A-14_Attachment_2_PWS_12_Aug_2015.pdf

RFQ No. FA5209-15-Q-1004 Attachment 2

PERFORMANCE-BASED WORK STATEMENT

(PWS)

FOR

AIRCRAFT CORROSION PREVENTION CLEANING

AT

YOKOTA AIR BASE, JAPAN

12 Aug 2015

374TH MAINTENANCE GROUP

YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The contractor shall provide all management, tools, equipment and labor, except for Government-furnished materials and services stated in Appendix A, necessary to perform Aircraft Corrosion Prevention Cleaning on C-130 (H-model) aircraft as defined in this Performance-Based Work Statement (PWS) at Yokota Air Base. Cleaning shall remove all contaminants such as soil residue, soap, fingerprints, and scuffmarks in accordance with T.O. 1-1-691 (Change 11, dated 2 Jul 2015), T.O. 1C-130A-23 (Change 31, dated 1 Apr 2015), and 1C-130A-23CL-1 (Change 18, dated 1 February 2014). The COR will furnish the updated aircraft wash T.O. prior to each wash. The government will provide to the contractor T.O.s and Manuals access at any time at Yokota Air Base, Japan during period of performance.

GENERAL CHARACTERISTICS:

Yokota Air Base has the C-130H (H-model) aircraft listed below.

Dimensions of Aircraft:

Exterior: Interior (Cargo Compartment):

Length: 97 feet, 9 inches (29.3 meters) Length: 40 feet (12.31 meters) Height: 38 feet, 10 inches (11. 9 meters) Width: 119 inches (3.02 meters) Wingspan: 132 feet, 7 inches (39.7 meters) Height: 9 feet (2.74 meters)

Rear ramp: length, 123 inches (3.12 meters) Width, 119 inches (3.02 meters)

1.1. Scheduling. The government will provide a long range forecast of at least 60 days to the contractor of all aircraft scheduled for wash. Quantity of the C-130 aircraft to be serviced shall be reflected in the appropriate weekly maintenance plan issued by the government. This plan shall be used by the contractor for preliminary planning. The government must ensure the aircraft and authorized Government representative are positioned for wash on scheduled days by 0800 hours, Japan Standard Time (JST), and shall ensure 3 B-1 stands, 2 B-2 stands, and 1 B-5 stand are in place prior to start of the wash. If the aircraft is not in place to be prepped by 0830 hours, the contractor shall contact Contracting Officer’s Representative (COR), DSN 225-8383 or Maintenance Operation Control Center (MOC), DSN 225-2582, who will in turn contact the Contracting Officer’s Representative (COR) with what needs to be completed for the wash to begin. If the aircraft is not positioned for wash before 1000 hours, JST, the wash will be cancelled.

The contractor will be compensated for the cancelled wash (refer to CLIN x002 for cancellation). Under no circumstances will the duration of the prep wash extend past 2200 hrs, JST.

1.2. Cancellations. The government reserves the right to cancel scheduled washes. The government may cancel the work at no cost, if the notification is provided to the contractor no-later than 0530 hours, JST, on the scheduled wash day. If the notification is not provided to the contractor prior to 0530 hours, JST, the contractor receives cancellation charge in accordance with SF 1449, Exhibit A, Attachment 1. The COR shall immediately provide written notification to the contractor in the event of a suspension of work or unexpected delay that will cause the wash to extend into the next day. Suspension of work and unexpected delays can include but are limited to base closures, DV visits, weather conditions (lightning, high wind, hailstorm, snow, etc). The COR shall immediately revise the wash schedule and provide a copy to the contractor. In these cases we may negotiate the cost difference between the contractor and the

CO.

1.3. Additions. The government reserves the right to add aircraft to the wash schedule by notifying the contractor with at least 48 hours prior notification. The government reserves the right to wash aircraft at the government expense in the event that the timeline cannot be met for the added aircraft to be washed by the contractor. However, the government may not to exeed quatity (CLINs x001) for each period of reference.

