PWS_Sheds_BPA_Amnd0003.pdf

Solicitation No. FA5209-17-T-0059 Amendment 0003

PERFORMANCE WORK STATEMENT

FOR

MILITARY FAMILY HOUSING (MFH) SHED

TRANSPORTATION AND ASSEMBLY SERVICE

ZNRE#17-0944

Yokota Air Base, Japan Date: 16 May 17

PERFORMANCE WORK STATEMENT

FOR

MFH SHED TRANSPORTATION AND ASSEMBLY

FOR YOKOTA AB

1. Description of Services. The Contractor shall provide all necessary services, supervision, labor, supplies and equipment to transport military family housing sheds from Tower 3005 parking lot are to Yokota MFH, Japan. The contractor will prepare the grounds, assemble and place the shed as tasked by the Government. The Contractor will accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The description of sheds will be listed in Appendix A. The contractor will comply with all waste, environmental, safety, JEGS, Japanese laws, pertinent regulations, and commercial standards and practices while performing this work.

1.1. Joint Inspection. A joint inspection of the work site will be conducted by the Government Representative (GR) and the contractor, prior to ordering a call. As a result of the joint inspection, the GR will issue a call to identify work requirements in accordance with the price list line items. The call will also specify the commencement date and completion date.

1.2. Ordering Call Instructions. The Receiving Officer will maintain a Blanket Purchase Agreement Call Register (BPACR) to ensure that the designated monetary limit is not exceeded and to provide a report of BPA calls placed during the period specified to the 374th Contracting Squadron/LGCBA, Unit 5228, Bldg 620, Yokota Air Base, APO AP 96328-5228. The BPACR shall specify appropriate accounting classification data. BPA calls will be placed in numerical sequence and will run consecutively during the period of the BPA. The BPACR will be closed out on the last day of each month. The BPACR should arrive at the contracting office no later than 1000 hours on the 5th duty day after each monthly close out.

To ensure an accurate system of checks and balances, the certification on the BPACR will be performed by an individual other than the one who placed the calls that is on the authorized call listing.

1.3. X001. Material Handling, Shed Packaging Disposal, and Transportation.

1.3.1. Material Handling. The contractor shall provide protection and tarp of unopened shed pallets from inclement weather. The contractor will be responsible to inventory all parts in accordance with Appendix B Parts Listing (pages 4-9) and notify the GR if any parts or materials are missing.

1.3.2. Shed Packaging Disposal. The contractor will be responsible to dispose of all waste packaging, pallets, plastic, cardboard, wrapping, and other debris at the contractor’s own expense.

1.3.3. Transportation. The contractor will transport military family housing sheds from Tower 3005 parking lot to Yokota Military Family Housing (MFH), Japan as directed by each call.

1.4. X002 Ground Preparation.

1.4.1. Grounds Preparation. The contractor will prepare and level the grounds in accordance with Appendix B, page 10, paragraph 4. The contractor may place support pier blocks as required to ensure the shed is leveled and off the ground. No concrete foundations will be used for this work.

1.5. X003 Construct Wooden Platform, Assembly, and Stenciling.

1.5.1. Construct Wooden Platform. The contractor will construct a wooden platform which is over 500 kirogram load capacity with 15 centimeter in height. Wood dimensions will be illustrated on page 11 from Appendix B.

1.5.2. Shed Assembly. The contractor shall assemble Rubbermaid SUNCAST BMS7790 Cascade, 7’4- 1/2” x 7’2-1/2” x 8’6” in accordance with Appendix B to ensure warranty is not voided. The contractor shall anchor each shed to the wooden platform.

1.5.3. Stenciling. The contractor will stencil each shed with the adjacent Military Family Housing unit number as directed by the GR. The color shall be black and 3” lettering. The stencil shall be placed in the front above the entry door and on both left and right side panels. The contractor shall provide a sample of stenciling for GR approval.

