2-4.PWS.p72-87.pdf

Attachment 1 to Solicitation No. FA520918R0004

APPENDIX H

WAREHOUSE INSPECTION GUIDE AND INSTRUCTIONS FOR

PREPARATION OF THE WAREHOUSE INSPECTION

REPORT (DD FORM 1812)

A. GENERAL

This appendix provides information and guidance regarding the on-site inspection of commercial warehouses approved for the storage of the Department of Defense (DOD) personal property shipments. This information supplements the criteria outlined in

DTR Appendix D, Pre-award Survey Guidelines, and will be used as a checklist when performing quarterly, semiannual, and other routine warehouse inspections. Activities located outside the Continental United States (CONUS), excluding Alaska and Hawaii, may deviate from the procedures outlined herein when the theater commander or other designated authority has established warehouse/facility standards to comply with localized practices, trade, and customs.

1. The DD Form 1812, Warehouse Inspection Report, Figure I-1, is to be utilized when performing warehouse inspections. Modern warehousing and storage facilities incorporate various techniques and methods to provide the storage and related services under the applicable Defense Personal

Property Program (DP3) Business Rules. The inspecting official will evaluate numerous areas to ensure that the warehouse complies with all requirements and all stored property is afforded adequate levels of protection in a safe environment. Each warehouse inspection will be preplanned to achieve maximum results. During the pre-trip planning, the inspection official will review previous inspection findings, reports on service failures, customer complaints, claim letters, and other general information. These and related areas can be discussed with a management official of the company during or after the inspection process.

B. GENERAL INSPECTION PROCEDURES

A technique to be followed during on-site inspections is outlined below.

1. On approach to the warehouse, note general activity, status of yard operations, and evidence of security measures.

2. At the warehouse, contact a management official, advise them of the purpose of visit, and set forth procedures of the inspection.

3. As a minimum, the inspection and evaluation process will include a review of the following areas:

a. Fire detection and reporting systems

b. Security systems

c. Structural and electrical systems

d. Storage methods and practices

e. Locator and lot identification systems

f. Documents to include household goods descriptive inventories, weight tickets, and warehouse receipt.

C. SPECIFIC INSPECTION AREAS

During the inspection process, it is recommended that the inspection official:

1. Open a selected storage lot to observe packaging, marking and stacking methods.

2. Check locator system accuracy by randomly selecting storage lots and crosschecking the information contained in the locator system with the actual location of the property in the warehouse.

3. Review segregated item storage practices for articles such as rugs, sofas, and pianos, if stored in a separate warehouse area.

4. Circle outside of the warehouse doing checks for fire hazards and security conditions.

Combustible materials stored outside will be kept a minimum of 20 feet from the building. Due to the proximity of adjoining buildings, property lines and similar circumstances, this may not be practicable in all areas. Therefore, the inspector will exercise sound judgment in applying this standard.

5. Observe worker activity to include operations associated with the handling in and out of shipments.

6. Check truck and platform scales to ensure they have been inspected IAW state, county, or city/country codes.

7. Check to verify that maintenance inspections of fire safety systems are performed. As a minimum, fire detection and reporting systems will be inspected by a professional company monthly and sprinkler systems quarterly.

8. Check to verify that an insect and rodent control program, either self-administered or provided by an outside firm, is in effect with a monthly log available for review.

D. INSPECTION OF A WAREHOUSES AND EQUIPMENT

1. Initial Approval of warehouses. The Regional Storage Management Office (RSMO) and

Transportation Office (TO) (Outside Continental United States [OCONUS only] inspects and approves or disapproves warehouse storage facilities. Only warehouses that meet the standards described in this regulation are considered for acceptance. Upon completion of the inspection, the storage provider must be notified in writing whether the facility is approved or disapproved.

2. Overseas. For warehouse facilities located OCONUS (excluding Alaska and Hawaii), the TO must conduct a pre-award inspection of the facilities and equipment using the pre-award guidelines outlined in DTR Appendix D.

3. Periodic Inspections. The RSMO or TO (OCONUS) or their representative must inspect warehouse facilities at least once every six months following the initial pre-award inspection.

Additional inspections may be conducted by RSMO/TO when in the best interest of the

Government and/or to ensure protection of DOD personal property in storage. If the warehouse facility historical record indicates a total volume of 25 or less shipments annually, and the facility has been awarded a “B” or better, annual inspections may be performed. When deficiencies are reported and action is warranted, the RSMO or TO (OCONUS only) may place the facility in a non-use status. RSMO will notify the responsible TO when such action is taken. The TO must notify the responsible RSMO when warehouse deficiencies are identified during periodic warehouse inspections.

E. INSPECTION REPORT

Upon completion of the inspection, a DD Form 1812 will be executed pursuant to the instructions below. The warehouse/storage provider will also be given an oral briefing on the deficiencies noted and a suggested course of action for correction that will meet standards.

F. INSTRUCTIONS FOR PREPARATION OF THE DD 1812

A written report of all inspections will be made on a DD Form 1812 and maintained as part of the warehouse facility file. The DD Form 1812 will be prepared as indicated:

1. The type of inspection will reflect the inspection being performed: Storage-In-Transit (SIT), Non-temporary Storage (NTS) or both. The Personal Property Shipping Office (PPSO) will check the “TO” block when independent inspections are performed, whereas the RSMO inspectors will check the “RSMO” block. For joint inspections (TO/RSMO), the first block indicating both NTS and SIT will be checked.

2. The actual date on which the inspection is performed will be entered.

3. The name and address of the warehouse storage provider will reflect the present name and address of the company operating the facility.

4. The address of the actual location of the warehouse.

a. The block for the fire system/class will be checked as applicable.

b. The total number of DOD NTS shipments will be annotated separately from any SIT shipment totals. For NTS warehouses, the total NTS weight in storage will be used for the

RSMO to verify the NTS TSP maintains adequate warehouseman’s legal liability insurance and to insure the NTS TSP has not exceeded their maximum weight allowance allowed for their approved fire system.

5. The NTS TOS reference number applies only to RSMO inspections where the TSP has been awarded a NTS TOS. If the inspection is for SIT, this block may be left blank or annotated “SIT

ONLY”.

6. The current status of the warehouse will be checked.

7. Block 7 “Contract Number on File”

8. Section 8: Pre- and Post-Storage Services. All deficiencies and violations listed in this section will be based on inspections by the TO or RSMO inspecting official in connection with pre- and post-storage services.

9. Sections 9 through 12: These sections separate the inspection areas by categories and subcategories, which are to be evaluated during the inspection process. References will be made to the applicable DP3 Business Rules and numerical Quality Control Point Ratings (Table I-1).

All subcategories listed will be checked and assigned a quality control point rating when deficiencies are observed. For subcategories which do not have a cross-reference to the DP3

Business Rules, commercial warehousing principles as established by the American Warehousing

Association, National Fire Protection Association, and/or similar authorities will be utilized. The inspecting official may assign a lower or higher point value (not to exceed three) depending on the severity of the deficiency.

10. Section 13: Deficiencies Observed/Actions Taken. This section is for the assignment of a quality control rating and is designed for the inspecting official to apply a suitable numerical rating to the facility. Based on the findings noted, the inspecting official may indicate any necessary actions to be taken by the warehouse storage provider.

11. Section 14: Document Files Checked. This section is used to list warehouse and/or shipment documents reviewed during the course of the inspection.

12. Section 15: Lot Numbers Checked. This section is used to identify specific shipment lots inspected which attributed to the inspection results.

13. Sections 16 and 17: Signature Blocks. The DD Form 1812 will be signed by the inspecting official and a representative of the warehouse storage provider at the time of inspection and prior to distribution of the form.

14. Section 18: Remarks Section. This section is used to provide a narrative description of the deficiencies observed and record other information relative to the inspection.

G. INSPECTION RATINGS AND RESULTS

1. Upon completion of the inspection process, the warehouse will be rated in Section 13 based on the type and severity of discrepancies observed. Ratings will be awarded as follows:

2. “A” rating. This rating is assigned when no deficiencies are observed. No further action is necessary.

3. “B” rating. This rating is assigned when the observed deficiencies are minor and are easily correctable. The warehouse storage provider will be requested to perform immediate corrective action.

4. “C” rating. This rating is assigned when deficiencies are observed; however, they do not warrant declaring the storage provider in a non-use status for further business. The storage provider will be required to provide a written detailed report of corrective action taken, signed by a company official, within 10 days after the inspection, unless additional time is authorized by the RSMO/TO to ensure an adequate response. The warehouse facility will be closely monitored by both the

RSMO and TO for any future signs of deterioration in the quality of service. During the next regular inspection, if the warehouse storage provider has falsely reported a corrective action or repeated a violation previously called to their attention, grounds exist for immediately placing the warehouse facility in nonuse. For CONUS warehouses, the TO will forward a copy of the DD form 1812 to the RSMO with a recommendation that the warehouse be placed in a non-use status.

