ARS_Re-Compete_Draft_PWS_ _Industry_Day_Questions_-Government_Response.pdf

Number Contractor Questions Government Response PWS Reference 1 What are/will be the cost-reimbursable contract line items? See RFP for changes to cost reimbursable contract line items Section 1, Para 1.1.C 2 Please clarify if the meaning of "specific, inherently military training" is Supply Account Management and Safe and Vault Technician and Inspector training as listed in Appendix 9, as referenced in Section 3, paragraph 3.2.9.1. Are there additional training requirements, and if so, where are they identified?

COMSEC Managers Course will be made available to the ARS Contractor. The Contractor shall be responsible for travel, meals and lodging.

Section 1, Para 1.1.P Appendix 9, Para 3.2.9.1

3 Are there any artifacts, as described in this paragraph, present at any site? If so, please provide the list.

There should be no artifacts maintained on-site. Section 1, Para 1.10.3.3

4 Is third party hazardous waste processing a reimbursable expense?

If not, how many instances of this nature can bidders expect annually?

Refer to PWS 1.10.4.2 and PRSC waste handling handbook (formerly the 611 ASG waste handling handbook)

Section 1, Para 1.10.4.2

5 Are there any known concentrations of toxic substances present at any site? If so, have these areas been identified, remediated and monitored?

Yes. Not all have been remediated, but are monitored. Section 1, Para 1.10.4.4

6 How many instances of third parties requiring escort into Restricted Areas are there annually?

The Government estimates is an average of 225 hours per site annually. Section 1, Para 1.11.4.2.1

7 Please clarify what is meant by "Requisition required items for electronic equipment listed in Section 3. There is no electronic equipment listed in Section 3. Are items required for electronic equipment a Contractor material and equipment expense?

This pertains to supplies for computers, printers, Common Access Cards (CAC) and cards for Secure Telephone Equipment (STE).

Section 1, Para 1.12.1.B

8 Will the actions under this paragraph be handled under the changes clause?

Yes Section 1, Para 1.12.1.C

9 Is transportation of COMSEC materials between JBER and the remote sites Government-provided? Within the text of the paragraph, contractor responsibilities for transportation of COMSEC appear to apply to the local pickup and delivery points at local air transportation facilities.

No, it is the contractor's responsibility to arrange for proper delivery of COMSEC material to and from the sites.

Section 1, Para 1.12.2.B

10 Is the RRK installation on schedule? Will the incoming contractor be provided training at a later date, since the start of phase-in is scheduled for 1 Oct 15?

The RRK installation is scheduled to be installed at each LRRS before the commencement of the contract phase-in. The contractor will receive training.

Section 1, Para 1.12.2.G.2

11 Training is scheduled to occur before the ARS Contract starts.

Q: Will additional training courses be available after the award of the current contract?

Manufacturer or Government Computer-based training (CBT) will be available. Section 1, Para 1.12.2.G.2

12 Is this a Government supplied database? This data is presumed to be accurate from the existing contractor. The new contractors is expected to verify and keep current.

Section 1, Para 1.12.5

13 Please clarify the schedule for installing LANs and computers (e.g., "when provided and installed").

This would be over the term of the contract. Some sites may be installed before the contract goes into effect.

Section 1, Para 1.12.6

14 Please clarify the extent of the JBERMAN architecture; does it extend to the remote sites? Appendices 11 and 12 do not appear to identify any equipment associated with the JBER.

The site will have to connect the Siemens switch, the FMQ-22 (at 7 sites where they are installed), and one computer/printer at each site. These will connect to the JBER system via a CISCO 2921 router. Other connections will be via a closed TCP/IP network.

Section 1, Para 1.12.6.A.5

15 Where and how many Government-provided computers are installed within the ARS?

One per LRRS and no more than 10 at headquarters/maintenance control location.

Section 1, Para 1.12.6.B

16 Where are the Government-provided satellite earth stations included in the equipment listings? Appendix 11 contains some text referring to these facilities but the equipment lists do not contain any line items for this equipment.

As of 31 Mar 2014, there are two satellite earth stations at JBER (MC3), and one each of the following ARS sites: Oliktok, Barter Island, Point Barrow, Cold Bay, Tin City, Capt Lisburne, and Capt Romanzof. As listed in Appendix 12.

