JBER BOMS RFP FA5000_20_R_0019 Q and A Partial.pdf

# Attachment Attachment Section # Discussion / Information Question Response

1 Attachment 1 PWS Para 1.6.4.5.1

The Contractor shall provide manpower for boiler attendance IAW AFI 32‐1068, para 3.5.1 and Table 3.1, below. Attendance visits shall be recorded by entries in a log maintained in mechanical rooms where boilers are located

Please confirm the boiler attendance is priced against CLIN x003?

If not what CLIN?

If boiler attendance is required and part of the typical maintenance, then it will be part of CLIN X001. CLIN X003 is for DSW that falls into the <$5K category and not Priority 2A work.

2 Attachment 1 PWS Table 3.1

Minimum Boiler Attendance How many LTW under 5,000,000 Btu/h are there and how many months are they operating in order to staff and price this requirement?

See appendix 23 for boiler sizing. Operation is weather dependent, normally 7 or 8 months per year. Typical annual shutdown notification attached.

3 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many LTW equal or greater than 5,000,000 Btu/h are there and how often are they operating (i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

4 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many MTW under 5,000,000 Btu/h are there and how often are they operating

(i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

5 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many MTW between 5,000,000 to 30,000,000 Btu/h are there and how often are they operating (i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

6 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many MTW between over 30,000,000 to 100,000,00 Btu/h are there and how many locations in order to staff and price this requirement as they require constant attendance?

Zero. See appendix 23. They will not require constant physical attendance. See AFI/PWS instructions for application of attendance.

7 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many MTW between over 100,000,00 Btu/h are there and how many locations in order to staff and price this requirement as they require constant attendance ?

Zero. See appendix 23. They will not require constant physical attendance. See AFI/PWS instructions for application of attendance.

8 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HTW under 30,000,000 Btu/h are there and how often are they operating

(i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

9 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HTW greater than 30,000,000 Btu/h are there and how many locations in order to staff and price this requirement as they require constant attendance ?

Zero. See appendix 23. They will not require constant physical attendance. See AFI/PWS instructions for application of attendance.

10 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many LPS under 1,000,000 Btu/h are there and how many weeks are they operating during the year in order to staff and price this requirement?

See question #2

11 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many LPS between 1,000,000 to 5,000,000 Btu/h are there and how many weeks are they operating during the year in order to staff and price this requirement?

See question #2

12 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many LPS over 5,000,000 Btu/h are there and how often are they operating (i.e.

number of days, weeks or months) in order to staff and price this requirement?

See question #2

13 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HPS under 5,000,000 Btu/h are there and how often are they operating

(i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

14 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HPS between 5,000,000 and 30,000,000 Btu/h are there and how often are they operating (i.e. number of days, weeks or months) in order to staff and price this requirement?

See question #2

15 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HPS over 30,000,000 to 100,000,000 Btu/h are there and how many locations in order to staff and price this requirement as they require constant attendance?

Zero. See appendix 23. See previous answer also.

16 Attachment 1 PWS Table 3.1 Minimum Boiler Attendance How many HPS over 100,000,000 Btu/h are there and how many locations in order to staff and price this requirement as they require constant attendance?

Zero. See appendix 23. See previous answer also.

17 Attachment 1 PWS Table 3.1 Note 2 from AFI 32‐1968 states the following: "For coal‐fired plants, additional operating personnel are required for coal and ash handling consistent with installed equipment."

Are there any coal fired plants at JBER? If so how many are there? There are no active coal fired plants on JBER

18 Attachment 1 PWS Table 3.1

Note 3 from AFI 32‐1968 states the following: " Attendance can be accomplished by remote monitoring, with approved variance, and a system‐trained technician with the capability for safe shutdown of all units."

How many are remote monitored for : LTW over 5,000,000?

MTW Under 5,000,000? MTW 5,000,000 to 30,000,000? LPS over 5,000,000? HPS under 5,000,000? Or does this not apply at all? Please Clarify

AFI 32‐1068 requires live video monitoring to alleviate attendance requirements. We do not have this capability. The government currently has remote monitoring and shut down capability on buildings 765, 771, 791, 940, 971, 979, 982, 45715, 41726, 55803, 7, 11, 641, 642, 643 ,645, 647, 649, 651, 653 ,657, 659, 661, 36100, 560 ,674, 682, 688,

690. The information owners have agreed to allow contractor access to the system to individuals with CAC access who successfully complete the DOD IT cyber awareness challenge and successfully rout a 2875 for this system. Access to this system does not alleviate attendance requirements.

