00._Notice_to_Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

21 Aug 15

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCBA

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-15-T-0162, Tree Removal on Yokota Air Base

Family Housing

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Contracting Squadron, Bldg 620 (Conference

Room 109), Yokota Air Base on 31 Aug 2015 at 0930 hours for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 5 persons) to Ms Tomoko Shioda by fax at 042-530-

3319 or e-mail at tomoko.shioda.jp@us.af.mil, or Ms. Eriko Fukushima e-mail at eriko.fukushima.jp@us.af.mil prior to 1200 hours, 28 Aug 2015. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than

1200 hours, 28 Aug 2015. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

2. Point of contact on this solicitation is Ms Tomoko Shioda, Contract Specialist, phone at 042-552-3014 from inside Japan/011-81-42-552-3014 from U.S., fax at 042-530-3319 from inside Japan/011-81-42-530-7538 from

U.S., or e-mail at tomoko.shioda.jp@us.af.mil or Ms. Eriko Fukushima, Team Lead, at the same phone number or e-mail at eriko.fukushima.jp@us.af.mil.

/////original signed /////

ANDREW L. PETERSON

Contracting Officer http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:tomoko.shioda.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil mailto:tomoko.shioda.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil