03._Atch_1_Contract_Specification_20150513.pdf

I

DEPARTMENT OF THE ARMY

US ARMY GARRISON - JAPAN

DIRECTORATE OF PUBLIC WORKS

APO Area Pacific 96343-0069

15 May 2015

CONTRACT SPECIFICATION

FOR

WHOLE HOUSE MAINTENANCE

(JH-00016-5J)

AT

CAMP ZAMA AND SAGAMIHARA FAMILY HOUSING AREA

TABLE OF CONTENTS

Page

SECTION 1: SUMMARY OF WORK …………………..……..………………………………………

I. Principle Features of Work ………….…………………………………..…………………

II. Change of Occupancy Inspection ….…………………………………………………….…

III. Commencement of Work ……..……….………………………...……………………….…..…1

IV. Acceptance and Construction Inspection ….….……………..……………………………….…2

V. Materials ……………………………….………….…………..………………………………...3

VI. General Information ………..………….………………………………………………………..4

A. Installation/ Base Passes B. Utilities C. Utility Outages D. Temporary Telephone E. Availability of Facility F. Performance of Service During Crisis G. Disposal of Materials H. Written Communication in English I. English Speaking Representative J. Installation Fire, Safety and Environmental Regulations K. Directorate of Public Works (DPW), Excavation Permit L. Temporary Protection Plans (Kasetsu Keikaku-sho)

II

M. Outages for Fire System N. Damaged to Utilities O. Operations and Storage Areas P. Solid Waste Q. As-Built Drawings R. Photographic Record S. Work Schedule T. Performance Period U. Movement and Protection of Furniture and Appliances V. Management Practice W. Energy and Water Conservation

VII. Security Requirement …..……………………………………………………………………

VIII. Quality Control Plan ……………………………..………………………………………….…10

IX. Common Labor ………….………………………………………..…………………………

X. Labor Operations ……………………………………………………………………………….11

SECTION 2A: CLEANING OF QUARTERS………………………………….………………..…………..12

I. General ……………………………………………………………..……………...…………

A. Submittals

1. Procedure

2. Protection

B. Cleaning Operations

1. General

2. Damage to Items

3. Warning Signs

II. Execution……………………………………………………………………………………….13

A. Cleaning Standards

1. Dusting

2. Plumbing Fixtures, Dryer Vents/ Ducts, and Disposer Cleaning

3. Bare Metal Cleaning

4. Glass Cleaning

5. Light Fixture Cleaning

6. Walls and Ceilings

7. Fireplaces

III

8. Kitchen

9. Windows

10. Sliding Patio Doors

11. Floors/ Staircases

12. Bathrooms

13. Venetian Blinds

14. Ceramic Tile

15. Routine Cleaning for Split/ Central AC systems

16. Major Cleaning for Split AC unit

17. Light Duty Cleaning of Units

18. Exterior/ High Pressure Wash

SECTION 2B: TREE TRIMMING AND REMOVAL ……………………………………………………..17

SECTION 2C: GRADING AND SODDING………………………………………………………………

SECTION 3: CARPENTRY; GENERAL ...………………………………………………………………….22

I. General ...…………………….…………………………………………………………………22

A. Submittals

1. Materials

2. Shop Drawings

3. Rough Hardware

II. Execution ………………………………………………………………………………………...24

A. Cabinet Doors B. Laminated Hardwood Strip Flooring/ Laminated Strip Flooring Scratch Guard Advance

Waterproof C. Floor D. Subfloor E. Walls F. Ceiling Framing G. Interior Finishes H. Vent Pipe for Dryer I. Windows J. Installation of Insulation K. Screen Windows and Doors L. Stairs M. Repairs N. Replacement of Caulking Compound O. Rods P. Porch Columns, Rails, Copings, and Grills Q. Rain Gutters and Downspouts

IV

R. Fascia and Gable Boards S. Roof T. Hardware Adjustment

SECTION 3A: STORAGE SHEDS ………………………………………………………….…..………...31

SECTION 3B: PUTTYING AND CAULKING …………………………………………………………..33

SECTION 4: ROOFING …………………….……………………………………………………………...34

A. TILE ROOFING

B. SHEET METAL WORK, GENERAL

C. PREFABRICATED BATTENS AND SEAM, GALVANIZED

D. ROOFING, STRIP SHINGLES

E. MODIFIED BITUMEN SHEET ROOFING

SECTION 5: PLASTERING ………………………………………………………………………………..47

SECTION 6: MASONRY WORK …………………………………………………………………………..49

A. CERAMIC TILE WORK

SECTION 7: FLOORING (VINYL-COMPOSITION TILE) ………………………………………………53

SECTION 8: PAINTING GENERAL ………………………………………………………………………55

SECTION 8A: ACOUSTIC COATING …………………………………………………………………….62

SECTION 9: STUCCO CEMENT …………………………………………………………………………..64

SECTION 10: VINYL SHEET .........................................................................…………………………….68

SECTION 11: PLUMBING .…………………………………………………………………………………70

SECTION 12: ELECTRICAL WORK ……………………………………………………………………..74

SECTION 1

SUMMARY OF WORK

Contractor shall furnish all parts, labor, materials, tools and equipment, transportation, supervision and all operations necessary to complete work unless otherwise specified in this contract specification.

