Draft_BOMS_PWS_20171215_-_SS.docx

FA5000-18-R-0001

////////////////////DRAFT/////////////////////

PERFORMANCE WORK STATEMENT

FOR

BASE OPERATIONS MAINTENANCE SERVICES (BOMS)

AT

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

15 December 2017

Table of Contents

3.0 SECTION III GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, and SERVICES

4.0 SECTION IV GENERAL INFORMATION

5.0 SECTION V APPENDICES

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personnel service contract to provide Base Operations Maintenance Services (BOMS) for operation and maintenance of facilities located on Joint Base Elmendorf Richardson (JBER), Anchorage, Alaska.

1.1.1 Overview Description of Services/Introduction. The Contractor shall provide all management, personnel, vehicles, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Base Operations Support Services as defined in this Performance Work Statement (PWS) except for those items specified in Section III and Appendix 3, Government Furnished Property, Equipment, and Services. Contractor shall be responsible for maintaining and updating operations covered by this PWS utilizing a Contractor provided Computerized Maintenance Management System (CMMS) capable of managing data and producing reports that meet the requirements of this PWS. All data maintained in the CMMS to support PWS requirements shall be property of the Government and shall be provided to CO/COR upon reasonable request.

1.2. Mission. The mission of JBER is to train and equip its forces to deploy rapidly in support of combat operations and other operations worldwide and provide installation support for JBER. JBER is located in South Central Alaska and has contiguous boundaries with both the Municipality of Anchorage and Cook Inlet/Knik Arm. JBER has accessibility via Ted Stevens International Airport located approximately 20 miles from the main gate on JBER. In addition, JBER is located near the Port of Anchorage, has access via the Alaska Railroad and may be reached via the Glenn Highway and Seward Highway.

1.2.1 Climate. JBER, Alaska is considered a sub-arctic environment. Temperatures begin to fall in September with snow becoming more frequent in October. Winter can be considered as October to April when streams and lakes are frozen. Temperatures steadily decrease into January when the highs are -10 to 20 degrees and lows near -20 degrees with associated wind chills. The coldest weather is normally in January, when very cold days have high temperatures below zero. Cold days generally have clear skies and calm wind. Mild days do occur with temperatures in the 30s but with mild weather comes the possibility of very strong winds with wind speeds up to 120 miles per hour. Most winter precipitation is snow, but rain may occur and may cause icing issues. Annual snowfall averages vary from about 70 inches to about 90 inches. Freezing rain and ice fog is common. Daylight varies from about 19 hours in late June to six (6) hours in late December with 12 hours of daylight occurring in late September and late March.

1.3 Scope. The Contractor shall perform Direct Scheduled Work (DSW) which may also be referred to as “Work Task”; Preventive Maintenance (PM); inspections; maintenance and repair of heating ventilation and air conditioning, building structures to include roofing, installed equipment, components and fixtures, plumbing and electrical systems, fire suppression and fire extinguishing systems, air compressors and compressed air systems, security and perimeter fencing, entry/exit gates, playground equipment, sanitary waste systems, paved and unpaved surfaces, storm drainage systems, bridges, and railroad systems. The Contractor shall ensure maintenance and repair is performed enabling facility and infrastructural items to operate as designed, free of defects, and function safely, properly and efficiently. The historical number of work orders, and estimated types of equipment, components and fixtures for DSW work necessary to support this PWS scope are listed in Appendix 2, DSW Workload Estimates. Appendix 7, Equipment to Receive PM Services and Appendix 16, JBER-E Boilers are NOT inclusive of all real property installed equipment (RPIE) in inventory, but identifies only those RPIE items requiring PM services, and is based on known types and quantities of existing items which are listed to facilitate contract proposals. Appendix 8, Exterior Workload Data and Appendix 9, Maps include types of exterior items requiring DSW/PM services. Facilities to receive DSW/PM services are listed in Appendix 10, Facilities. The actual data in appendices may be different at contract award due to ongoing maintenance and capitalization activities; therefore, Contractor shall update BUILDER to reflect any changes IAW Para 1.6.4.8 of this PWS and identify the changes through quarterly reporting requirements. Any significant differences in actual workload versus estimates shall be resolved through Contractor update reporting and equitable adjustment requests. The Contractor shall provide and maintain a quality control program that shall assure all services conform to the standards and specification in this contract. The Contractor shall perform all planning, coordination, surveillance and inspections of the activities necessary to ensure disciplined work performance and timely resources to accomplish all tasking under this contract. The Contractor shall be responsible for maintaining communications with Contracting Officer and the Contracting Officer Representative (COR) to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract.

1.4 Inherently Governmental Function. The Contractor shall not perform inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.5 General Conditions. After maintenance and repairs, the Contractor shall restore the work site surface areas and landscapes to their original condition. The Contractor shall remove and properly dispose of debris generated by performance under this contract.