Section 1, Para 1.12.7.A

17 Please clarify the term CAP CLIN. Does CAP refer to contractor acquired parts?

Does this apply only to electronics?

What is the utility of a CAP CLIN, if the DSW threshold is $10,000 or $15,000, for which the contractor is responsible for all labor, materials and equipment (LME) and transportation per event?

Does the CAP CLIN apply to all LME and transportation over the established thresholds?

Yes, Contractor Acquired Parts / Services. Contractor shall acquire materials for O&M purposes when and as directed by the CO in accordance with Section H. Contractor-acquired / purchased parts, subcontracted parts, materials, equipment, initial environmental sample analysis and subcontracted maintenance of Government-furnished equipment that are determined to be direct materials, and miscellaneous services shall be paid to the contractor upon approval of the Contracting Officer. (PWS Para 3.1.4.2.13, 3.1.4.2.27, These may not be all inclusive).

See clause H3 for items that can be purchased via CAP CLIN.

Any purchase over $3,000 requires the contractor to send a request through the PMO which is routed through Contracting and returned to the contractor.

The fixed price contract covers the labor for most work (O&As excluded) the government provides funding for the material and transportation.

No, the CAP CLIN is for parts and services. Transportation has a separate CLIN in the event the Government provided transportation will not get the part to the site within the timeframe it is needed.

Section 1, Para 1.13.3.2.B

18 Can the Contractor establish site stock levels sufficient to ensure required Ao rates?

Yes, this is encouraged, but Contractor should only keep the minimal quantity necessary to accomplish the mission; wrong PWS reference, should be 1.13.3.5.i.

Section 1, Para 1.13.3.2.F

19 What spares level applies to "Maintain enough critical spares in stock to meet radar Ao"? Where are radar spares maintained?

What are the current and planned inventories of radar spares? Are the radars and other electronic equipment and systems maintained through the Air Force Supply System? What is the contractor's threshold (limit of liability) for radar and electronic systems spares and repair parts?

Spares levels are determined by the Contractor based on maintenance history.

Most electronic parts (XD2) are maintained on an Air Force Supply Point.

These Supply Points are maintained within the radome along with the consumables. Consumables will be purchased by the Contractor via Air Force Supply Channels or Locally, whichever is the cheapest. Radar's are Government Furnished Equipment, if Contractor is found negligent, then Contractor is required to pay. Items that need repair are done by the AF Depots.

Section 1, Para 1.13.3.5.I

20 What is the contractor responsibility for Ao if the Government cannot replace supply point assets as they are consumed?

Supply Points are managed by the 673 LRS/Repair Cycle Section. Contractor must notify 611 ASUS Mission Support when a part is used in order to get a replacement part on order. If the part cannot be replace due to AF lack of spares or the decommission of that part, the Contractor may seek local purchase.

Section 1, Para 1.13.3.5.I

21 What Government ground transportation vehicles are provided for the contract? Does this paragraph refer in part to the Government-furnished equipment at the end of Appendix 12?

No government furnished vehicles are provided. Section 1, Para 1.13.4.1

22 Does this paragraph apply only to contractor-owned construction equipment and available on a specific site? Who operates contractor-owned equipment made available to Government personnel?

This will apply to all the contract owned vehicles at the radar sites. Each individual that operates a vehicle will be required to have the proper training and be properly licensed. Per the PWS the contractor will provide equipment to the government personnel for use.

Section 1, Para 1.13.4.3

23 Can the Government be more specific concerning the use of Contractor construction equipment; types of equipment that may be rented and anticipated frequency and for what period of time?

Also, is the Contractor to assume that any damage to the contractor provided equipment will be reimbursed by the Government as part of the reimbursable CLIN for parts and labor?

Clarified in the final PWS. Section 1, Para 1.13.4.3

24 Are deicing carts Government-furnished? The deicing unit is contractor maintained but is government furnished equipment.

Section 1, Para 1.13.5.4.4.A

25 Would the Government consider excluding Cold Bay in addition to the Murphy Dome, Kotzebue and King Salmon since food service capabilities are very limited at this location?