19 Attachment 1 PWS Table 3.1

Note 4 from AFI 32‐1968 states the following: " Attendance can be reduced by one person per 8‐hour shift if boiler controls and safeties are automated and continuously monitored, with the minimum items listed in paragraph 3.5.1.2., by a system‐rained technician from a remote location with the capability for safe shutdown of all units.

Are any of the MTW over 30,000,000 to 100,000,000 Btu; MTW over 100,000,00 Btu and HWT over 30,000,000 Btu automated and continuously monitored? Or does this not apply at all? Please clarify

See appendix 23 for boiler sizing.

CES, please clarify that Boiler attendance isn't something that you task out daily. CLIN X003 is for work that is tasked out via

DSW.

Will these require constant attendance?

FA5000-20-R-0019

21 Sep 2020

21 Attachment 1 PWS Para 1.6.4.5.2 When are boilers normally restarted? What time frame does the contractor have to restart them (i.e. week, month)? Please define

Boiler shutdown and start up is weather dependent. Should not take more than a week to perform.

22 Attachment 1 PWS Para 1.6.4.5.2

When are the boilers normally shutdown? What time frame does the contractor have to shut them down (i.e. a week, month)? Please define

Boiler shutdown and start up is weather dependent. Should not take more than a week to perform. Performance issues will be taken into consideration on a case by case basis.

23 Appendix 9.8 Bike Path Map What PWS Para is this associated with? Paved surfaces. PWS 1.6.4.2

24 Appendix 7 and Appendix 23 Roll up Doors Appendix 7 has total of 434 vs Appendix total of 566. What is the correct number of roll up doors? Do we use one in Appendix 7 or

Appendix 23? Please clarify Please use appendix 23

25 Appendix 7 and Appendix 23 HVAC Items Appendix 23 has total of 393 items vs Appendix 7 with only 344 of the same.

What is the correct number of HVAC Items? Do we use one in Appendix 7 or Appendix 23? Please clarify

Please use appendix 23

26 Appendix 7

Part 1 Please confirm that all the times listed in Appendix 7 the contractor is responsible to do Preventative Maintenance on?

The contractor will be expected to perform preventative maintenance periodically.

27 Appendix 7 Part 2 If not which items are to be excluded? The contractor will be expected to perform preventative maintenance periodically.

28 Appendix 7 and Appendix 23 Boiler Items

Are the Boilers listed in Appendix 23 the same ones listed in Appendix 7?

Please clarify the difference between Appendix 23 and 7.

Appendix 7 is the basic information on equipment at each facility. Appendix 23 has the expanded information on each boiler to give you the information needed to determine attendance for your offer.

Attachment 1 PWS and Appendix 7 and 8

Para 1.6.4.4.7

PWS states in last sentence: "JBER 773 CES/CEOIU will provide training and access to GEOBASE. BFPD are identified in Appendices 7 and 8." There are no Backflow Prevention Devices in Appendix 7 or 8.

Will backflow prevention devices be added to either Appendix 7 or 8? Backflow prevention devices are listed by type in appendix 7 (i.e.. RPPD, DCVA, etc.…)

30 Attachment 1 PWS and Appendix 7 Para 1.6.4.4.6 Will the government add to Appendix 7 the Sanitary Waste Lift Systems as there currently none listed?

Updated appendix 7

31 Attachment 7 – CBA Schedule A (Rate Table)

Heavy Equipment Operator and Heavy Equipment Mechanic do not include the details of Base Wage, H&W, Pension, or Training rates.

Only the total rate inclusive of all compensation components are provided

In order to accurately calculate the labor costs, request the government provide the rate details of the Heavy Equipment Operator and Heavy Equipment Mechanic to include the Base Rate, H&W, Pension, and Training rates separately?

The CBA should be referenced for any position's labor rates/etc. If they cannot be found in the CBA then the Union would need to be contacted. If there isn't a CBA reference to the position then the SCA rate should be referred to.

32 FA500_20_R_0019+28+Aug+2020 Section L – Page 60 The RFP states that “Written entries shall not be less than 11 font size. Size of print is applicable to charts and graphs.”

Will the Government allow graphics to be size 10 font? Government will allow size 10 font for tables and graphs because this is an electronic submission.