1.6 Services

1.6.1 Basic Services. The Contractor shall provide facilities sustainment and operational services. Contractor shall maintain and repair facilities and supporting infrastructure ensuring cost effective and reliable support obtained through repair of existing items versus replacement to the greatest extent possible. Work is common to industry; therefore industry standards, including OSHA requirements and the appropriate equipment/materials apply. Where the industry standard, regulation, code, law or Government regulations differ, the Contractor shall notify the CO to determine the requirement. Infrastructure systems include storm water systems, roof drain systems, pavements, signage, fencing, entry/exit gates, security/vehicle barriers, recreational areas, sanitary sewer systems, exterior electrical distribution, lightning protection systems, grounding systems, water distribution, steam/hot water systems, chilled water, wastewater collection, compressed industrial gases, natural gas systems, plumbing, heating, ventilation and air conditioning (HVAC), interior/exterior electrical systems, fire suppression and fire extinguishing systems, air compressors and compressed air systems, fixed cranes, and roofing. The Contractor shall perform periodic services on equipment and at the frequencies identified in Appendixes 7 and 16 to include certification of cranes and hoists. It is the Contractor’s responsibility to coordinate with Security and Facility Managers to gain crew access into secure areas. Details associated with these services are further defined in sections 1.6.2, 1.6.3 and 1.6.4 below in conjunction with the workload data contained within Appendix 2, DSW Workload Estimates; Appendix 7, Equipment to Receive PM Services; Appendix 8, Exterior Workload Data; Appendix 9, Maps, Appendix 13, Winterization/De-Winterization; Appendix 15, JBER-R Signs and Appendix 16, JBER-E Boilers. The Contractor's work shall be in accordance with (IAW) requirements of this PWS and all applicable Federal, State and local laws, policies, procedures, regulations, codes, directives and Uniform/Unified Codes and Criteria including references listed in Appendix 4, Applicable Publications and Forms. The Contractor shall perform all administrative services necessary to maintain and provide accurate supply, quality control, financial control, and maintain records, files and libraries of documents. The Contractor shall format data for input into and maintain appropriate databases, prepare and provide required reports, perform administrative activities, and submit requested information as specified in this PWS. The Contractor shall coordinate directives, job priorities, suspense dates, and schedules with the following offices: COR(s), Work Reception Branch, Safety and Environmental Departments, or other offices as required in this PWS or as required by the CO. The following systems are maintained under separate contracts and are not included in this requirement: Oil Water Separators (OWS), hoods and ducts, and vertical lifts (elevators). In addition, the following functions will be retained by the Government and are not included in this requirement: Grounds Maintenance services not identified in this PWS, Custodial, Refuse, Energy Management Control Systems (EMCS)/Direct Digital Control (DDC) System Networks, alarms, locksmith, entomology, and power production.

1.6.1.1 Levels of Service Options. The Government reserves the right to change the Level of Service (LOS) requested as deemed necessary at the start of each option period (Reference Appendix 6 Table A6.1,Work Priorities which is supplemented by Table A6.2 identifying local work priorities).

· Level of Service 1: The Contractor shall perform Work Priority 1, Emergency Work, and Work Priority 2A, Preventative Maintenance (PM) work.

· Level of Service 2: The Contractor shall perform Work Priority 3A, Scheduled Sustainment Work/Corrective Maintenance work. (CM)

· Level of Service 3: The Contractor shall perform Work Priority 3B (Med) and 3C (Low), Scheduled Sustainment Work/Corrective Maintenance work (CM).

1.6.1.1.1 Work Priority 1: Emergency Work (LOS #1)

“Emergency DSW” as defined in Appendix 6, Table A6.1, Work Priorities. The Contractor shall respond and be on the job site and working for all emergency work within one (1) hour after notification during normal duty times and two (2) hours for non-duty times. Notification will be by most expeditious means to the Project Manager or designated alternate. Once started, work shall continue until the emergency is mitigated or fixed. Then, if the remaining work is uncomplicated and close to completion, the job shall be completed. If it requires detailed planning or special materials, work shall be closed as a priority and rescheduled under the appropriate priority.

1.6.1.1.2 Work Priority 2A: Preventive Maintenance (PM) (LOS #1) The Contractor shall follow schedules of recurring PM work as approved by CO/COR.

1.6.1.1.3 Work Priority 3A (High): Scheduled Sustainment Work/Corrective Maintenance (CM) (LOS #2). Work that is considered urgent. Notification will be by most expeditious means to the Project Manager or designated alternate. Completion shall be within seven (7) calendar days, or within seven (7) calendar days after receipt of materials, unless otherwise coordinated with and approved by the CO.

1.6.1.1.4 Work Priority 3B (Med) and 3C (Low) Scheduled Sustainment Work/Corrective Maintenance (CM) (LOS #3): Work that is considered routine. Purchase requests shall be initiated within 14 days. All Priority 3B/C work shall be completed within 30 calendar days, or within 30 calendar days of receipt of materials, unless otherwise coordinated with and approved by the CO.