No. The government does not expect a contractor to provide meals at Murphy Dome, Kotzebue, or King Salmon. Meals will be provided on a limited basis for authorized visitors in accordance with appendix 6.

Section 1, Para 1.14.3

26 Would the Government specify the type of Food Service being provided to align with the requirements of 18 AAC 31? Additionally, is the expectation of the Government that each food service location be permitted IAW the 18 AAC 31? If so, will the government categorize the food service requirement for permitting by site?

Under 18 AAC 31.012 (d) it would appear the requirements of Article 1 would not be applicable.

1. The type of food requirement being provided is small-size population feeding (from 2-20 ppl), and should follow the guidelines listed in 18 AAC 31 for food preparation, safety, storage, sanitation, quality control, delivery surveillance, etc. 2. Each location that has capability for site feeding has to adhere to Chapters 1,2,3,4,5 & 9 of 18 AAC 31 (6,7 & 8 addresses temporary food service, food processing and markets. 3. 18 AAC 31 will be used by the government to inspect food operations and will not exempt these sites from food inspection since the government, in reference to 31.012 (c) (10) will use 18 AAC 31 instead of the broader 2013 or subsequent U.S. Food Code or the Air Force's Golden Eagle Standards & AF Form 1038, since these guidelines/ checklists are more detailed/in-depth when it comes to food ops requirements.

Section 1, Para 1.14.3

27 What are the contractor limits of liability for food supplies? What if the estimated numbers of visitors identified in Appendix 6 are exceeded? How many day visitors are expected, or does the Government anticipate that number can be accommodated within the 600 bag or box lunches? How are food products accounted for if visitors do not arrive as scheduled, and food products have to be disposed of? Are meals to be provided to visitors on a non-reimbursable basis?

Since food ops will be built under a Firm Fixed Price contract, all food supplies will be under the contractor's responsibility. Currently, food vendors providing these sites have a refund policy for delivered food that displayed poor quality (granted the vendor must be notified within a certain amount of time upon delivery). Site Arrival Notices will provide project & site management a listing of visiting personnel for each site; this will prohibit overflow from occurring.

The estimate provided in Appendix 6 is the government's best projection of personnel who will require overnight billets and meals. Food ordering, preparation, management, accountability, etc. will be the contractor's responsibility under FFP.

Section 1, Para 1.14.4

28 Would the Government consider defining a Man-Day as it relates to a “lodging day”? The terms seem to mean the same thing.

Man-days are defined as a period in which a visitor remains on-site overnight and is provided lodging and meals. Visitors who do not stay overnight such as aircrew or staff visitors are not included, even if meals will be provided.

Section 1, Para 1.14.6

29 Would the Government consider modifying the definition of a lodging day; which is assumed to be a “man-day”? Under the present definition, if personnel arrived after the noon meal, but ate the evening and morning meal after spending the night and departed before the noon meal this would not be considered part of the Man-Day estimate.

The requirement for three meals has been removed in the PWS. Section 1, Para 1.14.6.B

30 The requirement to request surge support through the PMO and the CO is confusing in this paragraph. The expectation is that this would be a reimbursable event. How does this reconcile with providing support to the Man-Day estimates as part of the firm fixed price?

Especially when notification of visitors is provided via the Site Arrival Notice and is assumed to be a planned event. Is the Contractor expected to support unannounced arrival of Government personnel with the only authority for the visit being the EAL?

This paragraph on the intent of the "Surge" has been removed. Section 1, Para 1.14.6.B

31 Para states: Notify the PMO within 24 hours of notice by any Federal or State agencies of pending visits and not communicate directly with said agencies without specific approval from the PMO.

Q: Will the Government confirm that the PMO needs to be notified before communicating with all Federal or States agencies, for example, OSHA or law enforcement?

Yes, the contractor needs to notify the PMO within 24 hours of notice by any Federal or State agencies. Any emergencies will require notification as soon as practical.

Section 1, Para 1.4.J

32 Are all TMDE calibration expenses borne by the Contractor reimbursable?

The government will provide funding through the appropriate CLIN for Government Furnished Equipment.