34 PWS 1.6.4.2.4

The Contractor shall ensure all track ballasts are kept clean and clear of all vegetation within the railroad track structure

Please clarify how far from the center line of the track is the track structure and where the vegetation is starting to encroach on the tracks.

IAW UFC 4–860‐03 paragraph 3‐3, 8 ft from centerline. The contractor's annual inspection will determine where vegetation is beginning to be a problem.

35 PWS 1.6.4.2.4.1

The contractor shall ensure all railroad tracks conform to the standards set forth in UFC 4–860‐03.

In 15‐2 section f of the UFC States that the switches in category C track should be fully operational and at this time all of the switches in the yard that are category C are not being maintained. Will the Government please clarify?

There is no mobilization requirement to maintain those specfic category C switches. Thank you.

36 PWS 1.6.4.4.2.4

“Testing must be conducted in the designated year prior to cleaning in the OWS. Testing may be conducted up to 45 days prior to cleaning an OWS and up to 3 samples (1 sample from each phase) may be required for complete testing. However, an OWS unit will only be sampled once during the designated year (testing is required on a 3‐year cycle).”

Since testing is required prior to cleaning an OWS, and since all OWSs must be cleaned at least annually, there is effectively an annual requirement to test the OWS’s.

However, the PWS paragraph ends by stating that testing is required on a 3‐year cycle.

Request the Government reconcile the requirement for 3‐year testing cycle with an annual testing requirement for OWS’s.

The estimated workload data is annual cleaning.

The three year testing requirement has been removed form the contract. It is now an annual requirement.

37 PWS 1.6.4.5

States that boiler and UPV inspections must be performed by the contractor IAW AFI32‐1068.

Would the Government confirm that in order to comply with this requirement said inspections are limited to performance by NBIC commissioned inspector and that said commissioned inspectors must work for an NBIC Authorized Inspection Agency (AIA)?

Please note that there are only 43 AIA’s in the United States none of which are in Alaska, as indicated in the following link: http://buscenter.nationalboard.org/aia‐ listing

Per AFI 32‐1068, there is no requirement for the commissioned inspector to work for an AIA.

38 PWS 1.6.4.5.1

Table 3.1 contains footnote references that are undefined within the

RFP.

Will the Government provide the footnotes for Table 3.1 corresponding to superscripts 1, 2, 3, and 4?

See AFI 32‐1068, para 3.5.1 and Table 3.1, for superscripts

39 PPQ Attachment 6

On page 2 of the Past Performance Questionnaire (PPQ), the field for “Description of Services” is not allowing for “wrap text”, making review of this description impossible for the reviewer, once the document is signed.

Recommend that the Government edit the PPQ form to allow the “wrap text” function within the “Description of Services” field, or provide the PPQ in MS Word. This will allow offerors to provide a readable description of the contract.

This formatting issue was corrected/posted with Amendment 1.

40 RFP

Section L, Part III, Subfactor 2, Phase‐In Plan

This section states: The offeror shall provide a written plan describing actions taken to meet the requirements of Performance Work Statement (PWS), Section 1.9.

PWS Section 1.9 contains two (2) sections: 1.9.1 Contract Phase In and 1.9.2 Contract Phase Out. Would the Government confirm that offerors need only to address the Phase In (1.9.1) only per Section L, or, that the Government requires offerors to address BOTH 1.9.1 (Contract Phase In) and 1.9.2 (Contract Phase Out)?

We would like a phase in plan per PWS 1.9.1. Phase Out plan is not necessary.

41 RFP RFP and All Attachment

Offeror/contractor furnished equipment or supplies. Will the Government provide office furniture for the contractor on Government site/buildings? If so, what type and number of furniture items? If not, request the Government provide an estimate of the type/quanity of furniture the contractor/offeror will be required to provide?

The contractor is responsible for furnishing the assigned government facilities.

This question is asking if ALL items in Appendix 7 are required under this contract. Is it possible we have extra items?

Same as above…we need to validate.

Do these appendices match in item information? (i.e. if it is listed in 7, is it listed in 23 and vice versa) new new new new

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42 PWS Data Item 011, Pg. 72, A12.11.10 Preparation Instructions States: "Report shall be authored by a Certified Reliability Engineer."

Will the government accept the report to be authored by A Certified Reliability Lead or by a Certified Realiability Professional?"

