02_ReplacementPages(PWS).pdf

Attachment 1 to Solicitation No. FA5209-09-R-0025 Amendment 0001 dated 18 Sep 09

l. Actual pieces, weight, and cube of UB shipments will be provided to the Transportation Office (TO)/PPSO prior to the issuance of the TCMD.

3. TIME REQUIREMENTS.

a. The ordering officer will normally give the contractor notice to commence services ordered herein at least one full workday prior to the date specified. Oral orders will be confirmed in writing within two workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours 0800 and 1700. Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available. “Workdays” refer to Monday through Friday except for U.S. legal holidays throughout this PWS (See also Part III.10 below.)

b. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours (0800 to 1700), then overtime charges are applicable under Exhibits, Pricing Schedule, Schedule I, Item 0014, Schedule II, Item 0029, and Schedule III, Item 0034 Additional Services.

c. The contractor shall not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the member/employee. The contractor shall not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor shall notify the ordering officer and the member/employee. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

d. (1) For Zama: If containerization is ordered at the contractor’s facility, the HHG or UB shall be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility shall be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

(2) For Yokosuka: If containerization is ordered at the Government-Furnished facility, the

HHG or UB shall be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the Government-Furnished facility shall be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

e. The contractor shall accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor shall notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday.

Delivery shall be performed within three workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor shall perform delivery to the residence within three workdays following notification for delivery by the ordering officer (e.g., ordering officer calls on Monday, personal property will be delivered on or before Thursday). The contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

Attachment 1 to Solicitation No. FA5209-09-R-0025 Amendment 0001 dated 18 Sep 09

i. The ordering officer will follow Service guidelines when authorizing additional storage. The ordering officer will notify the contractor of the expiration date of storage at government expense.

10. FACILITIES.

Contractor’s facilities will meet the guidelines outlined in PWS Appendix H.

a. Inspection of Contractor’s Facility. The contractor’s facility shall be initially inspected and approved by a representative from the contracting office or PPSO for compliance with this contract and the standards and regulations stated or referenced therein. Thereafter, inspections will be on a quarterly basis or, if deemed necessary, on a more frequent basis using PWS Appendix H. When the contractor proposes to change its facility during the performance period, the initial inspection for the warehouse will be conducted IAW PWS Appendix J. If a facility is found to be unsatisfactory, it may be declared ineligible to receive further orders under the contract.

b. Upon receipt of contract award, the contractor will furnish to the contracting officer evidence of the kinds and minimum amounts of insurance covering work to be performed.

The contractor will maintain at least the minimum insurance coverage throughout the contract period for the following policies: (1) Workmen’s Compensation Insurance: As required by the applicable GOJ laws and regulations; (2) Comprehensive General Liability Insurance minimum ¥20,000,000, and Automobile Liability Insurance: Refer to Part III, para 9 below.

The contractor will provide an endorsement that cancellation or material change in the policy will not be effective until after a 30-day written notice is furnished to the contracting officer.

11. CARGO INSURANCE. The contractor shall provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The contractor will provide an endorsement that the contractor or the insurance company will provide the designated installation contracting officer, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of “A” or better in current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the designated installation contracting officer. The following is the minimum cargo liability coverage required: For both domestic and international shipments are $50,000.00 (or its equivalent yen amount) per shipment.

12. DPM DELIVERY, UNLOADING, AND UNPACKING.

a. The contractor shall furnish the ordering officer the written receiving notice not later than the next workday following the arrival of the inbound shipment. The receiving notice shall contain the following information for each individual shipment: Name and rank/grade of the property member/employee, TCMD number, number of pieces, size and type of containers, weight, and name of carrier. When markings on the containers or documents indicate the shipment is of a deceased member/employee (BLUEBARK), this information shall also be provided. The above information shall be obtained from the available documents or containers.

b. Unloading and unpacking, upon delivery to the residence, shall include the one-time laying of rugs, assembling of disassembled furniture, unservicing of appliances, and the one-time placement of furniture and like items in the room of the dwelling or a room designated by the