Section 1, Para 1.4.M

33 Is use of the DEPS a mandatory requirement or can the bidder propose its own capability for the repository of ARS electronic data that meets all contract requirements for content and accessibility?

The use of DEPS, or any future DISA iteration thereof will be a required data repository to capture all government data associated with this contract or previous ARS contracts.

Section 1, Para 1.5

34 Can bidders propose a fully capable CDS not associated with the

DEPS?

It is the desire of the government to store all government data on government-run servers. Bidders may propose alternate solutions, as long as ARS data resides on a government network or server.

Section 1, Para 1.5.1

35 Please clarify if the contractor is required to "publish" NOTAMs or provide information that comprises the NOTAM to the cognizant FAA Flight Service Station.

Provide the information to the Tie-In in the FAA Flight Service Station. Section 1, Para 1.7.3.2

36 Please clarify if the "Contractor maintained deicing unit" is Government-furnished.

The deicing unit is contractor maintained but is government furnished equipment.

Section 1, Para 1.7.4.1

37 Please clarify if weather observation requirements, specifically the BWW and CWW, apply only to military aircraft or all aircraft including civilian commercial aircraft that travel to one or more of the remote sites.

This will apply to all aircraft in and out of the airfield. Section 1, Para 1.8

38 Please clarify the meaning of and the organizational unit responsible for staffing and managing Exploitation Units.

Exploitation Units are Weather Observers. It’s the new term for the Weather Flight. The contractor is the Weather Flight.

Section 1, Para 1.8.1.4

39 Please clarify how many as-built drawings will be Government-provided, and when will they be furnished to the contractor?

The government estimates there to be approximately 3,500 total as-built drawings to be maintained. All applicable drawings will be turned over to the contractor during mobilization.

Section 1, Para 1.9.1.1

40 Please clarify if "Within 365 days of fully mission capable" means during but not later than the scheduled Phase-In period beginning 1 Oct 15. Please clarify how and when facility deficiencies discovered and documented during the facility condition surveys are corrected.

1. Yes

2. They will be corrected at the government's discretion.

Section 1, Para 1.9.1.2

41 The Government should define support related to the facility condition surveys. Does the Government expect the Contractor to provide transportation to and from the FCS locations and/or between FCS locations as part of the support or is that going to be provided by the Government or separately?

The government will provide C-12 transportation for two personnel to Cape Newenham, Cape Romanzof, Tin City, Cape Lisburne, Indian Mountain, Sparrevohn and Tatalina in support of the FCA. The remaining sites the Contractor will need to procure commercial transportation for his own personnel.

Section 1, Para 1.9.1.2

42 Are water purchases for AKN, NFV, OLI, and BTI reimbursable? No, the contractor will need to purchase the water as part of the FFP. Section 1, Para 1.9.11.1.A

43 Will the Government confirm that there is no water at AKN and there is water at MYD?

Correct, there is water a Murphy dome and no water at King Salmon. Section 1, Para 1.9.11.1.A

44 Are sewage disposal costs for collection sites reimbursable? No, the contractor will need to purchase the disposal of the sewage as part of the FFP.

Section 1, Para 1.9.11.4

45 At which airfields/landing zones are airfield lighting systems present? Are there sites where airfield lighting systems are planned? It is not clear from reviewing Appendix 11 where these facilities are installed.

Airfield Lighting Systems are at the 7 airfields that are maintained by the contractor; Cape Lisburne, Cape Newenham, Cape Romanzof, Indian Mountain, Sparrevohn, Tatalina, Tin City.

Section 1, Para 1.9.12.2

46 Para states: Provide for an emergency shelter with food and water.

Q: Will the Government confirm how many emergency shelters need to be provided?

Q: How much food and water should be provided?

Q: What is the expiry date for food and water?

Q: Are these costs reimbursable?

At each site the Contractor will need to identify a separate facility from the main living quarters as an emergency shelter. In addition to each site having emergency shelters there are five emergency shelters along the road from the main living facility to the radar tower.

There is Mountain House freeze-dried food at the radar sites.

Food and water for the shelters will be procured by the contractor as part of the FFP.