1.6.1.1.5. Standards of Work Protocol. One of the factors the Government will use to evaluate performance will be timeliness. Direct Scheduled Work (DSW) will be received, initiated and prioritized by the Government. The Government will act as liaison between the Contractor and the customer receiving the service and shall establish priorities for work using one of the appropriate Levels of Service detailed above which can be changed, if in the judgment of the COR, health and safety dictate otherwise. Timeliness for the different DSW Work Classifications are identified in Appendix 6, Table A6.1, Work Priorities and has been supplemented by Table A6.2 to include local priorities which shall be followed.

1.6.2. Direct Scheduled Work (DSW). The Contractor shall provide for DSW on all Real Property (RP) Facilities, Real Property Installed Equipment (RPIE) and/or Exterior Services, Systems and/or Equipment when requested by the Government. Contractor shall provide, maintain and update a Computerized Maintenance Management System (CMMS) capable of meeting the DSW data management and reporting requirements of this PWS. DSW work encompasses corrective maintenance and repair of all interior and exterior structures, components, fixtures and infrastructure up to 50 labor hours, and generally does not require detailed planning. DSWs shall be forwarded to the Contractor by the Work Reception Branch of Civil Engineer Squadron (CES) electronically; manually only when electronic means isn’t available. The form represents the authorization and notification of the Contractor to begin work. Like or similar units may be grouped into one DSW request. For example one request may include multiple light bulbs or ballasts in one office or building or multiple doors or window repairs. The Contractor is responsible to ensure that equipment and fixtures are fully functional and operational when installed. The Contractor shall be aware of the possibility of encountering mold, friable asbestos, lead based paint or other similar hazardous materials while performing work and shall take all necessary precautions. In conjunction with workload data and examples listed in Appendix 2, the following examples, although not all enclusive, clarify the types of work and specifics that shall apply to DSW performance requirements of this PWS:

1.6.2.1. Real Property (RP) Facilities / Real Property Installed Equipment (RPIE) Maintenance/Repair. Includes the maintenance, repair and/or replacement of any RP fixture, installed equipment, and/or components located in facilities and exterior infrastructure identified in Appendixes 8, 9 and 10. The Contractor shall ensure fixtures, components, systems and equipment operate as designed; free of defects, and function safely.

1.6.2.2 Exterior Maintenance and Repair. Includes the maintenance, repair, and/or replacement of installed equipment items, infrastructure, plumbing electrical components, and fixtures included in Appendices 8, 9 and 15. The Contractor shall ensure services are performed, replacement systems installed, and equipment items, components and fixtures operate as designed, free of defects, and function safely.

1.6.2.3 Fence Repair. Includes the repair and/or replacement of perimeter and security fencing. Repairs include damage to perimeter fencing due to vehicle collisions from the nearby Glen Highway typically affecting only one (1) section of fencing (post to post) with an estimated 12 events annually.

1.6.2.4 Paved/Unpaved Surface Maintenance and Repair. Includes the maintenance and repair of paved/unpaved transportation, storage, work surfaces and associated guard rails. The following work activities are typically performed when the desired output is accomplished: resurface roads, parking areas, storage areas, and work areas; repair erosion damage in drainage ditches along unpaved roads; and install, remove, and repair security/vehicle barriers, traffic control devices, and guard railing designed to stop, divert, or guide traffic on paved roads, bike paths, and parking areas.

1.6.2.5 Asbestos Testing and Abatement. Includes performing asbestos testing and abatement as required to allow safe access to areas where work will be performed and eliminate potentially unsafe situations. At completion of testing or abatement, Contractor shall accomplish any required reporting with copies of reports provided to the 773 CES Asbestos Shop and dispose of debris generated from work. Work and disposal of debris shall comply with existing environmental requirements.

1.6.2.6 Mold Testing and Abatement. Includes performing any required testing, remediating, or abatement as necessary to allow safe access to the area where work will be performed and eliminate potentially unsafe situations. Upon completion of abatement, Contractor shall dispose of debris and complete any required reporting. Work shall comply with existing environmental requirements.

1.6.2.7 Plumbing and Heating Systems Maintenance and Repair. Includes maintenance and repair on plumbing and heating systems (including their devices, appurtenances, and connections all within or adjacent to the building unless specified below):

· Water-supply distribution pipes at the first valve, downstream of the meter or point of demarcation (POD) which is the first mechanical joint (threaded connection, flanged connection, union, etc.) inside the facility. Scenario; Fire suppression service is separate and independent from the potable water service. Note: Fire suppression services are typically not metered.

· Fixtures and fixture traps, grease traps

· Soil, waste, and vent pipes

· Building drain and building sewer lines up to the main collection junction

· Storm-drainage pipes, roof drains and roof drain leaders

· Gas-fired heating systems (includes line from meter)

· Heating ventilation ducting

· Thermostat controls

· Steam supply lines

1.6.2.7.1 The Contractor shall inspect, test, maintain, and repair plumbing and associated fixtures in accordance with applicable sections of the Uniform Plumbing Code (UPC). The Contractor shall be responsible for the cleanup of all water resulting from flooding.

