1a Pre-Ppsl Conference Slide.pdf

4/13/2023

Mission – Family – Warrior

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

1300 hrs, 13 April 23 Bldg. 656

Misawa AB, Japan

Pre-Proposal Conference / Site Visit Simplified Acquisition of Base Engineer

Requirements (SABER) IDIQ Contract RFP No. FA520523R0002

Mission – Family – Warrior

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Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling Instructions

CES tech briefing (Specs, and UPB)

Q & A session

Site Visit

RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Mission – Family – Warrior

//Controlled Unclassified Info// RFP No. FA520523R0002

SABER IDIQ - Pre-Proposal Conference

Description Work:

Broad range of maintenance, repair, and minor construction work at Misawa AB, per Task Order.

Variety of tasks (carpentry, road repair, roofing, excavation, interior, electrical, steam fitting, plumbing, sheet metal, painting, facility construction facility demolition, concrete, masonry, welding, other miscellaneous work).

Place: Misawa AB and locations within 40km radius from Misawa AB, including Draughon Range & Hachinohe Fuel Terminal.

Est. 35% contract value at the strictly controlled areas.

Contract Type: Fixed‐Price with Economic Price Adjustment (FP‐ EPA), Indefinite‐Delivery/ Indefinite‐Quantity (IDIQ) Contract.

Type of Award: Single Award

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Period: 1 Year Basic Year + 4 One‐Year Options

Basic Year: 19 Oct 2023 to 18 Oct 2024

Option Year One: 19 Oct 2024 to 18 Oct 2025

Option Year Two: 19 Oct 2025 to 18 Oct 2026

Option Year Three: 19 Oct 2026 to 18 Oct 2027

Option Year Four: 19 Oct 2027 to 18 Oct 2028

Value: Guaranteed Minimum ¥300,000 ($2.3K)

Un‐guaranteed Maximum ¥7,000,000,000 ($54.8M)

Max. Order Amount ¥400,000,000 ($3.1M)

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Fill‐in

Mission – Family – Warrior

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Section B, Page 4 Price Coefficients Fill‐in

No Fill‐in

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Task Order Pricing

‐ Based on the Line Item prices in the Unit Price Book (UPB)

(A) Extended Price: Line Item price x Qty

(B) Total Direct Cost: The sum of (A)

(C) Price Coefficient: Select Coefficient for (B)

(D) Grand Total of the Project (TO Amount):

(B) X (C)

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Sample Scope of Work:

Project Title: PARKING APRON DEMOLITION & REPAIR

1. Repair parking aprons.

2. Remove five existing concrete slabs and replace with 3,000 PSI concrete.

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

UPB Calculation Samples:

UPB Calculation Samples

Item UPB number Description unit Qty U/P Line Total

Subset 1: Survey and Test

001 01020 1301

MISCELLANEOUS SHOP DRAWINGS

AND QUANTITY CALCULATION

Job 1 86,250 86,250

Subset 2: Demolition

002 02220 4202 100 MM (4 IN) THICK CONCRETE PAVEMENT M2 100.0 1,286 128,600

003 02222 2002 CONCRETE DEBRIS M3 18.0 3,375 60,750

004 02305 1102 2 KM HAUL M3 18.0 287 5,166

Subset 3: Repair

005 02742 2101 LESS THAN 500M2 CRUSHER RUN SUBBASE COURS M3 5.0 10,263 51,315

006 03300 1101 FOOTING AND BEAM M2 13.5 5,339 72,077

007 03300 3101 WELDED WIRE FABRIC M2 100.0 1,292 129,200

008 03300 6111 UP TO 10 M3 CONCRETE WORK M3 15.0 25,790 386,850

Total Direct Cost 920,208

Coefficient (sample) 110.00%

Total Amount of the Project ¥1,012,228

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Section I:

52.211‐12 Liquidated Damages ‐ If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay the Government LDs for each calendar day of delay until the work is completed or accepted.

‐ @¥51,596 (1st day ) & @¥19,449 (2nd day ～ ).

52.223‐3 Hazardous Material 252.223‐7001 Hazard Warning Labels

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Section J:

List of Attachments Atch 1 Other Contract Requirements

Atch 2 Volume I, Technical Specifications

Atch 3 Volume II, Unit Price Book

Atch 4 Task Order Procedure Flow Chart

Atch 5 Historical Data

Atch 6 Past Performance Questionnaire

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Other Contract Requirements (RFP Atch 1):

B001 Description of Work All TOs to be issued on a Japanese Yen Basis

SABER focused task‐force organization

H002 Required Insurance Property Damage ¥2,000,000

H003 Performance Bond Required 100% of TO > $150K.

Required add’l if Mod > $10K.

Within 21 CD from the receipt date of TO by the contractor.

