Attachment 1 PWS 20120801 Version.doc

FA5209-12-R-0005

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

AND

GREEN WASTE MANAGEMENT

(YOKOTA AB AND OFF-BASE REMOTE SITES), JAPAN

Yokota Air Base, Japan

27 Jul 12

GROUND MAINTENANCE SERVICES AND GREEN WASTE MANAGEMENT

(YOKOTA AB AND OFF-BASE REMOTE SITES), JAPAN

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Yokota Air Base and listed sites* in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (KO) evaluation and Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable Japanese laws and pertinent regulations commercial standards. The Contractor shall accomplish all services below to meet the requirements of this Performance-based Work Statement (PWS).

* Tama Service Annex (TAMA) and Semi-improved Ground

- Improved Ground

Tokorozawa Transmitter Site (TOKOROZAWA)

· Improved (main office and antenna area) and Semi-improved Ground (others)

Owada Communication Station (OWADA)

· Improved (main office area) and Semi-improved Ground (others) Momote Annex (MOMOTE)

· Improved (main office area) and Semi-improved Ground (others)

Yuki Radio Relay Site (YUKI)

· Semi-Improved Ground

There are three (3) mowing seasons in Improved/Semi-Improved Grounds throughout the year. These seasons and the estimated periods are listed below, These periods may vary with climate.

Note*: No mowing is required.

1.1. MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B. Improved grounds are areas that require more frequent maintenance such as, but not limited to, cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including vacant quarters) Mowing for special evens shall not be included in this requirement.

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 inches (51mm) and 4 inches (102mm) uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.1.1. The Contractor shall maintain the exterior perimeter fence lines identified in Appendix B as Improved grounds specified in the Maintenance Level Expectation in para 1.1. The exterior perimeter shall be maintained up to a width of 18 inches (457mm) from the fence. Vines growing on fences, to include perimeter fences, shall be removed.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Reserved (Irrigation)

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds, and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, leaves, rodent habitats, etc.), and man-made debris. The Contractor shall police areas to maintain a neat and professional appearance. The Contractor shall segregate collected litter by type and dispose of burnable items at the incinerator plant at Bldg 1526. Non-burnable and recyclable materials shall be transported to the COR’s designated area in the refuse segregation compound located at Bldg 1530.

1.1.6. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. Leaf removal must be completed within two (2) working days upon issue of the delivery order for this special requirement. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance. This service shall be performed in addition to “Remove Debris/Police Grounds” at Para 1.1.5 above in the estimated period of November thru January.

1.1.7. Reserved (Fertilization)

1.1.7.1. Reserved (Approval of Fertilizer and/or Lime)

1.1.7.2. Reserved (Application and Control of Fertilizer and/or Lime)

1.1.7.3. Reserved (Application of Topdressing)

1.1.7.4. Aerate Grounds. The Contractor shall aerate all grounds identified as Improved grounds. The aeration is to include, but not limited to, plugging and the removal of plugs within two (2) hours. The fertilization shall coincide with aeration operations and seasonal over seeding operations. These services shall be performed twice in a year, one month in Spring (Feb thru Mar) and one month in Fall (Sep thru Oct).

1.1.8. Pest Control. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.) Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. These services shall be performed quarterly, in each season upon issuance of the task order.

1.1.8.1. Approval of Herbicide. A PACAF approved listing of approved herbicide is located within Appendix C. If the Contractor wishes to utilize herbicide other than the approved listing, the Contractor shall coordinate with the COR first. All herbicide shall be approved by the Contracting Officer (KO) through the COR’s technical review on AF Form 3000, Material Approval Submittal. Submit one (1) digital copy of AF Form 3000 with the supporting documents (Japanese & English language) to the KO for approval. The supporting documents must include the descriptive information such as MSDS, catalog cuts, package, products label, or manufacturer’s instructions. The product label shall contain information regarding active ingredients, concentration, and method of application at a minimum. If this information is contained within a separate source, it must be provided in addition to the label. The above items shall be provided no later than sixty (60) calendar days prior to intended use. The Contractor shall not utilize any herbicide unless notified in writing stating that the product has been approved for use.

1.1.8.2. Application and Control of Herbicide. The application of herbicide shall be conducted in accordance with the manufacturer’s instructions. The Contractor shall possess the spill control materials on hand at all times to contain/absorb worst case spill, both by volume and hazard level. The Government will inspect each application. The Contractor shall not store or dispose any herbicide on the Government’s installation.