1.6.2.8. Sewage Cleanup. Includes all stoppages to the main sewer junction. The Contractor shall cleanup, sanitize and restore affected areas from backups to a condition consistent with commercial standards.

1.6.2.9. Sign Maintenance and Repair. Includes fabrication, installation, and repair/replacement of all signs and appurtenances attached to or installed on, or around roadways, assigned facilities, and structures. Includes traffic, regulatory, office identification, informational, directory, personalized VIP, and/or advisory signs.

1.6.2.10. Interior Electrical Systems. Includes work on interior electrical systems. Work involves the labeling of breakers, maintenance, repair, removal, and/or replacement of each system or associated installed equipment item.

1.6.2.11. Outhouses. Includes the maintenance and pumping of permanently installed outhouses (vault/ pit toilets) and sewage holding tanks.

1.6.3 Preventive Maintenance (PM). The Contractor shall provide for recurring (on-going, recurring basis, such as daily, weekly, monthly, semi-annually, annually, or biennially) PM including maintenance and upkeep, inspection and/or testing of installed equipment components and appurtenances within the facilities listed in Appendix 10, and/or grounds listed in Appendix 8. PM applies to real property (RP), real property installed equipment (RPIE), system components, fixtures and tasks, and/or services for each installed equipment or infrastructure item included in Appendices 7, 8, 13, 15 and 16. The Government has invested heavily in the JBER infrastructure and has determined PM is key to recouping this investment through extended infrastructure life. Therefore, when differences between actual inventory versus that contained in the appendices are discovered through contract performance (i.e., Appendix 7 lists two boilers, but there are actually 4, or vice versa) the Contractor shall update BUILDER and report changes in the Quarterly RPIE Update List so inventory and contract changes can be made. This includes items not previously inventoried and items installed through on-going maintenance actions. Excessive or repeated system breakdowns or deficiencies may be considered by the Government as an indication of unsatisfactory Contractor performance of PM. The Contractor may, at his/her option and at no additional cost to the Government, increase the level and/or frequency of PM in an effort to minimize repair requirements. In conjunction with data listed in Appendices 7, 8, 9, 13, 15 and 16 the following are examples and specifics that apply to PM performance requirements of this PWS:

1.6.3.1 PM Management. Contractor shall provide, maintain and update a Computerized Maintenance Management System (CMMS) capable of meeting the PM scheduling, inspection and reporting requirements of this PWS. The Contractor shall perform recurring maintenance on items in Appendices 7, 8, 13, 15 and 16 at the frequencies identified and report results in formats required by this PWS while recording activities in the contractor’s CMMS.

1.6.3.2 RP/ RPIE. Includes performing recurring work and inspections on all facilities ensuring safe and proper operation of all RP/RPIE and installed equipment; i.e., Structural, Plumbing, Heating, Roofing, Ventilation and Air Conditioning (HVAC), Electrical, Fire Suppression and Fire Extinguishing Systems, Steam Systems, Industrial (i.e., overhead cranes and hoists, quartermaster laundry equipment, high pressure washers), Swimming Pool, Aquatic Center and Spa. The Contractor shall repair and/or replace those items identified as a threat to life, health and safety and those items that have the potential to incur additional or further damage to structures, structural items and property. The Contractor shall ensure corrosion control is adequate to address deterioration of RP/RPIE. The Contractor shall repair and/or replace finish as needed for protection while ensuring sizes, shapes, styles, types, materials, colors, and textures match and are consistent with surroundings. In the event matches cannot be made due to material availability any substitutes must be approved in advance by the CO or COR.

1.6.3.3 Interior/Exterior Electrical Systems. Includes performing recurring work and inspections of electrical area lighting, crosswalks and seasonal lighting systems along with removal and labeling of breakers and/or replacement of each system or associated installed equipment item. The Contractor shall be responsible for maintaining the electrical infrastructure for all secondary power lines supporting all street and area lighting fed from buildings. The Contractor shall not be responsible for street and area lighting fed from the electrical distribution system. Cross walks shall be synchronized with school schedule and installation events.

1.6.3.4 Sanitary Waste Systems. Includes checking proper operation of the valves, pumps and switches in the sewage lift station at the Army Reserve Center. Any necessary repair work identified during scheduled inspections shall be completed at the time of the inspection.

1.6.3.5 Playground Equipment and Areas. Includes keeping playground areas and equipment in a fully functional and safe condition. Areas shall be inspected each spring prior to May 15. Deficiencies shall be corrected: i.e. loose fasteners shall be tightened, exposed sharp edges shall be removed or covered, wood splinters shall be filed or sanded off, broken or torn metal shall be welded and ground smooth, exposed concrete foundations covered with fall zone material, and fall zones filled with fall zone material at time of inspection. Ground covering within the fenced play area at playground adjacent to Building 7 at the corner of 4th and Chilkoot shall be kept free of vegetation at all times.