Due to the amount of data and the affect the report could have on the instalation, we are requiring a Certified Reliability Engineer.

43 PWS Data Item 013, Pg. 72, A12.13.10 Preparation Instructions States: "Report shall be authored by a Certified Reliability Engineer."

Will the Government allow the report to be authored by A Certified Reliability Leader or by a Certified Realiability Professional?"

No, see question 42

44 PWS

1.6.4.6.2, 1.6.4.6.2.2, & 1.6.4.1.4.3

In PWS Para. 1.6.4.6.2.2, the government is requiring the contractor to perform Facility Condition Assessments on 20% of the facilities on an annual basis and update the results in Builder. While PWS Para.

1.6.4.1.4.3, Maintenance Inspections, requires the contractor to inspect all roofs annually in accordance with the inspection guidelines outlined in the BUILDER Condition Assessment Manual.

These paragraphs seem somewhat confusing since the “roof” is part of the Building Envelope and requires inspection IAW PWS Para

1.6.4.6.2 and is required to be inspected along with the remaining portions of the Building Envelope on a 20% schedule to ensure a complete 100% assessment on a 5 year cycle.

Will the Government considering eliminating paragraph 1.6.4.1.4.3 and allow the roofs to be included and accounted for under the Building Envelope Interior/Exterior requirement?

1.6.4.1.4.3 is the inspection standard for roofs. Any condition changes would be annotated and updated into BUILDER annually. If condition and status did not change, there would be no need to update BUILDER. However, every roof in BUILDER must be updated within 5 years. The requirements stand as written.

45 PPQ Attachment 6 Will the Government accept completed PPQs that were sent out to contract points of contract prior to the updated PPQ Attachment that was released with Amendment 0001?

Yes, as long as the PPQ meets the intent of the offeror then they will be accepted.

46 PWS 1.6.4.1.1.2

PWS 1.6.4.1.1.2 requires annual load tests to be completed on cranes. AFMAN 91‐203 only requires cranes that lift nuclear loads, or critical loads to have annual load tests. Additionally, ANSI, CMAA, and OSHA do not recommend annual load tests for all cranes.

Is it to be understood that all listed cranes have had a critical load determination, and therefore require annual load tests?

All cranes listed are currently considered to have critical load.

47 PWS 1.6.4.1.1.2

PWS 1.6.4.1.1.2 references 29 CFR 1926‐1400, which only applies to power operated equipment (cranes) used for construction.

Are cranes used for construction listed in the RPIE inventory? The contractor is not responsible for government cranes used for construction.

48 PWS 2.0, Service Summary, Table 2.2

PWS Paragraph 2.0, Service Summary, Table 2.2 Service Summary details the Performance Threshold lists the number of Government surveillance identified “defects”. The Threshold is an unrealistic standard for industry to meet as the number does not appear to represent the overall performance of the contractor. For example.

Work Priority 2A Preventative Maintenance Satisfactory level would be 3 Defects in a Month. If the average number of PM’s performed in a month is in the range of 1500, this would equate to a 99.8% compliance rate, which is near perfect. These high standards will drive the industry to raise cost for meeting this level of compliance.

Will the Government considering changing the metric to something that is more reasonable and realistic for the industry to achieve?

With the government inspecting a relatively small amount of tasks (Estimated 10 to 20%) from the generated workload. Since this is a performance based evaluation, and there is an opportunity for the contractor to reperform the defective area to clear any "defects" our expectations are high.

49 PWS 2.0, Service Summary, Table 2.2

Should the Service Summary for Preventative Maintenance be in alignment with AFI 32‐1001 which states “the operations flight must execute 95% of scheduled PMs”? Similarly, the Corrective Maintenance Priorities have a timeframe component of completion.

Will the Government evaluate those standards to determine if the contractor is meeting the contractual requirements?

See question 48

50 Industry Day Slides

During the Virtual Industry Day, there was a slide listing Government Programs – NEXTGen IT, Builder, AIPIMS and the like. It was stated that the licenses for those programs will be provided by the Government.

Will the Government be providing US Air Force Computers for contractors to use in order to access and use those programs?

These sites are accessible to anyone from most CAC enabled computers connected to the internet with the use of proper CAC and approved SAAR. Two government computers will be provided. One for the purpose of accessing NexGenIT/BUILDER/GEOBASE/AIPIMS systems and one for EMCS (Automated Logic Systems)

51 RFP Attachment 7, CBA

In the file "Questions from Industry Answers 12 Aug2020" the Government's response to question 91 stated that the CBA is with the current contractor and the Union and not for the Government to release.

