01 Pre-proposal Conf Minutes_23R02.pdf

DEPARTMENT OF THE AIR FORCE

35TH FIGHTER WING (PACAF)

MISAWA AIR BASE, JAPAN

14 Apr 23

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 35th Contracting Squadron, Construction Flight

Bldg. 656, Misawa Air Base

Misawa-shi, Aomori-ken, Japan

SUBJECT: Pre-proposal Conference Minutes & Record of Site Visit, RFP No. FA520523R0002, Simplified Acquisition of Base Engineer Requirements (SABER) Indefinite-Delivery /

Indefinite-Quantity (IDIQ) Contract, Misawa AB, Japan

1. This is a minutes of the pre-proposal conference for subject solicitation, including record of site visit, as conducted on 13 Apr 23 by the 35th Contracting Squadron IAW the solicitation provisions

AFFARS 5352.215-9001 Notice of Pre-bid/Pre-proposal Conference and FAR 52.236-27 Site Visit

(Construction). 7 firms’ representatives, totaling 18 individuals attended this conference/site visit.

The following are names of the firms and the Government representatives attended:

Firms (in alphabetical order) Government

Fujimoto Kensetsu, K.K. MSgt Blalock, Procuring Contracting Officer, 35 CONS/PKB

Kamikita Kensetsu Co., Ltd Mr. Nogawa, Chief, Construction Flight, 35 CONS/PKA

Kosaka Komuten Co., Ltd. Mr. Kawahara, Buyer, 35 CONS/PKA

KS Co., Ltd.

Ms. Sasaki, Buyer, 35 CONS/PKA

Suzuki Kensetsu Kogyo., Ltd Ms. Ozawa, Buyer, 35 CONS/PKA

Tanaka Gumi Co., Ltd 2nd Lt Pritchett, SABER Program Manager, 35 CES/CENMC

Yurtec Corporation Mr. Anzai, Electrical Engineer, 35 CES/CENM

Mr. Yamaki, Civil Engineer, 35 CES/CENM

Mr. Nakanowatari, Architectural Engineer, 35 CES/CENM

Mr. Matsunai, Government Inspector, 35 CES/CENM

2. Pre-proposal conference.

a. The conference was opened by Mr. Kawahara/Buyer at 1300 hours, who explained the scope and requirements, and remarks/filling instruction of the solicitation by presenting the Slide Show, Attachment 1. All attendees were allowed to ask questions at any time during the session.

Highlights of the explanation:

• General Requirements

• Price Coefficients and Task Order Pricing

• Task Order Issuance Procedure (Task Order based contract)

• Contract clauses and solicitation provisions

• Other contract requirements

• Fill-ins, representations, and certifications

• Preparation of technical proposal, price proposal and past performance information

• Evaluation factors and procedures

• Written question submission due date/time

• Proposal submission due date/time

b. Technical briefing was made by Mr. Nakanowatari/Arch. Engineer with regard to the technical specifications and unit price book.

Highlights of the technical briefing:

(i) Technical Specifications.

Section 01010, General

• General Work Description (para. 1.1)

• Cross Reference between Technical Specifications and Unit Price Book (para. 1.2)

• Unit Price Book (para. 1.3)

• Non-Price Items (para. 1.4) – minimum use, historically 1 or 2 items per year

• Construction in Airfield (para. 6.0)

(ii) Unit Price Book.

• Structure of Unit Price Book

• Regular Time/Non-Regular Time Unit Price

• Demolition Rates

(iii) Historical Data.

• Summary of Construction Project, Contract No. FA520518D0004

• Work scope/location of projects completed in the present contract

c. Question and Answer: No questions were arisen during pre-proposal conference.

3. Site Visit. Following the pre-proposal conference ended at 1415 hours, the site visit was conducted at the project sites on-going.

a. Mr. Nakanowatari made on-site briefing to all attended prospective offerors in regard to the typical SABER construction requirements.

b. No questions were arisen during the site visit.

4. At the end of the site visit, Mr. Kawahara reminded all attendees that the terms of the solicitation including all attachments remain unchanged unless the solicitation is amended in writing. The prospective offerors’ question(s) for this solicitation, if it may arise after this pre-proposal conference and the site visit, must be submitted to 35 CONS in writing no later than 1300 hours on 18 Apr 23. The proposal submission closing date/time is at 1100 hours of 8 May 23 Japan Standard Time (JST). The site visit was adjourned at 1500 hours on 13 Apr 23.

CHIHIRO SASAKI

Buyer

KAZUAKI KAWAHARA

Team Lead

1 Attachment:

1. Slide Show, 22 Slides (4 pages)