1.1.9. Reserved (Lawn Renovation)

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service will be issued as a work order by the KO or COR. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government. These services shall be performed during the Growing Season from April thru November.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 inches (102mm) and 10 inches (254mm) in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7inches (178mm) and 14 inches (356mm)in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2. Reserved (Airfield Tower Communications)

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds to a height not to exceed 14” (except BASH areas). These services shall be performed in the estimated period of July thru September.

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the KO or COR. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. These services shall be performed during the Growing Season from April thru November.

1.5. Reserved (MAINTAIN SURFACE DRAINAGE DITCHES)

1.6. PERFORM SNOW/ICE REMOVAL

1.6.1. Basic Services. The contractor shall remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix B. The contractor shall ensure a pathway of 3 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The contractor shall remove snow, including drift or piles, from all remaining paved surfaces such as roads, parking lots, and airfields as shown on the map in Appendix B. The Snow in Priority 1 areas (Appendix B), shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops. For areas identified as Priority 2 (Appendix B), the contractor shall remove snow when accumulation reaches 3 inches or within 2 hours after the snowfall stops. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the contractor must place excess snow in accumulation points identified in Appendix B. These services shall be performed in the estimated period of January thru March.

1.6.1.1. Remove Ice. The contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation or by sanding with washed sand. The contractor will provide all sand material and shall remove and dispose of excess sand accumulation.

1.7. SPECIAL REQUIREMENTS

The Contractor shall perform additional landscape maintenance services for the Zone, area, or items identified in the Government’s issued delivery order. The price on each delivery order will be made based on the price listed in Bid Schedule. The Contractor shall conduct a joint site survey with the COR at no additional cost to the Government, only when one of or both of the COR and the Contractor request that the joint site survey is necessary. A joint site survey will then be conducted of the work site to determine the scope of required work in terms of each applicable contract line item and quantity based on Bid Schedule.

1.7.1. Trees. The Contractor shall maintain trees, shrubs, hedges, bamboo, and vines for the area identified in the Government’s issued delivery order by trimming/pruning, applying fertilizer and/or other suitable maintenance method. The contractor shall prune or trim all trees as necessary in accordance with the applicable commercial practice. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the Japanese Law and best Technical Standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor.

Minimum safety clearances are;

Primary lines

(over 600 volts) 8 feet (2.5 m)

Secondary lines

(under 600 volts, i.e. electric service drops, telephone, and cable TV) 4 feet (1.25 m)

Contractor shall be responsible for removing all debris generated from trimming or pruning operations by transporting to the incinerator on Base.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.1.1. Zone Tree maintenance (YOKOTA AB and TAMA SA.). Yokota Air Base is divided into six (6) zones and Tama Recreation Area at Tama annex is divided into two (2) zones. The Government will issue the delivery order for the quantity by Zone for the period of three (3) month based on the price listed in SLIN x007AA.

1.7.1.1.1.2. The Contractor shall remove the dead trees/shrubs/hedges/bamboo when the estimated labor cost does not exceed 10 man-hours per tree. The Contractor shall remove entire trunk and root systems to the maximum extent possible prior to replacing trees/shrubs/hedges/bamboo. The Contractor shall repair the grounds disturbed by removing root systems and bring it back to the maintenance level expectation specified in para 1.8.

1.7.1.1.1.3. If the death of trees/shrubs/hedges/bamboo is due to the Contractor’s negligence, the Contractor shall replace them at their expense with the same variety and not less than 60% of original size as what was removed. The Government will determine if the Contractor’s negligence is responsible for dead trees/shrubs/hedges/bamboo.

1.7.1.1.2. Trimming and Pruning Trees/Shrubs/Hedges/Bamboo/. Other than para 1.7.1.1.1. above, the Government will issue the delivery order on an as needed basis for trimming and pruning services for each tree, shrub, hedge, or specified area of bamboo (per square meter) based on the price listed in CLIN x007. The Contractor shall trim and prune the trees/shrubs/hedges/bamboo identified in the Government’s issued the delivery order in accordance with para 1.7.1., and the technical standard in para 1.8.1. Trees identified for pruning/trimming shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.7.1.2. Reserved (Tree Standards)

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the KO or COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a work order by the KO or COR. Size of tree identified for removal shall also be considered as well as para 1.7.1.1.2.. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades.

1.7.1.5. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the KO or COR.

