12R0005-0001 Final.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT 001

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 Instructions to Offerors- Commercial Items

FEB 2012

By changing the words of “present/past” to “past.” Changed portions are yellow highlighted.

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

This provision is incorporated by reference and paragraph (c) is modified to read as follows:

(c) Period for acceptance of offers. The offerors agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

ADDENDA TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Price Proposal, and Part II – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit data other than certified cost or pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and one (1) copy

(a) Stndard Form (SF) 1449. Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF1449 and Pricing Exhibit attached to this solicitation). Insert proposed unit and extended prices in the Pricing Schedules. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus four (4) Option Years.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with Alternate I and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items shall be returned along with the proposal.

(d) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked. The remittance address is used in the event the Government is unable to make the payment by Electronic Funds Transfer and sends a check to the Contractor.

(e) Acknowledgment of solicitation amendments when issued.

2. PART II –PAST PERFORMANCE INFORMATION - Only references for relevant contracts are desired. Submit original and one (1) copy. The past performance information shall consist of (1) Past Performance Reference List and (2) Past Performance Survey.

(a) Past Performance Reference List: The offeror shall prepare the Past Performance Reference List in the same format to Solicitation Attachment 3 and submit to 374 CONS/LGCBB, by either e-mail (keiko.maeda.jp@us.af.mil) or FAX (042-530-3319 or 011-81-42-530-3319 from the United States), not later than 10 SEP 2012, 1300 hours) to match the information of Past Performance Survey as required in below paragraph (b). The reference list shall contain no more than three (3) contracts performed (on-going or completed) as prime contractor, subcontractor, joint ventures and/or teaming partners of the most relevant contracts (similar in scope, size and complexity) for US Government agencies, Government of Japan or its political subdivisions, or commercial customers within the last 3 years of this solicitation release date. See below for “Relevant Contracts.” The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each reference on the reference list.

(1) Name of contracting activity (e.g. Government Agency/Company name)

(2) Point of Contact (POC), Contracting Officer and/or Contract Administrator’s phone/FAX number, and e-mail address (if available)

(3) Contract number and project title

(4) Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type)

(5) Total contract value

(6) Performance period (e.g. date/month/year through date/month/year)

(7) Description of contract work performed

(8) Contracting Officer’s name and phone number

(9) Government Inspector/commercial project manager and phone number

(10) List of major subcontractors if applicable

In addition, the offeror may provide information on problems encountered on the contracts identified above and corrective actions taken to resolve these problems. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Relevant Contracts. Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Relevant contracts (similar in scope, size and complexity) may include the work requirement(s) listed in Description of Services/General Information under the PWS, paragraph 1(Solicitation Attachment 1).

(b) Past Performance Survey: The Government requires the Past Performance Information of the contracts identified in Past Performance Reference List from each contracting activity or commercial activities. The offeror shall send out the Past Performance Survey (See Solicitation Attachment 4) to respective Points of Contact (POCs) of contracting activity identified in Past Performance Reference List. The responsibility to send out the Past Performance Survey rests solely with the offeror – i.e., it shall not be delegated to any other entity. Once the Past Performance Survey is completed by your POCs, the information contained therein shall be considered sensitive and shall not be releasable. Past Performance Survey shall be sent directly back to 374 CONS/LGCBB from evaluating agencies/companies, not later than 4 SEP 2012, 1600 hours by either e-mail (keiko.maeda.jp@us.af.mil) FAX (042-530-3319 or 011-81-42-530-3319 from the United States). Offerors are responsible for ensuring that their reference sources receive the Past Performance Survey in time to complete and return the Past Performance Survey to 374th Contracting Squadron. No Past Performance Survey will be accepted directly from the offeror being evaluated. The Government will evaluate the quality and extent of offeror’s experience deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess experience.

(c) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

(d) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(a) Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(b) Evaluation Factors for Award.

4. General Information

(a) INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be deposited in the bid depository located at 374th Contracting Squadron, Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, #197-0001. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Address proposals sent via mail or courier system to 374th Contracting Squadron, Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, #197-0001.

(b) Offerors are cautioned that Yokota AB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

(c) FEDERAL HOLIDAYS: The following U.S. Legal Holidays are observed by this base. No Japanese Legal Holidays are observed:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(End of Provision)

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

By changing the words of “present/past” to “past.” Changed portions are yellow highlighted.

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) PAST PERFORMANCE

(2) PRICE

Past Performance is approximately equal to Price when being evaluated.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2:

Paragraph A is changed as below.

BASIS FOR CONTRACT AWARD: This is a competitive selection in which competing offerors past performance history will be evaluated on a basis approximately equal to price. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors-Commercial Items, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

A. For award purposes, the total evaluated price for each offeror will be evaluated based on the total offered price for CLIN 0001 through 0010 (including the corresponding CLINs under Options) in accordance with FAR 52.217-9. CLIN 0011 (including the corresponding CLINs under Options) will not be evaluated. The total of all CLINs is the total evaluated price and will be used to rank offers. Offered prices will be examined for reasonableness and a finding of unreasonableness shall constitute a basis for removing the offer from consideration for award. Single award will result from this evaluation. An offeror must therefore propose on all line items including Options. In order to meet the requirements of FAR Part 6 and Far Part 17, the price equivalent to the 6 months extension of services authorized by FAR 52.217-8 will be evaluated separately for every performance period, and will be factored as part of the total evaluated price for award. The Government will multiply the offeror’s proposed price by a quantity equivalent to 6 months for CLINs 0001 through 0010 including Options under FAR 52.217-9; in order to evaluate the extension of services authorized by FAR 52.217-8.

B. Using Past Performance Survey, the Government shall seek performance information on all offerors based on (1) the references provided by the offerors and (2) data independently obtained from governmental and commercial sources. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s performance risk (i.e. the Government’s judgment of the probability of an offeror successfully performing the effort described in this solicitation), based on the offeror’s demonstrated past performance on relevant contract. Relevancy definitions are listed in Description of Services/General Information under the PWS, paragraph 1 (Solicitation Attachment 1). The performance confidence assessment process will result in an overall risk rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined below and also on Table 5 of DoD Source Selection Procedures. Past performance regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement will not be evaluated as highly as past performance information for the principal offeror. Offerors with no relevant past performance history shall receive the rating “unknown confidence,” meaning the rating is treated neither favorably nor unfavorably. When relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness.

1. Past performance evaluation will be performed based on the following criteria:

(a) Recency: Pass or Fail Evaluation. Each contract shall be confirmed whether the contract has been completed during the past three (3) years from this solicitation release date, or is currently in progress.

(b) Relevancy: A relevancy determination of the offeror's past performance as prime contractor, subcontractor, joint ventures, and/or teaming partners will be made. A relevant contract is prescribed in the provision FAR 52.212-1, Instructions to Offerors--Commercial Items. Higher relevancy will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. The Government is not bound by the offeror's opinion of relevancy. The following relevancy definitions apply:

Rating

Description

(c) Quality: The Quality assessment rating is assigned based on the Quality Assessment Criteria on Past Performance Survey (Solicitation Attachment 4)

2. The following integrated performance confidence assessment rating shall be assigned to the past performance evaluated offerors.

C. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

D. If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating and the offeror is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award may be made to that offeror without further consideration of any other offers.

E. If the lowest priced offeror is not judged to have a “Substantial Confidence” performance assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision.

F. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

G. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of Provision) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) to be read as follows:

(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

(End of Summary of Changes)