Q_A Jet Wash.pdf

Follow Up Clarification Questions:

Section 1 – Sollicitation Control / Prior Email Responses

1.1

Please confirm whether the questions previously answered by email will be formally addressed through the solicitation (for example, by amendment, posted Q&A, revised PWS/appendices, or another official solicitation-level update) for all offerors.

We can confirm that the answers will be formally addressed.

1.2

If the Government intends the prior email responses to control offer preparation, please identify the document(s), amendment number(s), revised attachment(s), or posted Q&A mechanism where those responses will be reflected.

The corrections will be posted through the GPE, SAM.gov, as an amendment to the solicitation.

1.3

Please confirm that the final controlling solicitation package will include all corrected and complete documents required for pricing and performance, including any revised PWS, appendices, and any quality surveillance / acceptance documentation applicable to this requirement. The uploaded RFQ reflects FA520526Q0014, while the uploaded PWS still shows an inconsistent solicitation header/reference.

We can confirm that the final solicitation package will include corrected and complete documents required for pricing and performance.

1.4

Please confirm whether the corrected PWS referenced in your prior email has already been formally posted to the solicitation. If yes, please identify the amendment date/number and the exact attachment name so offerors can confirm they are pricing from the correct version.

The corrected PWS was sitting in draft in SAM.gov, as the contracting officer and contracting specialist have not been in the office simultaneously until recently.

1.5

If any currently posted solicitation language or attachment text remains inconsistent with the prior email responses, please confirm whether the Government intends the formally posted amendment/revised attachment to supersede the earlier conflicting text, and identify the document offerors should rely on for pricing and performance assumptions.

The information in this email chain is the current and correct information. Any information that is currently inconsistent in the posted/conflicting text will be superseded by the amendment and revised attachment.

Section 2 – Prior Answered Questions Requiring Official Solicitation-Level Confirmation

2.1 – PWS / solicitation numbering

Please confirm the correct PWS / solicitation number and confirm that any incorrect reference to prior solicitation number FA520521QB025 or other inconsistent reference numbers in the PWS and appendices will be corrected in the final posted solicitation package. The uploaded PWS still reflects an inconsistent solicitation reference when compared to the RFQ.

The solicitation numbering will be corrected to reflect the current solicitation, not the previous contract solicitation.

2.2 – Predecessor contract reference

Please confirm that the predecessor solicitation referenced in the prior email was awarded under Contract No. FA520521P0032 and confirm whether the historical data requested below should be derived from that predecessor contract, the current contract period, or both.

The predecessor solicitation FA520521QB025 was indeed awarded under award number FA520521P0032. This is the incumbent contract.

2.3 – Cancellation fee CLIN reference

Please confirm the correct cancellation fee CLIN reference in the final controlling solicitation/PWS. The RFQ pricing schedule shows CLIN 0003 for the cancellation fee, and we request confirmation that any conflicting PWS references will be corrected in the final package.

We can confirm that the RFQ schedule is correct, and that the finalized PWS contains the corrected reference.

2.4 – Cancellation cap

Please confirm that the quantity of five (5) cancellation fee events per performance period remains the Government’s intended billable cancellation cap unless later modified by formal contract action. The RFQ pricing schedule shows 5 Each for the cancellation fee CLINs.

We can confirm that the cancellation fee cap is five (5) per contract year, and will be modified by formal contract action if needed.

2.5 – Option year / CLIN 3002 correction

Please confirm the correct option-year labeling and associated period of performance for CLIN 3002 and identify where that correction will appear in the final solicitation package.

The uploaded RFQ schedule still shows an apparent mismatch for CLIN 3002.

The option year labeling correction for 3002 (from “Option Period 4” to “Option Period 3”) will be present in the RFQ schedule.

2.6 – Appendix E

Please clarify whether the prior statement that Appendix E was corrected means:

(a) the Appendix E reference was removed from the PWS, or

(b) Appendix E was or will be formally posted/provided.