Since the current contractor is the only known bidder with the CBA in hand, how does the Government intend to evaluate bidders using a different wage scale than is currently in place?

The government has posted the most current copy, to their knowledge, to help alleviate this concern.

The response in the previous set of Q&A for the draft RFP was posted before a final decision was made.

52 RFP Section L

4. Part IV ‐ Past Performance Proposal Will the Government accept CPARS in lieu of PPQs? If not, will it accept previously completed PPQs? Our concern is that many Contracting Officers will no longer fill out PPQs.

Previously completed PPQs (completed for this solicitation) will be accepted. If there are any concerns with formatting then the offeror should reach out to the submission party for clarifications.

The Government will not accept CPARS in lieu of PPQs. The Government understands that some COs may not fill out the PPQ again however, the offeror is urged to gain confidence that it was completed and sent in.

53 Section L Subfactor 1 Technical Capability ‐ Scenario 1 (c)

“After troubleshooting, it is determined that the chiller is not repairable.”

Please expand on repairable. Does the chiller need to be replaced or is a part needed that can’t be obtained after hours?

This is part of the technical evaluation on how you would respond to the situation as you interpret the scenario and the PWS.

54 Appendix 2

Appendix 2 lists workload for 2013 ‐2015 and 2016‐2020 which has a large delta between the total work tasks issued.

Can the government provide the forecasted number of work tasks the contract shall expect to perform annually?

Appendix 2 has the best historical data available.

The actual numbers of work tasks will vary.

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55 1.6.2.4 & Table 1.6.1 Work Task/Facility Project Material (>) $5K (See Column #3 in Table 1.6.1).

Is the contractor responsible for labor costs for Priority 1,3A/B/C that material costs are greater than 5,000?

Yes.

56 1.6.2.4 & Table 1.6.1 Work Task/Facility Project Material (>) $5K (See Column #3 in Table 1.6.1).

Is the contractor responsible for the first 5,000 in material? Yes.

57 1.6.1.2 Priority 4A/B Work Task/Facility Projects (see Column #4 in Table 1.6.1):

The historical workload only lists priorities work task 1, 3A, 3B/C, will the government please provide the historical workload for priority work task 4A/B?

Priority 4A/4B work is discussed on the first page of Appendix 2.

58 1.6.1.2 Priority 4A/B Work Task/Facility Projects (see Column #4 in Table 1.6.1):

Please provide the workload for priority work task 4A/B that shall be capture in the

CLIN X003?

Priority 4A/4B work is discussed on the first page of Appendix 2. It states which amounts are < or > $5K.

59 1.6.1.2 & Table 1.6.1 Priority 4A/B Work Task/Facility Projects (see Column #4 in Table 1.6.1):

Paragraph 1.6.1 states priority 4 work tasks are listed in column #4 of table 1.6.1. Table 1.6.1 lists priority 4 work tasks in columns #2,3 & 4.

Please clarify which columns in table 1.6.1 priority 4 work tasks are classify as? The posted PWS in the RFP shows that 4 work falls under FFP or FFP MOD columns depending on the $ amount of materials.

60 Appendix 2 The historical workload states priority 1, 3A/B/C material costs are $475,000 but Table 2.1 lists a different amount.

Please clarify which workload is the correct workload. The information stated on the first page of Appendix 2 is accurate. Table 2.1 does not list the amounts for the material costs.

61 1.6.4.1.2 Asbestos Testing & Abatement Is the contractor responsible for testing and abatement under CLIN X001? CLIN X001 is for Priority 2A, Preventive

Maintenance work, and testing and abatement will fall under CLIN X003.

62 1.6.4.1.3 Asbestos Testing & Abatement Is the contract responsible for testing and abatement under CLIN X001? See question 61

63 1.6.4.2.1.1 Sweep/Clean

Please provide the minimum number of times the contractor shall sweeping the pavements during Apr ‐ Oct?

Minimum number is dependent on conditions. A strong contractor QA program will reduce complaints of gravel/debris on the paved surfaces.

64 Appendix 16 Latrines Please provide the historical number on pumping/cleaning at each latrines and septic annually?

Varies due to mission requirements. Estimate 2 per year at each location.

