2.__Atch_1._General_Provisions_A14126.pdf

MACC RFP NO. FA5209-14-R-0019

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC),

U.S. ARMY INSTALLATIONS

WITHIN

HONSHU, JAPAN

(A-14-126)

(HF-00419-4J)

GENERAL PROVISIONS

DEPARTMENT OF THE ARMY US

ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

APO AP 96343-5006

Attachment 1 emiko.soeda Typewritten Text emiko.soeda Typewritten Text 13 May 14 emiko.soeda Typewritten Text

PROJECT TABLE OF CONTENTS

DIVISION 1 – GENERAL REQUIREMENTS

01 01 00 Statement of Work 20

01 11 00 Design After Award 13

01 78 00 Closeout Submittals 5

A-14-126

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SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 General Intention

The intention of this solicitation is to obtain a Multiple Award Indefinite Quantity/Indefinite Delivery Construction Contract for “Design-Build” Construction and “Construction Only”.

1.2 Locations

Primary work shall be located at the following U.S. Army Installations with potential support to other U.S.

Department of Defense Installations within Honshu:

U.S. Army Installations: Camp Zama (CZ), Sagamihara Family Housing Area (SFHA), Sagami General Depot (SGD), Yokohama North Dock (YND), Akasaka Press Center (APC), Kure Pier 6 (KP6), Kawakami Ammunition Depot (KAD), Akizuki Ammunition Depot (AAD), Hiro Ammunition Depot (HAD), Ondo Family Housing Area (OFHA), Shariki Communication Site (SCS), Kyougamisaki Communication Site (KCS) or in the general vicinity in support of U.S. Government requirements.

1.3 General Requirements

The work includes, but is not limited to, providing zero to 100 % design effort, reproduction, labor, transportation, materials, equipment, incidental engineering, surveying, sampling/testing, and supervision, except otherwise specified herein, necessary to accomplish various works by means of this “Design-Build” Multiple Award Task Order Contract. Task Orders shall be issued by the Contracting Officer as either a “Construction Only” or as a “Design-Build” Task Order. The scope of work may include, but is not limited to, building renovations, building demolition, equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, road pavement, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding, plumbing, masonry, and floor/window coverings (carpets, blinds, solar films & vinyl tile, and etc).

1.4 Applicability of the Requirements, Specific to the Army Installations

Codes, regulations, standards, required documents, and other requirements specified herein this specification shall be applied to all installations unless indicated otherwise.

1.5 Response Requirements

a. The primary goal of MACC is speedy acquisition of the Government requirements. Once the Contracting Officer notifies the Contractor of existing requirements, the Contractor is expected to expeditiously prepare the proposal.

b. In the event of an emergency requirement, the Contractors’ response time will be as soon as directed by the Contracting Officer. The Contractor or their designated representative who are authorized to obligate the company shall be readily available to communicate with the Contracting Officer.

1.6 Residency of the Contractor

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The Contractors shall maintain an office or a place of business in areas that are capable of conducting business with the Government during all regular working hours. The Government may provide the area for Contractor’s field office in the base to perform each task order when the site is available. The Government will not provide the area for the contractor’s permanent office in the base throughout the contractor period.

1.7 Subcontractors

Within seven (7) days after NTP and after the award of any subcontract at any tier, the contractor shall notify the COR of such fact. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks. The Government reserves right to direct subcontractors to be replaced when the subcontractors are found to be not suitable for the given task.

1.8 English Speaking Representative

At all times during the contract period the contractor shall have an employee capable of fluent bilingual (Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representatives and the contractor concerning all aspects of contract administration and construction. The Contracting Officer shall have the explicit right to determine acceptability or rejection of the proposed individual. In addition, the Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the contract period. The interpreter shall attend the preconstruction conference.

1.9 Written Communication in English

All submittals required under this contract (including but not limited to: safety analysis plan, quality control plan, all correspondence, and all other written communications, documents, sketches, reports, manuals, etc.) shall be written in English or translated into English before being provided to the Government by the contractor.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and obey all Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

2.2 Installation/Base Passes

The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. The Prime contractor shall be responsible for all passes issued to his own of his subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained. Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for Government issued installation/base passes used in the performance of this contract.

2.3 Order of Work

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The Contractor shall schedule all work to cause the least amount of interference with activity operations.

