Site_Visit_Memo_(19BA001).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

22 Jul 19

MEMORANDUM FOR DISTRIBUTION

FROM: 374th Contracting Squadron/PKA

Bldg 620, Yokota Air Base Fussa-shi, Tokyo, Japan 197-0001

SUBJECT: Site Visit for Solicitation No. FA520919BA001, Demolish Twelve (12) Buildings at

Kawakami Ammunition Depot (KAD), Hiroshima, Japan

Reference: CLIN 0001, Project No. W-13-705, Demolish Building T-2760, KAD

CLIN 0002, Project No. W-14-702, Demolish Building 2666, KAD CLIN 0003, Project No. W-15-705, Demolish Building T-2764, KAD CLIN 0004, Project No. W-15-706, Demolish Building T-2765, KAD CLIN 0005, Project No. W-15-707, Demolish Building T-2743, KAD CLIN 0006, Project No. W-15-708, Demolish Building T-2744, KAD CLIN 0007, Project No. W-15-709, Demolish Building T-2746, KAD CLIN 0008, Project No. W-15-710, Demolish Building T-2753, KAD CLIN 0009, Project No. W-15-711, Demolish Building T-2756, KAD CLIN 0010, Project No. W-19-704, Demolish Building T-2747, KAD CLIN 0011, Project No. W-19-705, Demolish Building T-2748, KAD CLIN 0012, Project No. W-19-706, Demolish Building T-2757, KAD

1. An escorted site visit was held at Kawakami Ammunition Depot on 9 July 2019 from 1000 through 1240 hours (local time) allowing prospective offerors to inspect the work sites and the local conditions that may affect contract performance.

2. During the site visit, all attendees visited and inspected following three (3) typical work sites of this solicitation. In addition, all attendees were given the opportunity to see the work sites of nine (9) other project sites.

a. Project No. W-14-702, Bldg 2666 (CLIN 0002) – office building

b. Project No. W-15-706, Bldg T-2765 (CLIN 0004) – typical storage building

c. Project No. W-19-706, Bldg T-2757 (CLIN 0012) – storage building with a long access road from a main road where the Government personnel may also use the same access road

3. The Government’s technical engineers assigned to this effort explained the general work scope of the requirement to provide clarity and to emphasize the following items:

a. Project No. W-14-702, Bldg 2666 (CLIN 0002):

(1) Asbestos abatement and disposal are required for this project and the contractor shall perform the required work in accordance with the contract specification and local regulations.

(i) The contractor shall pay extra attention to Section 02 82 13 of the contract specification for the required personnel such as certified/designated Industrial Hygienist and submittals such as written qualification and organization report, asbestos hazard abatement plan to perform asbestos abatement.

(ii) Drawing No. A-02 includes the schedule of both exterior and interior Asbestos

Containing Material (ACM). The attendee asked whether or not asbestos is contained in the concrete floors of Room No. 106 and 107 listed in the schedule. The engineer explained that the P-tile floors containing ACM are overlaid with concrete finish in those locations and therefore the asbestos abatement is required for these rooms per the specifications given in Drawing No. A-02.

(iii) Thermal insulation coverings on the existing steam, chilled water, potable water, domestic hot water and fire water piping also contain asbestos.

(2) The contractor shall provide temporary construction fence and gate as shown in Drawing No. A-01.

(3) As shown in Drawing No. M-03, the existing three (3) split-type Air Conditioner (A/C) units shall be turned into the Government after removing existing refrigerant and drain piping.

This will allow these assets that are considered to be in new condition to be reused by the Government. The A/Cs are located in Room 111, 112 and 113 and their outdoor units are located outside of Room 111 (2 each) and Room 115 (1 each).

(4) As shown in Drawing No. M-03, existing window-type A/C units (1st floor - 4 units / 2nd floor - 7 units) shall be removed and disposed of by the contractor in accordance with local laws and policies. In accordance with the contract specification, the contractor shall remove and transfer existing refrigerant (R-22) to the Government cylinder tank(s) prior to disposal.

(5) The contractor shall remove and dispose of existing remaining diesel fuel (FJ-1, approximately 400 gallons) and accumulated sludge in accordance with the contract specification and local laws and policies.

(6) Existing diesel above-ground tank and piping shall be de-vaporized and cleaned by triple rinse method prior to removal and disposal of the tank per paragraph 1.3. of Section 01 11 01.

(7) After removal and disposal of existing asphalt concrete pavement and concrete pavement, the contractor shall backfill the depressions with new satisfactory soil to match existing ground level. The contractor shall grade and place sodding and admixture soil as shown on Drawing No. A-01.

b. Other 11 Projects (CLINs 0001, 0003 through 0012)

(1) There are no asbestos contained materials attached to these contract line items.

(2) The contractor shall resurface the project sites with asphalt concreate pavement with slope to facilitate proper water runoff to existing ditches and overall drainage.