1.6.3.6 Storm Drainage Systems. Includes ensuring storm drainage systems operate efficiently facilitating proper water flow to evacuate rainwater, snowmelt, or other sources of water leaving no standing water. Each year prior to June 30 all storm drain manhole pits, storm drain catch basins, culverts and grates shall be inspected for obstructions and proper water flow. Inspections shall be performed utilizing a Trimble GPS unit provided on temporary loan from the Government to record inspection results. Obstructed drainage structures shall be cleaned prior to July 15, ensuring proper water flow.

1.6.3.7 Paved Surface Areas and Site Improvements. Includes paved surface areas. Pavement for vehicular traffic includes roads, streets, service drives, driveways, parking lots, curbs, gutters, pavement structures, and dedicated drainage systems. Site Improvements include all site work improvements including fencing, guard rails, sidewalks, bikeways, jogging paths and equipment pads. The Contractor shall ensure that all paved surface areas including sidewalks are undamaged and potholes repaired within requirements outlined in Paragraph 1.6.4.4 of this PWS, and that security/vehicle barriers, barricades, and guard rails are undamaged and in good condition. Liquefied petroleum asphalt crack filler (crack sealant) shall be applied on road surfaces according to schedule with no less than one third (33.3%) of the total paved road surface area being treated during each contract option period. Prior to work start Contractor shall provide COR with a crack sealing schedule containing the names of the streets where crack sealant is to be applied, the estimated total surface area to be completed, and the estimated total amount of liquefied petroleum asphalt crack filler to be used. Contractor shall specify date range when application shall take place as determined by seasonal weather conditions. Coordination for lane/road closures shall be made with installation Security Forces Office and COR.

1.6.3.7.1 Paint Pavement Markings. Includes painting pavement markings on paved roadways to include lane striping, crosswalk lines, stop bars, and instructional wording and arrows. Markings shall be reapplied annually between April 15 and June 1. Line painting in parking areas to include, handicap space markings, shall be reapplied between April 15 and June 1 each year. Coordination for lane/road closures shall be made with installation Security Forces Office.

1.6.3.7.2 Sweep/Clean. Includes maintaining paved surface areas free of dirt, mud or other debris through the time period of April 15 through September 30.

1.6.3.8 Unpaved Surfaces. Includes recurring maintenance on unpaved transportation, storage, and work surfaces during the time period of April 16 through October 14. The Contractor shall keep unpaved transportation, storage, and work surfaces without ruts or potholes (IAW Paragraph 1.6.4.4 of this PWS), well drained with no standing water, and with unimpaired guard rails. Unpaved roads and parking or work areas and their accompanying shoulders and drainage ditches shall be graded to DOT standards at the frequency and locations identified in Appendix 9, Maps.

1.6.3.9 Bridges. Includes ensuring all bridges are in good, safe condition with undamaged guard rails and approach ramps, bridge foundations are secure against washout danger, bridge surfaces are undamaged and even, and bridge structural integrity is sound. Contractor shall conduct annual inspections IAW UFC 3-310-08 and provide results to COR prior to September 30.

1.6.3.10 Railroad Facilities. Includes the inspection, maintenance, and minor repair of each installed equipment item or installed equipment category specifically addressed. All work shall be performed by certified railroad personnel. Specific locations and frequency are identified under the PM and railroad map A9.6. The Contractor shall ensure PM is performed enabling railroad facilities to perform as designed, free of defects, and function safely and efficiently, and in accordance with “Unified Facilities Criteria” (UFC) 4-860-03.

1.6.3.10.1 Semi Annually May and September

· All tracks shall be inspected twice annually; once in May and again in September with inspection results provided to the COR no later than the end of month when inspections were accomplished.

· Defects found shall be repaired and reported to the Government.

· Cross ties and turnouts found damaged by snow removal activity in the May railroad track inspection shall be replaced or repaired by June 15.

· Tracks found damaged by snow removal activity in the May railroad track inspection shall be replaced or repaired by June 15.

1.6.3.10.2 Annual Maintenance

· All active railroad switches shall be lubricated annually between April 1 and June 30.

· All railroad switches identified in the May railroad track inspection as difficult to operate or not meeting switch point tightness or clearance standards shall be adjusted to operate smoothly, safely, and efficiently by July 15 annually.

· Lubrication of all railroad switches shall include application of a railway flange grease on the top of the switch plates located under the base of switch points, application of a railway flange grease on the handle slide platform and notches of all mainline switch stands, and application of lubricating oil into all oil cups located on all Racor #22 automatic switch stands.

· All derails shall be maintained IAW UFC 4-860-03.

· All railroad ballast or sub-grade material in the JBER railroad track system which is replaced shall be replaced with material which conforms to the standards set forth in UFC 4-860-03.

· Annually, between September 1 and October 15, all flange ways in tracks railroad/road crossings on the USARAK railroad system shall be cleaned of all built up dirt and debris, and the road crossing surface shall be cleaned in such a way as to prevent the flange ways to become fouled again with dirt before freeze-up.

· Track geometry on all railroad tracks shall conform to the standards set forth in UFC 4-860-03.