1.4. The contractor shall submit a monthly report along with an invoice to reference the aircraft wash schedule prepared by the government detailing wash date, aircraft serial numbers, discrepancies noted during the washing, and certification that the work was accomplished (signature).

1.5. Clean-up. The contractor is responsible for storing materials at Bldg 901, Yokota Air Base, ensuring that the area is free from accumulation of waste material and rubbish. The contractor shall dispose of daily trash from the wash rack. Upon completion of work, the contractor shall leave the work site and premises in a clean and neat condition.

1.6. Inventory. A joint inventory between the contractor and COR at DSN 225-8383, shall be conducted on all government furnished equipment and initial stock of materials five (5) days prior to execution of the contract.

Additionally, the contractor shall ensure all government-supplied equipment is stored properly and all contractor furnished tools/equipment items are accounted for prior to, suspension of work, lunch break, and upon completion of each aircraft wash.

1.6.1. An inventory of tools and equipment will be taken at the start and end of each workday. Missing tools (to include personal items such as cell phone, lighter, etc...) and damaged equipment must be reported immediately to

COR.

1.7. Aircraft Washing/Cleaning.

1.7.1. Pre-Wash Preparation. The contractor shall mask all identified areas on the aircraft with proper materials in accordance with 1C-130A-23CL-1 section I.

1.7.2. Exterior Wash. Clean the exterior surfaces, starting at the lower surface and working upward in accordance with 1C-130A-23CL-1 section II (as applicable)

1.7.2.1. The contractor will use only approved cleaning compounds and will be responsible for providing their own supply of Personal Protective Equipment (PPE). PPE will be worn at all times while washing the aircraft, when directed by the Material Data Safety Sheet (MSDS).

1.7.2.2. The contractor shall ensure that all trapped and/or standing water, soap residue, and soap file are removed from the aircraft exterior compartments, doors and wheel wells prior to returning the aircraft to the government. In no instance will soap and water be allowed to dry on the planes causing a film.

1.7.2.3. Inform the COR when excessive dirt, grease, or grime cannot be removed.

1.7.2.4. Use all appropriate lighting to complete wash. If ambient lighting is not sufficient, the contractor may request lighting assistance from the government representative through the MOC.

1.7.2.5. Outside temperature must be at least 40 degrees Fahrenheit for washing to begin. During months where temperatures are expected to be below 40 degrees, aircraft will be scheduled for two days in order to provide enough time above 40 degree to complete the wash. The contractor shall remain on-site until the temperature is warm enough to wash the aircraft or until 1400 hours, JST, on the scheduled wash days. At 1400 hours, JST, the COR will contact MOC to verify if temperature has reached 40 degrees and notify the contractor. If the temperature reached 40 degrees by 1400 hours, JST, the contractor may begin wash. If the temperature does not reach 40 degrees by 1400 hours, JST, the COR will dismiss the contractor and reschedule the wash. The contractor shall not be paid in excess of two days for any single wash.

1.7.3. Interior Wash. Interior areas of the airplane subject to the accumulation of dirt, debris and airplane fluids residue should be cleaned IAW 1C-130A-23CL-1 section II (as applicable).

1.7.4. Post-Wash. Remove all masked areas on the aircraft and properly dispose of refuse IAW 1C-130A-23CL-1 section III (as applicable).

1.7.5. Lubrication. The contractor is not responsible for lubrication of the aircraft IAW 1C-130A-23CL-1 section IV.

1.8. Quality Control. The contractor shall develop and maintain a quality control (QC) plan to ensure the aircraft corrosion prevention cleaning service is performed in accordance with commercial aircraft cleaning standard. The contractor shall develop and implement procedures to identify, prevent, and ensure safe and non-defective services.

As a minimum, the contractor shall develop the quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.9. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received.