Permission to interrupt any activity roads or utility services shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption. Interruptions of activity roads and utility services shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose off Government property all contractors generated debris at the end of each shift, or more frequently if required, to keep the space usable.

2.3.1 Commencement

Upon issuance of NTP, the Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on the task order. All work scheduled in this contract occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants. All utility outages may occur after normal working hours, or on the weekend, and shall be coordinated through the inspector.

U.S. Holidays:

1st of January New Year’s Day 3rd Monday of January Martin Luther King Jr. Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day 4th Thursday of November Thanksgiving Day 25th of December Christmas Day

2.3.2 Normal Working Hours and Work Days

Normal work hours shall be from 8:00 a.m. to 4:45 p.m., Monday through Friday, excluding U.S. Federal holidays and other days specifically designated by the Contracting Officer.

2.3.3 Work Outside Regular Hours (subject to the approval by the Government)

If the Contractor desires to carry on work outside the regular hours of 8:00 a.m. to 4:45 p.m. or on Saturday, Sundays, or holidays, a written application shall be submitted to the Contracting Officer or his representative for approval. The Contractor shall allow five working days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or his representative. Unless directed by a Contracting Officer, work accomplished outside regular working hours shall be at no additional cost to the Government.

2.3.4 Special Condition

The buildings may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings and the least possible interference with activities in and around the buildings. The Contractor shall provide adequate weather protection for the buildings at the end of each workday.

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2.4 Temporary Telephone

Upon request, the contractor may install in his field office a government telephone for his use, based on his normal submission of a work order to the area communication officer. All expenses generated from, or related to his use of such instrument will be borne by the contractor.

2.5 Utilities

Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor for performance of each task order and the field office when its use is approved by the Government. The Contractor, at its expense and in a workmanlike manner satisfactory, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.5.1 Cross Connection

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during the construction work. The contractor must notify the Construction Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the Construction Inspector.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.5.2 Utilities Outage

The contractor shall submit a schedule of outage request to the Construction Inspector in writing no less than 21 days in advance of the proposed interruptions.

2.5.3 Electrical Power

Japan’s electrical power system has two different power frequencies, 50 Hertz (Hz) and 60 Hz, depending on the region of the country. The dividing line is roughly defined by the Fuji River (near the western side of Mt. Fuji). The region east of this dividing line has 50 Hz power and includes CZ, SFHA, SGD, YND, APC, and SCS. The region to the west has 60 Hz power and includes KP6, KAD, AAD, HAD, and OFHA.

2.6 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Regulations 420-90 (Army), and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

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b. The contractor shall not commence work at the job site until an Accident Prevention Plan and Job Hazard Analysis are submitted for review and approved by the Contracting Officer. The contractor is responsible for reviewing Section 1 of EM 385-1-1, the U.S. Army Corps of Engineers’ Safety and Health Requirements manuals. The contractor shall be responsible to submit the Accident Prevention Plan, Job Hazard Analysis.

c. Site Manager (Genba-kantoku): Site manager shall be selected for every contract as a minimum.

Site mangers shall be licensed for appropriate discipline of architecture, mechanical, piping, electrical, civil, or landscape suitable for each contract; 1st Sekoukanri-gish.i. The contractor shall submit the copy of licenses to the Contracting Officer for approval.

d. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-base paint shall follow the requirements of Japan Environmental Governing Standards (JEGS) and Army Technical Manual 38-410. Per the Army Regulation (AR) 200-1 and the Installation Environmental Management System Implementation Plan (EMSIP) of 30 Sep 04, all the contractor personnel are required to complete the Environmental Management System Awareness training prior to commencing operation on any United States Army Garrison. The certificates shall be submitted for review and approved by the Contracting Officer.

e. DPW Excavation Permit: It is the contractor’s responsibility to prepare the Excavation Permit at their own expense. The contractors shall not commence work for any excavation, 300 mm or more in depth at the job site until the DPW Excavation Permit form is submitted to the Construction Inspector reviewed and approved by the listed DPW organizations, Security Police, Safety, Communications, Commercial Utility Company and Chief of Engineering Division, DPW.