I. Principal Features of Work: Work to be performed under this contract consist of recurring interior and exterior maintenance and repair work, such as painting, roofing, carpentry, mechanical, electrical work and other incidental services, for Dwelling Units at Camp Zama and Sagamihara Family Housing Area, Kanagawa Prefecture, Japan.

A. Individual work items are described in “Exhibit A through E, Section J” and will be performed and paid for on an as ordered basis.

B. Compensation for work to be performed under this contract will be made under the payment items listed in “Exhibit A through E, Section J”. The principal features not particularly mentioned in the specifications shall be included in and paid for under the contract price for the item to which the work applies. Contract prices and payments for the items shall be full compensation for all work in connection therewith, including quality control.

II. Change of Occupancy Inspection:

A. Notifications will be given to the contractor 1 day in advance of the availability of any Dwelling Unit (DU) requiring service. The Contracting Officer’s Representative (COR) and the Contractor shall conduct a site visit to inspect the work site. The COR shall provide necessary explanation to determine the scope of work.

B. After the site visit, the Contractor shall submit a price proposal (within 3 working days for Interior and/or Exterior work, and 1 working day solely for Interior Light Cleaning and/or Full Cleaning work) to COR and the Contracting Officer for review/approval. If the Contracting Officer through COR determines to be necessary, the price proposal, inclusive of item selection/application and quantitative estimates, will be negotiated. Upon completion of the negotiations, the contractor shall submit proposal revision reflecting agreed items and quantities to complete the services requiring in each unit. The contractor shall perform the services at the negotiated and agreed items and quantities.

III. Commencement of Work (Applicable to Task Order issued for each housing):

A. Mobilization and Responsibility: By 4:00 P.M., 1 day prior to commencement of work as specified on each task order, the Contractor shall pick-up door keys for the family housing units from the COR office and return the keys to the same office no later than 4:00 P.M. on the date of final inspection.

B. The contractor shall proceed to perform services on all items listed on the task order.

C. In the event that unforeseen repairs are found after commencing the work on the dwelling unit, a modification will be generated to reflect required work to the original task order issued.

Performance periods for interior and exterior work should be IAW the period specified below in the specification or will be negotiated when determined by the Contracting Officer.

IV. Acceptance and Construction Inspection:

A. The Definition of “Acceptance,” as used in this clause means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

B. The Definition of “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

C. Inspection and Acceptance will be at the location of each housing unit specified in the task order.

D. The work will be inspected by the COR as noted on the task order. The COR will conduct inspections during 0800 to 1600 Monday thru Friday excluding U.S. holidays. Inspections falling after the stated hour will be postponed to the following working day, and such postponements will not be considered part of the performance time of the task order involved. Upon inspection, the COR Personnel will sign the task order to show his/her acceptance of work performed.

E. The Contractor shall maintain an adequate inspection system and perform such inspections will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

F. Government inspections and tests are for the sole benefit of the Government and do not-

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (IV.I) of this section.

G. The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size and performance tests shall be performed as described in the contract.

H. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

I. If the Contractor does not promptly replace or correct rejected work, the Government may by contract or otherwise, replace or correct the work and charge the cost to the Contractor.

J. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

K. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

V. Materials:

A. General:

1. Do not use materials containing greater than zero point one (0.1) percent asbestos in the project.

2. Do not use materials containing chlorpyrifos.

3. Lead: Paints containing lead in excess of 0.06 percent by weight of the total nonvolatile content (calculated as lead metal) shall not be used.

4. Chromium: Paints containing zinc or strontium chromed pigments shall not be used.

B. Inspection and Random Sampling by the Government: The Government reserves the right to inspect all the materials to be used in performance of this contract. The Government also reserves the right to take samples for examination for contents of asbestos, lead and other chemicals to measure the compliancy with the requirements specified in this contract and any condition which poses a serious or imminent danger to the health and safety of the public, Government personnel or workers. The Government will notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the contractor or the contractor’s representative at the work site, is considered sufficient notice of noncompliance and that corrective action is required. After receiving the notice, the contractor must immediately take corrective action to replace the noncompliance materials with materials/ equipment complied with requirements. If the contractor fails or refuses to promptly take corrective action, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The contractor is not entitled to any equitable adjustment of the contractor price or extension of the performance schedule on any stop task order issued under this contract.

