(U)_Industry_Week_Slides_(Updated).pptx

Col Robyn Burk Commander 13 March 2014 Alaska Radar System I n t e g r i t y - S e r v i c e - E x c e l l e n c e

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Disclaimer No audio or video recording allowed Questions after today must be submitted on the template provided by the Government to:

Erika Eberhart: erika.eberhart@us.af.mil Capt Louson Ramos: louson.ramos.1@us.af.mil Anthony Torres: anthony.torres.17@us.af.mil The terms and conditions of the RFP govern over any information presented today

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Mission Requirement Operation and maintenance (O&M) of:

15 geographically separated long range radar sites (2 by air only) 3 remote radio sites Maintenance of the Regional Air Operations Center (RAOC) and Maintenance Control and Communications Center (MC3) The radar operations are in direct support of the NORAD/NORTHCOM mission for air sovereignty within Alaska and provide civil aircraft information to the Federal Aviation Administration (FAA) Support tenant units and inter-service support agreements Partnerships Integrated partner with Federal Aviation Administration (FAA) Partnered with Canada to monitor N. American air space Cooperatively shares radar data through NORAD Share radar concerns through the depot at Hill AFB

Tin City LRRS Fort Yukon LRRS

Cape Lisburne LRRS

Operations and Maintenance (O&M) support services for 15 geographically separated long range radar sites, three remote radio sites, the Maintenance Control and Communications Center (MC3), and maintenance of the Regional Air Operations Center (RAOC) within Alaska. The radar operations are in direct support of the NORAD/NORTHCOM mission for air sovereignty within Alaska and provide civil aircraft information to the Federal Aviation Administration (FAA). The requirement for the envisioned contract is to support the O&M of the radar systems/sites, O&M of radios and other communication systems, vehicles/heavy equipment, and operation, maintenance, repair of all site civil works including: utility systems, fuel storage, airfields, roads, beach stabilization, buildings and real property installed equipment. The contract will also provide a broad scope of support at each site to include environmental management, snow removal (to include seven airfields), weather observation, logistics support, billeting services, dining facility services, and third-party support for other federal and state agencies.

Site Locations

Legend

Long Range Radar Site

RAOC/MC3

UHF Radio Site

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Radar Facilities

Composite Facility Average year constructed - 1955 6 radar sites with composite facilities

Train Facility Average year constructed - 1957 3 radar sites with train facilities Towers above the train facility w/shared utility systems.

Repairs are complicated by the shared utility systems Exposed structure accelerates weather degradation

Dome Facilities Average year constructed - 1963 4 radar sites with dome facilities 1 coastal and 3 interior sites

MAR Tower Facility 2 radar sites with MAR tower facilities

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Vision Firm-Fixed Price w/Cost Reimbursable CLINs Severable by site Cost account by site and function Arctic logistics/facilities challenges i.e. barge planning, timeline Two sites (Indian Mt., Sparrevohn) only accessible by air Manpower cross-utilization/expertise Movement Value Engineering Change Proposals (VECP) Interfaces Cost drivers Manpower, transportation, footprint, partnerships No frills

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O&M of Air Field Systems Weather systems at 7 LRR sites NAVAIDS systems at 7 LRR sites

O&M of RADAR and Dome Systems FPS-117 RADAR / associated equipment (EPRP) GAG radio systems 18 LINK-16 systems 15

O&M of Communication Infrastructure/Systems Base level COMSEC account IP devices on Govt networks “Cloud” based KM Telco switches and cable / fiber infrastructure The back up generator for the Air Defense Sector Govt furnished down/up links / supporting equipment at JBER & 7 LRRS Electronic Communications System Install Record (CSIR)

Site Technical Missions 8570 certified techs at appropriate levels

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CE - General Discussion Facility Condition Assessment - Gov’t & Contractor 365 days to complete; intent to accomplish May-Sep 16 Becomes the baseline for condition to maintain facilities Electronic File Sets Issue only electronic files, as-builts submitted electronically Power Production Environmental Regulatory drivers, reporting requirements, permits Airfields Maintenance, resurfacing, lighting, markers Reporting Requirements Integration with Government Engineers

Operate:

Power Water Electrical Etc.

Preventative Mx (PM)

$1M/Year Gov’t approval required

O&As Additional Capabilities

$15K Total Cost* Max Repair Threshold

* Total Cost includes labor, materials, transportation, etc.

