Pre-Proposal Conf_Briefing_BOMS 09102020.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pre-Proposal Conference

FA5000-20-R-0019

Base Operations and Maintenance Services (BOMS)

Ms. Gina Parks

673 CONS/DBO

10 Sep 2020

Agenda

Introductions

Rules of Engagement

Solicitation Overview Contract Parameters Instructions to Offerors Evaluation Factors for Award

BOMS Contract Overview

Contract Oversight & Performance Evaluation

Questions

Final Remarks

Introductions

Around the ‘Room’

Key Personnel Lt Col Jon Hobart – 673d Contracting Squadron Commander Ms. Gina Parks – 673 CONS Director of Business Operations Ms. Della Simmons – 673 CONS Small Business Specialist Mr. Robert Peters – 673d CONS CES Services Section Supervisor MSgt Daniel Morphew – 673d CONS CES Services Contracting Officer TSgt Ryan Dearth – 673d CONS CES Services Contracting Officer Mr. William Farabaugh – 773d CES Infrastructure Element Chief Mr. Mark Campbell – 773d CES Service Contracts Supervisor Mr. Steve Kosterman – 773d CES Lead COR Mr. Dean Ash – 773d CES Functional Director

Rules of Engagement

All communications channeled through the Contracting Officer

Contractor questions:

All questions submitted in writing to:

daniel.morphew@us.af.mil and robert.peters.11@us.af.mil

Responses to questions will be posted at https://beta.sam.gov Questions may be asked during this briefing (use the chat box), however:

Written submission is still required We may defer response until later date Answers provided today are not official until incorporated in an amendment

Question submission deadline is 14 September 2020

Always refer to the solicitation for details and clarification

Solicitation Overview Contract Parameters

Award: Single contract

Duration: Five (5) years One (1) year base period - (comprised of one (1) month observation/prep/ 11 months full capability) Four (4) one year option periods Six (6) month extension of services

Pricing arrangement: Firm fixed price Contract CLIN structure

X001 – Preventive Maintenance: Equipment and Facilities X002 – Preventive Maintenance: Oil Water Separators X003 – Firm Fixed Price Work Tasks: labor and material(s) up to $5K X004 – Material(s) >$5K for any Work Tasks – material(s) only X005 – Over and Above Work – to be negotiated/finalized upon need 0006 – Phase-in for 30 days prior to Full Mission Capable

Instructions to Offerors

Proposals due: 2:00 PM (Alaska Time) on 1 Oct 2020

Email proposals to:

daniel.morphew@us.af.mil, and robert.peters.11@us.af.mil

Offeror’s responsibility to monitor https://beta.sam.gov and acknowledge all amendments.

Offerors are required to meet all solicitation requirements

Proposal shall consist of four (4) separate parts:

Part I – Summary and Misc Data Part II – Price Proposal Part III – Technical Proposal Part IV – Past Performance Proposal

*See Sections L & M for all pertinent information in regards to proposal requirements

Evaluation Factors for Award

Past Performance Recent within 3 years

Relevant contracts include those of similar scope, magnitude, and complexity of JBER’s requirement

Quality Assessment: PPQs, PPIRS, other data independently obtained

Will receive an integrated “Past Performance Confidence Assessment Rating”

Price All offers ranked by price

Price to include option periods and 6th month extension of services for a

TEP

Analyzed for unbalanced pricing

Government reserves the right to perform price realism analysis

Documents the fairness and reasonableness of the TEP

Subjective Tradeoff Technically Acceptable (STOTA) Source Selection All Technically Acceptable offers treated equally except for prices and past performance records

Tradeoffs amongst Price and Past Performance (Past Performance = Price)

The Government reserves the right to award to other than the lowest Total Evaluated Price (TEP)

In that event, the SSA will make an integrated assessment best value award decision

Technical Technical proposals evaluated on a pass/fail basis and rated “Acceptable or Unacceptable”

Failure to receive an “Acceptable” rating in any one subfactor will result in an “Unacceptable” rating for the Technical Proposal

BOMS

Contract Overview

673 Civil Engineer Group Mission 773 Civil Engineer Squadron JBER Factoids Improvements from Previous Contract How Contract Will Function Major Contract Elements Coordination with other contractors Government Furnished Services Desired Outcomes Contract Oversight & Performance Evaluation

Civil Engineer Group Mission

673 CEG mission is to provide facility, infrastructure and emergency services to sustain an arctic force projection platform and enable mission partner success. Train, and on order, deploy combat ready Engineers.