· The track ballast shall be kept clear of all vegetation within the railroad track structure

1.6.3.11 Exterior Signs. Encompasses all exterior signs and posts including the JBER welcome sign outside of the D Street gate. The Contractor shall ensure all exterior signposts and signs are kept readable to requirements of Manual on Uniform Traffic Control Devices (MUTCD) Section 2A.08, Table 2A-3 specifications. Retroreflectivity measurements shall be performed annually between April 15 through September 15 utilizing a Contractor provided retroreflectometer unit with inspection results reported no later than September 30 IAW Contract Data Requirements List (CDRL), Data Item 008. Tasks shall include removing obstructions. Each spring (April 1- June 1) any temporary load limit signs shall be placed and removed in conjunction with the local municipality or as deemed necessary by the Government at the following entrance gates to JBER: D Street Gate (at Glenn Hwy.), Artillery Road Gate (at Eagle River).

1.6.3.12 Aquatic Center/Swim Pool/Spa. Includes performing required PM on equipment comprising filters, pumps, valves and RPIE/RP for the Buckner Gym while monitoring and replenishing levels of chlorine (tablets, powers, liquids, etc.) and other chemicals necessary for pool operations in injection systems. Contractor shall follow AFI 48-114 for conducting water testing and maintaining documentation required as the “pool treatment plant operator” and maintain the pool equipment as outlined in this instruction. Contractor is not responsible for any required State level pool/spa water quality sampling or submissions since these functions are performed by the 673d Medical Group. The Contractor shall also follow UFC 3-230-02 Section 12: Swimming Pool Operations. Hours of operation are identified in Paragraph 4.1.1 of this PWS.

1.6.3.13 Lightning Protection and Grounding Systems. Includes maintaining the Lightning Protection and Grounding Systems in accordance with NFPA 780- Standard for Installation of Lightning Protection Systems, AFI 32-1065, Paragraph 1.2.1, Grounding Systems.

1.6.3.14 Backflow Prevention Devices (BFPD). Includes utilizing Geobase to manage the backflow prevention device program. Devices serving fire suppression systems shall be tested and listed in accordance with UFC 3-601-02, and NFPA 25. Other BFPD testing and inspection requirements shall be in accordance with AFI 32-1067. Results of inspections shall be recorded into the GEOBASE backlflow prevention module no later than close of business on day performed. Training and access will be provided by the JBER 773 CES/CEOIU Backflow Prevention Manager.

1.6.3.15 Heating, Ventilation, and Air Conditioning (HVAC) Systems. The Contractor shall:

1.6.3.15.1 Maintain HVAC systems. HVAC systems include but are not limited to boilers, water heaters, gas fired furnace systems, gas burners, heat exchangers, circulation pumps, air conditioners, air handling units, air supply/exhaust/vent systems, fan coil units, ventilation fans, heating ventilating, and air conditioning systems including gas supply, oil systems, hot water, steam systems, chilled water, and compressed gas supply piping and distribution systems, etc. within facilities listed in Appendix 10 having HVAC systems IAW AFI 32-1054, Corrosion Control, para. 4.5, AFI 32-1068, Heating Systems and Unified Pressure Vessels and Unfired Pressure Vessel Inspection Requirement (UPV) for assigned equipment.

1.6.3.15.1.1 Minimum Boiler Attendance. Contractor shall provide manpower for boiler attendance IAW AFI 32-1068, para 3.5, Table 3.1. The requirement for high pressure steam boiler attendance shall be at the frequency identified in Table 3.1 for boilers having a capacity of 5,000,000 btu/h to 30,000,000 btu/h. The requirement for low pressure steam boiler attendance shall be at the frequencies identified in Table 3.1 for low pressure steam with a capacity of 1,000,000 Btu/h to 5,000,000Btu/h (two (2) per week during operation). Attendance visits shall be recorded by entries in a log maintained in mechanical rooms where boilers are located.

1.6.3.15.2 Follow local procedures for seasonal shutdown and restart of boilers on dates, and in facilities identified by the Government (Typically occurring during the spring when the daily high temperature has been at or above 50 degrees Fahrenheit (10 degrees Celsius) for three consecutive days, and in the fall when the daily low temperature has been at or below 40 degrees Fahrenheit (4.5 degrees Celsius) for three consecutive days).

1.6.3.15.3 Post and report inspection test results IAW AFI 32-1068, “Heating Systems and Unified Pressure Vessels,” paragraph 3.5.5.5 through 3.5.5.7.

1.6.3.16. Cranes and Hoists. Includes the maintenance, inspections and annual certification to include any required load testing.

1.6.3.16.1 Inspection/Certification. All inspections and certification shall be accomplished prior to the certificate expiration date. Annual certifications shall begin and be completed prior to certificate expiration dates of hoists previously certified.