VI. General Information:

A. Installation/Base Passes: The government will issue all required installation/base passes and controlled area badges to contractor personnel at no cost to the contractor. The contractor will provide a list of company employees currently assigned to the contract and submit updates if needed. The prime contractor shall be responsible for all passes issued to his own or his subcontractor's employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Provost Marshalls Office /Japanese Pass Section, and a certification of receipt shall be obtained. Final payment will be withheld until the contractor has been relieved of all accountability and/or obtained the necessary pass clearance certificate for Government issued installation/base passes used in the performance of this contract.

B. Utilities: Water and electric utilities will be furnished by the government at no cost to the contractor

C. Utilities Outages: The contractor shall immediately submit a schedule of outage to the COR upon receipt of a task order.

D. Temporary Telephone: Upon his request, the contractor may install at their field office a

Government telephone (Class B) for use, based on the normal submission of a task order to the area communication officer. All expenses generated from, or related to the use of such instrument will be borne by the contractor.

E. Availability of Facility: The facilities will be made available to the contractor from 8:00 A.M. to

5:00 P.M., Monday through Saturday, 6 days, excluding U.S. holidays but including Japanese legal holidays. The contractor may enter the U.S. installations one (1) hour prior to the 8:00 A.M.

for the purpose of work preparation.

U.S. Federal Holidays

29th of December to 1st of January New Year’s Day Holidays 3rd Monday of January Martin Luther King Jr. Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day

4th Thursday of November Thanksgiving Day

F. Performance of Services during Crisis declared by the National Command Authority or Overseas Combatant Commander. The Contractor is not required to perform all services listed in this contract during crisis.

G. Disposal of Materials: All debris generated from the work performed shall be removed from the job site by the contractor who shall dispose of said debris off-base in accordance with the Japanese Laws and Japan Environmental Governing Standards. Determine the necessity for soil testing of the project work and take proper procedures when disposing of contaminated soil off base which must be in accordance with Japanese Soil Pollution Prevention Law.

H. Written Communication in English: All submittals required under this contract (including but not limited to: safety analysis plan, quality control plan, all correspondence, and all other written communications, documents, drawings, reports, and manuals, etc.) shall be written in English or translated into English before being provided to the Government by the contractor.

I. English Speaking Representative: At all times during the contract period the contractor shall have an employee capable of fluent bilingual (Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representative(s) and the contractor.

J. Installation Fire, Safety and Environmental Regulations:

1. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J

Regulations 420-90, and ensure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

2. The contractor shall not commence work until an Accident Prevention Plan and a Job Hazard

Analysis are submitted for review and approved by the Contracting Officer. The contractor is responsible for reviewing Section 1 of Engineer Manual (EM 385-1-1), the U.S. Army Corps Engineers; Safety and Health Requirements Manual. The contractor shall be responsible to submit the Accident Prevention Plan, Job Hazard Analysis.

3. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-based paint shall follow the requirements of Japan Environmental Governing Standards (JEGS) and Army Technical Manual 38-410, Storage and Handling of Hazardous Materials.

4. Per Army Regulations 200-1 and the Installation Environmental Management System

Implementation Plan (EMSIP), all contractor personnel are required to complete the Environmental Management System Awareness training prior to commencing operation on any United States Army Garrison Japan facilities. The certificates shall be submitted for review and approved by the Contracting Officer.

K. Directorate of Public Works (DPW), Excavation Permit: It is the contractor’s responsibility to prepare the Excavation Permit at their own expense. The contractor shall not commence work for any excavation, 12 inches or more in depth at the job site until the DPW Excavation Permit form is submitted to the COR after review, concurrences and approval is obtained by the listed DPW organizations, Military Police, Safety, Communications, Commercial Utility Company and Engineering Division, DPW. Only after the permit is approved and signed by DPW organizations, and other agencies, the contractor may commence with the excavation work. Without a permit, the excavation work will be stopped, until such time an approved permit is obtained.

L. Temporary Protection Plans (Kasetsu Keikaku-sho): The contractor shall provide appropriate temporary protection measures to protect residents, workers and Government personnel at all work sites during construction, and submit the temporary protection plans (Kasetsu Keikaku-sho) to the COR for approval prior to on-site work. Work shall not begin until approval is obtained.

The contractor shall be responsible to minimize inconvenience and avoid any danger to residents, workers, and Government personnel.

