2._Tree_removal_PWS_(as_of_14Aug15)_for_FBO.pdf

Solicitation No. FA5209-15-T-0162

Attachment 1

PERFORMANCE WORK STATEMENT FOR

TREE REMOVAL ON

YOKOTA AIR BASE FAMILY HOUSING

14 Aug 2015

YOKOTA AIR BASE, JAPAN

PERFORMANCE WORK STATEMENT FOR

TREE REMOVAL ON

YOKOTA AIR BASE FAMILY HOUSING

1. DESCRIPTION OF SERVICES. The Contractor shall provide all material, labor, equipment, cranes, wood chipper, special vehicles, tools, supervision, transportation and services necessary to provide services at

Yokota Air Base, Japan for the purpose of tree removal in family housing in accordance with Japanese

Environmental Governing Standards (JEGS) and the applicable Japanese laws and local commercial practices.

1.1. Basic Service. The basic services consist of, but not limited to the cutting of trees located within 5 meters of a house (facility, building etc…) or otherwise marked as stated in sections 1.1.2. The trees shall be cut to the ground and disposed of in accordance with all applicable waste disposal standards. Tree roots exposed to the ground surface should be grinded as stated in sections 1.1.2. All work will be accomplished in accordance with the requirement of this Performance Work Statement (PWS). The Contractor shall provide, as minimum, services under this PWS based on the technical standard of the following publications.

Title. Landscape Construction and Maintenance, Technical (造園施工管理技術編)

Edited. Park and Open Space Association of Japan (社団法人日本公園緑地協会、公園緑地

研究委員会、造園施工管理委員会）

Issued. Park and Open Space Association of Japan ( 社団法人公園緑地協会)

Printed. Daiichi Houki Co., Ltd. (第一法規株式会社)

ISBN 4-931254-20-9 C3051 1019-p

1.1.1. Tree Sizes. Trees identified for removal shall be considered within the following categories, Small, Medium and Large based on their trunk circumference. The trunk circumference is measured 1.2 meters from the ground. If the trunk is separated by two trunks, measure each trunk and take 70% of the total length of the two trunks.

Tree sizes

Small

(90cm circumference and less)

Medium

(90~180cm circumference)

Large

(180cm and over)

1.1.2. Tree and root system removal. The Contractor shall remove (cut down) all existing trees within five

(5) meters of a home (or otherwise marked). These trees are marked with one orange paint spray dot. The

Contractor shall cut trees and grind exposed roots to ten (10) centimeters below the ground level. The area will then be filled with top soil and re-sodded. The government will provide a map and detailed spreadsheet with the trees that need to be removed.

1.1.3. Safety. The Contractor will ensure safe working conditions to housing residents. The Contractor will provide all safety practices to include cones and barriers. The Contractor will also mark and block off any unsafe areas during tree removal operations.

1.1.4. Electrical. If the Contractor requires a power line(s) to be shut down, the Contractor will notify the

Contracting Officer’s Representative (COR). The COR will then schedule a power outage.

1.1.5. Notification. The Contractor will notify the occupants (provide a flyer, letter or personally inform each occupant) prior to any tree removal operation.

1.1.6. Disposal of Green Waste. The Contractor shall transport green waste to the local facilities in accordance with commercial practice and the applicable local law. The Contractor is responsible for recycling of green waste to the maximum extent possible. Certificate of recycle/waste disposal manifest should be submitted to CEIE. The US Government, as a generator of the wastes, bears the liability for keeping track of the disposal process from the transportation to the final disposal of waste (either incineration or recycle, also mulching and chipping are expectable). The Contractor will submit to the Contracting Officer Representative

(COR) documentation, such as weight tickets or receiving reports issued by the authorized disposal facilities to track the amount of waste being disposed of.

1.2. General Information

1.2.1. Contract Management. Based on Technical Factor submitted under the solicitation provision FAR

52.212-2, the Contractor shall provide the same level/quality/experience/number of personnel to accomplish the work specified in this PWS.

1.2.1.1. Project Manager. The Contractor is required to hire licensed personnel to supervise and proceed with this project. The required license is at least Class 2, Landscape Management Technician, certified by the

Ministry of Land, Infrastructure and Transport (2級造園施行管理技術者、国土交通省). The Contractor shall designate a representative - hereafter referred to as the Project Manager (PM) - who shall be authorized and empowered to act fully on behalf of the Contractor on all matters relating to this contract, who shall serve as the main point of contact with the Government, and who shall conduct overall management coordination with the Government. The PM must have knowledge of all facts related to the grounds maintenance services and green waste management services operations.

1.2.1.2. The Contractor is required to hire licensed personnel to supervise and proceed with this project. The required license is at least Class 2, Landscape Management Technician, certified by the Ministry of Land, Infrastructure and Transport (2級造園施行管理技術者、国土交通省). The Contractor shall designate an

Assistant Project Manager (APM) who shall be authorized to act on behalf of the Contractor in the absence of the PM. APM is required to possess the same level of knowledge as the PM.

1.2.1.3. The PM or APM shall be physically present and available during normal duty hours within two (2) hours, or within twenty-four (24) hours after normal duty hours, to meet on the installation with Contracting

Officer (CO) or the COR.

1.2.1.4. The PM and APM shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel.

1.2.1.5. The PM and APM shall be able to communicate and write in English or provide a translator.

1.2.1.6. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.2.1.6.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's name. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.2.2. Quality Assurance. The Government will conduct 100% inspections to evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The Government may inspect each task during/after the performance.

1.2.3. Safety. The Contractor shall be responsible for ensuring that all work performed under this PWS is accomplished in a safe and proper manner in accordance with the applicable Japanese Laws.