5. “D” rating. This rating is assigned when the observed deficiencies merit a quality control rating score of “D” (17 points and over) or items marked by an asterisk are considered of sufficient importance to warrant declaring the warehouse facility in a non-use status for further business.

The inspecting official will immediately place the warehouse storage provider in a non-use status pending corrective action. The warehouse storage provider will be required to explain action taken and provide a written report of corrective action prior to the warehouse being reinspected.

When evidence of correction action has been provided, recommendations can be made by the TO the RSMO to either reinstate the warehouse, continue the non-use status or provide reasons for disqualification. Requests for reinstatement or disqualification will include a copy of the DD

Form 1812 used for the reinspection, or written notification of inspection findings.

6. “E” rating. This rating is assigned when the warehouse has been previously placed into a non-use status by the RSMO or TO (OCONUS only). The prior non-use status could be a result of many factors to include, failure to provide administrative documentation, warehouse damage from an unusual occurrence or failure to adequately correct previous warehouse violations. When the

RSMO or TO (OCONUS only) determines that an “E” rating is no longer sufficient and the problems have not been corrected, the warehouse will be disqualified and no longer able to participate in the Government Storage Program. Upon discovery of deficiencies in warehouse storage facilities, encourage the storage provider to correct those deficiencies during the inspection. In each instance, the improper storage methods must be annotated on the DD Form

1812, Figure I-1, and included as part of the performance record. Depending on the severity of the deficiencies, as determined by the scored elements on the DD Form 1812, the following actions apply:

a. When the inspection reveals the failure to exercise proper security measures such as inadequate access points, or structural discrepancies such as broken doors, windows or walls, the RSMO or TO (OCONUS only) must immediately place the warehouse storage facility in a non-use status. The non-use status must remain in effect until written confirmation is received indicating corrective action was taken and a reinspection of the facility has been conducted by the TO and/or RSMO. Generally, violations listed on the DD Form 1812 with asterisked items would be reasonable cause to immediately place the warehouse storage facility in a non-use status.

b. If, in the RSMO’s or TO’s (OCONUS only) opinion, the deficiencies are of a nature that stored DOD shipments may be damaged or contaminated, the RSMO or TO (OCONUS only) must immediately place the facility in an non-use status and the TO must notify all TSPs who have SIT shipments in the facility. The TSPs must remove the property and relocate it to another DOD approved storage facility. The cost of removal must be at the expense of the

TSP and at no expense to the Government or the member/employee. Generally, when a facility receives a quality control rating of 17 or more points on the DD Form 1812, the

RSMO or TO (OCONUS only) must immediately place the facility in a non-use status.

Relocation of shipments must be based on the potential and probable loss and/or damage if they were allowed to remain in the facility.

c. If, in the RSMO’s or TO’s opinion, the deficiencies cannot be corrected immediately but

DOD shipments are properly protected, the property must not be removed to an alternate warehouse facility. The warehouse storage provider must be given 10 days from the date of the inspection to correct those deficiencies or to implement corrective action. If the storage provider fails to satisfactorily correct the deficiencies within 10 days from the date of inspection, the warehouse storage facility must be placed in a non-use status. These actions are generally taken when a facility receives a quality control rating of nine to 16 points on the

DD Form 1812.

d. If the warehouse storage provider is in a non-use status and all deficiencies are corrected within 30 days from notification, and verified in writing by a follow-up inspection, the warehouse storage facility will be reinstated to receive additional storage. If a deficiency remains uncorrected beyond 45 calendar days from the date of notification, the warehouse storage facility will be disqualified and removed from the DOD storage program.

e. When an inspection results in the disqualification of a warehouse storage facility, the disqualification will apply to all DOD shipment storage using the same warehouse storage facility. RSMO/TO may inspect warehouse storage facilities at their discretion.

H. DISTRIBUTION

The DD Form 1812 will be completed in triplicate and distributed, as indicated below, after the inspecting official and warehouse representative have signed the completed form:

1. The original is placed in the RSMO contract file or TO file.

2. A copy is furnished to the warehouse storage provider at the time of inspection.

3. When the inspection is performed by RSMO, a copy is provided to the TO. When the inspection is performed independently by a TO a copy will be provided to the RSMO. When a TO/RSMO has assumed the inspection responsibilities for facilities used by other TOs, a copy of all inspection reports will be provided to each user activity within 10 working days from the date of inspection.