M. Outages for Fire System: Upon receipt of a Task Order for each housing, immediately provide a notice for planned utility outages including fire systems. In each request, specify each utility to be disconnected, the time and date the service will be deactivated, and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility system without advance COR approval. Fire system disconnection and reactivation requires the coordination with Fire and Emergency Service Division through the COR. Utility outages will not be permitted until the contractor submits the necessary request and receives approval from the COR.

N. Damage to Utilities:

1. In the event that the contractor causes utility failure/disruption, the contractor will first make the area safe, then immediately contact the COR and the Contracting Officer. The COR is responsible for coordination with the Engineering Division, DPW, and other appropriate offices.

2. If the damaged utilities were previously known or shown to the contractor, and there was negligence on the contractors’ behalf, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

O. Operations and Storage Areas:

1. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

2. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at his expense upon completion of the contract. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

3. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, Host Nation or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

4. The Contractor will enclose temporary working facility with a mesh fence to prohibit any type of unauthorized entry. A sign bearing the company name and contact information will be posted on the main entrance of the facility. Storage areas and office facilities shall be kept clean and in a presentable condition. Contractor office and storage areas are subject to satisfy inspections by appropriate Government personnel.

P. Solid Waste: Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled/ disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 of JEGS, ARs-200-1 (Environmental Protection and Enhancement) and 420-1, Chapter 23 (Utility Services) as well as applicable host nation’s laws and regulations.

Q. As-Built Drawings: If contract drawings are provided with the task order, a copy of the drawings shall be kept at the work site during construction to show all changes from the original documents generated by modifications and the exact as-built locations, sizes, types of equipment, hidden utilities or other items. Upon completion of the installation and prior to final inspection, the contractor shall provide a copy of “as-built” drawings to the COR. The instructions shall include the manufacturer’s name, model number, service manual, part list, and brief description of all equipment and their basic operation features.

R. Photographic Record: The Contractor shall submit a photographic record of sequences of work performed on items which are hard to inspect due to location and complexity of work such as concrete reinforcement, underground plumbing, air duct systems, and sub-floorings and supports.

These are rare circumstances and are not required for routine repair and maintenance of housing units. (See Section 1 –VII Security Requirement, paragraph D.)

S. Work Schedule: If one (1) Task Order amount for each housing exceed $150,000, and the period of actual work performance exceeds 60 days, the contractor shall provide and submit to the COR a detailed work schedule in the form of a Critical Path Method (CPM) Chart or a Bar Chart Work schedule showing the step-by-step phases of work to be accomplished with cost listed on joint work sheets. The work schedule must be approved prior to the start of any work. In preparing the work schedule, the contractor must coordinate with the COR. Following actual performance period, excluding procurement and mobilization time shall strictly be followed. This is a rare circumstance, and is not required for routine repair and maintenance of housing units.

T. Performance Period:

1. Task Order (Applicable to orders issued using DD Form 1155): The Contractor shall be given the following performance period under each TO. Under such order, the Contractor shall be liable for performing all housing work ordered under the paragraph T.2. below:

Task Order Value Performance Period ¥10,000,000 or below 180 calendar days ¥10,000,001 through ¥30,000,000 240 calendar days ¥30,000,001 through ¥50,000,000 270 calendar days ¥50,000,001 through ¥70,000,000 300 calendar days ¥70,000,001 through ¥100,000,000 330 calendar days

2. Task Order (Applicable to an order issued for each housing using local order form): The Contractor shall be given the following working days as a performance period to complete respective Interior and/or Exterior work required in each housing:

a. Interior work:

Task Order Value Performance Period ¥300,000 or below 5 working days ¥300,001 through ¥600,000 8 working days ¥600,001 through ¥1,000,000 12 working days ¥1,000,001 through ¥2,000,000 18 working days ¥2,000,001 through ¥3,000,000 21 working days ¥3,000,001 or over (see para. (b) below)

(a) Door Replacement Work (Entrance/Rear door ): A maximum of 30 calendar days will be considered allowable for the manufacturing time of the replacement door. Once the door is manufactured, the contractor shall coordinate with COR to schedule the replacement work. The contractor shall complete the replacement work (i.e. both door removal and installation) within 1 working day. When this item is ordered with other item(s) in a task order, performance time for this item will be separately specified in a task order.

(b) When total task order amount is ¥3,000,001 or over, the contractor shall propose performance period. If the contracting officer determines to be necessary, the proposed period will be negotiated.

b. Exterior work:

Task Order Value Performance Period ¥500,000 or below 5 working days ¥500,001 through ¥1,000,000 15 working days ¥1,000,001 through ¥2,000,000 30 working days ¥2,000,001 through ¥3,000,000 50 working days ¥3,000,001 or over (see para. (b) below)

(a) Major Exterior Work: Above listed exterior order value and period do not apply to major exterior work such as roof replacement, whole house exterior painting and other major exterior work. When such major work is required, the contractor shall propose performance period. If the contracting officer determines to be necessary, the proposed period will be negotiated.