773 Civil Engineer Squadron

Emergency Management Operations Facilities Heavy Repair Infrastructure Systems Operations

Engineering Service Contracts

JBER Factoids

Joint Base Tenant Units In addition to the 673 Air Base Wing, JBER is comprised of multiple commands and 49 tenant units. U.S. Army Alaska, 4th

Brigade Combat Team, the 3rd Wing and the Alaska Army and Air National Guard are just some of the major units on JBER.

Location JBER is bordered by the city of Anchorage, Cook Inlet, Eagle

River, Chugiak, and the Chugach National Forest

75,000+ Acres/116 Sq Miles 61,032 on JBER-R

885 Buildings 478 on JBER-R

2,245 Total Facilities 1,323 on JBER-R

6,000+ daily personnel (Mil & Civ) Range Roads

Railroad Areas

Anchorage

Improvements from Previous Contract

Improvements from previous contract:

Data management to support Reliability Centered Maintenance (RCM) Contractor access to CES programs (No License Requirement)

NexGen IT APIMS (Air Program Information Management System)

GEOBASE

BUILDER

Automated Logic System (EMCS)

Ability to work beyond 32 hours (Construction Wage Rates) Ability to add Work Tasks within the scope of PWS (Over & Above’s) Inclusion of Oil Water Separators (OWS) on entire installation

Contract serves as an arm of the Operations Flight Provides operations and maintenance for JBER Richardson facilities and Oil

Water Separators

How the Contract Will Function

Program goal is to ensure facilities and infrastructure items operate as designed, free of defects, and function safely to support JBER mission requirements

Work requirements to repair, maintain, and/or inspect real property and real property installed equipment will be sent to the Contractor through NexGenIT

The Contractor will plan, program, administer, supervise, conduct quality control, and manage the completion of work requirements

The Contractor will update NexGenIT with work details, labor hours and material costs for each work requirement

The Contractor will update the current AF Sustainment Management System, BUILDER with changes in asset condition and replacement of existing assets

The Contractor will update NexGenIT to reflect that work requirements have been completed; the government will close out work tasks

Operations and Maintenance

Repair/Maintenance Complete/Closeout

Preventive Maintenance (PM) Work Tasks (WT) Facility Projects

(FOFP)

Service Call – Data Entry – Work Request Working Group (WRWG)

Work Priorities

Priority 1 – Emergency Work Unscheduled work (24 hrs) Water, Elec, Heat, A/C, outages Post Storm Damage, “don’t go home” type work until it is fixed

Priority 2 – Preventive Maintenance Work (A/B) 2A - Scheduled Maintenance 2B – Contingency Construction Projects

Priority 3 – Scheduled Sustainment Work (A/B/C) 3A – (High) Corrective Maintenance for direct mission support 3B – (Medium) Corrective Maintenance for Admin facilities, etc.

3C – (Low) Corrective Maintenance for Hobby Shop, Bowling, etc.