Contractor is responsible for all efforts up to the max repair threshold:

DSW

Emergency Urgent Routine

Note:

Does not include cosmetic or QoL concerns 332 Process & Gov’t Approval Required CE Operations & Maintenance Concept Overview

O&M

Corrective Mx & Repair

Enhancements & Repair

FFP

CR

Logistics Food Services Food cost is part of FFP Supply Management Due In For Maintenance management Maintain minimal supply warehousing footprint Tri-party inventory/facility assessment during phase-in/out

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Airfield Management Airfield Maintenance Seven gravel runways may require gravel crushing and resurfacing Ensure all airfield surfaces are properly compacted, graded for drainage, and free of surface irregularities Ensure airfield maintenance and snow removal to meet aircraft operational needs

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Program Management Key Personnel:

Project Manager Operations Manager Logistics Manager Quality Control Manager Lead Engineer Site Managers All personnel require National Agency Check with Inquires (NACI) Third Party Support Emergency Operations

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Program Management Service Summaries:

BREAK

766th Specialized Contracting Squadron

OUTLINE

FBO Postings Timeline Acquisition Strategy Contract Type Draft RFP Exchanges after RFP release Bidder’s Library

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FBO Postings May 2013 – Original Sources Sought Notice (Draft PWS) Jun 2013 – Supplemental Information Oct 2013 – Build-up Bidder’s Library Jan 2014 – Vetted Access to Bidder’s Library Feb 2014 – Register for Industry Day /Winter Site Visits Mar 2014 – Industry Day /Winter Site Visits

Future FBO Postings 14 Mar 2014 – Industry Week slides, Q&A

Reminder: FBO always contains the most current information!

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Tentative Timeline 15 April 2014 – Tentative RFP release 15 May 2014 – Vol IV due 15 June 2014 – Vol I, II, and III Apr 2015 – Contract Award Oct 2015 – Phase-In (12 months) Oct 2016 – Contract start date

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Acquisition Strategy Non-commercial using FAR Part 15 Performance Price Trade-off w/Technical Proposal Full and Open Competition US only firms Single contract award Period of Performance:

12-month Phase-In Base Period 10 one-year Options (FOC begins option year 1) Options are not required to be exercised 12-month Phase-Out Total Contract Length = 12 years if all options are exercised Air Force O&M Funding (Element Code tracking) FFP with Cost Reimbursable CLINs

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Draft RFP Overview Uniform Contract Format Section A – Standard Form 33 Section B – CLINS/Overview/Price Section C – Performance Work Statement (PWS) Section D – Packaging and Marking Section E – Inspection and acceptance Section F – Deliveries or performance Section G – Contract administration data Section H – Special Contract Provisions Section I – Contract Clauses Section J – List of documents and exhibits Section K – Reps and Certs Section L – Instructions to Offerors Section M – Evaluation Factors for Award

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Section A Standard Form 33 Offer Offeror needs to complete Blocks 12-18 Block 12 states how long the offer is good for The proposal is only valid if signed in Block 17

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Section B FFP w/Cost Reimbursable CLINS 1 Oct 2015 – Contract Start – Phase-In period 1 Oct 2016 – Full Operational Capability (Option 1) 1 Oct 2015 – 30 Sep 2027 Contract Length

IF ALL OPTIONS ARE EXERCISED

CLINS

Structure being reviewed for approval

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Section C Performance Work Statement Section 1 – Description of Services Section 2 – Service Summary Section 3 – GFE Records Section 4 – Contractor Personnel Appendices – Reports, Plans, Publications

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Sections H, I, & K Section H – Special Contract Provisions Important information contained in Section H Section I – Contract Clauses Incorporation of FAR, DFARS, and AFFARS Clauses Please review carefully Section K – Representations and Certifications Complete all of the fill-in information Failure to provide may make the offer unacceptable for award

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Section L Solicitation Provisions Proposal Organization (consists of 4 volumes) Due dates (refer to official RFP) Page counts (refer to proposal organization table in L-1) Electronic (1) and paper copies (original + 4) Volume I – Executive Summary (60 days after RFP issuance) Volume II – Price (60 days after RFP issuance) Volume III – Technical (60 days after RFP issuance) Volume IV – Past Performance (30 days prior to all other volumes)

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Information Exchange After release of solicitation, the Contracting Officer is the primary point of any exchange with potential offerors IAW FAR15.201(f) Contracting team:

Erika Eberhart: erika.eberhart@us.af.mil Capt Louson Ramos: louson.ramos.1@us.af.mil Anthony Torres: anthony.torres.17@us.af.mil Bidder’s Library Library is currently available on FedBizOpps.gov https://www.fbo.gov/index?s=opportunity&mode=form&id=5401ce6d85b7bd740f6989a889cc503a&tab=core&_cview=1

FA5000-13-R-00015

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Closing Monitor FBO for updates Industry Day/Site Visit questions shall be routed through the Contracting Officer via Industry Day Q&A template uploaded to FBO Due NLT 3:00 pm HST on 21 March 2014 All answers will be posted to FBO on or before 26 March 2014 at 3:00 pm HST

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