Q A 1.docx

FA5004-12-R-0001

ATTACHMENT 7

QUESTION AND ANSWER #1

17 January 2012

1. Please confirm the only pricing information the Government is requesting are the completed CLIN sheets on Page 3 and 4 of the solicitation?

A.) Yes, the Government is only requesting pricing for the items on pages 3 and 4.

2. It is our understanding employees working at this facility are covered by a Collective Bargaining Agreement (CBA)? Will the Government provide the Offerors a copy of the CBA to be used for pricing?

B.) No, the government is not providing pricing for the CBA.

3. Please provide specific instructions on how the Past/Present Performance Questionnaires are to be handled? The current Solicitation does not provide any instructions. For example: Is the contractor required to fill out the necessary contact information and return this information to the Government and the Government will contact the appropriate contact person provided by the contractor?

Or

4. Is the contractor responsible for distributing the evaluations to the appropriate personnel and ask them to forward the information to the Government? If so, what is the name and contact information we should be providing to the evaluator so the evaluations can be sent once they are completed?

C.) See “Addendum to 52.212-1 Instruction to Offerors”

5. Page 7 – Evaluation Factor for Award, Section G states “Offers are cautioned to submit sufficient information and in the format specified in Section L”. After reviewing the Solicitation we could not find a Section L noted in the Solicitation. Please advise?

D.) Noted. There was an amendment posted 10 January which removed aforementioned sections.

6. Will the Government only accept fax copies of the proposal? If not, please provide Fed Ex/Overnight Delivery instructions and the name and contact information of where a copy of the Contractor’s proposal should be sent if the contractor wants to provide a “hard copy” of the proposal instead of faxing the proposal to the number listed in the Solicitation?

E.) See “Addendum to 52.212-1 Instruction to Offerors”

7. Is this contract under a Union or Wage Determination? Neither provided with the solicitation docs release.

F.) The current contractor is under a Collective Bargaining Agreement (CBA). There was an amendment posted 10 January to show the previous CBA and applicable supplements.

8. Are the extra meals for the red flag on a daily basis and exercises on all weekends?

G.) Red Flag meals are to be provided for the duration of the exercise..

9. Current contract value is?

H.) $5,132.327.10

10. Can the proposal be submitted electronically? If not, how many copies are required.

I.) See “Addendum to 52.212-1 Instruction to Offerors”

11. What information is required for the past performance or are past performance questionnaires the only requirements?

J.) See “Addendum to 52.212-1 Instruction to Offerors”

12. What is the limit as to how past performance references are allowed?

K.) See “Addendum to 52.212-1 Instruction to Offerors”

13. Will a site visit be held?

L.) A site was held on 11 January 2012 at 0900.

14. Do resumes need to be submitted for key personnel in the past performance section?

M.) See “Addendum to 52.212-1 Instruction to Offerors”

15. Section L is missing.

N.) Noted. The reference to section L was removed in the Amendment Posted 10 January 2012.

16. The number of meals that were served last year.

P.) This information is available on www.fbo.gov. Projected meals are in the performance work statement. Further information will be provided post award.

17. The name of the current (or last) contractor.

Q.) Superior Services, Inc.

18. Schedule B CLIN pricing for the current (or last) contract.

R.) This is propietary information and therefore not releasable.

19. If not available, please provide the contract's annual dollar value.

$1,130,062.40

20. Please include the Contract Number, and the time period that the pricing represents.

A.) This information is available on www.fbo.gov.

21. Abstract/list of bids from the last competition (if available).

A.) This information is not available.

22. Scope of work states contractor will prepare hot and cold sandwiches. Will this require a sandwich maker to be on the serving line to make sandwiches during meal periods or is this requirement just for cold sandwiches prepared ahead of time, wrapped and placed in deli cooler for patrons grab n go choices?

Hot sandwiches (one kind offered each day, ex. meatball sandwich) and cold sandwiches (roast beef/turkey/tuna/pb&j) on the snack line side, all made to order, all are contractor responsible. Military runs the grill, burgers, grilled cheese, grilled ham and cheese, grilled chicken breast. Contractor is responsible for “grab-n-go” sandwiches, pb&j/turkey/ham/roast beef, these are all self serve in the center reach in cooler. Approximately 25 a day for normal ops, approximately 500 a day during Red Flag.