Appendix E reference was removed from the PWS. The appendixes were consolidated to the current ones.

2.7 – QASP / acceptance criteria

Please confirm whether the Government intends to rely on the PWS performance thresholds as the acceptance criteria in lieu of a separately posted QASP, or whether a QASP will still be formally issued. The uploaded PWS references a QASP, but the uploaded RFQ attachment list does not show one.

The PWS performance thresholds are the acceptable criteria for this requirement.

Section 3 – Government-Furnished Supplies / Consumables / Chemicals

3.1

Please confirm that, consistent with the prior email response, all consumables will be replenished by the Government throughout contract performance and not merely provided as initial stock.

We confirm that all consumables will be replenished by the Government throughout contract performance.

3.2

Please confirm that, consistent with the prior email response, all cleaning solutions and compounds will be supplied by the Government throughout contract performance, unless the contractor independently proposes substitute materials for approval.

We confirm that all cleaning solutions and compounds will be supplied by the Government throughout contract performance, unless the contractor independently proposes substitute materials for approval.

3.3

Please provide the complete list of Government-furnished property, materials, consumables, and cleaning compounds intended to be available during performance, and clarify the replenishment process, expected lead times, and ordering responsibility for those Government-furnished items. The PWS states the contractor furnishes all items except those specifically stated in Appendix A, while also referencing joint inventory of Government equipment and initial stock of materials.

In appendix A, corrosion manager handles chemical procurement which most is on base and hasn’t ran into an issue with not having consumables available. If there was a point where we were out of something the lead time could take several months for our geographical location as it is a GPC purchase.

3.4

Please confirm whether any lubricant, chemical, compound, or material associated with F- 16 post-wash lubrication is Government-furnished or contractor-furnished. The PWS states that F-16 canopy servicing and lubrication are contractor-performed, while F-35 post-wash/lubrication is Government-performed. Yes, government furnished

Section 4 – Hazardous Materials / Wastewater / Disposal Responsibility

4.1

Please confirm that the Government’s prior email response remains the controlling interpretation of disposal/removal responsibility, specifically that:

(a) for F-35 aircraft, the Government will remove/dispose of barrier paper and perform lubrication/post-wash; and Yes, government employees will accomplish these

(b) all other disposal/removal responsibilities remain with the contractor unless otherwise stated in a solicitation amendment. The uploaded PWS states that for F-35 the Government removes barrier paper and performs lubrication/post wash. Correct

4.2

Please confirm whether the contractor is responsible for disposal/removal of any spent solution, contaminated containers, contaminated PPE, contaminated absorbent materials, or other wash-related waste streams generated during performance and identify which of those are expected to be Government-handled versus contractor-handled.

Correct the contractors bring the garbage bags to the FGS garbage area.

4.3

Please confirm whether AF Form 3000 and bilingual SDS submittals apply only if the contractor introduces its own chemicals, or whether any such submittals are required for Government-furnished materials used during routine performance. The uploaded PWS states AF Form 3000 / SDS requirements apply in the event the contractor must provide cleaning materials.

Corrosion shop orders the cleaning compounds and is delivered to the wash rack HAZ, COR haven’t seen this used in our time.

4.4

Please confirm that wastewater generated during aircraft/AGE wash will be handled through the base wastewater treatment system under Government procedures and clarify whether the contractor bears any separate disposal or compliance responsibility beyond operating the system as trained. The uploaded PWS states the contractor will be trained on the wastewater treatment system.

AGE’s wash rack has a wastewater system built into the building, Section 5 – Historical Usage / Volumes / Demand Pattern

5.1

Please provide the complete historical ordering and usage data for the predecessor/current contract, by month if available, for:

(a) F-16 washes, Corrosion Control orders all consumables through their Essoh-MIS AFI 21- 101 PACAFSUP – 4.8 Fabrication Flight – 4.8.2.6 Stock supplies and equipment necessary to support aircraft and equipment washing, inspection, and treatment. (T-1).