Figure H-1. DD Form 1812, Warehouse Inspection Report

Figure H-1. DD Form 1812, Warehouse Inspection Report (Cont’d)

Table H-1. Quality Control Point Ratings

Technical Area

Quality Control Point Rating

1. STORAGE SERVICES

B. Unauthorized cartons and packaging used 1

C. Improper packing/sealing/marking of cartons 1

E. Improper loading/unloading 1

F. Disassembled parts not packaged/inventoried 1

G. Inventory stickers on finished surfaces 1

H. Improper appliance servicing/labeling 1

J. Employees on duty not efficient/neat 1

M. Services not performed as requested on NTS Service Order or GBL 1

2. ADMINISTRATION

A. Incorrect inventory preparation 1

B. No separate weight ticket and certificate/PB and E/WT 1

C. Incorrect warehouse receipt preparation 1

D. Ineffective locator system* 3

E. TOS supporting paperwork needed 1

3. STORAGE METHODS & OPERATION

A. Storage lots not handled in within three business days* 2

B. Improper storage, stacks/pallets 2

C. Finished surfaces not protected by pads/wrap 2

D. Lots and segregated pieces not elevated two inches 2

E. Lots stored against exterior walls 1

F. Lawnmowers not stored at base level of lot 1

G. Improper firearms control 2

H. Loose stack storage over 10 feet* 2

I. PBO contents not identified on inventory 1

J. Improper storage of upholstered pieces* 2

K. Improper storage of rugs/pads* 2

L. Improper piano/organ storage 1

M. Improper storage of mattresses 1

N. Segregated items not properly identified 2

O. Improper packing of mirrors/glass table tops 1

P. Inadequate protection against mold/mildew 2

Q. Aisles being used to process goods in/out 1

R. Previous discrepancies not corrected* 3

4. FI RE PREVENTION AND HOUSEKEEPING

A. Electric/heat/water systems require repair 1

B. Evidence of smoking in warehouse* 3

C. Unauthorized items stored* 3

D. Improper aisle and/or stacking clearance 1

E. No fire system inspection* 3

F. No fire extinguisher inspection 3

Technical Area

Quality Control Point Rating

G. No extinguishers on warehouse equipment 2

H. Trash/debris in storage area 2

I. Fire doors inoperable/in need of repair 3

J. Fire plan not signed by fire marshal or properly posted 1

K. Space heaters/extension cords being used 1

L. Fuel not drained from motorized items 3

M. Hazards noted within 20 feet of warehouse* 2

N. Flammables/combustibles found in warehouse* 2

5. WAREHOUSE PRACTICES

A. Inadequate security* 3

B. Inadequate loading/unloading area 1

C. Structural deficiencies (doors/floors/roof/walls/windows) 3

D. Inadequate protection from sun/dust/heat/cold/moisture 2

E. Lack of insect/rodent control 2

F. Vehicles parked in storage area 3

G. Commingled storage with undesirable commodities 2

H. Multiple occupancy* 3

I. Weight stored in excess of authorized NTS limit* 2

* When those items followed by an asterisk are observed, the inspecting official should consider placing the facility in a non-use or disqualified status immediately. Once placed in a non-use or disqualified status, the facility will not be removed from this status until the deficiencies have been corrected to the satisfaction of the RSMO or PPSO.

APPENDIX H 1

(OCONUS PACIFIC/EUROPE)

FIRE PREVENTION AND WAREHOUSE STANDARDS

A. INTRODUCTION

1. Fire prevention and warehouse standards are prescribed in this Attachment and the Defense

Transportation Regulation (DTR), Part IV. Since it is not feasible to list all criteria which make a warehouse satisfactory, the decision as to adequacy will be a matter of judgment by the inspecting official. The primary objective is to ensure that the warehouse will afford proper protection to property and does not prevent the contractor from performing the required services. Host country standards, practices, and customs will be taken into consideration in determining the adequacy of a warehouse. If host country standards, practices, and customs conflict with the standards contained in the DTR, Part IV, exceptions to policy may be granted by the Military Surface

Deployment and Distribution Command (SDDC) Personal Property Office-Pacific or European

Office, through coordination with the local Personal Property Shipping Office (PPSO), when deemed in the best interest of the Department of Defense (DOD).