Large Trees: Remove within 2 workdays from the work order date

Medium Trees: Remove within 2 workdays from the work order date

Small Trees: Remove within 1 working day from the work order date

Saplings: Not required

1.7.1.6. Landscape repair and cleaning. The landscape repair and clearing for trees/shrubs/hedges/bamboo/ground/ damaged or destroyed through natural disaster, daily base operations, or by malicious mischief shall be conducted under para. 1.7.1.1.1. when the estimated labor cost does not exceed 10 man-hours per tree. When the estimated labor cost exceeds 10 man-hours per tree, The Government will issue the delivery order for the quantity by man-hour, based on the price of SLIN x008AH listed in Bid Schedule. The Contractor shall return the landscape to the original condition or matching the surrounding area.

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the KO through the issuance of an oral or written work order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the KO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3. Reserved (Xeriscaping and Urban Forest Services)

1.7.4. Special Cuts. The contractor shall upon notification by the KO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in the Price Schedule. All DV/Special Cuts will be executed via a work order. Dv and special cuts cover all cuts not encompassed or in excess of the improved and semi-improved standard.

1.7.5. Reserved (Planting trees, shrubs, and vegetative beds).

1.7.6. Bamboo Barrier Installation. The Contractor shall perform installation of bamboo barriers for the area identified in the Government’s issued delivery order to ensure the containment of bamboo rhizomes and protect against spreading. The Contractor shall utilize materials that resist rhizome penetration set to a depth reaching a minimum 30 inches (762 mm). Government will issue the delivery order for the quantity by man-hour, based on the price of SLIN x008AH listed in Bid Schedule. The Government will reimburse the cost of bamboo barriers based on para 1.12.

1.7.7. Rock Beds Cleaning. The Contractor shall clean all rock beds for the area identified in the Government’s delivery order. All rock beds shall be free of weeds and litter and shall be raked and replenished with the same rock type as necessary to prevent barren spots. The Government will issue the delivery order for the quantity of man-hour, based on the price of SLIN x008AH listed in Bid Schedule. The Government will reimburse the cost for rocks to replenish in accordance with para 1.12.

1.7.8. Surface Cleaning. The Contractor shall clean all surfaces not physically attached to a facility for the area identified in the Government’s delivery order. These surfaces are to include, but are not limited to, walkways, Torii gates, signs, light fixtures/covers/shrouds, stone memorials, bamboo and false bamboo gates/fences, fences, and sitting areas. The cleaning is to ensure that surfaces are free of bird waste, dirt buildup, and any other foreign matter. The Government will issue the delivery order for the quantity of man-hour, based on the price of SLIN x008AH listed in Bid Schedule.

1.7.9. Grounds Maintenance for Unoccupied Military Family Housing. The Contractor shall perform Grounds Maintenance for the area specified in the Government’s issued delivery order in unoccupied Military Family Housing in accordance with the standard for improved grounds. The average size of each house to be mowed is approximately 800m2.

1.8. Maintenance Level Expectation.

1.8.1. Technical Standard. The Contractor shall provide, as a minimum, landscape maintenance services required under this PWS based on the technical standard of the following publication. In the event of conflict between this publication and this PWS, the PWS takes precedence.

Title: Landscape Construction and Maintenance, Technical (造園施行管理技術編)

Edited: Park and Open Space Association of Japan (社団法人日本公園緑地協会、

公園緑地研究委員会、造園施行管理委員会 http://www.posa.or.jp/)

Issued: Park and Open Space Association of Japan (社団法人公園緑地協会)

Printed: Daiichi Houki Co., Ltd. (第一法規株式会社)

ISBN 4-931254-20-9 C3051 1019-p

1.11. Green Waste Management. The Contractor shall implement an effective green waste management program based on the following paragraphs for all green waste generated under the above mentioned services, thus, the cost for green waste management services shall be included in each of the above mentioned services.

1.11.1. Yokota Air Base.

1.11.1.1. Mulching. The Contractor shall take trimmed/removed trees and bamboo to the Government designated green waste chipping operation site for mulching in accordance with commercial standards. The Contractor shall chip the green waste addressed to maintain viable mulch at Par 3, Incinerator Plant and Bldg 2091 Pavilion to include the application of new mulching locations on an as needed basis. New application for mulching locations shall be coordinated with 374 CES/CEC (Community Planner) and 374 CES/CEAN through the COR. The Contractor shall maintain the green waste chipping operation site with clean and neat to prevent fire, vector intrusion, and aesthetic degradation. Any excess amount of trimmed/removed trees and bamboo that is not needed to maintain viable mulch shall be disposed of in accordance with 1.11.1.2 and 1.11.1.3.