1.2.4. Security Requirements. Only Contractor employees authorized by the proper authority maybe granted access to the site. The Contractor shall ensure all employees comply with all security requirements imposed by the installation commander at all times, and shall follow all instructions of the organizational commander having jurisdiction over the area being serviced in all matters pertaining to security.

1.2.5. Debris Treatment. All non-contaminated debris will be disposed of by the Contractor off base in accordance with the applicable Japanese laws.

1.2.6. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial

Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.2.7. Damage. The Contractor shall exercise care not to damage any vehicles, facilities and grounds at the listed sites. The Contractor will be responsible to repair any damaged grounds while performing tree removal operations. Any damages determined to have been caused by the Contractor shall be repaired by the

Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of the grounds.

1.2.8. Base Passes. All of the Contractor’s employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The

Contractor shall submit written requests for issuance of base passes to the Contracting Officer. The Contractor shall be responsible for all base passes issued to their employees by the Japanese Pass Section at Yokota Air

Base. Upon termination of employment or completion of the contract, the Contractor shall turn in all issued passes to the Japanese Pass Section at Yokota Air Base.

1.2.9. Vehicle Passes. All Contractor vehicles used in the performance of work under this contract shall be registered and maintained in accordance with applicable paragraphs YOKOTA ABI 31_116, Yokota Air Base

Motor Vehicle Traffic Supervision. All Contractor personnel operating a motor vehicle on this installation shall be aware of and abide by current driving policies. All Contractor personnel occupying a vehicle, while the vehicle is inside the confines of this installation, shall follow the most updated driving regulations. There will be no exceptions to this policy. Any contractor traffic violations may result in the denial of further installation driving.

1.2.9.1. All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on safe and proper working conditions. The Contractor shall conduct training for all employees on appropriate safety measures and on the employee’s obligation to obey all existing safety regulations.

1.2.9.2. Prior to the performance of work, the Contractor shall hold a safety briefing that applies to the requirements of this contract. The Contractor shall be responsible for ensuring all work performed under the contract is accomplished in a safe and proper manner. The Contractor will maintain a record of these safety briefings and make this record available, at any time, to the Government.

1.3. Hours of Operations.

1.3.1. Normal Performance Hours at Yokota Air Base. The Contractor shall perform the required work from 0730 - 1630, Monday through Friday, excluding U.S. recognized holidays (Refer to paragraph 1.3.3) but including Japanese legal holidays.

1.3.2. Performance during inclement weather. The working hours will be the same as normal performance hours but the Contractor shall determine either he/she may continue/start performing the specific tasks or he/she should stop performing the specific tasks during inclement weather. The Contractor shall consider safety and all the hazardous weather and equipment conditions to make determination; hence the Contractor is responsible for any mishaps and damages to the Contractor or the Government.

1.3.3. Holidays. The Contractor is not required to provide service on the following days:

New Year’s Day 1 January

Martin Luther King Jr’s Birthday 3rd Monday of January

Washington’s Birthday 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4 July

Columbus Day 2nd Monday of October

Labor Day 1st Monday of September

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December

Note: Any U.S. legal holiday that falls on Saturday will be observed on the previous Friday. If it falls on

Sunday, it will be observed the following Monday.

1.3.4. Hours of Operation Other Than Normal. There may be situations that require the Contractor to work other than normal hours. When the Contractor’s access to a work area conflicts with a Military mission requirement, the Contractor shall advise the COR and schedule work to minimize disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

1.3.5. Access to Sites. The Contractor shall contact the COR prior to work around housing areas. The

Contractor will notify the COR that the area is clear after completion of duties inside the housing area.

1.3.6. Performance Period. The performance period of this requirement is 180 calendar days after award of the contract.

1.3.7. Work Schedule. The Contractor shall submit four (4) copies of the work schedule to the COR for approval in English no less than ten (10) days prior to the commencement of the site work. The Contractor shall coordinate all work schedules with the COR.

1.3.8. Excavation Permit. Route work clearance request (AF Form 103) though all associated base organizations for approval, 21 days before commencing any site work. Areas containing underground utilities will be designated caution areas. Carefully excavate designated caution areas. Hand excavate within 3 feet of all identified existing utility lines.

1.3.9. Traffic access. Maintain at least one open lane throughout all roadwork. Always provide at least one (1) flag person when two-way traffic is reduced to a single lane. Obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before road closures.

2. GOVERNMENT FURNISHED SERVICES.

2.1. Government-Furnished Utilities. For the performance of this requirement, the Government will provide water at the facility where available.

2.1.1. Conservation of Utilities. The Contractor shall use good judgment in the conservation of government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the Contractor. The

Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for effective use of utilities

2.2. Government-Furnished Services. The Government will also provide, for emergency purposes only, the following services by dialing DSN: 911 or Commercial No. 042-507-6560:

Security Police Telephone 911 or 225-7227 or Commercial No. 042-507-6560

Fire Protection Telephone 911 or Commercial No. 042-507-6560

Hospital Emergency on a reimbursable basis Telephone 911 or Commercial No. 042-507-6560

Any time the Contractor uses one of the above services; the Contract Manager shall immediately report it to the

GR with all details.

3. SERVICE

SUMMARY.(SS)

Performance Objective PWS Para Performance Threshold Method of Surveillance

SS: 1

Perform tree removal as specified in the PWS.

1.1. /1.1.2.

98% of the time with no more than two (2) failures per month

100% inspection

Customer Complaint

SS: 2

Dispose of green waste off base in compliance with the local law and provide disposal documentation.

1.1.7.

100% of the time 100% inspection

Customer Complaint

4. APPENDICES.

A. Service Area Maps