Only after the permit is approved and signed by organizations and other agencies listed in the DPW Excavation Permit, may the contractor commence with the excavation work. Without a permit, the excavation work will be stopped, until such the time an approved permit is obtained.

f. Work Progress Schedule: The contractor shall provide and submit to the Construction Inspector a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The contractor shall require coordination with the Construction Inspector to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions is begun.

g. Temporary Protection Plans (Kasetsu Keikaku-sho): When requested by the Government, the

Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the temporary protection plans (Kasetsu Keikaku-sho) to the Construction Inspector prior to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

h. Solid Waste: Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled / disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 of JEGS, ARs 200-1 and 420-49 as well as applicable host nation’s laws and regulations.

2.7 Outages for Fire System

Provide at least 21 calendar days advance notice of planned utility outages including fire systems. In

01 01 00 -6 each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance Construction Inspector approval. Fire system disconnection and reactivation requires the coordination with Fire and Emergency Service Division through the Construction Inspector.

No utility outages will be permitted until the contractor submitted the request form and receives an approval of the Construction Inspector, and other applicable personnel.

2.8 Damage to Utilities:

a. In the event of the contractor caused utility failure/disruption, the contractor will first make the area safe, then immediately contact the Construction Inspector and the Contracting Officer. The Construction Inspector is responsible for coordination with the Engineering Division.

b. If the damaged utilities were previously known or shown to the contractor, and there was negligence on his part, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

2.9 Organizational Structure and Staffing

The Contractor’s organization structure and stuffing shall meet the following requirements:

2.9.1 Project Management Team (Design Built and Construction Only project)

The Project management team is responsible for the overall management of the contract. The project manager team shall have a Project Manager (PM) who has a minimum of five (5) years similar work experience as PM, and 1st Class Certified Construction Engineer or 1st Class Architect Licensed Engineer.

The PM shall maintain oversight of task order proposals prepared by the contractor staff and be authorized to negotiate task order terms and sign contract documents on behalf of the contractor. The PM shall be available to the Contracting Officer or his representatives upon request. The PM shall have overall responsibility for all operations for this MACC contract and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor.

2.9.2 Design Team (Design Built Project only)

The design team shall be actively involved during the design process to effectively integrate the design and construction requirements of this contract. The design team shall review and approve all construction submittals and extensions to design. The engineers of the design team shall be responsible for responses to Requests for Information (RFI), applicable to their area of design responsibility. The design team shall be responsible for ensuring integrity of their design and design integration in all construction submittals and extensions to design developed by others, such as the constructor, subcontractors or suppliers. Each Design Engineers shall sign-off on all RFI responses under their discipline. Each Design Engineer shall sign, and date all design drawings and reports under their responsible discipline at each design submittal stage and all submittals under their responsible discipline, in accordance with the submittal review procedures. The design team shall have a Design Team Manager (DTM) who has overall responsibility for all design phase operations as well as construction phase. The Design Team shall have a Design Team Manager who has a minimum o f five (5) years similar work experience as DTM, and 1st Class Architect Licensed Engineer on construction projects similar in size and scope to task orders of this contract.

2.9.3 Construction Team (Design Built and Construction Only project)

The construction team shall be responsible for managing construction works at the project site, plan and manage work progress schedule and control of work progress schedule and give instruction s to personnel in relations to work progress schedule. The construction team shall have a Site Project Superintendent

01 01 00 -7 who has a minimum of five (5) years similar work experience as Site Project Superintendent, and 1st or 2nd Certified Construction Engineer.

2.9.4 Design Quality Control Team (Design Built and Construction Only project)

The Design Quality Control Team shall have design quality control process, whether a separate consulting firm or other entity, or within the prime offeror’s organization, and identity Design Quality Control (DQC) process or checklists, the offeror will use to ensure designs area reviewed for architectural compatibility, system capability, operability, maintainability and sustainable features before submissions to the government. The Design Quality Control Team shall have a DQC Manager who has a minimum f i v e ( 5) years of similar work experience as a DQC Manager, and 1st Class Certified Construction Engineer or 1st Class Architect Licensed Engineer. This DQC Manager shall be a crucial key position for design and construction phase, and he/she shall oversee Design and Construction teams during design and construction phases. The DQC Manager shall involve not only Design Built project but also Construction Only project to ensure that the design shall comply with the architectural compatibility, system capability, operability, maintainability and sustainable features.