1.6.3.16.2 Load Limit Test. Contractor shall be responsible for providing certified weights and any other required equipment and/or supplies for all weight tests. The Contractor shall stencil the weight capacity of the crane/hoist on railing if this weight is not currently stenciled on railing

1.6.3.16.3 Reports and Certificates. Upon completion of inspection and certification of each hoist, Contractor shall tag or stencil hoist with new date of certification within 48 hours of completing such work. Inspection reports and load test certificates shall be duplicated with originals distributed to using agent and copies given to the COR when hoists/cranes have been certified. Cranes and hoists that fail certification shall be reported to the COR immediately following the inspection. Results of inspections and preventative maintenance shall be submitted to the COR within 30 working days of completed inspections. The documentation shall include identification of the crane and hoist, location, date of inspection, inspector, description of the maintenance performed and overall condition of each crane and hoist. Reports for cranes and hoists that were not certified will list specific needed repairs and corrections.

1.6.3.16.3 Distribution of Collected Data. The Contractor shall provide to the COR, in writing, a list of defects for each crane/hoist found to be in need of repair after each initial and any subsequent inspection/service. This list shall include suggested repairs, parts required, and methods of repair for all found crane and hoist defects. The information provided shall be in electronic format and manual form and consist of two copies. Electronic format shall be submitted in Microsoft Excel. The COR and the Contractor shall determine and agree on report form and formatting. All information shall be due not later than one month after the completion of the last crane/hoist inspection repair and certification for each year.

1.6.3.17 Roof Systems. Includes gutters, fall protection tie offs, built-up, asphalt and fiberglass shingles, rubber membrane, corrugated metal, and standing seam metal roofing types. The Contractor shall:

1.6. 3.17.1 Maintain roof systems to standards in AFI 32-1051, Roof Systems Management, and UFGS 07 51 13, Build-Up Roof (BUR) Repair/Replacement Guide Specification. Damaged or deteriorated fixtures and accessories shall be replaced or repaired using methods consistent with the type of construction.

1.6.3.17.2 Respond and mitigate all roof leaks to protect building interior, furnishings, equipment, and personnel by safely mitigating incoming water.

1.6.3.17.3 Accomplish maintenance work on a continuing basis to preserve the watertight integrity of the roof. Upon finding conditions suggesting advanced deterioration and requiring major repair or replacement, the Contractor shall report this condition to the COR no later than the end of the business day condition was observed.

1.6.3.18 Exterior Water Systems. Includes winterization/de-winterization and repair of exterior water systems listed in Appendix 8 for irrigation, and specialty facilities ensuring all installed equipment items function as designed by manufacturer in a safe and efficient manner.

1.6.3.19. Facility Winterization. Includes performing maintenance for the winterization and de-winterization program in each building identified in Appendix 13, Winterization to prevent freeze ups. Contractor shall ensure a sign is in place and legible to caution against turning water off.

1.6.3.20. Mechanical Rooms. In addition to the requirements in paragraph 1.6.3, upon completion of the scheduled maintenance, Contractor shall annotate on a tracking sheet/logbook (that is to stay in the mechanical room) the date, type of inspection performed, technician name/signature, brief description of work performed, and ensure area is clean, lights are operational, and access doors are secure.

1.6.3.21 Fire Suppression/Extinguishing Systems. Systems will be tested, and maintained IAW the requirements of UFC 3-601-02 and applicable NFPA Standards.

1.6.3.22. Air Compressors/Compressed Air Systems. Includes installed air compressors, air dryers, air maintenance devices, and system piping ending at the tool connection fixture. Air compressors for fire suppression systems will be tested, and maintained IAW UFC 3-601-02 and applicable NFPA Standards.

1.6.4 Other Requirements:

1.6.4.1 Utilities Demarcation. Four utility systems on JBER have been transferred to the Utilities Privatization (UP) program effective August 2008: Electricity, Natural Gas, Water, and Wastewater collection system. The transition affects the boundaries and quantities of such services as facilities maintenance, right of ways, and various other services performed on JBER. For this reason, work in these areas shall be limited to only portions of the exterior utility systems identified in this contract. Maps that include Points of Demarcation (POD) show the division line between what portions of the exterior utility systems transferred ownership, and what portions of the utility systems the Contractor shall be responsible for under this contract. The boundaries between the exterior utilities being privatized and this contract are as follows:

1.6.4.1.1 Electrical:

· The Contractor shall be responsible for maintaining the electrical infrastructure for all secondary power systems downstream from the load side of the facility first disconnect or POD.

· The Contractor shall be responsible for electrical systems fed from buildings. The Contractor shall not be responsible for street and area lighting fed from the electrical distribution system.

· The Contractor shall be responsible for traffic control lights and kiosk electric signs fed from buildings.

1.6.4.1.2 Natural Gas:

· The Contractor shall be responsible for the natural gas infrastructure for the interior and exterior of facilities downstream of the regulator and/or meter.

1.6.4.1.3 Water:

· The Contractor shall be responsible for water supply systems at the first valve, downstream of the meter or POD.

1.6.4.1.3.1 Clarification of the Water Distribution Points of Demarcation: Point of demarcation is the first mechanical joint (threaded connection, flanged connection, union, etc.) inside the facility. Scenario; Fire suppression service is separate and independent from the potable water service. Note: Fire suppression services are typically not metered.

