PART II ‐ Past Performance Proposal states "Limited to no more than five (5) pages per contract listed." Does this includes Past Performance Questionnaires (PPQ) ?

7/2/2019 No, it includes only (a) Quality and Satisfaction Rate of Contracts and (c) Past Performance Information. Page limit does not count PPQ.

RFP#: FA520919RA010

Name: EMCS System Install and DDC Controls, Yokota AB, Japan