2__Tree_removal_PWS_(as_of_21Aug15).pdf

Solicitation No. FA5209-15-T-0162

Attachment 1

PERFORMANCE WORK STATEMENT FOR

TREE REMOVAL ON

YOKOTA AIR BASE FAMILY HOUSING

21 Aug 2015

YOKOTA AIR BASE, JAPAN

PERFORMANCE WORK STATEMENT FOR

TREE REMOVAL ON

YOKOTA AIR BASE FAMILY HOUSING

1. DESCRIPTION OF SERVICES. The Contractor shall provide all material, labor, equipment, vehicles, tools, supervision, and transportation necessary to provide services at Yokota Air Base, Japan for the purpose of tree removal in family housing in accordance with Japanese Environmental Governing Standards (JEGS) and all applicable Japanese laws and local commercial practices.

1.1. Basic Service. The basic services consist of, but not limited to the cutting of trees located within 5 meters of a house (facility, building etc…) or otherwise marked as stated in sections 1.1.2. The trees shall be cut to the ground and disposed of in accordance with all applicable waste disposal standards. The tree roots exposed to the ground surface should be grinded as stated in sections 1.1.2. All work will be accomplished in accordance with the requirement of this Performance Work Statement (PWS).

1.1.1. Tree Sizes. Trees identified for removal shall be considered within the following categories based on their trunk circumference: Small, Medium and Large. The trunk circumference is measured 1.2 meters from the ground. If the trunk is separated by multiple trunks, each trunk is measured and 70% of the total length of each trunk is taken and added together.

1.1.2. Tree and Root Removal. The Contractor shall remove (cut down) all existing trees within five (5) meters of a home (or otherwise marked). These trees are marked with one orange paint spray dot. The

Contractor shall cut the trees and grind exposed stumps and/or roots to ten (10) centimeters below ground level.

The Government will provide a map and detailed spreadsheet regarding the size of each tree and location at the time of award.

1.1.3. Ground Work and Seeding. The Contractor will fill in holes with top soil and repair grounds after the removal of each tree. The Contractor will Hydroseed or provide an equivalent commercial seeding product to the area based on the size of the tree removed. (See table below.) During the months of 1 Nov 15 to 29 Feb 15 no seeding will take place as directed by the CO. The seeding operations will resume 1 Mar 15 or as approved by the CO.

Tree Sizes

Small

(89cm circumference and less)

Medium

(90~179cm circumference)

Large

(180cm and over)

Sodding Area After Tree Removal

Small Tree to 1 square meter (1m x 1m)

Medium Tree to 9 square meters (3m x 3m)

Large Tree to 25 square meters (5m x 5m)

1.1.4. Seed and Grass Watering. The Contractor will provide periodic watering for up to two weeks after seeding to promote the growth of new grass (ex: Hydroseed) based on manufacturers and/or product recommendations.

1.1.5. Electrical. In the event the Contractor requires a power line(s) to be shut down, the Contractor will notify the Contracting Officer’s Representative (COR) or the Contracting Officer. The COR will then coordinate and schedule the power outage.

1.1.6. Notification. The Contractor will notify the housing occupants prior to any tree removal operation (i.e.

flyer, letter or in person).

1.1.7. Disposal of Green Waste. The Contractor is responsible for recycling of green waste to the maximum extent possible. The Contractor shall transport green waste to the local facilities in accordance with commercial practice and the applicable local law. The US Government, as a generator of the wastes, bears the liability for keeping track of the disposal process from the transportation to the final disposal of waste (either incineration or recycle, also mulching and chipping are expectable). The Contractor will submit to the Contracting Officer

Representative (COR) documentation, such as weight tickets or receiving reports issued by the authorized disposal facilities to track the amount of waste being disposed of. In addition, the Disposal and Recycling Data

Sheet (Appendix B) and certificate of recycle/waste disposal manifest(s) shall be submitted monthly to

Environmental Section (374 CES/CEIE) through the Contracting Officer.

1.2. General Information

1.2.1. Contract Management. Based on Technical Factor submitted under the solicitation provision FAR

52.212-2, the Contractor shall provide the same level/quality/experience/number of personnel to accomplish the work specified in this PWS.

1.2.1.1. Project Manager. The Contractor is required to have a Project Manager (PM) to supervise and be on sight during tree removal operations. The PM is required to have the following license: Class 2, Landscape

Management Technician, certified by the Ministry of Land, Infrastructure and Transport (2級造園施行管理技

術者、国土交通省). The PM shall serve as the main point of contact with the Government. In addition, the

PM must have knowledge of related grounds maintenance services and green waste management.

1.2.1.2. The PM shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel.

1.2.1.3. The PM shall be able to communicate and write in English or provide a translator.

1.2.2.1. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.2.2.2. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's name. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.2.3. Quality Assurance. The Government will conduct 100% inspections to evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The Government may inspect each task during/after the performance.

1.2.4. Safety. The Contractor shall be responsible for ensuring that all work performed under this PWS is accomplished in a safe and proper manner in accordance with the applicable Japanese Laws. This includes coning and block-off any unsafe areas during tree removal operations.