2. All contractors will cooperate fully with local fire departments to obtain maximum technical assistance in fire prevention and protection. An annual inspection by the local fire department will be made to ensure compliance with local and national fire ordinances.

3. PPSOs will utilize the standards established by this Attachment and the DTR, Part IV as a guide when conducting semi-annual warehouse inspections (utilizing the DD Form 1812).

B. SPRINKLER AND FIRE-DETECTION SYSTEM

1. All warehouses will have an adequate source of water for fire-fighting purposes and a responsive fire department. Adequacy of the water supply, sufficient water pressure and fire department response will be based upon statements provided by the local/Host Nation (HN) official. Only warehouses equipped with one of the following systems will be approved for storage of DOD shipments:

a. Fully automatic supervised sprinkler system or United Laboratory (UL)-approved fire suppression system. In the event of fire this system will operate automatically and sound an alarm from a central control point, which will be manned 24-hours a day. Such a point could be a security post, or the local fire department, or police station. An alarm sounding at a home, at a watchman station, or a system that merely sounds outside the warehouse does not meet the definition of a supervised system.

b. Fully automatic unsupervised sprinkler system or UL-approved fire suppression system. In the event of fire, this system will be set in operation automatically. Unlike a supervised system, this system will not sound an alarm at a central point.

c. Supervised detection and reporting system which is activated automatically and which sounds an alarm at a central point manned 24-hours a day, recognized by the local fire department or

HN official as adequate. This system is an acceptable alternative when the water pressure level precludes a sprinkler system. However, this system must have an adequate water supply and a responsive fire department that are deemed acceptable by the Personal Property Office-

Pacific/Europe in coordination with the local PPSO.

2. Fire fighting/evacuation plan will be clearly written and prominently displayed. The fire plan will indicate the configuration of pallets, aisles, working areas, office space, and of wall clearance. Fire extinguishers must be conspicuously located and signs identifying locations must be easily seen and posted.

3. Periodic inspection (semi-annually as a minimum) will be conducted by the PPSOs to verify that the fire detection system in use is properly maintained IAW local requirements.

C. WAREHOUSE CONSTRUCTION AND UTILIZATION

1. Warehouse construction and utilization must conform to the more stringent requirements of the host country ordinances and national building codes, or this instruction. Notice will be given to prevention and protection requirements such as minimum clearance above stacks, width of aisles, accessibility to fire aisles, distribution of fire extinguishers, and outside storage of combustible materials.

2. Electrical service wiring, fixtures, etc., will conform to the local/national electrical codes.

3. Roofing must be of a sufficient strength to withstand high winds (typhoon or hurricane force), as specified in the local/national building codes.

4. The warehouse site will be located so as to prevent flooding. If the warehouse is located in an area that is subject to flooding, approval of the contractor's flood proofing plan will be submitted to PPSO in accordance with applicable Japanese laws.

D. FIRE EXTINGUISHERS

Fire extinguishers will be maintained in proper working order and inspected IAW local/national fire standards. Only recognized and approved fire extinguishers will be used. Fire extinguishers must be conspicuously located and signs identifying locations must be easily seen and posted.

E. FIRE PREVENTION/HOUSEKEEPING

The following will be verified during the pre-award survey and subsequent semi-annual inspections:

1. Shipments are not exposed to hazardous materials or operations inside or outside the warehouse.

2. "NO Smoking" signs are conspicuously posted in all storage areas and that no smoking restrictions are rigidly enforced. Smoking is prohibited while working inside the warehouse or loading zones. The “NO Smoking" signs will be bilingual or multilingual to meet local requirements.

3. Authorized smoking areas that are located within the warehouse will have proper container-type ashtrays or sand buckets. Metal container-type waste receptacles used for the collection of all smoking materials will have metal lids. No overstuffed furniture or non-fire resistant carpeting will be permitted in a designated smoking area. Break rooms, lunchrooms, and offices must be checked prior to closing each evening to ensure that all smoking materials have been properly disposed.

4. Fire plans will be posted in the warehouse area. They will contain specific instructions on:

a. How to call local fire department.

b. How to use emergency fire-fighting equipment.

c. Location of fire-fighting equipment.

5. Main aisles (generally not less than eight feet) are necessary to provide a means of exit and manual fire fighting. All aisles will be kept free of storage and other materials, which could restrict free movement.

6. Fire lanes of sufficient width to permit access for fire-fighting equipment will be maintained around warehouse exterior.