65 1.6.4.2.5 Exterior Signs

Please clarify that all signs listed in Appendix 8 require to be retro‐reflective measured annual as part of the CLIN X001?

Please see appendix 9 for signs that require annual retro‐reflectivity test. The purpose of this test is to provide the status of Retroreflectivity Guide Signs for JBER Roads covered by this PWS.

66 1.6.4.4.5 Storm Drainage Systems Please provide the number of manholes, catch basins and culverts the contractor is responsible to maintain?

531 Catch basins, 265 Manholes, 263 culverts

67 1.6.4.4.6 Sanitary Waste Left Systems Please provide the number of sanitary waste lift systems the contractor is responsible to maintain?

See updated appendix 7

68 1.6.4.5.1 Minimum Boiler Attendance Will the government please state which buildings requires daily minimum boiler attendance?

see appendix 23

69 1.6.4.5.1 Minimum Boiler Attendance Will the government please clarify if the boilers in Building 724 require daily, per shift or twice a shift operational checks?

Once per 8‐hour shift however, please reference the appropriate AFI/regulation for the requirement.

70 Appendix 23 Please provide the operating pressure and temperature for each boiler the offeror can provide the minimum boiler attendance as stated in table 3.1.

This information is available by researching the model number provided in appendix 23.

71 Appendix 23 Please provide if the boiler is low temp, medium temp or high temp so the offeror can provide the minimum boiler attendance as stated in table 3.1.

This information is available by researching the model number provided in appendix 23.

73 1.6.4.4 Plumbing Is the contractor required to perform daily water testing and temperature testing at Pool? If yes, please provide the daily frequency of the testing?

Facility personnel are responsible for daily testing of the pool, not the contractor.

75 1.6.4.4 Plumbing Please provide the equipment listing and requirements that the contractor is responsible to perform in the Aquatic Center/Pools?

Updated Appendix 7

77 Virtual Site Visit Slide 29 states the government provides services on Generators, please clarify if the contractor is responsible for any maintenance on generators?

The contractor would be responsible for any maintenance of their own generators that may be provided in support of this contract.

78 1.6.4.4 Plumbing Please provide the frequency the contractor shall clean the solid interceptor in building 724?

As needed, estimate once annually

79 1.6.4.5 Heating Ventilation and Air Conditioning (HVAC), and Refrigeration systems.

Please clarify if the contractor is responsible to provide the glycol for all glycol systems? If yes, please provide the historical annual glycol usage.

Contractor is responsible to provide glycol. Estimate 3300 gal per year

80 1.6.4.5 HVAC and Refrigeration systems.

Please provide the equipment inventory with model and make for the legacy Honeywell systems that the contractor is responsible to maintain?

This contract is responsible to maintain the RPIE boiler equipment in all JBER‐R facilities. Honeywell DDC systems are maintained under a separate contract.

81 1.6.4.5 HVAC and Refrigeration systems.

Please clarify is the contractor is responsible for annual updates in the legacy Honeywell system?

No. Honeywell DDC systems are maintained under a separate contract.

82 RFP L.B.2.c – Part II Price Proposal

Paragraph states; “CLIN x005 Over & Above work is an informational CLIN and therefore requires no pricing.” However, question #18 and the virtual preproposal conference slides also appear to require that offerors shall not price CLIN x004.

Would the Government please clarify and/or update the RFP to resolve this conflict? CLIN X004 is not an informational CLIN like CLIN X005. It is a priced CLIN but it is priced from the Government and set at $200K. This amount will be the same for all offerors and therefore requires no pricing from offerors and will be added to all proposals appropriately.

83 RFP L.B.3.c – Subfactor 2

The subfactor is called Phase‐In Plan; however, the subfactor requires a response to PWS 1.9 which in addition to subparagraph

1.9.1 Contract Phase‐In, appears to include subparagraph 1.9.2 Contract Phase‐Out.

Does the Government require responses to PWS 1.9.2 for this subfactor? No new new

Need to find the part of the RFP that says how many new new new is this in the PWS anywhere?

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CLIN X001 is for preventive Mx and should not be used for abatement. Any/all abatement CLIN X001 is for preventive Mx This is vague. Do we have a metric for number of times it takes to keep roads clean or ??

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84 RFP L.B.3.c Subfactor 4

Typically, the Government specifies what subset of the total contract services are the mission essential services the contractor is required to support.