1.10. Government Remedies. The Contracting Officer (CO) shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.11. Responsibility for Damages. Any damages caused to the US Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original conditions at no additional cost to the US Government.

1.12. Hours of Operation.

1.12.1. Normal Working Hours. The contractor shall perform the contract services on Monday through Saturday including Japanese holidays and US legal holidays. Normal duty hours are established from 0730 to 2200 hours under this contract, considering regular wash time of approximately 6-8 hours per single wash, which is in accordance with commercial aircraft wash standards as well as the Government C-130 wash standard (The Government Technical Order), however in the event of a case that requires outside normal duty hours, the contractor shall report it to the Contracting Officer or the COR. This contingency case is subject to negotiation for each case between the Contractor and the CO.

1.12.2. Holidays. The recognized US legal holidays are listed below:

1st January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day Note: Normally, holidays that fall on Saturday or Sunday will be usually observed on the Friday before or Monday after.

1.13. Security Requirements.

1.13.1. Base Passes. The government shall escort the contractor’s employees on base. Contractor employees will be issued a one-day visitor’s pass, which must be carried by the individual at all times while on Yokota Air Base. The contractor shall be responsible for all visitor passes issued to their employees. The contractor shall return all visitor passes to the Japanese Pass Section or proper location at Yokota AB upon completion of work.

1.13.2. The contractor will be allowed escorted access to the interior of the aircraft. The government will ensure all sensitive items on the exterior of the aircraft are removed prior to washing (i.e. Chaff/Flares).

1.13.3. Unclassified. Performance of work does not require access to classified information. However, work is performed within a controlled area. The government representative accompanying the aircraft through the wash process will ensure the contractor work only in the immediate wash rack/wash rack storage area.

1.14. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, government facilities, equipment and materials shall be secured.

1.15. Special Qualifications.

1.15.1. Contract Manager (CM). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the CO.

1.15.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.15.1.2. The contract manager or alternate shall be available during normal duty hours within 30 minutes to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager or alternate shall be available within 2 hours.

1.15.1.3. The contract manager and alternate(s) must be able to read, write, speak and understand English.

1.15.2. Contractor Employees. The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

1.15.2.2. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R (The Joint Ethics Regulation). The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.16. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include:

1.16.1. Lights shall be used only in areas where and when work is actually being performed.

1.16.2. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.16.3. Water faucets or valves shall be turned off when not in use.

1.17. Performance of Services during crisis declared by the National Command Authority or Overseas Combatant Commander:

1.17.1. In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all services required in this contract unless and until notified otherwise by the CO.

1.17.2. In the event of a crisis declared in the United States affecting the local area, the contractor shall perform the following services, identified as mission essential, in accordance with this contract unless and until notified otherwise by the CO. The listed services are essential due to the lack of available government personnel to immediately perform them.

• Emergency and urgent corrosion control identified by the COR in support of the flying mission.

1.18. Emergency Response Plan: As referenced in Paragraph 3.3, the contractor shall develop emergency response plan/procedures to respond emergency situations including fire prevention, natural disaster, personnel mishaps, etc.

The emergency response plan shall include, as a minimum, a list of expected hazards, explanation of how employees will be alerted, procedures to respond to, mitigate and recover from emergencies, communication protocol to ensure that accurate and up-to-date information is provided to the Yokota AB community on a timely basis, defined roles and responsibilities for those assigned to respond in an emergency, evacuation plan, etc.

1.19. Hazardous Materials:

1.19.1. All cleaning solutions used for this contract will be handled, and stored IAW all local or country laws and manufacturer’s specifications.

1.19.2. The contractor will be trained on how to use, monitor, and perform minor troubleshooting on the wastewater treatment system within 30 days after execution of the contract. They will ensure the system is properly configured prior to washing. They will immediately notify the COR when the wastewater treatment system is not functioning properly.