1.11.1.2. Green Waste from Ground Maintenance and Zone Tree Maintenance . All green waste generated as the result of Ground Maintenance and Zone Tree Maintenance (branches) and such as fallen leaves, grasses (including mowed grass) shall be transported to the base incinerator plant, Bldg 1526 on Yokota Air Base for incineration. The green waste weight shall be recorded at the base incinerator scale. The Contractor shall establish the weight report for incinerated amount. The Contractor shall chip the trees/shrubs/hedges/bamboo into small enough pieces to fit the facility shredder.

1.11.1.3. Green Waste from Tree Stump Removal. All green waste generated as the result of tree stump removal may be transported to an off-base facility (at no additional cost to the Government) as Non-Industrial Waste. The Contractor shall choose the best way to dispose of the green waste. The contractor shall provide the proper treatment of infected tress in accordance with commercial practices. The Contractor is required to submit proof of proper disposal for the green waste each time it is taken to an off base site. The contractor shall submit all reports in English with four (4) copies to the COR with the monthly invoice to include, pictures of loading the green waste at the Government site and off loading the green waste at the disposal /recycling facility with the following information: date, number plate of the vehicle used and weight loaded with certification from the recycling or disposal facility. The method (chart) of the green waste treatment under this paragraph shall be stated in the Quality Plan with the name/address/phone/POC of all applicable facilities used for treatment.

1.11.2. Tama Annex.

1.11.2.1. Recycling. The Contractor shall cut large trimmed/removed trees (>5 cm dia trunk) into 1.2 m ~ 1.5 m lengths. The cut wood shall be relocated to the designated concrete pad identified in Appendix B near the horse stable. Any trimmed/removed trees not to be relocated to the pad shall be left behind the depth of Tama forest. The trees shall be cut into hand removable size (less than 1m length) to help decomposition. The Contractor shall coordinate with 374 CES/CEAN through the COR to identify/confirm the tree leaving location.

1.11.2.2. Disposal. The Contractor shall dispose of grasses, vines in accordance with para 1.11.1.2. and infected trees in accordance with para 1.11.1.3.

1.11.3. Other Sites (OWADA, TOKOROZAWA, MOMOTE, YUKI). The Contractor shall treat all green waste in accordance with para 1.11.1.

1.11.4. Edging for mulching. The Contractor shall install edging to protect the mulching spread. The Government will issue the delivery order for the quantity of man-hour, based on the price of SLIN x008AH listed in Bid Schedule. The cost for edging material shall be reimbursed by the Government (refer to para 1.12.).

1.11.4.1. Green Waste Recycling Report. The Contractor shall establish the weight report for recycled/ mulched and incinerated amount. The Contractor may use the scale installed at the base incinerator plant, Bldg 1526 on Yokota Air Base. The Contractor shall submit the report in English with four (4) copies to the COR with the monthly invoice.

1.12. Reimbursable Parts and Materials. The Government will issue a delivery order to reimburse the contractor for necessary material procured for special requirements under this contract to include, but not limited to, the materials listed below. The cost of any materials procured shall be reimbursed to the Contractor by the Government at the net purchase cost on a monthly basis. The Contractor shall procure all materials as required, competitively and at the best market prices obtainable in line with the urgency of delivery requirement. All Contractor-furnished materials as required for work shall be approved by the KO through the COR’s technical review on AF Form 3000), Material Approval Submittal. Submit four (4) copies and one (1) digital copy of AF Form 3000 with the supporting documents (Japanese & English language) to the KO for approval.

(i) Vegetation (e.g. trees, shrubs, hedges, bamboo, seed, and sod)

(ii) Bamboo Barrier

(iii) Rocks

(iv) Edges for mulching

1.12.1. The Contractor shall obtain approval to utilize the above listed material (but it is not limited to above material) from the KO through COR’s technical review on AF Form 3000, Material approval submittal before procurement. The Contractor shall procure all materials competitively and at the best market prices. The Contractor shall maintain documented proof of competition from at least three (3) sources on all purchases exceeding the yen equivalent of $3,000. In case competition cannot be obtained, the Contractor is required to submit a proof of non-availability of competition. Any discounts and rebates on materials as obtained by the Contractor shall be credited to the Government. The Government shall reimburse the materials procured at the net purchase cost on a monthly basis. The Contractor's invoice shall include the list of materials procured by material description, quantity, unit, total purchase costs, original copy of each delivery ticket, sales slip or other documentation of proof that the material was procured at the best market price.

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Threshold Remedy

SS-1

Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Reserved

e. Leaf Removal

f. Aerate Grounds

g. Pest Control

h. Reserved

i. Prune Shrubs

Within 8 hours of notification

SS-2

Maintain Semi-Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

Within 8 hours of notification

SS-3

Maintain Un-Improved Grounds

Within 1 day of notification or a mutually acceptable timeframe to the KO or COR and contractor.