23. 1.1.1.1 What is required of contractor in the Flight Kitchen if the contingency clause is activated other than cleaning and stocking?

During Red Flag, just facility cleaning and sanitation to include wiping down counters, mop floors, take out trash, wipe down inside and outside of refrigerators and freezers at least twice a day, mostly take out the trash several times a day from flight kitchen. Also, stocking of lunch bag size bags and plastic ware. This is required at all times, not just during Red Flag. Military makes all the meals to include sandwiches and preps all the sack lunches for customer pick up. Average meals per day normal ops is 5, meals per day during Red Flag ops is 100-500.

24. 1.2.1 Other than when the contingency clause is in effect, is anything other than salad bar prep and sandwich prep items needed from the senior cook?

Yes, chop lists, breakfast meats, pastries

25. 1.2.2.4 Grab n Go. Is this referring to line servers packaging a to go tray for a patron wanting their meal to go?

No, pre-made “grab-n-go” clear plastic containers with sandwich/chips/fruit/drink…..ready for customer to just grab a container and go.

26. 1.2.2.5 Beverage Bar and dessert display. Who is responsible for cutting and plating the dessert items?

The Offeror

27. . 1.2.2.7 Subsistence and material handling. How often are shipments received in storeroom that requires services from contractor personnel?

Trucks normally deliver Mon/Wed/Fri, this requires a person to help move items from pallet on floor to proper place on the shelves using FIFO and stack the pallets outside on the back dock. Average 4 pallets normal ops/average 10 pallets RF ops.

28. 1.3 Cashier Services. 1.9.4 Funds Protection. Does the contractor turn in all funds to military personnel after each meal? Who provides cash drawer funds and change funds?

The contractor shall prepare all cash, receipts, and supporting documentation for collection to the Food Service Accountant no later than 0800 hours next business day. Contractor provides their cash drawer/change fund.

29. 1.7.2 Is a base contract in place for snow removal to include the dining facility? What is the estimated annual snowfall for Eielson AFB?

The base wide contract for snow removal includes parking lot only, walkways are dining hall contractor responsible. Wikipedia says average snowfall 60 inches per year, average 60 snowy days per year.

30. 1.8.4.4.4 Is contractor required to provide toilet tissue or napkins? These items were not listed in paragraph?

Yes - The contractor shall furnish all consumable supplies

31. 4.3.2 What is the estimated number of boxed flight/ground meals provided during a typical Red Flag and base exercise on average?

Military makes all the meals to include sandwiches and preps all the sack lunches for customer pick up. Average meals per day normal ops is 5, meals per day during Red Flag ops is 100-500.

During Red Flag, just facility cleaning and sanitation to include wiping down counters, mop floors, take out trash, wipe down inside and outside of refrigerators and freezers at least twice a day, mostly take out the trash several times a day from flight kitchen. Also, stocking of lunch bag size bags and plastic ware. This is required at all times, not just during Red Flag.

32. Appendix 5, This appendix list items located in Airmen Center. What services if any are required of the contractor in this area?

Carpet cleaning monthly, vacuuming as needed, dusting as needed, busing and wiping down tables, DV set ups

33. The CBA says that the Union and Company will meet annually to negotiate wage and benefit increases. The wages and benefits listed in the Supplement to the CBA are effective 1 February 2010. Were there no increases effective 1 February 2011 or 1 February 2012? This information is very important so that the correct wages and benefits are taken into account while preparing the proposal.

See Amendment #1

34. Do you have a CBA supplemental to take effect 02/01/2012, since the supplemental that was provided was effective 02/01/2010? If there is no CBA effective 02/01/2012, will you be allowing the winning contractor to adjust their pricing to the new CBA to take effect 02/01/2012 after the win?

See Amendment #1

35. When washing the pots and pans, are they to be put through the clipper or washed in a three (3) compartment sink?

A.) The clipper can handle some of the kitcken pots and pans but not all, clean, dry, and grease free pots and pans is the resulted needed. As long as all equipement is cleaned/sanitized/air dried/grease free the method of cleaning is not paticularly important.

36. How do you expect Offeror to price the procurement if we are not given guidance on what source document we should use? In all of my other Government contracts which include CBAs the Government has always provided us a copy of the CBA when there was a union already in place. Without the CBA how do you expect us to price wages and benefits including hourly rate by job classification, H&W, Pension, Vacation, etc.

See Amendment #1