7. Parking areas and driveways approaching the warehouse must be maintained to allow easy access by fire fighting personnel.

8. Parking of gasoline and electrical powered Material Handling Equipment (MHE) is not permitted inside the warehouse unless suitable non-hazardous locations, readily accessible to a suitable building exit, are used and such location does not conflict with other local or national fire standards.

9. Parking of gasoline and electrically powered MHE, trucks, tractors, trailers, vans, storage of packing material, pallets, containers and other combustible material on or near loading docks, under awnings, canopies, or within 20-feet of the warehouse is not permitted during non-business hours.

10. Internal combustion driven equipment (e.g., gasoline) will not be repaired, maintained, or stored within the warehouse area. Forklifts and other similar self-propelled MHE with internal combustion engines will be equipped with a mounted fire extinguisher.

11. Power equipment such as sweepers, pallet jacks, and forklifts are operated and/or garaged IAW

DOD standards unless local or national host country codes and standards are more rigorous.

12. A five-foot clearance will be maintained between parked equipment (e.g., forklifts) and any combustible material. Aisles and exits for immediate removal of equipment in case of emergency will be kept clear at all times.

13. Storage of any flammable liquids (including paint) inside the warehouse is prohibited.

Flammables and combustibles must be stored in a separate locker or locked room that is not exposed to the main warehouse. Liquefied petroleum (e.g., propane, butane, ethane, ethylene, propylene, isobutane, butylene) cannot be stored in the warehouse.

14. Recharging of batteries in the warehouse is prohibited except in a designated area with adequate ventilation to disperse the explosive gases generated. DOD standards or local/HN country safety requirements must be maintained.

15. Oil fired space heaters are not permitted inside the warehouse. Any use of a portable electric heater will be closely monitored. Extension cords/"trouble lights" will not be used in lieu of permanent approved wiring. Approved extension cords can be used with hand-operated power equipment (e.g., drills, saws), but must be unplugged when not in use.

16. Heating, electrical, plumbing, and other systems are serviced at least annually, are maintained in sound condition, and meet all requirements of local/national ordinance codes, whichever is more rigorous.

17. Adequate aisle must be maintained for access to sprinkler controls. There will be no obstructions within 18 inches of sprinkler heads.

18. High fire-hazard type industry or facility (e.g., paint shops) equipment material storage, or trash will be separated from warehouse by firewalls.

19. In the event of fire, smoke, or associated water damage to DOD shipments, the responsible contractor will immediately notify the responsible PPSO.

20. All access windows and doors will provide sufficient protection as to prohibit forced entry.

Locking devices will have, as a minimum, a double locking system. The door with the double lock system must be metal, solid wood, or properly reinforced. Equipment and exterior areas will be provided maximum security.

21. A shipment locator system will be maintained. To be effective, recommend records of the shipment locator system be completed in duplicate, that is, identical container identification information should be available in the warehouse proper as well as in the office jacket file/chart.

A dual shipment locator system will provide protection should the records in one area be destroyed. Testing of the adequacy of the shipment locator system will be accomplished during semi-annual inspections.

22. All shipments will be containerized and stored on skids, elevated platforms or similar aides which provide a two-inch minimum clearance from the floor to the bottom-most portion of the container and at least a minimum of 18-inches from exterior walls. Further, blocks of storage containers will not exceed 16-feet in any direction without an 18-inch fire lane dividing such blocks from adjacent blocks.

23. Warehouses will be maintained in a clean condition. Litter from work performed in the warehouse will be cleaned up and removed by the end of each workday.

24. Grass, shrubs, and bushes will be maintained so as not to present a fire-exposure hazard within a

50-foot radius of the warehouse. No trash will be burned within 75-feet of the warehouse.

Accumulated trash will be stored in covered 55-gallon steel drums or in an acceptable container until disposed of by burning (subject to local laws) or by refuse collection. Failure of the municipal refuse collection system to pick up refuse at the warehouse will not be accepted as an excuse for excessive trash accumulation.

25. Only metal containers with metal lids can be used for trash collection. Trash will be kept outside the warehouse whenever possible. Smoking materials will not be placed in trash containers.