2.9.5 Construction Quality Control Team

The Construction Quality Control (CQC) Team shall develop the CQC Plan for specific task order. The CQC Plan shall define the method of construction, procedures, system and activities which include tests and inspections to ensure the construction are execute in the most effective manner with compliance to the contract obligations. The CQC Team shall have a CQC Manager shall have a minimum of five (5) years of similar work experience as a CQC Manager on Construction quality control similar to this contract, and 1st Class Certified Construction Engineer. The CQC Manager an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. This CQC Manager shall be on the site at all times during construction.

2.10 Work Clearance Request for Each Task Order

Prior to the commencing each task order, the contractor must submit Site Permits for constructing a field office or storage area to the Construction Inspector for approval, if required. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Depending on the restrict areas / building permits may not be approved.

2.11 Contractor Storage

If requested and approved by the Government, an area suitable for open storage for each task order shall be provided to the contractor by the Construction Inspector, however, the contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials. This screen shall be similar to that used on other storage areas throughout the base. The storage area may not be co-located with the office area. The contractor shall keep the storage area neat, orderly and clear of all debris. The contractor shall not allow trash or other debris scattered from his area by wind or other means. Any modifications to the area must first be approved by the Construction Inspector, and will be done at the contractor expense. Grounds maintenance for the area is the responsibility of the contractor.

2.12 Sanitation

If toilets or other sanitary facilities are not available, adequate sanitary conveniences of a type approved for the use of persons employed on the work shall be constructed, properly secluded from public observation, and maintained by the Contractor in a manner subject to approval by the Contracting Officer.

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These conveniences shall be maintained at all times without nuisance. Immediately after completion of the each Task Order, or as directed by the Contracting Officer, the facilities shall be removed from Government property, leaving the premises clean and free from nuisance.

PART 3 TASK ORDERS

3.1 “Construction Only” Task Orders

3.1.1 “Construction Only” Characteristic

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

a. Issuance of a Task Order Request for Proposal (RFP) with previously accomplished design which represents a 35%, 65%, 95% or 100% design package, specifications and submittal lists. These task orders will be issued for the construction phase of the project.

b. Issuance of a Task Order RFP with a scope of work that may or may not include a site visit.

These task orders shall not be complex in scope or requirements. The descriptive scope of work shall be able to be executed with simple work plans, concept sketches, and/or shop drawings.

These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

3.1.2 “Construction Only” Project Scope

Whenever the Government has worked to be performed under this contract as a “Construction Only” Task Order, the Contracting Officer will provide a project scope. The project scope will include, but may not be limited to, the scope of work, required project duration, and the amount of liquidated damages that will be assessed (Task Order for respective projects will indicate the applicability of Liquidated Damages). The detail provided in the project scope will vary from a general statement of work with no drawings to a complete scope of work with design documents including contract specification. Normally, project scope with no drawings will entail simple construction requirements that can be successfully completed from contractor work plans or simple shop drawings.

3.1.3 “Construction Only” Process

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following processes:

3.1.3.1 Site Visit

Upon issuance of a RFP to the Contractors, and within lead time specified in Task Order, the Government will notify Contractors shall inspect the job site with the COR and DPW Engineers to thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the

COR.

3.1.3.2 Contractors’ Proposal

The task order RFP will identify the specific proposal submission deadlines. Unless otherwise noted in

01 01 00 -9 the task order RFP, the Contractors shall submit proposals in accordance with the following schedule:

a. The contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal.

The technical services necessary for preparation of the proposal shall be included in the contractors’ overhead.

b. Material Requirements: Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

c. Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

d. Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the Contracting Officer may review the Contractors’ proposals and may revise the project scope and/or negotiate with the Contractors. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the Contracting Officer will issue a Task Order to the Contractors.

3.2 “Design-Build” Task Orders

3.2.1 “Design-Build” Project Scope

The project scope will include the scope of work, design requirements, construction method requirements, cost limitations if applicable, and required project duration (Concept drawing may also be included).

3.2.2 “Contractor-Provided Design - Design-Build” Process

3.2.2.1 Contractors’ Proposal

The Contractors shall submit a proposal in accordance with the schedule outlined in the task order RFP.

The Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.2.2.1.1 The contractors shall break cost proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, on-board reviews, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.2.2.1.2 The contractors shall consider the project scope, customers’ requirements, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The contractor shall provide concept sketches or drawings for their proposed methods, proposed schedules (design and construction), cost proposals, and other information as required.