Which PWS services are considered essential on this contract? See PWS 2.2 The Contractor’s service requirements are summarized into performance objectives that relate directly to mission essential items related to heating, plumbing (affecting health, safety, or causing facility damage), electrical power or lighting failure.

85 RFP

L.B.4.b and L.B.4.d – Past Performance Questionnaires

The Government limits page count to 2 pages per cited contract in Part IV. Since the responsibility to send out PPQs rests solely with the offeror, request one additional page in Part IV to demonstrate that the offeror met its responsibility by summarizing who PPQs were sent to and on what date.

As stated in Section L(C)(7)(c), PPQs are not counted against the page count. An email with a listing of where PPQs were sent would suffice. It is still the responsibility of the Offeror to ensure PPQs are submitted.

86 RFP

L.B.4.d – Past Performance Questionnaires

The Government’s PPQ requirement is understood. Does the Government also require a copy of the most recent CPARS or PPIRS report for the cited contracts? If so, please verify that these reports do not count against page limits and provide any other requirements for submission.

The government has access to CPARS from previous contracts.

87 RFP

L.B.4.f – Predecessor Companies L.B.4.g– Joint Venture Information

The Government limits page count to 2 pages per cited contract in Part IV, leaving no space dedicated to explain predecessor companies (L.B.4.f) and provide complete joint venture information (L.B.4.g).

Request one additional page in Part IV to explain predecessor companies and provide complete joint venture information.

In accordance with the RFP, Section L, B(4)(f), (g), and C(7)(c), informaiton in regards to JV description is not counted against the page count. Additionally, see Section M, (C)(2) for further information in regards to predecessor companies.

88 RFP L.D.1.b – General Information

Would the Government consider allowing submission of all proposal parts in a searchable Adobe Acrobat (pdf) format instead of a combination of MS Office and pdf? This would ease production, prevent referencing multiple pdf files in the Word documents, lessen the amount of submission files, reduce file size, and make searching the single format more manageable for the Government.

The Government does not have an objection to receiving files in PDF however, the Pricing Proposal needs to be in an Office acceptable format (i.e.

Excel)

89 RFP M.B.3 – Total Evaluated Price

It appears that the Government does not want offerors to price CLIN x004; however, this unpriced CLIN x004 is a part of TEP when the other unpriced CLIN x005 is not part of the TEP. Recommend that the Government either include both unpriced CLINs in the TEP or exclude both of them from the TEP.

As stated previously in regards to CLIN X004, the Government is setting the price at $200K for all offerors. It must be part of the TEP in order to be included in any 6‐month extension, if ever needed, therefore it remains part of the formula. CLIN X005 is different where any project added under CLIN X005 will be negotiated/finalized at time of modification and therefore is an unknown when computing the TEP. This is why the TEP is set up the way that it is.

90 RFP

M.B.4 – Option to Extend Services Amount

Since the Government can extend services by exercising options, why is the Government evaluating a six‐month extension of services for every contract year, instead of just the last year?

Per FAR 17.206(a), if the Government were to ever need to exercise the 6‐month extension Option for any period of performance then it needs to evaluate it at time of award. Therefore the Government must evaluate all periods and not just the final period.

91 RFP

M.B.4 – Option to Extend Services Amount

The Government can extend services by exercising options up until the end of the period of performance of Option Year 4.

Did the Government intend to evaluate the cost of a six‐month extension under FAR 52.217‐9 (not FAR 52.217‐8) using the formula: Price of Extension = CLIN 4001‐4004 Unit Amount x 6?

No, the Government intends to use the formula as it is stated in Section M. (CLIN 0004 x .5) + (CLIN 1004 x .5) + (CLIN 2004 x .5) etc. = TEP for CLIN X004. This will be done for each CLIN except CLIN X005 and CLIN 0006.

92 PWS 1.6.2.1 ‐ CMMS

Is TRIRGA the NexGen IT being used on the contract? If so, is TRIRGA operational and is it linked to BUILDER?

NexGen IT is an operational, standalone system and is not linked. It functions similarly to TRIRIGA but belongs to the government

93 PWS

Appendix 2 Workload Data;

Table 2.1

Table 2.1 lists Priority 1 Work Order information from 2013‐2015. Please furnish workload data by craft for Priority 1 Work Orders during the past two years.

The 2013‐2015 information was provided as the contract in effect at the time was closer to the level of effort of the new PWS.

