YO2R0005 Notice to Offeror 20120809 Revised.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

9 Aug 12

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-12-R-0005, Grounds Maintenance Services and

Green Waste Management (Yokota AB and Off-Base Sites), Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th

Contracting Squadron/LGCBB, Ms. Keiko Maeda at 042-551-6735 or keiko.maeda.jp@us.af.mil. The

Contracting Officer may be reached at MAJ Michelle Lewis 042-552-2511 (ex. 5-4763) E-mail:

michelle.lewis.11@us.af.mi, or Ms. Catherine White at 042-552-2511 (ex. 5-7199) E-mail:

catherine.white.7@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the time specified in this solicitation, in one original copy. The offers shall provide the following information:

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c of the SF 1449. By completing the SF 1449, the offeror accepts the contract terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item.

(3) Remittance Address (continuation to Block 17b of SF 1449). Provide remittance address when

Block 17b is checked.

(4) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items with Alternate I.

Complete all the necessary fill-ins and return in its entirety.

(5) Acknowledgment of solicitation amendments by signature when issued.

(6) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(7) Past Performance Information. Offerors shall comply with the instruction at “FAR 52.212-1, Instructions to Offerors - Commercial Items”.

c. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in mailto:keiko.maeda.jp@us.af.mil mailto:michelle.lewis.11@us.af.mi mailto:catherine.white.7@us.af.mil full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address (es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

d. Notice of Pre-Proposal Conference and site visit.

(1) A pre-proposal conference will be conducted at Conference Room 109, 374 CONS/LGCB Bldg

620, Yokota AB at 1230 hours on 24 Aug 12 Japan Standard Time (JST) for the purpose of answering questions regarding this RFP. Submit the names of all attendees to Ms Keiko Maeda, Contract Specialist, at 042-551-6735 or keiko.maeda.jp@us.af.mil prior to 22 Aug 12. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Offerors are requested to submit questions to the point of contact noted above not later than

22 Aug 12. Information provided at this conference shall not qualify the terms and conditions of the RFP, Performance-based Work Statement (PWS) will remain unchanged unless the RFP is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of RFP amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

e. Site Visit: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extend that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

f. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its

CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS) or you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_Ac135.asp. Offerors may not delay submission of the offer pending receipt of a CAGE code.

g. Funding: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date.

h. Invoices. An original invoice shall be submitted to the Contracting Officer’s Representative (COR) on a monthly basis for acceptance of services. The COR will then certify and forward the invoice to

DFAS for payment and cc 374 CONS/LGCB. Invoices shall contain the information required by FAR

52.212-4(g)

i. DUNS Number: Local offerors may obtain the location and phone number of Dun & Bradstreet TSR

Ltd (D&B TSR) services office from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.dnbtsr.com/duns_number/index.html

English: http://www.dnbtsr.com/english/index.html http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:keiko.maeda.jp@us.af.mil http://www.dnbtsr.com/duns_number/index.html http://www.dnbtsr.com/english/index.html

j. Central Contractor Registration (CCR). The prospective awardee shall be registered in the CCR database prior to award. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov.

k. Mobilization Period. In the event other than the incumbent Contractor is the successful offeror, a period of 30 calendar days is deemed necessary for the new contractor to take over subject services. All offerors are cautioned to be fully aware of the above and consider the stated period to commence the performance in a timely manner. Phase-in costs are not reimbursable under this contract.

m. Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 days from the date specified for receipt of offers .

2. If you have any questions, please contact one of the individuals listed in paragraph 1(a) above.

CATHERINE WHITE

Contracting Officer