1.19.3. In the event the contractor must provide cleaning materials, the contractor shall submit AF Form 3000, Material Approval Submittal, of all hazardous materials including the cleaning supplies/disinfectants to be used for this contract to the CO for approval 14 days prior to intended use and whenever a change occurs. The contractor shall submit a Material Safety Data Sheet (MSDS) in both English and Japanese and estimated quantity of usage for any chemical or hazardous materials to be used for review and/or approval by Bioenvironmental Engineering, Safety, and Environmental. The installation may recommend the substitution of a non-hazardous chemical if a hazardous material is planned for use. The contractor shall be required to keep these items (cleansers, cleaning solutions, etc.) in their original containers, properly labeled, for public health and safety reasons. Any contractor-purchased hazardous materials that become waste will be the responsibility of the contractor and shall be disposed of or recycled off-base in accordance with local Japanese laws and pertinent regulations.

2. SERVICES SUMMARY

3. GOVERNMENT FURNISHED SERVICES

3.1. Utilities. The Government will furnish available water and electricity at existing outlets as may be required for the work to be performed under the contract at no cost to the contractor.

3.2. Government Furnished Facilities. The government shall furnish or make available facilities listed below.

Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No

Performance Objective

Performance Threshold Estimated Lead Time

SS 1. Washing of Aircraft

IAW 1C-130A-23CL-1,

section II as applicable.

Reference Para 1.7.2.

Thru 1.7.3. In this

PWS.

Exterior and interior of aircraft must be free of all dirt, grease, and grime and will be free of all standing water, soap residue, and soap film caused by standing water or soap residue.

No deviations and 0 (zero) defects

4-5 hours (80%)

SS 2. Pre-Wash

IAW 1C-130A-23CL-1,

section I as applicable.

Reference Para 1.7.1. In this PWS.

Mask all identified areas on the aircraft with proper materials No deviations and 0 (zero) defects.

1 hour (10%)

SS 3. Post-Wash

IAW 1C-130A-23CL-1,

section III as applicable. Reference Para 1.7.4. In this PWS.

Remove all masked areas on the aircraft and properly dispose of refuse No deviations and 0 (zero) defects.

0.5 hours (5%)

SS 4. Accountability of Equipment Reference Para 1.6. In this PWS.

Tools must be inventoried at the beginning and end of each wash period 100% accountability

0.5 hours (5%) hazards have been identified. Should a hazard be subsequently identified, the government corrects OSHA hazards according to base-wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. The facilities as furnished will be adequate to meet the responsibilities of the contractor.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the contractor at his/her expense, the contractor must furnish the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without the specific written permission from the CO. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract. The contractor is responsible for keeping the facilities listed below and surrounding areas in a clean and orderly condition. All contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration. Delays due to a facility malfunction may incur a reimbursement fee by the contractor if the government is deemed to be responsible for the delay.

Building: 900, Yokota Air Base

3.3. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the COR through MOC with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the CO.

3.4. Contractor Furnished Supplies. Except for those items specifically stated in Appendix A, the contractor shall furnish all other required items needed to perform this contract according to all its items.

4. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

4.1. IAW FY11 1 NDAA Section 8108, the contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this PWS via a secure data collection site. The contractor is required to completely fill in all required data fields at: http://www.ecmra.mil.

4.1.1. Reporting Period. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 30 September of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

4.1.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.1.3. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for contractors are available at the Army CMRA link at: http://www.ecmra.mil.

5. SECURITY TRAINING

http://www.ecmra.mil/ http://www.ecmra.mil/

5.1. Where a contract requires long term access to Yokota AB facilities or other government facilities, such as embedded contractors or participates in our operations, they must follow the provisions of the Yokota OPSEC Instruction, to include training and awareness.

a. Initial training will be provided by the unit activity they are working for and be provided by computer-based training, live training or a combination of both.

b. OPSEC training is required initially within 30 days of assignment and annually thereafter.

6. APPENDIX.

A. Government Furnished Equipment and Materials B. Government Furnished Facilities C. Historical Data D. Wash Checklist Items