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3.2.2.1.3 The Contractors shall propose representative costs such as materials, equipment rentals, disposal, testing and laboratories required for all proposals as requested by the Government. The costs shall directly represent the proposed design and construction requirements outlined in the Site Visit. In addition, the costs proposed by the contractors should reflect the recommended design and construction methodology. The contractors shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this task order. The Contractors shall select the quotes that meet the specifications. The contractors shall attempt to prepare the proposals to include all requirements based on the Site Visit and the proposed design and construction methodology.

3.2.2.1.4 Except for those items specifically stated to be Government furnished, the Contractors shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes. For task orders awarded based on factors other than price, the Government reserves the right to challenge any proposed costs and may require the Contractor to obtain additional quotes or may require the Contractor to further justify the proposed costs. The Government’s identification of any commercial sources is merely informational in nature and will not constitute an endorsement of a particular source or product.

3.2.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

3.2.2.1.6 Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the Contracting Office may review the Contractors’ proposals and may revise the project scope and/or negotiate with the Contractors. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the Contracting Officer will issue a Task Order to the Contractors.

3.2.2.2 Site Visit

Upon issuance of a RFP to the Contractors, and after receiving the proposed project scope, the Government will notify Contractors shall inspect the job site with the COR and DPW Engineers to thoroughly discuss all conditions and details of the work, including but not limited to, project scope, design, timelines Bar chart Method schedules, cost limitations, customer requirements, safety, material quantity and quality, methods of construction, phasing, and specific proposal requirements. Any deficiencies, omissions, problems, conflicts or other adverse condition that may exist in the scope of work or that may be encountered during the site visit shall be immediately brought to the attention of the COR.

3.2.2.3 Responsibility of the Contractor for Design

3.2.2.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

3.2.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the Work be performed in accordance with a performance standard, the design services

01 01 00 -11 shall be performed so as to achieve such standards.

3.2.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.3 As-Built Drawings

The Government will (if available) provide the Contractor current As-Built Drawings (hard copy) to develop new As-Built Drawings reflecting all completed work. A copy of the drawings shall be kept at the work site during construction to show all changes from the original documents generated by modifications and the exact as-built locations, sizes, types of equipment, hidden utilities or other items.

Upon completion of the installation and prior to final inspection, the contractor shall provide a copy of final “as-built” drawings and CADD data to the Construction Inspector. The Contractor shall generate and submit final as-built drawings within 21 calendar days or by date agreed between the Government and the Contractor after completion of project for the Contracting Officer’s approval. The final as-built drawings shall consist of one set of electronic CADD drawing files, 3 sets of hard copies, and one set of the approved working as-built drawings. CADD drawing files shall be formatted with the DPW format in DGN or other format if the Government approved. The CQC Manager is required to ensure the as-built drawings, required by Section 01 78 00 CLOSEOUT SUBMITTALS are kept current on a daily basis and marked to show deviations which have been made from the Contract drawings. Ensure each deviation has been identified with the appropriate modifying documentation (e.g. Modification No., Request for Information No., etc.). The CQC Manager must initial each revision. Upon completion of work, the CQC Manager will furnish a certificate attesting to the accuracy of the as-built drawings prior to submission to the Contracting Officer.

3.4 Submittal Materials

The contractor shall furnish and submit submittal materials to the Government by using the DPW Submittal format. By the end of construction period the contractor shall furnish and submit one (1) complete list of all submitted / approved materials’ data by using one (1) compact disk (CD) or digital versatile disk

(DVD).

3.5 Photographic Record

The contractor shall furnish the Construction Inspector with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as reinforcement for concrete, underground piping system, air duct system above ceiling and etc. The photographic record shall be taken in accordance with the Kouji Shashin no Torikata, published by Public Building Association (PBA). The contractor shall submit the photographic records within one (1) CD or DVD.

PART 4 PROPOSAL DESIGN

4.1 General Design Submittal Requirements

The contractor shall follow the requirements outlined below for all submittals. Each individual task order awarded under this contract may require greater or less information than the general design requirements.

4.1.1 Metric / English Requirements

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All work shall be designed (drawings, specifications and design analysis) in the Metric System International (SI), unless indicated otherwise in Task Order Scope of Work. Combination of English and Metric will not be permitted.

4.1.2 Design Analysis and Drawings

Use standard 8 ½ x 11 inch paper except that larger sheets may be used when required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on A-1 (594 x 841 mm) paper.