1.6. X004 Service Call.

1.6.1. Service Call. Upon notification of faulty shed from the housing tenant, the GR will conduct a site survey to deem the necessary steps to repair. After the ordering and receiving of replacements parts, the GR will place a service call to the contractor for repairs or replacement.

1.7. X005 Fencing.

1.7.1. Fencing. The contractor shall provide and incorporate a two (2) meter chain link security fence around all palletized sheds and work area. The contractor will ensure the area is secured and prevent unauthorized access.

1.8. X006 Shed Tear Down and Disposal.

1.8.1. The contractor shall tear down and dispose of government furnished sheds as identified by the GR.

1.9. Performance Schedule. The contractor shall submit a performance schedule for each call. The performance schedule for new shed assembly shall not exceed 2 days. The performance schedule for service call work shall not exceed 1 day after notification.

1.10. Final Inspection. The contractor shall provide a final inspection schedule to the GR at least 5 days in advance. The contractor shall be available with the GR to conduct inspections. Any discrepancies will be reported to the contractor to correct within 48 hours. The GR has the right to inspect at any time to review contractor’s performance.

2. SUBMITTALS.

2.1. Business Permits and Licenses. The contractor shall possess all applicable business permits, certifications, and licenses to perform the this work as identified in this PWS in accordance with the manufacturer’s specifications, Japanese laws, pertinent regulations, and commercial standards and practices.

The contractor will provide a copy of certification, if required, to the GR and Contracting Officer (KO).

2.2. Disposal Receipts. The Contractor shall submit copies of disposal receipts to the GR and KO, as required.

2.3. Report. The contractor shall submit a completion report weekly and a consolidated report at the end of the contract. The report will include unit number, stenciling and date of completion to the GR and KO.

3. GENERAL INFORMATION.

3.1. Quality Control. The Contractor shall develop and maintain a quality program to ensure MFH sheds are assembled in accordance with Appendix B. The Contractor shall develop and implement procedures to identify, prevent, and ensure safe and non-defective services.

3.2. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a GR to monitor the contractor’s performance to ensure services are received. The GR will evaluate the Contractor’s on-base performance periodically through intermittent on-site inspections.

3.3. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.4. Hours of Operation.

3.4.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

3.4.2. Recognized U.S. Holidays. The recognized U.S. legal holidays are listed below:

1 January New Year's Day 3rd Monday of January Martin Luther King Jr's Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

* Note: Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

3.5. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual at all times while on Yokota Air Base. The Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

3.6. Special Qualifications.

3.6.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO within ten (10) calendar days after contract award.

3.6.1.1. The CM and alternate, upon notification, shall be available during normal duty hours within two

(2) hours to meet on the installation with the GR to discuss problem areas.

3.6.1.2. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

3.6.2. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.6.2.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

3.6.2.2. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

3.6.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

4. HAZARDOUS MATERIALS.

4.1. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form 3000 along with Safety Data Sheet (SDS) in English and Japanese. The Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374 AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the Contractor shall coordinate with and be approved by 374 CES/CEIE.

4.2. Environmental Spillage. The Contractor shall be responsible for spill clean-up and recovery. In the event of a spill, the Contractor shall be responsible for notifying the GR and 374 CES/CEIE Environmental prior to leaving the base.

5. GOVERNMENT FURNISHED MATERIALS (GFM). The U.S. Government will furnish all sheds to the Contractor. The Contractor is responsible to maintain the sheds as described in section. 1.3.1.

6. GOVERNMENT- FURNISHED SERVICES.

6.1. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 042-507-6560

b. Fire Protection Telephone 042-507-6560

c. Hospital Emergency (reimbursable expense) Telephone 042-507-6560

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the GR with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the KO.

6.2. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing ground conditions.

7. APPENDIX.

7.1. Appendix A. Picture of Completed Shed.

7.2. Appendix B. Manufacturer’s Specifications for Suncast BMS7790-Cascade Shed.

7.3. Appendix C. Location Map and List. (This appenix will not be part of the resultant contract)