Section 1, Para 1.9.14.1

47 Please clarify if the 3% energy reduction goal is annual or over the life of the contract.

This is an annual goal directed from Executive Order 13514 for federal agencies "to reduce energy intensity by 3 percent per year, or 30 percent by FY2015".

In FY15, it is possible this goal will be updated and actions will be taken as necessary to adjust the PWS.

Section 1, Para 1.9.15

48 Some of the proposed sites are unmanned and very remote. Will emergency response times of 30 minutes (duty hours) and 60 minutes (non-duty hours) provided in PWS paragraphs 1.9.2 and

1.9.2.2.1 apply to all sites at all times.

Clarified in the final PWS. Section 1, Para 1.9.2 Section 1, Para 1.9.2.2.1

49 When is the draft RWP due to the Government? One time submittal on 1 April 2017 and updated within 30 days of any applicable changes throughout Contract or frequency is stated elsewhere in the PWS.

Section 1, Para 1.9.2.1

50 What agencies generate DSW requests? If not the contractor, who determines how DSW is classified (Emergency, Urgent, Routine)?

How is DSW caused by or generated by third parties handled?

The contractor shall generate and classify DSW requests. Any DSWs caused by the 3rd party should be handled with the Program Manager.

Section 1, Para 1.9.2.2

51 Please clarify if the DSW repair threshold is $10,000 in this paragraph, or $15,000 as indicated in Slide 9 of the Industry Day presentation.

Clarified in the final PWS. Section 1, Para 1.9.2.2

52 Does the response time for the different work categories (Emergency, Urgent, Routine) begin after the Government provides their approval decision?

No. The response time begins when the work is identified. Section 1, Para 1.9.2.2

53 Slide 9 of the presentation made at the site visit indicates a $15K Total Cost Max Repair Threshold with Government approval required above that amount. Draft PWS (1.9.2.2) says Government approval is required for $10,000 or 50-labor hours. Do these statements conflict?

Clarified in the final PWS. Section 1, Para 1.9.2.2

54 Para states” Emergency work is part of the firm fixed price”.

Q: Would the Government confirm that this should be cost reimbursable as it is impossible for the contractor to be able to determine the amount and type of emergency work or will the Government provide a plug number to be used for the proposal e.g., $1M that was presented in the ARS 13 March 2014 industry day slide presentation?

Clarified in the final PWS. Section 1, Para 1.9.2.2.1

55 Para states” Urgent work is part of the firm fixed price”.

Q: Would the Government confirm that this should be cost reimbursable as it is impossible for the contractor to be able to determine the amount and type of urgent work or will the Government provide a plug number to be used for the proposal e.g., $1M that was presented in the ARS 13 March 2014 industry day slide presentation?

Clarified in the final PWS. Section 1, Para 1.9.2.2.2

56 What agency determines, assigns, and schedules planned work, and when it is to be accomplished? Is there an individual job threshold?

Does the $750,000 include all labor, materials and equipment (LME) and transportation costs for the full period? When the planned work threshold is exceeded, what recourse is there for uncompleted planned work?

Clarified in the final PWS. Section 1, Para 1.9.2.3

57 Para states “All planned work up to $750K annually is a part of the firm-fixed price of the contract” Q: Will the Government confirm that we should use the $750K (annual) to price rather than a number from $1 to $750K? Or will the Government provide a different plug number?

Clarified in the final PWS. Section 1, Para 1.9.2.3.1

58 Paragraph states that all Planned Work up to $750K per year is part of FFP. The briefing given for Industry Day (Power Point Slide #9) states this limit as $1Million per year.Q: Will the Government confirm which cumulative Planned Work limit is correct?

Clarified in the final PWS. Section 1, Para 1.9.2.3.1

59 Slide 9 of the presentation made at the site visit indicates that planned work up to $1M annually is a part of the firm-fixed price of the contract. Draft PWS (1.9.2.3.1) says planned work up to $750K annually is a part of the firm-fixed price of the contract. Which will be incorporated into the final RFP?

Clarified in the final PWS. Section 1, Para 1.9.2.3.1

60 What agency performs primary oversight of third party construction efforts?

611th CES/CEN (Engineering Flight) Section 1, Para 1.9.3.1

61 “There are four possible classes of facilities. Facilities are listed in Appendix 11.”