Priority 4 – Aesthetic Work (A/B) 4A – Enhancement work, not mission impacting (carpet, lighting upgrade) 4B – Not mission impacting (marquees, ornamental landscaping)

Local Priorities – Priority 3B reclassified to Priority 1 or 3A

Major Elements of Contract

Facility and Infrastructure Operation and Maintenance Oil Water Separators Roof Systems Heating, Ventilation and Air Conditioning (HVAC) Boilers Hydronic/Steam Base Laundry Solids Interceptor Range Roads Ammo Lightning Protection Aquatic Center/Pools

Over and Above Work Asset Management Deliverables

Roof Systems

Key Facilities (Pictures)

Key Areas:

Building 600 and HVAC systems Laundry Facility and mechanical systems Oil Water Separators Buildings 1 and 771 Building 652 Child Development Center Building 700

Ammo Lightning Protection

Building 600 Boiler/Mechanical Room

Laundry Facility & Mechanical Systems

Solids Interceptor

High- Pressure Steam Boilers

Oil Water Separators

Building 1 & Building 771

Building 1

Building 771

Bldg

Building 652

Child Development Center

Building 700

Coordination With Other Contractors

BOMS contractor will occasionally support construction, utility, and/or communication contractors on the installation with facility power/water/fire suppression isolations

Work will be identified by Work Tasks issued by Customer Service

Lines of demarcation:

Electricity: Downstream on the load side of facility first disconnect Natural Gas: Downstream of the regulator and/or meter Water: At the first valve downstream of the meter Wastewater: Five feet from the foundation wall or cleanout Storm water (Roof Drains): Five feet from the foundation wall or cleanout Fire Systems: Where the facility fire alarm system wires connect to the facility fire suppression system devices

Government Furnished Services

Government Furnished Services Work Space (Bldg 700) Security Forces (Police Services) Fire and Emergency Services Emergency Medical Service Utilities Custodial Service (Restrooms) Telephone Lines (Official Government Business) Refuse Collection (Dumpster Service) Snow Removal (Parking Areas) Local Area Network (Official Government Business)

Work Accomplished by Government on JBER-R

Fire Alarms

Intrusion Detection Alarms (Security Systems)

Facility Environmental Control Systems (except legacy Honeywell systems)

Locks

Signs

Entomology/Pest Management

Storm Sewers

Generators

Desired Outcomes

Facilities and supporting infrastructure are efficiently operated, repaired, and maintained

Facilities in “good” condition are kept “good” Facilities needing repairs or having “not good” systems are identified

Timely and accurate facility condition assessments are conducted and documented

Accurate reporting of labor, parts, and materials with a resolution description

No environmental violations

Contract Oversight & Performance Evaluation

Performance Objective PWS Paragraph Performace Threshold (Per Month)

Work Priority 1: Emergency Work. The Contractor shall perform priority 1, emergency Work Tasks

PWS 1.3, 1.6.1 inclusive Excellent: 0 defects Very Good: 1 defect Satisfactory : 2 defects

Work Priority 2A: Preventive Maintenance.

The Contractor shall perform priority 2A work, Preventative Maintenance (PM).

PWS 1.6.1. inclusive

Excellent: 0 defects Very Good: 1-2 defect

Satisfactory : 3 defects

Work Priority 3A (High). The Contractor shall perform priority 3A Work Tasks. PWS 1.6.1. inclusive

Excellent: 0 defects Very Good: 1-2 defect Satisfactory : 3 defects

Work Priority 3B (Med) and 3C (Low) The Contractor shall perform priority 3B (Med) and 3C (Low) Work Tasks,.

PWS 1.6.1. inclusive Excellent: 0 defects Very Good: 1-2 defect Satisfactory : 3 defects

Work Priority 4A/B: The Contractor shall perform Enhancement Work. PWS 1.6.1. inclusive

Excellent: 0 defects Very Good: 1-2 defect Satisfactory : 3 defects

Deliverables: The Contractor shall provide SMS BUILDER deliverables/reports to the

CO/COR.

