Boiler_Inspection_PWS_18_Feb.pdf

Attachment 1 FA5209-15-T-0047

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

BOILER AND UNFIRED PRESSURE VESSEL (UPV)

INSPECTION SERVICE

AT U.S. ARMY GARRISON, JAPAN

18 Feb 2015

(FEWR No. JF-40062-4J)

FA5209-15-T-0047

Table of Contents

SECTION 1 Description of Services / General Information Page 2 thru 8

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property Page 9 and/or Services

SECTION 4 Appendices Page 10

Appendix A. List of Boilers/Inspection Type Page 11

Appendix B. USAG-J FORM 1795 Page 12

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide the services as defined in this Performance-based Work Statement (PWS). The contractor shall perform Boiler and Unfired Pressure Vessel (UPV) Inspection Service at U.S. Army Garrison, Japan.

The contractor shall perform this service in accordance with the requirements in accordance with this

Performance Work Statement (PWS).

1.1. INSPECTION.

1.1.1. The services to be furnished shall be performed by a National Board commissioned inspector (an individual who has met the education, experience, employment, and examination requirements as outlined in NB-263, Rules for National Board Inservice and New Construction Commissioned Inspectors) and/or has license, “Boiler inspector License (ボイラー検査官)”, issued by Ministry of Health, Labor and Welfare(厚生労働省), Government of Japan (GOJ). The contractor shall perform boiler inspections and UPV inspections in accordance with current American Society of Mechanical Engineers (ASME) code (https://www.asme.org/about-asme/who-we-are/standards/bpvc-resources/asme-data-report-forms) and/or Japanese law. In addition, this service involves making recommendations on boilers and UPVs repair and operation, and safety of personnel and equipment. The government will ensure all equipment is accessible and system is shut down prior to inspections. The Contractor shall furnish equipment necessary to perform boiler combustion efficiency tests, including combustion analyzer, thermometers, gauges, etc. The location of inspection site, type of boilers and UPVs and inspection type per boiler or

UPVs is in Appendix A.

1.1.2. Inspection shall be conducted by the Contractor in accordance with applicable provisions of the latest editions of the Code of Boiler and Pressure Vessel Inspectors (BPVI), ASME and/or Labor Safety and Sanitary Regulations issued by the Ministry of Health, Labor and Welfare, GOJ and those which are incorporated herein by reference.

1.1.3. Inspection Type.

Type A inspection: Internal and external inspection of installed boilers to include submission of all deficiencies in the refractory (firebricks), including recommendations for corrective actions.

Note: Internal inspection is concentrated mainly on the water-side of the boiler; such as the inside of the drum, water tubes and stay tubes. External inspection is concentrated mainly on the flue gas side of the boiler; such as the internal and external walls of the burning chamber, the exterior of water tubes, baffle plates, the bricks, smoke duct, accessories and related systems included control equipment. In addition, the installed condition of the boiler and conditions being maintained are to be inspected. If any deficiencies are found in the brick walls of the burning chamber and in the baffle bricks, detailed reports with sketches shall be prepared and submitted. The safety valves and pressure gauges are to be inspected by observation.

Type C inspection: External inspection of installed boilers under steam pressure.

Note: After an external inspection of the boiler under normal working conditions has been made, a working test of the safety valve shall be conducted by raising steam pressure. If the inspected safety https://www.asme.org/about-asme/who-we-are/standards/bpvc-resources/asme-data-report-forms valve is satisfactorily adjusted, the safety valve will be sealed by the inspector to prevent further adjustment. Working conditions of boiler safety devices (automatic feed water controller, feed water controller in low water level condition, burning cut-off device in low water level condition, burning controller on pressure condition, flame eye condition, damper controller, high and/or low water level alarms, etc.) shall all be inspected.

Type K inspection: External inspection of installed unfired pressure vessels under pressure.

Note: This is to inspect the exterior of unfired pressure vessels in use and to check safety valves on them by increasing pressure.

1.2. SUBMITTALS, TRANSPORTATION and SCHEDULE

1.2.1. Submittals. The contractor shall provide complete report(s), within twenty (20) days after completion of each service, indicating the condition of boilers/UPVs and any deficiencies noted during the inspection, including recommendations for corrective actions which need to be taken to keep boilers/UPVs in a safe condition. The original report will be submitted to the Contract Management

Branch, Engineering Division, Directorate of Public Works, USAG-J, Camp Zama, and a copy report will be submitted to the GR of each inspection location.

1.2.1.1. Number of Copies. The contractor shall prepare 4 copies of the inspection reports for each service performed.

1.2.1.2. Report Forms. All inspection reports will be completed in English. For services performed at

Army Installations, USAG-J Form 1795-R-E will be used. Forms are available from the GR, Appendix B.

1.2.1.3. Signature. The inspector who performed actual inspection services shall sign all reports. These signatures will be required on both the original and copies of the Inspection Report Form.

1.2.2. Transportation.

1.2.2.1. Transportation costs between the Contractor’s office and Government Installations or between

Government Installations are chargeable separately from each inspection costs.

1.2.2.2. The Contractor and all employees shall use the most economical mode of transportation to conduct all the required inspections.

1.2.2.3. All required inspections issued during the same period shall be accomplished on one site visit when possible to minimize the transportation cost.

1.2.3. Work Schedule. The Contractor shall coordinate with the GR for the establishment of a coordinated work performance schedule for all inspections. The contractor shall submit 2 copies of work schedules to the GR for approval prior to commencement of work.

1.2.3.1. Interference with Government Operations. The Contractor shall make every effort to schedule its inspection activities so as not to interfere with U.S. Government operations. In the event the nature of the work interferes with U.S. government operations, the Contractor shall provide the GR with a minimum of five (5) working days advance notification of the proposed work.

1.3. GENERAL INFORMATION.

1.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.1. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them

1.3.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.3. Qualification. The contractor or sub-contractors are required to provide employees who are certified by National Board of Boiler and Pressure Vessel Inspector as National Board Commission

Inspector, and/or has license, “Boiler inspector License (ボイラー検査官)”, issued by Ministry of Health, Labor and Welfare (厚生労働省), Government of Japan (GOJ).

1.3.4. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.3.5. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.6. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.7. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.8. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.9. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.3.10. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.11. Government Representative (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.3.12. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.13. Availability of Facility.

1.3.14. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR).

1.3.15. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

1.3.16. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.3.17. Security Safety Requirements.

1.3.17.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.17.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.17.3. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.17.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.17.5. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.3.17.6. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

1.3.18. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.3.19. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.20. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

1.3.21. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.22. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.3.23. Performance of Services during Crisis Declared by Secretary of Defense or the Overseas

Combatant Commander. This provision is not applicable since no services are required during the crisis. Contracting Officer or GRs shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

2. THIS SECTION IS RESERVED

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.3.17.3. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.17.3. above.

SECTION 4

4. APPENDICES.

Appendix A. List of Boilers/Workload

Appendix B. USAG-J FORM 1795