Q: Will Appendix 11 be updated to show the appropriate class for each facility?

Wording on the 4 facilities and appendix 11 have been updated. Section 1, Para 1.9.6

62 Will the Government consider provide a listing of all cathodic protection systems, lightning protection systems and grounding requirements at the LRR sites?

The government does not have the information readily available and will be discovered during the Facility Condition Assessment. There is lighting protection and grounding at each site.

Section 1, Para 1.9.7.11

63 What support will the contractor be required to provide to the Air Force boiler inspector?

The contractor will need to provide access and/or transportation (if required) while at the site and to the actual boiler/pressure vessel eqpt, along with other support required for 3rd party support.

Section 1, Para 1.9.7.7.H

64 Will the Government confirm that annual inspection and certification of all boilers will be performed by the Air Force boiler inspector?

Yes. PACAF/A7 provides this information to the 611th CES prior to required inspections. 611th CES coordinates the inspections.

Section 1, Para 1.9.7.7.H

65 Does the Government annual inspection include boiler “tune-up” adjustments required by current EPA Boiler MACT regulations?

No. Section 1, Para 1.9.7.7.H

66 Are airfields, roads and grounds part of the initial facility condition survey? Are the physical surfaces used for aircraft operations classified as airfields or landing zones? What standard will be used to determine the condition of the airfields, roads and grounds, and who is responsible if these facilities are not in compliance with the standard based on the initial facility condition survey?

1. Yes

2. They are classified as landing zones

3. The standards for airfield maintenance are detailed in the PWS

4. The roads and grounds standards are detailed in the PWS

5. They are corrected at the government's discretion

Section 1, Para 1.9.8.1

67 Is the necessary gravel required for maintenance Government Furnished Material?

No. Section 1, Para 1.9.8.1

68 Is the government going to provide all of the gravel needed to support road and runway maintenance? If not, is the gravel crushing equipment supplied by the Government or must it be provided by the Contractor?

No, the Government is not providing the gravel and the gravel crushing equipement is supplied by the Contractor.

Section 1, Para 1.9.8.1

69 If the Government does not provide the gravel to each site, is the transportation between sites for the gravel crushing equipment provided as a government service?

No, the contractor will need to include the transportation of gravel and/or rock crushing equipment as part of the FFP

Section 1, Para 1.9.8.1

70 Can the government provide an estimate of the amount of gravel required for the 10 year contract for road and runway maintenance?

Utilize industry standards for estimation. Section 1, Para 1.9.8.1

71 Will the Government consider providing the condition of the barrow pits at each location (estimated production capacities) and the quantity of crushed gravel available at each site for use in maintaining the Airfields, Roads, and Grounds?

The information is not readily available as it fluctuates based on needs from year to year.

Section 1, Para 1.9.8.1

72 Are the emergency airfield LED lights Government provided? At contract start the seven runways will have small battery operated LED lights. The Contractor will have to maintain and/or replace the lights as necessary as part of the FFP.

Section 1, Para 1.9.8.1.K

73 Will the Contractor be required to perform any blasting to collect rocks from the Government site?

Yes. Section 1, Para 1.9.9

74 Are the existing seawalls at Cape Lisburne and Oliktok comprised of "similar materials", or does this paragraph means that rebuilds and maintenance must use materials similar to those in place at each location? Can bidders propose other materials than those present if such materials provide longer life and better performance?

These two sites use different materials for the seawall construction and there is clarification in the final PWS. The contractor can always suggest new materials.

Section 1, Para 1.9.9.1

75 Under the constraints the assumption is the Contractor will be reimbursed by the Government for the fuel purchases. Request the Government provide the estimated annual cost for planning purposes as part of this paragraph or as part of the workload data.

The Government will provide ULSD (DS2) for facilities, vehicles and equipment.

The Contractor will not be reimbursed for alternate other fuels obtained or utilized. Past unleaded use at the site was recreational and will not be provided thru AF. Innovative means thru diesel, electric, etc. are recommended if contractor brings small portable equipment/recreational items such as snowmobiles, ATV's, etc.