(b) When total task order amount is ¥3,000,001 or over, the contractor shall propose performance period. If the contracting officer determines to be necessary, the proposed period will be negotiated.

c. Interior and Exterior work:

When a task order contains both interior and exterior work, both work must be performed concurrently and completed within the respective periods established in accordance with the above.

NOTE: The COR may grant extensions for exceedance of performance periods listed above upon receipt of a valid written request from the contractor through the contracting officer’s review/approval.

U. Movement and Protection of Furniture and Appliances: The contractor will be responsible for the movement and protection of furniture and appliances that remain in housing units to be worked

on. Damage to or loss of furniture and appliances caused by the contractor's negligence shall be repaired or replaced by the contractor at their own expense. An inventory of all furniture and appliances to determine quantity and condition will be made jointly by the contractor and the COR at the time the family housing units are released to the contractor. After the family housing units have been released to the contractor, the contractor will be responsible for their security and safekeeping. The Government will remove furniture prior to having the contractor replace flooring or sand wooden floors when floor sanding is required. No penalty will be assessed in the event the Government delays the contractor’s start date for furniture removal.

V. Management Practice: Apply the best management practices to prevent storm water pollution as prescribed in Chapter 4 (Table 4-6) of the JEGS.

W. Energy and Water Conservation: Sustainable energy and water conservation principles will be pursued by the Government where such efforts are justified based on life-cycle costs.

VII. Security Requirement:

A. The contractor is responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, dwelling units, materials, equipment and keys will be secured.

B. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost, stolen or misplaced and are not in possession of unauthorized persons. The Contractor shall not duplicate any keys issued by the

Government without approval. The Contractor shall report any occurrences of a lost or duplicated keys to the COR immediately.

C. In the event that keys, other than master keys are lost or duplicated, the Contractor will be required, upon direction of the COR, to re-key or replace affected lock or locks; however, the Government, at its option, may replace the lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of the re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In a event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost be deducted from the monthly payment due the contractor. It is the responsibility of the contractor to prohibit the use of keys issued by the Government by any person other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

D. Photographic Recording: An all on-base photography of any building premises should be coordinated first with the COR. Contractors performing photographic work without proper authorization could be requested to leave government property and materials and photographic equipment may be confiscated IAW USAG-J Force Protection Policy.

VIII. Quality Control Plan:

A. General: The contractor shall establish and maintain an effective quality control plan (QCP) system in compliance with the contract clause FAR 52.246-12, entitled Inspection of Construction. The quality control system shall consist of plans, procedures, and organization necessary to provide materials, equipment, workmanship, fabrication, construction and operations, which comply with contract requirements. The system shall cover construction operation both onsite and offsite, and shall be keyed to the construction sequence. Contractor will submit QCP to the Government.

IX. Common Labor:

A. Definition of ”Common Labor“ is traditionally considered manual labor. Generally, the item refers to workers who have had long periods of formal training and special knowledge or qualifications to complete services required under the contract.

B. Compensation for work performed under this section of the contract will be made under the payment items listed as Common Labor in the Contract Exhibits. This labor item is for services which are not covered by Unit Price items in Exhibits, and are required to complete the basic intent and general scope of the contract work. Labor items shall be only required in support of unit price items listed in Exhibits and accomplishing the work within the contract work scope.

Computation for labor items will be computed in Man Hours (MH).

C. During the site visit inspection, the COR will explain work requirements and decide application of labor item(s) that would be completed under this section.

D. Contractor is responsible for providing his own tools & equipment for this work.

X. Labor Operations:

A. General: All work performed shall be executed in a neat and professional manner and will be in compliance with accepted common trade labor practices.

B. Damage to items: Items damaged during accomplishment of work or a result of inadequate protection or negligence shall be repaired or replaced by the contractor at no extra cost to the Government.

SECTION 2A

CLEANING OF QUARTERS

I. General: This section covers cleaning of family housing units’ interior, including split-type/centralized air conditioners, vents and ducts, fixtures and kitchen appliances. The contractor will be paid by the actual work done to a unit; computation for services performed under this section of the contract is called for in the pricing schedule.