F. OTHER CONSIDERATIONS

1. The contractor facility will be separated from other occupants of a jointly occupied building.

When multiple occupancy of a warehouse exists, there will be a separation by a solid wall or partition having a fire resistance rating of not less than one hour. A solid wall is defined as a closed structure from floor to ceiling except that sufficient space may be allowed to permit the operation of a centrally controlled fire detection system. A standard firewall is of masonry brick or cement block. As a minimum, construction may be of no less than 2"X 4" framing (wood or metal studs) on no greater than 16-inch centers, fire stopped, covered solidly on both sides with no less than 5/8-inch thick sheetrock, type "X" gypsum board or other similar fire resistant materials, providing for permanent type construction. Local/national material standards will be accepted when they meet or exceed DOD standards. Metal partition does not constitute a firewall.

2. When the contractor facility is adjoined by an occupant engaged in a hazardous operation, a judgment by the inspecting official will be made to determine whether or not the hazard is of such a nature that entry or continued participation of the facility in the DOD program should be allowed.

3. Loading/unloading zone must be accessible by a line-haul truck with a loading capacity of 10-ton.

G. DEVIATIONS

1. Any questions concerning procedures established by this enclosure may be referred to SDDC

Personal Property Office-Pacific at DSN 456-3741/3141/3331 or Commercial 808 656-

3741/3141/3331; facsimile, extension 3221 or SDDC Personal Property Office-Europe at DSN

314- 421-4081/4/5/7, Commercial 011 49 711-729-4081/4/5/7; facsimile extension 2597.

APPENDIX I. OFFICE FACILITY

Description Condition U/I Quantity Unit Cost

1. A Government truck weighing scale located adjacent to Bldg No.

4145, Yokota AB (under the Government control and custody.)

Used Lot 1; Available during 0800 and

1600 hrs

Monday to

Friday, except for U.S. Legal

Holidays and

Family Days.

Not available.

The Government is responsible for maintenance of the Office Facility for normal wear and tear.

APPENDIX J: Historical Workload Data, and Government-Owned Containers Control Record

Historical Workload Data

1 Jul 14 thru 31 Dec 14 Unit: NCWT=Net hundredweight (100 lbs)

Type of Move

Number of Moves

HHG 25 HHG 15 HHG 18 HHG 17 HHG 11 HHG 9

UB 0 UB 0 UB 1 UB 0 UB 0 UB 0

HHG 5 HHG 6 HHG 2 HHG 3 HHG 4 HHG 9

UB 2 UB 1 UB 0 UB 0 UB 0 UB 0

Number of Moves (Schedule III) 11 5 11 6 5 6

1 Jan 15 thru 31 Dec 15 Unit: NCWT=Net hundredweight (100 lbs)

Type of Move

HHG 10 HHG 8 HHG 6 HHG 7 HHG 9 HHG 27 HHG 14 HHG 24 HHG 5 HHG 4 HHG 10 HHG 10

UB 1 UB 0 UB 0 UB 1 UB 1 UB 1 UB 0 UB 11 UB 1 UB 2 UB 0 UB 1

HHG 1 HHG 1 HHG 7 HHG 2 HHG 2 HHG 6 HHG 6 HHG 6 HHG 3 HHG 5 HHG 4 HHG 10

UB 1 UB 2 UB 0 UB 0 UB 0 UB 0 UB 1 UB 3 UB 2 UB 2 UB 0 UB 1

Number of Moves (Schedule III) 3 6 6 7 6 7 6 4 6 8 10 6

Number of Moves

Number of Moves (Schedule I)

Number of Moves (Schedule II)

NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT

NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT

Total Schedule I, II and III

646.53 474.49 1,038.77 756.39 894.78 2,930.86 1,389.88 1,566.50 699.50 530.32 627.87 1,341.31

NCWT NCWT NCWT

NCWT NCWT NCWT NCWT NCWT NCWT NCWT

Schedule III

111.20 180.00 233.30 224.00 245.80 127.70 138.00 460.30 96.10 459.20 221.60 95.10

NCWT NCWT NCWT NCWT

NCWT NCWT NCWT NCWT NCWT NCWT

Schedule II

25.47 76.92 431.31 119.77 103.15 1,073.67 625.56 895.81 352.88 11.35 176.77 890.01

NCWT NCWT NCWT NCWT NCWT

Aug-15 Sep-15 Oct-15 Nov-15 Dec-15

Schedule I

509.86 217.57 374.16 412.62 545.83 1,729.49 626.32 210.39 250.52 59.77 229.50 356.20

NCWT NCWT NCWT NCWT NCWT NCWT

NCWT NCWT

Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15

798.01406.841198.37

Jul-14

Number of Moves (Schedule I)

Number of Moves (Schedule II)