1.2.5. Security Requirements. Only Contractor employees authorized by the proper authority maybe granted access to the site. The Contractor shall ensure all employees comply with all security requirements imposed by the installation commander at all times, and shall follow all instructions of the organizational commander having jurisdiction over the area being serviced in all matters pertaining to security.

1.2.6. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial

Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.2.7. Damage. The Contractor shall exercise care not to damage any vehicles, facilities and grounds at the listed sites. The Contractor will be responsible to repair any damaged grounds while performing tree removal operations. Any damages determined to have been caused by the Contractor shall be repaired by the

Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of the grounds.

1.2.8. Base Passes. All of the Contractor’s employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The

Contractor shall submit written requests for issuance of base passes to the Contracting Officer. The Contractor shall be responsible for all base passes issued to their employees by the Japanese Pass Section at Yokota Air

Base. Upon termination of employment or completion of the contract, the Contractor shall turn in all issued passes to the Japanese Pass Section at Yokota Air Base.

1.2.9. Vehicle Passes. All Contractor vehicles used in the performance of work under this contract shall be registered and maintained in accordance with applicable paragraphs YOKOTA ABI 31_116, Yokota Air Base

Motor Vehicle Traffic Supervision. All Contractor personnel operating a motor vehicle on this installation shall be aware of and abide by current driving policies. All Contractor personnel occupying a vehicle, while the vehicle is inside the confines of this installation, shall follow the most updated driving regulations. There will be no exceptions to this policy. Any contractor traffic violations may result in the denial of further installation driving.

1.3. Hours of Operations.

1.3.1. Normal Performance Hours at Yokota Air Base. The Contractor shall perform the required work from 0730 - 1630, Monday through Friday, excluding U.S. recognized holidays (refer to paragraph 1.3.3), but including Japanese legal holidays.

1.3.2. Performance During Inclement Weather. The Contractor bears full responsibility to personnel and equipment while performing work under hazardous weather.

1.3.3. Holidays. The Contractor is not required to provide service on the following days:

New Year’s Day 1 January

Martin Luther King Jr’s Birthday 3rd Monday of January

Washington’s Birthday 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4 July

Columbus Day 2nd Monday of October

Labor Day 1st Monday of September

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December

Note: Any U.S. legal holiday that falls on Saturday will be observed on the previous Friday. If it falls on

Sunday, it will be observed the following Monday.

1.3.4. Hours of Operation Other Than Normal. There may be situations that require the Contractor to work other than normal hours. When the Contractor’s access to a work area conflicts with a Military mission requirement, the Contractor shall advise the COR and schedule work to minimize disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

1.3.5. Access to Sites. The Contractor shall contact the COR prior to work around housing areas. The

Contractor will notify the COR that the area is clear after completion of duties inside the housing area.

1.3.6. Performance Period. The performance period of this requirement is 365 calendar days after award of the contract.

1.3.7. Work Schedule. The Contractor shall submit four (4) copies of the work schedule to the COR for approval in English no less than ten (10) days prior to the commencement of the site work. The Contractor shall coordinate all work schedules with the COR.

1.3.8. Excavation Permit. The Contractor shall notify the COR if digging is required more than ten (10) centimeters below surface grade. A digging permit or AF Form 103 Work Clearance Request will need to be generated by the COR for the work approval to continue.

1.3.9. Traffic access. The Contractor will provide at least one (1) flag person when two-way traffic is reduced to a single lane. In the event that a road closure is required, the Contractor will notify the COR to process the road closure approval before work can continue.

2. GOVERNMENT FURNISHED SERVICES.

2.1. Government-Furnished Utilities. For the performance of this requirement, the Government will provide water at facilities where available.

2.1.1. Conservation of Utilities. The Contractor shall use good judgment in the conservation of government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the Contractor. The

Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for effective use of utilities stated at paragraph 2.1. above.

2.2. Government-Furnished Services. The Government will also provide, for emergency purposes only, the following services by dialing DSN: 911 or Commercial No. 042-507-6560:

Security Police Telephone 911 or 225-7227 or Commercial No. 042-507-6560

Fire Protection Telephone 911 or Commercial No. 042-507-6560

Hospital Emergency on a reimbursable basis Telephone 911 or Commercial No. 042-507-6560

Any time the Contractor uses one of the above services; the Contract Manager shall immediately report it to the

GR with all details.

3. SERVICE

SUMMARY.(SS)

Performance Objective PWS Para Performance Threshold Method of Surveillance

SS: 1

Perform tree removal as specified in the PWS.

1.1. /1.1.2.

98% of the time with no more than two (2) failures per month

100% inspection

Customer Complaint

SS: 2

Dispose of green waste off base in compliance with the local law and provide disposal documentation.

1.1.7.

100% of the time 100% inspection

Customer Complaint

4. APPENDICES.

A. Service Area Maps

B. Disposal and Recycling Data Sheet

C. Spreadsheet with Tree Locations (will be provided. Refer to paragraph 1.1.2.)