Corrected_Site_Orientation_Minutes_(16R0008).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

16 Mar 16

MEMORANDUM FOR DISTRIBUTION

Subject: Minutes of Site Orientation for Request for Proposal (RFP) No. FA5209-16-R-0008, Multiple-

Awards Indefinite-Delivery Indefinite-Quantity (IDIQ) Contracts for Maintenance & Repair Road/Airfield

Pavements, Yokota Air Base and Off-base Sites, Japan

1. An escorted site orientation for the subject RFP was conducted on 15 Mar 16, 1000 hours. The Contractors listed below met in the conference room of Bldg. 937 (374th Civil Engineer Squadron), Yokota Air Base, Japan.

The attendees were as follows.

Government:

374 CES/CENMP: Mr. Hayashi Government Project Engineer

374 CES/CENMP: Mr. Numata Government Project Engineer

374 CONS/LGCB: Ms. Fukushima Contracting Officer

374 CONS/LGCB: Ms. Shioda Contract Specialist/Buyer

374 CONS/LGCB: Mr. Adachi Contract Specialist/Observer

374 CONS/LGCB: Ms. Kawasaki Contract Specialist/Observer

374 CONS/LGCB: Ms. Miyabayashi Contract Specialist/Observer

374 CONS/LGCB: Ms. Owada Contract Specialist/Observer

Prospective Offerors: (listed in alphabetical order)

Maeda Road Construction Co., Ltd.

Nippo Corporation

Seikitokyu Kogyo Co., Ltd.

Y.K. Nishiko Kogyo

2. Ms. Shioda made an opening statement and introduced the Government representatives at the conference.

Attendance sheets were provided to the prospective offerors.

3. An explanation of the solicitation package was provided. It was emphasized that the offerors are responsible to read and understand the solicitation requirement and was advised to complete all required section of the solicitation as part of their offers. Ms. Shioda advised the offerors that oral remarks made at the conference would not qualify the terms of the solicitation and specifications unless the solicitation is amended in writing. Ms. Shioda asked all prospective offerors to ensure that their offers were received prior to the due date/time, 1400 hours on 30 Mar 16 attaching OF17 on the closed envelope. The following was briefed with supplementary explanations as indicated below.

All participants were reminded that they should acknowledge the amendment if it is issued.

SF1442: Blocks to be filled out on the Section A, cover page. Total value of this contract is Not-to

Exceed $10 Million (or Yen equivalent). The Government intends to award up to three (3) contracts.

However, the Government reserves the right to award fewer or more than three (3) contracts. (SF1442, Page 1 and 2)

Section B: Offerors were advised to read carefully about Foreign Currency Fluctuation Defense budget rate. (SF1442, Page 6)