Schedule I

Schedule II

Schedule III

Total Schedule I, II and III

NCWTNCWT NCWT NCWT

Aug-14 Sep-14 Oct-14

705.54 902.27 592.86 758.38 212.90 829.69

NCWT

NCWT NCWT

407.50 321.00 244.50

NCWT NCWT NCWT

Dec-14Nov-14

NCWTNCWTNCWTNCWTNCWTNCWT

308.18

1,403.07

NCWT

195.90

2,311.41 1,630.11 1,635.37 1,580.79 844.71

NCWT NCWT NCWT

156.30 265.20

NCWT NCWT

475.51626.51

1 Jan 16 thru 31 Dec 16 Unit: NCWT=Net hundredweight (100 lbs)

Type of Move

HHG 5 HHG 3 HHG 7 HHG 5 HHG 5 HHG 13 HHG 12 HHG 10 HHG 5 HHG 1 HHG 6 HHG 7

UB 0 UB 0 UB 2 UB 0 UB 1 UB 0 UB 0 UB 2 UB 0 UB 0 UB 0 UB 0

HHG 4 HHG 4 HHG 4 HHG 4 HHG 4 HHG 3 HHG 4 HHG 4 HHG 2 HHG 8 HHG 5 HHG 2

UB 3 UB 1 UB 2 UB 0 UB 1 UB 1 UB 0 UB 1 UB 1 UB 0 UB 0 UB 0

Number of Moves (Schedule III) 7 5 5 7 15 17 10 12 18 15 11 10

Number of Moves (Schedule I)

Number of Moves (Schedule II)

NCWT NCWT NCWT NCWT NCWT NCWT NCWTNCWT NCWT NCWT

Number of Moves

NCWT NCWT NCWT NCWT NCWT NCWT NCWT

Total Schedule I, II and III

496.61 571.96 777.82 780.96 2,264.54 2,289.05 1,213.05 1,082.27 1,436.65 1,982.99 801.29 309.46

NCWT NCWT

998.00 859.10 260.70 175.20

NCWT NCWT NCWT NCWT NCWT

Schedule III

124.41 138.70 217.60 338.80 585.20 1,224.10 431.00 401.50

169.09 1,093.60 494.17 106.48

NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT

Schedule II

243.27 304.08 343.78 232.42 1,556.30 205.99 405.87 176.90

269.56 30.29 46.42 27.78

NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT NCWT

Schedule I

128.93 129.18 216.44 209.74 123.04 858.96 376.18 503.87

Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16

New Used New Used T2 RB OF OS T2 RB OF OS

Jan-16 0 32 26 1 0 5 0 32 26 1 1 4 14 0 0 1 0 0 0 0 0

Feb-16 0 32 26 1 1 4 0 35 28 1 2 4 12 0 0 0 0 0 0 2 0

Mar-16 0 35 28 1 2 4 0 23 19 1 3 0 19 0 1 4 0 0 0 1 0

Apr-16 0 23 19 1 3 0 0 4 1 0 3 0 24 1 0 0 0 0 0 2 0

May-16 0 4 1 0 3 0 0 24 18 0 5 1 10 0 0 1 0 0 1 2 0

Jun-16 0 24 18 0 5 1 0 4 0 0 4 0 24 0 2 3 56 0 4 8 0

Jul-16 0 4 0 0 4 0 0 6 0 0 6 0 25 0 0 1 9 0 3 5 0

Aug-16 0 6 0 0 6 0 0 9 2 0 6 1 5 0 2 0 38 0 3 6 0

Sep-16 0 9 2 0 6 1 0 5 0 0 5 0 10 0 1 1 17 0 0 1 0

Oct-16 0 5 0 0 5 0 0 68 57 0 5 6 2 0 1 1 0 0 0 0 0

Nov-16 0 68 57 0 5 6 0 59 51 0 3 5 27 0 5 5 0 0 0 0 0

Dec-16 0 59 51 0 3 5 0 47 46 0 0 1 12 0 4 5 0 0 0 1 0

Legend: T2 = Type II, RG=Rug Box, OF=Overflow, OS=Oversize

OS

Received Disposition

Historical Record of Government-Owned Container Control Record (Jan 16 thru Dec 16)

Unserv iceable

Outbound Shipments

Packing and Crating

Contractor (New)

Next Month On-Hand

Total

Containers

T2 RB OF

Total

Containers

On-Hand from last manth

T2 RB OF OS