PWS 1.6.4.6.2.3. inclusive Excellent: 0 defects Very Good: 1-2 defect Satisfactory : 3 defects

Service Delivery Summary Items

Performance Evaluation

Approach for managing performance Contract Performance Assessment Reports (CPARs) Contractor’s Quality Assurance (QA) Program, Contracting Officer Representative (COR) Inspections and Monthly Reports

Responsible for managing performance information:

CORs (773 CES Service Contracts Section) Contracting Officer

Level of experience of appointed personnel:

CORs are fully trained and have experience on this type of contract

Methods used to identify and remediate performance issues Random inspections, customer surveys, Quality Assurance (QA) reports Re-performance

How performance issues will be communicated and resolved QA Reports, Meetings as needed, CPARs, Corrective Action Reports (CARs), Contract Discrepancy Reports (CDRs)

Performance Evaluation

Inspection Methods and Frequency: Identified in SDS and QASP

Incentives for Successful Performance Options exercised Favorable CPARS

Unacceptable Performance - Failure to Meet Performance Standards Corrective Action Report Re-performance at no additional cost to the government Documented in CPAR evaluations

Quality Assurance Approach All CORs Standardized CO or QAPC led training CORs will inspect performance IAW Quality Assurance Surveillance Plan

Multi-Functional Team Meetings with Contractor To be held as needed (based on events and request) Emphasis on process improvement, partnering, and contractor performance

Questions

Questions from Attendees

Final Remarks

Monitor www.beta.sam.gov for all future updates/amendments Solicitation Number FA5000-20-R-0019

Questions from industry due No Later Than 14 September

Site Visit/Walk-Through on 17 September 2020 at 10:00 AM (Alaska Standard Time) Limitations of two (2) personnel from each company Please submit name and information as required (i.e. license, etc.)

Request any specific locations to be seen/taken to

Deadline for Site Visit/Walk-Through contractor submission is 4:00 PM, 11 September 2020 (Alaska Time)

Extras

Slides for Information

Work Priority

Work Classification

Definition Remarks Examples

1 Emergency Work All/Only Unscheduled (24 hrs)

• Needed to sustain/ensure continued mission operations

• “Don’t go home” type work until emergency is mitigated/fixed

Work ONLY to fix the emergency/sustain service

• Prioritize remainder work accordingly

• Performed in ALL facilities (all Tiers/priorities)

Water, Elec outages, no A/C & heat etc.

• Imminent Life/Health/Safety

• Post-storm damage repair

• Broken stop sign at major intersection

• Sweep intersection following accident 2A Preventive

Maintenance

(PM)

Right-sized PM (right work/frequency)

• Risk-based PM

• Condition-based PM

• Number one priority for scheduled direct hours

HVAC supporting network server gets PM to sustain, while HVAC supporting office space receives lesser maintenance

• Ex. Water & waste, HVAC, 2B N/A at JBER

3A (High)

Scheduled Sustainment Work Corrective Maintenance

(CM)

High Mission/Equip Sustainment Risk

• RAC 1-3 (Unabated)

• FSD 1 & 2

• High Return on Investment

(ROI) CM

Not ALL work in Tiers 1 and 2 are supporting the MDI mission set (e.g.

office space)

• Alleviate RAC/FSD then reprioritize remainder of work if needed

• 1st priority is work centered around installation’s primary mission

• Analysis to determine PM

• Rpr Elec circuit to research laboratories

• HVAC supporting network servers or telecommunications nodes

• RPIE generator sets

• Repair of broken fire system in

CDC

• Street lighting (at intersections)

• Perimeter security fencing

• Broken windows or doors

3B (Med)

Scheduled Sustainment Work (CM)

• Medium Mission/Equip Sustainment Risk

• RAC 4 and 5 (Unabated

• Same concept as Pri 3A work but at slightly lower category/mission dependency

• Not intended to substitute for

HVAC at Admin Facility

• Base Gym

3C (Low)

Scheduled Sustainment Work (CM)

Low Mission/Equip Sustainment Risk

• RAC 4 and 5 (Unabated)

• Same concept as Pri 3B work but at lower category/mission dependency

• Not intended to substitute for projects not scoring well on the

IPL

• Rpr broken window in Club

• Road/Parking signs, other NTSB-driven requirements

• Warehouse spaces

• Bowling Alley, Auto Hobby Shop

4A/B Enhancement Work

Work that is to enhance/sustain mission operations

Incorporates Wing CC priorities specific to local mission

• Replace carpet

• Lighting upgrades