(b) F-35 washes, Corrosion Control orders all consumables through their Essoh-MIS AFI 21- 101 PACAFSUP – 4.8 Fabrication Flight – 4.8.2.6 Stock supplies and equipment necessary to support aircraft and equipment washing, inspection, and treatment. (T-1).

(c) AGE washes, and AGE Supplies its own pressure washer and cleaning compounds

(d) cancellation events.

Please also identify actual quantities ordered/completed versus the NTE quantities for each performance period. The RFQ schedule shows base-year quantities of 108 F-16 washes, 108 F-35 washes, 5 cancellation events, and 1,000 AGE washes, and the solicitation states the Government may not be committed to order services up to the NTE quantities. Will there be minimums and maximums tied to this requirement?

5.2

Please provide the historical monthly distribution of washes by CLIN and identify whether demand has generally been even throughout the year or concentrated in certain months, maintenance cycles, or operational periods.

Demand has been generally distributed evenly. Averages differ due to TDY’s

2023-2025 Acft Averages: 2023-2025 AGE Averages:

(1) January – 15 (1) January- 20

(2) Febuary – 7 (2) February- 20

(3) March – 16 (3) March - 16

(4) April – 9 (4) April - 23

(5) May – 13 (5) May - 31

(6) June – 16 (6) June - 19

(7) July – 11 (7) July - 26

(8) August – 9 (8) August - 30

(9) September – 13 (9) September- 24

(10) October – 9 (10) October - 26

(11) November – 9 (11) November- 23

(12) December – 14 (12) December- 16

5.3

Please provide the historical frequency with which performance reached or approached the PWS daily limits of up to three aircraft and/or twenty AGE units in a day and identify the typical number of wash days per week historically used. The uploaded PWS states no more than three aircraft or twenty AGE units per day during normal duty hours.

COR’s have not seen the limits reach 3 aircraft or 20 AGE units in a day, typical Aircraft washes in a week are 1 to 2. AGE washes can range from 5-10 a week.

5.4

Please provide the historical AGE wash volume by equipment type/model or major category so offerors can better understand the actual equipment mix within the annual AGE quantity.

This fluctuates throughout the year due to equipment necessity on the line or when the equipment cycle is due. AGE members do some of the wash’s pending what inspection they are assigned.

Section 6 – Historical Duration / Labor Planning / Nonproductive Time

6.1

Please provide the historical average, median, and typical range of elapsed hours per event for:

(a) F-16 wash, (Approximately 6 Hours)

(b) F-16 wash plus canopy servicing/lubrication, (Approximately 8 Hours)

(c) F-35 wash, and (Approximately 6 Hours)

(d) AGE wash. (Approximately 1hour)

The uploaded PWS states that, with a crew size of three personnel, a single aircraft wash should take approximately 6–8 hours, but it does not provide task-specific historical durations.

6.2

If available, please provide the historical standard crew size used for each task type listed above.

(a) F-16 wash, (4)

(b) F-16 wash plus canopy servicing/lubrication, (6)

(c) F-35 wash, and (6)

(d) AGE wash. (1 per unit)

6.3

Please provide any available historical data on delayed starts, standby time, and reschedules caused by aircraft positioning delays, facility / wash rack downtime, HAS heater issues, temperature readiness, escort availability, or other Government-controlled conditions affecting wash start times. The uploaded PWS states aircraft must be positioned by certain times, and heater/temperature issues can delay wash start.

*Historical data on delayed starts typically doesn’t happen unless the contractors see a panel off and are not documented or notified. The COR’s haven’t seen any of the additional rescheduling reasonings. *

6.4

Please provide the historical cancellation data for the current and prior contract periods, including:

(a) the number of cancellations per year,

(b) how many occurred before versus after the no-cost cutoff time, and

(c) the most common causes of cancellation. The uploaded PWS states no-cost cancellation applies if notice is provided no later than 0530 on the scheduled wash day.

(A) Typically ranges from 5-10 annually

(B) 0

(C) Typically, hard maintenance on the Aircraft pushing wash time back. Correct the COR’s usually are told the night before to notify contractors.