94 PWS

Appendix 2 Workload Data;

Table 2.3

Table 2.3 lists Priority 3A Work Order information from 2013‐2015. Please furnish workload data by craft for Priority 3A Work Orders during the past two years.

see question 93

95 PWS

Appendix 2 Workload Data;

Table 2.5

Table 2.5 lists Priority 3B/3C Work Order information from 2013‐ 2015.

Please furnish workload data by craft for Priority 3B/3C Work Orders during the past two years.

see question 93

96 Industry Questions Question #15 This line is blank. Did the Government intend to answer question #15 at some later date? N/A

97 RFP

Section L, Part III, Subfactor 2, Phase‐In Plan

This section states: The offeror shall provide a written plan describing actions taken to meet the requirements of Performance Work Statement (PWS), Section 1.9.

PWS Section 1.9 contains two (2) sections: 1.9.1 Contract Phase In and 1.9.2 Contract Phase Out. Would the Government confirm that offerors need only to address the Phase In (1.9.1) only per Section L, or, that the Government requires offerors to address BOTH 1.9.1 (Contract Phase In) and 1.9.2 (Contract Phase Out)?

See question 42

98 RFP RFP and All Attachment

Offeror/contractor furnished equipment or supplies. Will the Government provide office furniture for the contractor on Government site/buildings? If so, what type and number of furniture items? If not, request the Government provide an estimate of the type/quanity of furniture the contractor/offeror will be required to provide?

See question 43

Suggestion for updated Table 3.1 to level playing field as only Incumbent has the current information See appendix 23 for information in question.

Suggest Government added the 3 columns in Yellow Highlight to the Right and fill them in so everyone is bidding to the same requirement.

Table 3.1. Minimum Boiler Attendance.

Heating Medium Total Boiler Capacity1 Operating Pressure and Temperature Frequency of Attendance2

Log Required Dates of operations

Number of Boilers

Number of Locations

Low Temp Water (LTW) Under 5,000,000 Btu/h Under 30 psig 250 °F Max Once per month when operating No new

CONS

CONS

CONS

CONS

new new new new new? I think this is question 43 posted twice

CONS

CONS

CONS

new new

Low Temp Water (LTW) 5,000,000 Btu/h or greater Under 30 psig 250 °F Max Once per 24 hour period during operation 3 No 30–160 psig 250– 350 °F 30–160 psig 250– 350 °F 30–160 psig 250– 350 °F 30–160 psig 250– 350 °F

High Temp Water (HTW) Under 30,000,000 Btu/h Over 160 psig Over 350 °F Twice per 8-hour shift during operation Yes High Temp Water (HTW) 30,000,000 Btu/h or greater Over 160 psig Over 350 °F Constant attendance by two people per 8-hour shift4 Yes Low Pressure Steam (LPS) Under 1,000,000 Btu/h Under 15 psig 212–250 °F Once every week during operation No Low Pressure Steam (LPS) 1,000,000 Btu/h to 5,000,000 Btu/h Under 15 psig 212–250 °F Twice per week during operation No Low Pressure Steam (LPS) Over 5,000,000 Btu/h Under 15 psig 212–250 °F Once per 24 hour period during operation 3 Yes High Pressure Steam (HPS) Under 5,000,000 Btu/h Over 15 psig Over 250 °F Once per 8-hour shift during operation3 Yes

High Pressure Steam (HPS) 5,000,000 Btu/h to 30,000,000 Btu/h Over 15 psig Over 250 °F Twice per 8-hour shift during operation Yes

Over 30,000,000 Btu/h \ to 100,000,000 Btu/h

High Pressure Steam (HPS) Over 100,000,000 Btu/h Over 15 psig Over 250 °F Constant attendance by two people per 8-hour shift4 Yes

High Pressure Steam (HPS) Over 15 psig Over 250 °F Constant attendance by two people per 8-hour shift4 Yes

Medium Temp Water (MTW) Over 30,000,000 to 100,000,000 Btu/h Constant attendance by one person per 8-hour shift4

No

Medium Temp Water (MTW) Over 100,000,000 Btu/h Constant attendance by two people per 8-hour shift4 No

Medium Temp Water (MTW) Under 5,000,000 Btu/h Once per 8-hour shift during operation3 No

Medium Temp Water (MTW) 5,000,000 Btu/h to 30,000,000 Btu/h Twice per 8-hour shift during operation3 No