SS-4

Maintain Vegetative Beds, Inert Beds and Related Areas

Within 4 hours of notification

SS-5

Debris, Trash and Litter Policing

Within 4 hours of notification

SS-6

Tree Pruning

Within 4 hours of notification

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure grounds maintenance services and green waste management are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The KO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The KO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report for issuance to the contractor. The contractor shall respond to the report IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the KO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the KO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Government. All remedies shall be in accordance with FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The KO, COR Supervisor, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance as needed basis. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the KO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the KO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain KO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the KO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The KO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Property. The Government will furnish the green waste chipping operation site for storage of big machineries only at South East of Yokota High School near facility 4096, 1,200 SF. The Contractor is authorized to store the Contractor’s green waste chipping equipment, but is not authorized to use the area to build any building.

3.1.2. The Contractor shall not construct any building in the Government-furnished site

3.1.3. The Government-furnished site shall be used only in the performance of this contract. The Contractor shall not use the Government-furnished site to work on any project, proposal, or bid that does not relate to this contract.

3.2. UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3. MATERIALS. None.

3.4. EMERGENCY SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide emergency police, fire protection, and medical services. Fire protection and medical services are on a cost reimbursement basis. The phone number for emergency service is 911.

3.4.1. Any time the Contractor uses the above emergency services, the PM shall immediately report to the COR with all of the details. The PM shall submit the report of the details surrounding the use of this service to the KO, in writing, within two (2) calendar days.

3.5. Reserved (TELEPHONE)

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling. (1.1.5.)

4.0. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission Yokota AB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2. Reserved (BACKGROUND)

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

The Contractor shall exercise care not to damage any vehicles, facilities and grounds at Yokota Air Base. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of the ground.

4.4. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Japanese Laws and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The KO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3000. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3000 electronically. The KO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the KO does not approve a hazardous material for use, the KO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the KO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the KO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Reserved (Pesticide Storage and Mixing)

4.4.2.2. Monthly reports. The Contractor shall submit a report to the KO within 10 working days following each month listing all pesticide (includes Herbicide) applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

4.4.2.3. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the KO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5. PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Japanese and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.6. HOURS OF OPERATION.

The Contractor shall perform grounds maintenance from 0600 through 30 minutes before the sunset (0800-1600 in GOQ area only), Monday through Saturday, excluding U.S. recognized holidays, unless otherwise required in the contract or approved by the KO. Do not perform services in residential areas, housing and dormitories, before 08:00 AM. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the KO and reschedule the work to minimize disruption.

4.6.1 Performance during Rainy days. The working hours will be the same as normal operation hours listed in par 4.6., however, the Contractor shall make the determination as to whether or not to continue ground maintenance operations during inclement weather. The Contractor shall take into consideration safety, weather conditions and equipment conditions before making their determination; hence, the Contractor is responsible for any mishaps and damages to the Contractor or the Government.

4.7. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8. SECURITY REQUIREMENTS.

Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.8.1. Base Passes. Contractor employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for base pass issuances to the KO and shall be responsible for all base passes issued to his/her employees and employees of any subcontractors. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

4.8.2. Performance at TAMA, OWADA, TOKOROZAWA, FEN AND YUKI. The Contractor shall contact the site manager prior to work around individually fenced-in antenna areas. The site manager will take all necessary safety precautions to allow the Contractor to perform all duties within the fenced-in area. The Contractor will notify the site manager that the area is clear after completion of duties inside the fenced-in areas.

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

This service is not determined to be essential for performance during crisis.

4.10. SPECIAL QUALIFICATIONS.

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS.

4.10.1. Project Manager. The Contractor shall designate a representative - hereafter referred to as the Project Manager (PM) - who shall be authorized and empowered to act fully on behalf of the Contractor on all matters relating to this contract, who shall serve as the main point of contact with the Government, and who shall conduct overall management coordination with the Government. The PM must have knowledge of all facts related to the landscape maintenance services and green waste management services operations.

4.10.2. The Contractor shall designate an Assistant Project Manager (APM) who shall be authorized to act on behalf of the Contractor in the absence of the PM. APM is required to possess the same level of knowledge as the PM.

4.10.3. The PM or APM shall be physically present and available during normal duty hours within two (2) hours, or within twenty-four (24) hours hour after normal duty hours, to meet on the installation with the KO or the COR.

4.10.4. The PM and APM shall be designated in writing…