4.1.2.1 Design Analysis

The material may be typewritten, hand-lettered, hand-written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings

Prepare all drawings utilizing Computer-Aided Design and Drafting (CADD) software so that they are well-arranged, placed for ready reference and they present complete information. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted. Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings. The use of abbreviations are for use when space is limited within a drawing sheet, otherwise it is recommended the all the words are spelled out versus using abbreviations. Detail the drawings such that conformance with the RFP may be checked and to the extent that shop drawings may be checked. Do not use shop drawings as design drawings. Do not use shop drawings as design drawings. CADD drawing files shall be formatted with the DPW in DGN file format or other format if the Government approved.

4.2 Schematic Design Submittal (35 %)

The review of this submittal is primarily to insure that the contract documents and design analysis are proceeding in a timely manner and that the design criteria are being correctly interpreted.

4.2.1 The submittal shall consist of the following

• Design analysis, developed to 35 %

• Drawings – schematic (35 %) design

4.2.2 Submittal Requirements

The 35 % Submittal shall contain as a minimum, the following design discipline requirements:

4.2.2.1 Architectural Requirements

4.2.2.1.1 Design Analysis:

a. Schematic Project Scope

b. Schematic Code Analysis including life safety and the Americans with Disabilities Act (ADA)

Accessibility

01 01 00 -13

c. Schematic Design narrative of functional space relationships, as well as circulation.

d. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.1.2 Drawings and Design Information:

a. Draft Floor plans

b. Draft Enlarged floor plans as necessary

c. Draft Roof plan

d. Draft Exterior elevations

e. Draft Building Section

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.2 Civil Requirements

4.2.2.2.1 Design Analysis:

a. Schematic Description of Site Conditions

b. Schematic Technical references (codes, manuals, directives)

c. Schematic Foundation report and recommendations

d. Schematic Drainage storm water routing

e. Schematic Paving narratives and criteria

f. Schematic Analysis of the existing systems and new work requirements.

g. Schematic Traffic volume and type

h. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.2.2 Drawings and Design Information:

a. Draft Location and Vicinity Map

b. Draft Site Plan with typical section cuts and pavement cuts

c. Draft Show new and existing storm drain lines and inlets

d. Draft Utility Plan showing all utilities and associated products, (cleanouts, manholes, fire hydrants, etc.) Show all new work in association with the site survey

e. Draft Soils boring logs & Subsurface investigation site plan

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.3 Mechanical Requirements

4.2.2.3.1 Design Analysis:

a. Schematic plumbing design analysis: system narratives with thorough discussion of domestic water, rainwater, sewer and vent piping systems.

b. Schematic Air Conditioning and heating design analysis: system narratives.

c. Schematic Ventilation design analysis: system narratives with thorough discussion of the building mechanical room ventilation, and miscellaneous building exhaust systems.

d. Schematic gas piping, container gas piping and tanks.

e. Schematic Fire Protection Requirements to include the followings:

• Prepare a comprehensive fire protection design analysis

• Provide description of overall fire protection systems

f. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.3.2 Drawings and Design Information:

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a. Draft Mechanical equipment and fixture schedules

b. Draft Plumbing layout plans

c. Draft Heating, Air conditioning, and Ventilation (HVAC) layout plans and system diagrams

d. Draft Plumbing diagrams

e. Draft Utility layout plans

f. Draft Fire Protection System Plan to include the followings:

• Water supply line sizing, equipment and riser layout

• Respective design density and floor area coverage

g. Draft Anti-terrorism / Force Protection Requirements

4.2.2.4 Electrical Requirements

4.2.2.4.1 Design Analysis

a. Schematic scope of new work to be performed

b. Schematic Communication system to include the followings:

• Describe the existing system and the changes to be made to the existing system to accommodate the project. Scope of new work to be performed

• Description of system components such as the type of cables, outlets and patch panel

• Describe Special Systems: LAN System, Public Address System, Program Clock system, Base Fire Reporting System (transponder, antenna), etc

c. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.4.2 Drawings and Design Information:

a. Draft Exterior lighting plan

b. Draft Electrical one-line diagram / Details

c. Draft Site Plan: feeders, transformers, telecommunications and cable service entrances,

d. Draft Receptacle and lighting layouts

e. Draft Special Systems: communications and cable

f. Draft Communication system to include the followings:

• One-line diagram / Details

• One-line diagram for other special systems such as: Public Address System, Program Clock system Base Fire Reporting System (transponder, antenna), etc

g. Draft Fire Protection System Plan to include the followings

• Fire Alarm System Plan one-line diagram

h. Draft Anti-terrorism / Force Protection Requirements

PART 5 PRODUCTS

5.1 Hazardous Materials

The contractor shall provide the Contracting Officer a hazardous material (HM) inventory and Material Safety Data Sheets (MSDSs in English) prior to such HM delivered to the job sites. The contractor shall submit contractor plans for protection of public and military personnel, HM disposal, and procedures for HM spill response in conformance with JEGS.