Section 7 – QASP / Acceptance / Performance Standards

7.1

Please provide the current QASP and clarify the surveillance methodology, inspection frequency, sampling methodology, defect criteria, and any rejection/rework trends for this requirement or the predecessor contract.

Our surveillance and sampling methodology utilizes 100% inspection of all Service Summary (SS) item requirements. Inspections are conducted continuously in accordance with a COR-developed assessment schedule, with formally documented assessments submitted via a Monthly Surveillance Report in SPM/PIEE at the end of each month. The defect criteria for this requirement is strict, with zero deficiencies allowed for items requiring 100% inspection. Furthermore, our continuous due diligence indicates that we have had zero issues, rejections, or rework trends on the current/predecessor contract, reflecting sustained contractor compliance and acceptable performance. The QASP will be provided upon award..

7.2

Please clarify how the PWS performance thresholds — including “No deviations and 0 defects” and 100% accountability requirements — are applied in practice, including whether there is any defined materiality threshold, rework process, or cure opportunity for minor residual findings. The uploaded PWS services summary includes those thresholds.

The contractors follow a T.O on wash practices and checklists to perform the wash tasks.

7.3

Please identify whether any historical data exists regarding rewashes, rejected washes, deficiencies, or COR/QA findings under the predecessor/current contract.

N/A

Section 8 – Access / Training / Start-Up Readiness

8.1

Please clarify the expected timeline and process for contractor personnel base access, badges/passes, escort procedures, and required training, including the historical lead time from award to full operational access. The uploaded PWS states contractor employees will be issued base passes and escorted to the wash rack area.

Background check can take up to 6 months and will only be good for 1 year. We also currently have an EAL (Entry Authorization Letter) in place that allows them to proceed to the wash rack un-escorted.

8.2

Please identify any required start-up coordination, orientation, or training milestones that may affect mobilization or commencement of full performance, including any expected timing for TO training, wastewater-system training, or local procedure familiarization. The uploaded PWS states the Government will provide initial hands-on training and wastewater treatment system training.

Correct the contractors will work with both FGS’s for training on the tasks and procedures.

Section 9 – Future Changes / Final Pricing Reliance

9.1

Are there any known upcoming changes to technical orders, local instructions, facility procedures, wash processes, or operational assumptions that the Government anticipates may affect performance during the base period? The uploaded PWS states TO changes will be identified by the COR and communicated to the contractor.

None at the moment.

9.2

Please confirm what document(s) and posted solicitation update(s) offerors should rely upon as the final controlling basis for pricing if any prior email answers differ from currently posted solicitation language.

Amendment 0001 posted to SAM.gov will be relied upon as the final controlling basis for pricing.

More questions:

1.DESCRIPTION OF SERVICES/GENERAL INFORMATION.

"to include exterior canopy rinsing, cleaning, polishing and aircraft lubrication for the F-16 aircraft and rinsing, cleaning, polishing of the AGE Equipment."

Q: We have never polished AGE. Is this the same sentence was used for AGE that was used for aircraft or has something changed? AGE Equipment does not require polishing they are pressure washed with the cleaning compound then let dry.

1.7.1.1 (F-16 only) The contractor shall mask all identified areas on the aircraft with proper materials. The government will remove all external munitions, aircraft pods, inlet hard point pylons, and manually lower the tail hook.

Q: Can we get "disconnect NLG retract actuator rod end for lube and removal NLG trunnion access panels for lube verification" added

1.7.4.4 Return used scrub pads and tape rolls to ASM Support Section Q: Will be the case moving forward? We have always had consumables in bulk in the Connex in the HAS.

Continue with current disposal plans

1.14.3 Contract personnel will be escorted from the flight line entry control point to the wash rack (Bldg 1341). An escort will remain with contract personnel for the duration of the duty day.

Q: Is this going to be the way moving forward or will we be doing it like we always have with the entry control roster?

If feasible, we will continue with the control roster.