A. Submittal:

1. Procedures: Procedures and processes for cleaning and preservation shall be developed by the contractor. Written procedures shall be submitted for approval and shall include the following:

a. Processing materials to be used, including trade names, manufacturer’s specifications and chemical and physical properties as applicable. Household detergent, cleaning solvent and other neutralizers for cleaning purposes shall be furnished by the contractor. Material Safety Data Sheets (MSDS) for each item shall be submitted to the COR for review.

b. Processing equipment to be used. Equipment required for cleaning, such as power scrubbers and other equipment shall be furnished by the contractor. Cleaning tools (e.g., brushes, sponges, rags, etc.) used for toilet bowls shall not be used for any other type of cleaning. Cleaning equipment and tools used for cleaning household appliances and kitchen sinks shall not be used for any other type of cleaning.

c. Cleaning and handling procedures for protection of existing household and furniture, including surface covering for areas not to be cleaned and isolation from other areas.

2. Protection: Protection required to prevent damage to buildings, equipment, household furniture, and injury to personnel and housing residents shall be provided by the Contractor at no cost to the Government.

B. Cleaning Operations:

1. General: All work shall be executed in a careful, neat and professional manner, and in compliance with accepted trade practices by personnel skilled in the work of cleaning. The contractor shall use cleaning solutions and materials subject to the approval of the Contracting Officer. Detergents which are harmful to the surfaces applied or to any part of the building, or which would leave a deposit of residue on the cleaned surfaces or adjacent building parts shall not be permitted. Detergents which are harmful to the environment shall not be used.

2. Damage to Items: Items damaged in accomplishing the work or as a result of inadequate protection, shall be repaired or replaced by the contractor.

3. Warning Signs: The contractor will clearly “post” signs in front of dwelling units where work or construction is being performed. Shall be clearly worded and legible, and shall contain key word or legend indicating the reason for the sign. (Key Words: Danger, Warning, Caution, No Entry and Off-limits).

II. Execution:

A. Cleaning Standards: Cleaning work shall be performed in conformance to the standards listed below.

1. Dusting: All dusted surfaces shall be free of all dust, dust streaks, films, odors, or stains.

2. Plumbing Fixture, Dryer Vents/ Ducts, and Disposer Cleaning: Plumbing fixtures shall be cleaned free of all deposits and stains. Dryer ducts and vents shall be free of lint build-up and other debris. Disposer shall be completely serviced, waste catch shall be cleaned of any debris and grease build up, and drain lines shall be cleaned or replaced if cleaning is not up to acceptable standards.

3. Bare Metal Cleaning: Bare metal surfaces shall be cleaned by wet or dry wiping. Bare metal items such as door knobs and handles, trim around fireplaces, push plates, etc. do not require polishing.

4. Glass Cleaning: Glass surfaces shall be cleaned and be free of streaks, films, deposits, and stains, and shall have a uniformly bright appearance. Excess cleaner shall be removed from adjacent surfaces.

5. Light Fixture Cleaning: Light fixtures, including all components such light covers and light bulbs shall be cleaned and be free of all insects, dust, lint, film, and streaks.

6. Walls and Ceilings: Walls and ceilings will be cleaned and free of dust, smudges, crayon marks, food particles, grease, stains, scum, mildew and soot.

a. In all cases, where washing of walls is required, all walls of the room shall be cleaned so as to result in an unbroken finish and color. Merely cleaning the immediate areas of the defect which results in a blotched appearance is not acceptable.

b. Woodwork, exterior and interior doors, including screen doors, exterior concrete floors, exterior handrails, garbage cans (inside and outside), exterior door surfaces of storage sheds, outside air conditioner units, door knobs, switches and outlet covers, and closet shelves, etc., shall be cleaned.

c. Picture hangers, nails, hooks, stickers shall be removed and the surfaces repaired and cleaned.

d. Smoke Detectors: Casing shall be removed and cleaned of all accumulation of dust and dirt using a damp rag and compressed air. Batteries should be replaced and operational checks be performed during re-installation.

7. Fireplaces: The inner hearth, firebrick back and mantel shall be cleaned of any dirt, dust and carbon build up.

8. Kitchen: Entire kitchen to include all appliances, cabinets and drawers, range hood, dryer vent, windows and window screens, exterior door, screen doors and surfaces shall be cleaned and free of lint, dirt, and debris.

a. Cabinets and Drawers: Cabinets and drawers shall be cleaned and/or dusted to include removal of all drilling debris, dirt and shelving paper remnants. Application of a light coat of furniture polish shall be applied to wood cabinet and drawer doors to prevent rapid mold growth. Drawers shall be left staggered open to facilitate inspection.

b. Sink: Acceptable and properly cleaned stainless steel surfaces shall be clear and bright, without streaks, stains, paint splatters, watermarks or unwashed areas. Use of standard spray cleaners is acceptable.

c. Ranges: Move range out from the wall for cleaning the backs, sides, wall behind, and flooring underneath the stove. Place appropriate protective material under the range before moving it to prevent damage to the floor. Thoroughly clean walls and floors behind and under the range.

