5_Jun_15_Q-A.pdf

Questions & Answers

RFP No. FA5209-15-R-0012 General Trucking Services Kanto and Northern Japan

DATE: 2 Jun 2015 No. 1 Area: Performance-based Work Statement (PWS)

Question: Would you please provide the following data for us to verify efficiency in dispatching?

(1) Designated time for loading/unloading

(2) Packing (on a pallet or not)

(3) Types of freight

(4) Ordering date and Shipping date

(5) Lead time (including for Same Day Ordering Service)

Answer: Please see the attached “One-Week Data” which shows information of one week which included days that the number of trucks ordered were relatively higher than other days. Information for (1), (4), and (5) are not available. For (5), at least two (2) hours prior to the service will be provided as specified in PWS 1.6.2.(d)(4).

No. 2 Area: PWS

Question: Is there any limit to the number of subcontractors to be used?

Answer: No. However, the prime Contractor is responsible for subcontractors’ performance as it is specified in PWS, paragraph 1.7.8. Subcontracting.

No. 3 Area: PWS

Question: According to 1.3.1. Definition, the loading capacity of 4-ton truck is 4,000kg, however, the loading capacity for 4-ton wing truck is normally less than 3-ton. If we are unable to transport 4-ton palletted freight by a 4-ton wing truck, we will use a larger truck. In that case, can we charge the price for a larger truck?

Answer: As specified in 1.3.1, Size of Truck is based on the Load Capacity. For example, “4-ton truck” is a truck with load capacity with over 3,000 and up through 4,000 Kgs. Orders will be placed and payment will be made according to the definition. As specified in PWS paragraph 1.6.10.(a), if you furnish a truck of a larger size than that of originally ordered for the Contractor’s convenience, payment will be made based on the original order. Transportation Officers will determine the size of truck to be ordered based on the size of freight. For your information, when you furnish a larger size of truck than the one TO originally ordered and the TO has more freight than originally ordered, then the TO will load freight and change his order for a larger size of truck.

DATE: 3 Jun 2015 No. 4 Area: SF1449, Solicitation

Question: For Quality and Satisfaction Rating of Contracts, Page 19 of 32, Addenda to FAR 52.212-1,B.3.(a), can we submit a copy of the documents such as a customer appreciation letter, etc., in the same envelope with a proposal?

Answer: Yes. However, please refer to Solicitation, Addenda to FAR 52.212-1.C.3 and 4 (Page 21 of 32) when you submit them. For Part III, Past Performance:

(1) Page Limit: 20 pages per contract. Documents such as a customer appreciation letter for Quality and Satisfaction Rating of Contracts, will be a part of Part III. Please note that 20 pages does include Performance Surveys/Questionnaire (11 pages) as well.

(2) Please make sure to indicate the contract numbers, if any, or titles of services on the documents so that the number of pages will be clearly identified per contract.

(3) Please add English translation of the documents such as a customer appreciation letter concisely, if they are written other than in English language.

DATE: 5 Jun 2015 No. 5 Area: Past Perforamnce Information (Attachment 3)

Question: What should we need to input in the block numbers 1 and 3?

Answer:

Block # 1 Company/Division name:

If your reference is a commercial entity, please input a company name.

If your reference is non-commercial, please input an organization name.

For both cases, it is an entity which is receiving the service from the offeror or the offeror’s subcontractor/joint partner.

Block# 3 Contracting Agnecy/Customer:

If your reference is a commercial entity, please input a company name.

If your reference is non-commercial, please input an organization name which you have a contract with, i.e., 374 Contracting Squadron.

No. 6 Area: SF1449, Solicitation

Question: Which clause specifies the procedure if the Contractor determines that they will discontinue to provide services durin the performance period?

Answer: Please refer to FAR 52.212-4 (m) Termination for Cause as shown below. It will be also reflected into the Contractor’s past performance records.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon written request, with adequate assurances of future performance. Subject to the terms of this contract, the Contractor shall be paid an amount computed under paragraph (i) Payments of this clause, but the “hourly rate” for labor hours expended in furnishing work not delivered to or accepted by the Government shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified in paragraph (a)(4) of this clause, the portion of the “hourly rate” attributable to profit shall be 10 percent. In the event of termination for cause, the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.