(3) It was identified for Projects No. W-19-705 (CLIN 0011) and W-19-706 (CLIN 0012) only, the location map in Drawing No. T-01 (Sheet 1 of 2) is imbedded with an incorrect location map. This drawing will be corrected by an amendment to the solicitation. All other information contained in the respective project drawings was represented correctly.

c. The contractor shall submit (1) a test report for soil compaction using the rammer test process and (2) a test report for soil density by the sand replacement method for all projects in accordance with Section 31 23 00 of the contract specifications. In addition the “Proof Rolling Test” is required to be conducted to submit the test reports for the areas of new asphalt concrete pavement.

d. Any solid waste generated from this contract shall be disposed/recycled at an authorized off-base facility in accordance with the contract specification and local laws and policies. The prime contractor is responsible for maintaining manifest for the waste generated and record of proper disposal.

e. The performance period is 720 calendar days (c/d) to complete all 12 projects after issuance of the Notice to Proceed (NTP) by the government. NTP will be issued within 60 c/d after contract award. In addition, the following items have been discussed about performance:

(1) The project engineer has requested that the demolition of Bldg. 2666 (CLIN 0002) be performed toward the end of contract work. This will allow the Government to conduct an architectural/historical study of this old office building prior to demolition. The remaining 11 storage buildings will not be subject to the government architectural/historical study. The attendees requested that this information be incorporated into the solicitation. (Also see paragraph 4.h.)

(2) The project engineer requested that the contractor provide a work schedule to cover entire 12 projects in addition to respective construction work schedule required by the contract specification (Reference Section 01 11 01). The attendees requested that this information be incorporated into the solicitation. (Also see paragraph 4.h.)

f. The contractor may request temporary storage/office space(s) on KAD for this contract through the Construction Inspector. This request may be granted based on space required and availability.

However, any space provided is conditional and is subject to change based on KAD’s mission requirements.

g. Due to mission requirements there may be unexpected restriction of contractor’s access to KAD and/or requests of temporary stoppage of contract work for the convenience of the Government.

4. The Contract Specialist briefly explained the following:

a. Bids shall be submitted no later than 5 Aug 19, 1400 hours (local time). The bids will be publicly opened at 374th Contracting Squadron, Yokota Air Base, Tokyo at this date & time.

b. Bidders who are planning to attend the public opening or/and to hand carry the bid but do not possess the base access pass to Yokota Air Base need to contact Ms. Yamamoto and Ms. Yasuda via e-mail or telephone no later than 11 am (local time) on 2 Aug 19 to arrange temporary access to the base.

c. Submission of bids in a sealed envelope delivered by mail (such as postal service) or hand carried are acceptable means of delivery. In addition to the bid, the submission of a bid guarantee is required as part of this solicitation. Any bid not containing a bid guarantee will be deemed unresponsive and will not be considered for contract award. Bidders shall thoroughly read the solicitation document and follow “Bid Preparation Instructions” in Section L for submission of bid.

d. The bid price shall be provided in Japanese Yen. The resulting award will be made on the basis of the total lowest price by adding the prices for all contract line items (CLINs 0001 through 0012).

Only one contract will be awarded as a result of this solicitation.

e. The magnitude of this project is between ¥111,593,800 ($1,000,000) and ¥557,969,000 ($5,000,000) in accordance with FAR 36.204(f).

f. Performance Bond covering 100% of the contract price shall be furnished within 21 c/d from the contract award.

g. Any questions regarding this solicitation shall be submitted in writing no later than 7 calendar days prior to the solicitation closing date to Ms. Yamamoto and Ms. Yasuda via e-mail or fax as listed in FAR 52.236-27, Section L of the solicitation.

h. An amendment for this solicitation will be issued to correct Drawing No. T-01 for CLIN 0011 and 0012 as discussed in paragraph 3.b. (3) above. Additional information as mentioned in paragraph 3.e. (1) and (2) above will also be incorporated by the amendment if they are deemed necessary.

5. The site visit was adjourned at 1245 hours.

6. After the site visit, 374th Contracting Squadron/PKA received following technical questions for Project No. W-14-702, Demolish Building 2666 (CLIN 0002) from an attendee. The questions proposed and their answers are listed herein as clarifications of the requirements.

Q1. Could you please inform us the amount of old air conditioners to be disposed and the amount of new air conditioners to be returned to the government?

Answer: Please reference paragraphs 3.a.(3) and (4) above. There are 11 window-type A/C units (old) to be disposed of and 3 split-type A/C units (new) to be turned in the government.

Q2. Could you please inform us each model number?

Answer: Split-type A/C: Daikin, Model: S56MTEP-W (3 units)

Window-type A/C: Friedrich, Model: SS08H10A (9 units) Fedders, Model: could not be identified (2 units)

Q3. May we please reconfirm the handling of the new air conditioner refrigerant returned to the government?

Answer: The refrigerant (R410A) that are filled in the split-type A/Cs shall be collected and disposed of off Government property by the contractor.

7. If you have any questions for this memorandum, please contact Ms. Kanae Yamamoto, Ms. Emi Yasuda or the undersigned at 042-552-1046.

GARY S. SCULLIN

Contracting Officer cc: DPW