Thoroughly clean interior and exterior surfaces of dirt, grease, and baked on food deposits. Lift the top of the range for cleaning. Remove burners, broiler drawer, broiler pan, oven racks, and bottom plate for cleaning. Do not use oven cleaner on any area except the oven and broiler. Oven cleaner will cause considerable damage to the finish of other surfaces and the electronic igniters. Scrapers or steel wool may be used to remove stubborn baked-on deposits but use care to prevent damage. After cleaning, reassemble the range and make sure the range is functioning properly.

d. Range Hoods: Prior to starting maintenance on the unit ensure that all power to the range hood is completely off. Remove and clean filter from the range hood or replace if needed. Disassemble fan unit cover and clean blades and motor casing with degreasing agent. Under any circumstances do not submerge fan motor in water. Prior to assembly ensure that all parts disassembled are dry and properly lubricated according to manufacturer’s specification. Exhaust ducts, louvers and shutters shall be cleaned of all foreign matter and grease. Body of range hood unit will be cleaned with commercial grade degreaser to remove any excess build up. After completion of cleaning and assembly contractor will perform an operational check to ensure the unit is functioning properly.

e. Refrigerator: Remove and clean kick plate and drip pan underneath refrigerator. Clean area directly under and around refrigerator from any dirt, dust and grease accumulation. Use sanitizing solution (water/bleach) or warm soapy water to clean inside of refrigerator and freezer paying close attention to door seals. Do not use steel wool or other abrasive material as this will damage the enamel surfaces. Use extra caution when moving the refrigerator to prevent damage to flooring. After cleaning, leave freezer and refrigerator door open to air.

f. Dish Washer: Make sure filter and spray arms are free of debris. Clean gasket, wire basket and wall area. Unclog or replace drain hose if necessary. Install air gap if unit does not have one. Perform operational check on dishwashing unit, allow unit to run 1 full cycle to verify the unit is functioning properly, wipe dry and leave open to air.

9. Windows: Remove and wash screens. Vacuum or brush out the window tracks and wash thoroughly, using soap and water. Use steel wool if necessary. Rinse and dry. Wash and rinse windows, and clean window frames thoroughly, inside and out. Wash walls inside the window opening. Replace screens. Adjust windows to ensure that the locking mechanism on the window operates properly.

10. Sliding Patio Doors: Wash frames and sliding screen door, inside and outside. Brush lower and upper tracks to remove dust, cob webs and dirt accumulation. Clean lower and upper tracks using soap-filled steel wool pads, and rinse. Clean glass on both sides.

11. Floors/ Staircases: Remove wax build-up, dirt, scuff marks, and stains. Pay particular attention to the corners and around edges of floor. Do not apply any wax on wooden and vinyl covered staircases.

a. Hardwood. Remove old wax with a commercial product made for hardwood floors. Do not scrub or use water. Fill chipped or damaged areas with a putty that is similar in color to the adjacent flooring.

After cleaning, apply a light coat of paste wax and buff. Do not use wax in spray cans, or any form of plastic or acrylic wax.

b. Vinyl Tile. Strip old wax and clean. Clean corners and remove wax accumulation from baseboards.

Wax the floors with a water emulsion wax only. Do not use an acrylic wax. After wax has dried, buff the floors thoroughly. Do not leave streaks or blotches.

12. Bathrooms: Entire bathrooms, shower rooms, and toilets shall be cleaned. Bathroom fixtures, tubs, toilet bowls, mirrors, medicine cabinets, curtain rods and toilet paper dispensers shall be cleaned, chrome-polished (as applicable), and all stains removed. All soap films shall be removed. Exhaust fans shall be thoroughly cleaned. Exhaust Fan units cover shall be cleaned of all foreign matter, lubricated, and re-installed. Exhaust duct will be checked for accumulation of dust and debris.

13. Venetian Blinds: Venetian blinds shall be cleaned in place and shall be lowered with slats opened for inspection. Slats shall be free of any dust and dirt.

14. Ceramic Tile: All ceramic tile floor and wall surfaces including joints (grout) shall be washed and scrubbed with approved detergent and tools, and wiped off with wet or dry cloths.

15. Routine Cleaning for Split/Centralized AC systems: The existing split/centralized air-conditioner system should be clean of all insects, dirt, grease and streaks using a neutral detergent and lukewarm water. Air filters will be cleaned by washing in warm water or vacuuming. The exterior casing of the outside unit will be cleaned thoroughly using solvent/detergent freeing the unit from accumulation of dirt and mildew build up. All drain pipes/hoses shall be cleaned and unclogged from any dirt and debris. After completion of the cleaning, perform an operational test making sure that the unit functions according to manufacturer’s standard. Caulking compound shall be applied to prevent water seepage as required.