1.6.4.1.3.2 Point of demarcation for the fire suppression service is the downstream side of the tee joint in main line of the water service where the fire suppression line takes-off from the potable water service line inside the facility. If a meter bypass is installed the Government’s Utility Contractor is responsible to the downstream side of the bypass valve. Scenario; Fire suppression service and potable water service are combined and fed from the same service line.

1.6.4.1.3.3 Point of demarcation for the potable water service is the downstream side of the first valve downstream of the meter. If a meter bypass is installed the Government’s Utility Contractor is responsible to the downstream side of the bypass valve. Scenarios; Potable water service is a dedicated and separate water service and the potable water service is metered. Also, fire suppression service and potable water service are combined and fed from the same service line and the potable water service is metered.

1.6.4.1.4 Wastewater Collection System:

· The Contractor shall be responsible for interior wastewater piping upstream from five feet out of the exterior foundation wall or outside cleanout.

· The Contractor shall be responsible for all fixtures of septic systems to include all exterior piping, tanks, cribs and leach fields.

1.6.4.1.5 In the event that an unusual utility connection requires maintenance that does not fall under the above guidelines, all parties involved will meet and discuss to their mutual satisfaction a solution which will be agreed upon by the respective COR’s for those contracts.

1.6.4.2 Energy Management Control Systems (EMCS)/Direct Digital Control (DDC) System Networks Demarcation. The Contractor shall not be responsible for any controlled device within the control loop. Examples of these controlled devices are (Actuators, Sensors, Transducers, RIBs, VFD’s and Thermostats) these devices are typically connected to the EMCS network or they exist as standalone Direct Digital Control (DDC) system networks that monitor and control an entire facility. The Contractor shall be responsible for all mechanical HVAC equipment and parts that are after the point of demarcation of the controlled devices. Examples of this are, but not limited to, HVAC equipment (Chillers, boilers, air handlers, air conditioners, valves bodies, dampers banks, motors, and pumps).

1.6.4.3 Refrigerant Management. The Contractor shall maintain a refrigerant inventory. Contractor shall manage a refrigerant program and maintain refrigerant records in the Air Program Information Management System (APIMS) Refrigerant Management Module IAW AFM 32-7089, Refrigerant Management Program. No later than five (5) workdays after contract start date, the Contractor along with the COR shall conduct a joint inventory of all Government furnished refrigerant. The inventory shall identify the refrigerant type, quantity and location where the stock is stored. The inventory initially shall document the refrigerant provided by the Government for use on the contract. As service work commences and the inventory expands, Contractor shall account/ document all refrigerant used, the date it was used, and the equipment that received the refrigerant. The inventory shall also account for all refrigerant purchased on the contract and be provided to the COR in a report within 10 workdays as changes occur.

1.6.4.4 Potholes. Contractor shall implement a program to continuously identify potholes and ensure required repairs are performed as often as needed to prevent impaired traffic flow or vehicle damages. Paved surface repairs shall be completed year around. Unpaved surface repairs shall be completed during the normal spring/summer road maintenance season or upon receipt of a DSW when outside of season. Pothole repairs on heavily traveled paved thoroughfares shall be completed within 24 hours of Contractor discovery during the course of normal business or upon receipt of notification from Government. All other repairs shall be completed within 72 hours of discovery or upon receipt of notification. The amount of pothole formations varies due to climatic conditions encountered usually occurring in early spring and are estimated to occur up to 30 events annually.

1.6.4.5 Winter Operations. During winter months, (October 15 through May 15) the Contractor shall monitor and remove snow/ice buildup on roofs to prevent damage and eliminate safety hazards for personnel transiting the area with an estimated 5 events per season. Upon notification from Government, facility occupant or Contractor discovery during normal contract performance of a building losing heat the Contractor shall provide temporary heat to prevent interruption of mission, property damage, or loss of personnel production due to cold work areas until unit or units are operational with an estimated five (5) events per season.

1.6.4.6 Reimbursement Materials. The Contractor shall research, determine sources of supply, and process requisitions for material requests in support of requirements stated in this PWS. The Contractor's accounting and logistics system shall accurately control and account for inventory. All labor, equipment, office supplies and similar items required to support the requirements stated in this PWS shall be included in the firm-fixed CLINs. Contractor shall immediately notify the CO/COR when expenditure of funds on the material CLINs reach 70 percent, and again at the 90 percent level. Contractor is prohibited from obligating funds exceeding the funding available on each CLIN.

1.6.4.6.1 Credits. The Contractor agrees that any refunds, rebates, credits or other amounts (including any interest) accruing to or received by the Contractor or any assignee under the contract shall be passed along to the Government, to the extent they are properly allocable to costs for which the Contractor has been reimbursed by the Government under the contract.

1.6.4.6.1.1 The Contractor shall submit purchase requests within three (3) business days from initiation of Priority 2A/3A work requests (14 business days for 3B/C…