H004 Task Order Issuance Procedures

(Ref. Task Order Procedure Flow Chart, Atch 4 of RFP)

H006 Economic Price Adjustment (EPA)

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Section K:

FAR 52.204‐8 Annual Representation Certification 52.204‐17 Ownership or Control of Offeror 52.204‐20 Predecessor of Offeror

FAR 52.204‐24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.209‐7 Information Regarding Responsibility Matters

FAR 52.209‐13 Violation of Arms Control Treaties or Agreements Certification

DFARS 252.247‐7022 Transportation by Sea

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SAM

SAM

SAM

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Other Contract Requirements:

K001 Exemption From Japanese Customs Duties and Taxes Pursuant To SOFA

K002 Contractor’s Certification K003 Construction Contractor License

Offeror shall submit “special construction license” under the Japanese Construction Business Law together with offer, to demonstrate compliance with FAR 52.236‐7 as modified & DFARS 252.225‐7042.

Joint Venture or Partnership ‐ the special construction license of each member of the JV or each partner of the partnership must be submitted together with offer.

Such offeror that fails in representation of the above required license will not be considered for award.

Fill‐in

Fill‐in

Submit

Mission – Family – Warrior

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RFP No. FA520523R0002 SABER IDIQ ‐ Pre‐Proposal Conference

Section L:

L‐100. Proposal Preparation Instructions

Offerors are required to meet all solicitation requirements, terms & conditions, reps & certs, & technical requirements.

Prepare & Submit the following;

Part I ‐ Summary& Miscellaneous Data: 1 Original + 2 copies

‐ A concise summary & master table of contests of the entire proposal

‐ Complete blocks 14 thru 17 and 20 of the RFP Section A, SF 1442

‐ Complete blocks 19 of the RFP (if any amendments to RFP)

‐ Complete the fill‐ins and certifications in Sections I through K, and

Attachment 1, Other Contract Requirements.

‐‐ Sec K – Return in its entirety.

‐‐ Sec C thru I, Other Contract Requirement – Only pages requires a fill‐in

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RFP No. FA520523R0002 SABER IDIQ ‐ Pre‐Proposal Conference

(Section L cont’d)

Part II ‐ Price Proposal: 1 original + 2 copies

‐ Completed Section B

‐‐ Insert proposed price Coefficients per total direct cost ranges in CLIN 0001 in Section B

Part III ‐ Technical Proposal: 1 original + 2 copies (20 Pages) ‐ Subfactor 1: Special Construction License issued by the GOJ or its subdivision, for offeror and each member of the JV if formed (See Atch 1, Other Contract Requirements, paragraph 8, K003)

‐ Subfactor 2: Resumes and Licenses of Project Manager

‐ Subfactor 3: Resumes and Licenses of CQC System Manager (See M‐900.A for minimum qualifications)

‐ Note: Task‐Force Organization Chart for Information Purpose

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

(Section L cont’d)

Part IV – Past Performance Proposal : 1 original + 4 copies ‐ No more than 5 pages per contract.

(a) Quality and Satisfaction Rating of Contracts (Sec M‐900, Para. C)

‐‐ Information that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts.

(b) Performance Surveys / Questionnaires (RFP Atch. 6)

‐‐ POC submit directly to the Gov’t – NOT BACK TO THE OFFEROR

‐‐ Ensure POC be reachable by phone and/or e‐mail, Gov’t will contact them.

(c) Past Performance Information (PPI) (Sec M‐900, Para. C)

‐‐ List of no more than 5 of the most relevant contracts

‐‐ Recency: Within last 3 years prior to the RFP issue date (4 Apr 2023)

‐‐ Relevancy: Similar scope, magnitude of effort, and complexities to that required by RFP.

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

Section M:

M‐900 Basis of Contract Award & Evaluation

Weight of Importance: Combined Past Performance Information (PPI) and Technical Acceptability is approximately equal to price.

Evaluation Process

Technical Acceptability Factor: On a Pass/fail basis and assign Acceptable or Unacceptable rating.

Price Evaluation Factor: Fairness and reasonableness of TEP.

‐ See M‐900.B. Gov’t will rank all offers by price including all option prices.

‐ Reserves the right to perform price realism analysis.

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RFP No. FA520523R0002 SABER IDIQ - Pre-Proposal Conference

(Section M cont’d)

Past Performance Factor: Recency and Relevancy of PPI based on;

(i) the references provided by the offeror, and

(ii) any PPI obtained from survey/questionnaires (RFP Atch 6, PPQ), and

(iii) any data independently obtained by the government

‐ Recent: Contracts performed/being performed within 3 years

‐ Relevant: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this RFP

‐ Performance Quality Assessment: For recent PPI, the performance quality of work will be assessed based on Sec 4 of PPQ and ratings from CPARS, if available

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RFP No. FA520523R0002 SABER IDIQ ‐ Pre‐Proposal Conference

Civil Engineer Technical Briefing

Attachment 2: Technical Specifications

Attachment 3: Unit Price Book

Attachment 5: Historical Data

Mission – Family – Warrior

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RFP No. FA520523R0002 SABER IDIQ ‐ Pre‐Proposal Conference

Questions?

Mission – Family – Warrior

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RFP No. FA520523R0002 SABER IDIQ ‐ Pre‐Proposal Conference

Let’s move on to Site Visit but please be reminded

RFP Closing Date / Time:

8 May 2023 / 11:00

Questions shall be submitted to 35 CONS/PKA by

NLT 18 Apr 2023 / 13:00

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