16. Major Cleaning for Split AC unit: Major Cleaning for Split AC unit by steam cleaning/ pressure washing to be performed by Certified Technician. Remove debris, dust, mold, mildew and dirt inside unit, clean drain to include cleaning exterior compressor, and replacement of all unserviceable parts.

17. Light Duty Cleaning of Units: Light duty cleaning consists of damp mopping all tile or linoleum floors, sweeping all wood floors, cleaning all bathroom areas and damp dusting all surfaces.

Damp mopping and dusting shall include the use of a chemical cleaning agent or solution. Light cleaning of units will only be done after complete unit cleaning has been performed, but there is a time delay before the next occupant assumes residency (i.e., the unit has remained vacant for longer than 2 weeks).

18. Exterior/ High Pressure Wash: Only vinyl and wood trim will be cleaned. Single, stand alone units will be cleaned during change of occupancy maintenance (COM). To maintain consistency in appearance, duplexes and quad-duplexes will be cleaned on a scheduled basis rather than during COM. The Government will identify the units to be cleaned. The front porch/entry area and rear porch/balcony, exterior walls, floor surfaces, roof tiles, patio roof & etc… shall be cleaned with a pressure washer and detergent.

B. Compensation for work items listed as “Clean entire kitchen”, “Clean entire bathroom”, “Clean entire bedroom” and “Light duty cleaning” in the Contract Exhibits will be computed based on Square Foot (SF) of floor area. These works will include requirements for cleaning floor, walls, ceilings, appliances, closets, cabinets, and etc. in the area of floor/room.

SECTION 2B

TREE TRIMMING AND REMOVAL

I. General: This section covers tree pruning (trimming) and removal around Family Housing Units

(FHU) for safety, potential damage to dwelling units and aesthetics. Pricing for the type of work to be performed can be located in the pricing schedule of this contract.

A. Submittal:

1. Procedures: Procedures and processes for work performed under this section of the contract will be developed by the contractor. Written procedures will be provided to the COR for approval and shall include the following:

a. Processing equipment: All equipment to be used in performance of this task, such as pruning saws, hand sheers tree chains, safety equipment and motorized chain saws shall be furnished by the contractor.

b. Heavy Equipment: Heavy equipment such as cherry pickers, telescopic cranes and dump trucks shall be furnished by the contractor; operators of such equipment shall be licensed professionals and certified to operate machinery.

c. Qualifications of Individuals: Certifications of individuals performing this operation shall be submitted to the COR for review and approval.

B. Protection: Protection required for preventing damage to buildings, equipment and government/personal property shall be provided. Extra caution will be taken when trimming or removing trees near or around utility lines. All areas around the work site shall be protected from all debris produced by this work. The contractor will submit in writing to the COR, prior to the scheduled start date any conditions noted that are detrimental to health, safety, and protection of property. Work will proceed only when condition have been corrected and accepted by the COR and the contractor.

1. General: All work performed under this tasking shall be closely monitored by the contractor to ensure proper safety measures are taken during operations. Work will be performed in a neat and professional manner to ensure minimal damage to the surrounding areas and environment.

2. Disposal: The contractor shall be responsible for the proper disposal of all debris and foliage collected during operations. Disposal will be done off-base in accordance with Japanese Laws and Environmental Standards.

3. Damage to Government and Personal Property: Property damaged in accomplishing this tasking or as a result of inadequate safety precautions, shall be repaired or replaced by the contractor at his expense.

A. Trimming Standards: Trimming work shall be performed in conformance to the standards below.

1. Trees will be trimmed to a point that it would not lose 45% of tree branch growth and will not lose its aesthetical appeal.

2. Application of wound dressing (pruning sealant) on trees that have been pruned is not necessary unless otherwise specified by the individual performing the work.

3. Never top a tree.

B. Tree removal: Tree removal will be in conformance to the standards below.

1. Specialized equipment like cherry pickers or cranes should be used on trees that are in excess of 10 meters in height and trunks greater than 1 meter in diameter, for safety purposes.

2. The trunk shall be cut as close to the ground as possible leaving a stump that would not exceed

4” inches above ground.

SECTION 2C

GRADING AND SODDING

I. Definitions:

A. Satisfactory Materials: Satisfactory materials shall be materials from the excavation that do not contain those materials specified to be unsatisfactory materials.

B. Unsatisfactory Materials: Unsatisfactory materials include but are not limited to those materials containing roots and other organic matter, trash, debris, frozen materials and stones larger than 3 inches.

C. Degree of Compaction: Degree of compaction is a percentage of the maximum density obtained by the test procedure presented in JIS…