5.1.1 Do not use materials containing greater than 0.1 % asbestos.

5.1.2 Do not use materials containing greater than 0.06 % lead by weight in the total nonvolatile content of liquid paint and 0.5 % (5000 ppm) by weight of Paint in place. Further, do not use materials containing detectable lead, mercury, chromium and cadmium by atomic absorption spectrum (AAS)

01 01 00 -15 deemed as Heavy Metal-Based Paint (HMBP).

5.1.3 Do not use materials containing chlorpyrifos.

5.1.4 Use Formaldehyde rate F****for all products.

5.2 Inspection and Random Sampling by the Government

The Government reserves the right to inspect all materials to be used in performance of the project and to take samples to examine the contents of asbestos, lead, etc. to measure the compliance with these requirements specified in this specifications. Whenever the Government becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public, Government personnel or workers, the Government will notify the Contractor orally, with written confirmation, and direct immediate initiation of corrective action at the Contractor’s sole cost. This notice, when delivered to the Contractor or the Contractor’ representative at the work site, is considered sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor must immediately take corrective action to replace the noncompliance with materials/equipment complied with the requirements. If the Contractor fails or refuses to promptly take corrective action, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor is not entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this contract.

5.3 Government Furnished Properties Items

5.3.1 General

The Government will furnish or make available to the Contractor certain Government owned equipment and materials as specified below for use only in connection with this contract. All such equipment and materials will be provided in “as is” condition. The use of Government-furnished property and services for other purposes is prohibited.

5.3.1.1 Government Furnished Equipment (GFE)

The Government may furnish the equipment to the Contractor for use in the performance of the contract.

GFE will be identified as other pertinent information on the applicable task order. The use of GFE for any other purpose is prohibited. The Contractor shall be held accountable for all GFE. Upon completion of the specific task order, the Contractor shall return all GFE to the Government in the same condition as originally provided to the Contractor less normal wear and tear.

5.3.1.2 Government Furnished Material (GFM)

The Government may furnish to the Contractor the material for use only in the performance of the contract. The use of GFM for any other purpose is prohibited. GFMs will be identified as other pertinent information on the applicable task order. GFMs will be delivered to the Contractor at the location specified in the task order, and the contractor shall be held accountable for all materials furnished by the Government once GFM is hand over to the Contractor. All GFMs unused at the end of the work ordered shall be returned to the Government if directed by Contracting Officer.

5.4 Contractor Furnished Items

5.4.1 General

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Except for items listed as GFE or GFM, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

5.4.1.1 All Contractor-furnished replacement units, parts, components and materials to be used under this contract shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Work Association (JWWA), and etc; shall conform to the applicable technical specifications; and used in accordance with original design and manufacture intent. Items not listed in technical specifications shall be of standard industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

5.4.1.2 Replacement parts shall be new, as a general rule. If new parts are not available, the Contractor may request approval in writing from the Contracting Officer to use factory-reconditioned parts. Use of factory-reconditioned parts prior to written approval of the Contracting Officer is at the Contractor’s sole risk, unless the uses of the re-conditioned parts were directed by the Government. All parts whether new or factory-reconditioned shall carry the full warranty (in English) required by this contract.

PART 6 EXECUTION

6.1 Post-Award Conference

After award of the base contract, but prior to commencement of any work on the contract, the Contractor shall contact the Contracting Officer to arrange a time to discuss and develop mutual understandings relative to the development and issuance of task orders and the administration of the safety program, quality control program, and the scheduling of the work of the contract.

6.2 Pre-Construction Conference

After issuance of a task order, but prior to commencement of any work on site, the Contractor shall contact the Contracting Officer or his designated representative to arrange a time to discuss and develop mutual understandings relative to the administration of the safety program, the quality control program, and the scheduling of the work of the specific task…