Section 3, Para 3.2.10.2

76 Please clarify under what circumstances the Government will provide transportation of radar technicians. A contractor could assume radar technician transportation is available for all movements and or its reimbursable when military airlift is not available. I’m not sure this is the Government’s intent.

The ARS Contractor will first request transportation utilizing the military C-12 aircraft. If the C-12 is not available and the contractor can use commercial airlift with CO approval and will utilizing the appropriate contract line item number. The intent is for scheduled radar maintenance and restoral actions and not for rotation of personnel.

Section 3, Para 3.2.14.1

77 Request the Government better clarify when military airlift should be used and when it shouldn’t. The Government indicated in the industry day presentation March 13, 2014 slide 10 the food cost was part of the FFP. If food is shipped through the TMO, but the site load requirement never reaches the 50% of the maximum allowable cabin load of the aircraft then the food will never reach the site before it spoils. In this scenario, should the food be placed in the regularly scheduled resupply or will the Government provide for commercial transport of food on a reimbursable basis? Would the Government consider making the transportation of food part of the fixed price of the contract?

Military airlift should be the primary source of transportation for the sites serviced by AMC (PWS 3.2.15.1.1); airlift is currently scheduled to service 2 sites per mission, and runs on a three week cycle. Proper planning needs to be considered for these sites due to possible delays in airlift because of aircraft restrictions/limitations. i.e....If (1) site has been overflown due to weather.

AMC will make every effort to look into options to include the stop into the next available mission however, If all options fail; the cargo will possibly have to wait for the next cycle. AMC will not generate another aircraft to fly to a single site unless it meets at least 50% of the ACL requirement. // When utilizing TMO/AMC, the transportation costs to the sites for RESUPPLY (IAW PWS Requirements); is covered by the Government. Finding other means of transportation requires coordination with the PMO (PWS 1.13.2.2.L4.) // Cargo requirements should be coordinated as identified in PWS 1.13.2.1A and 1.13.2.2K

Section 3, Para 3.2.15

78 Is transportation of Government and/or contractor cargo not meeting the amount requirement in this paragraph (50% of the ACL) a contractor responsibility? It appears that the accumulation of material to meet this threshold could take prolonged periods.

The 50% ACL requirement (Weight or Cube) applies to AMC aircraft which services 2 sites (per mission) on a three week cycle (scheduled resupply mission). Resupply orders need to ensure the sustainment of each site until the next scheduled resupply. The Primary Aircraft Utilized for the ARS sites is the DC-6 (ACL 20K lbs.) which is loaded utilizing wooden skids. Other Aircraft used is the L-100 (utilizing up to (8) 463L pallets, ACL 40K lbs.) and is typically only scheduled when cargo requirements exceed the aircraft limitations of the DC-6. Note: Typically the 50% ACL requirement will be addressed during situations where additional cargo requirements are needed at the sites; or if the scheduled resupply aircraft was not able to make it to (1) of the scheduled sites and there is not enough cargo to justify the mission to the site.

Section 3, Para 3.2.15.1.2.A

79 Q: Does the incinerated waste at Cold Bay have to be returned to

JBER?

Q: Are the transportation costs reimbursable?

1. No, however it must be disposed of in an approved landfill

2. No, transportation costs for incinerated waste at Cold Bay are firm-fixed price

Section 3, Para 3.2.6

80 Both references refer to a list of Government training made available to the contractor; however, Appendix 9 does not provide a list of training, the location of the training and the cost to the contractor for the training. Please include this information in the final PWS.

Training is in Appendix 9 Section 3, Para 3.2.9 Appendix 9, Page 5, Para 6

81 Q: What other training is required/offered?

Q: Will the government please clarify their requirement for any mandatory COMSEC courses?

Classes are in Appendix 9, Para 6. Section 3, Para 3.2.9.1

82 Please detail the as-built drawing support anticipated by the Government to include an estimate of workload and number of projects.

The support will be to maintain/update drawings upon the completion of projects, including those done by 3rd parties.

Section 3, Para 3.3.2

83 Are the key personnel positions mandatory? If so, does the Government intend to restrict bidders to this staffing arrangement, rather than enable bidders to propose a most efficient organization MEO)? Does the current contractor meet all key personnel requirements as they appear in this paragraph, particularly subparagraph F?

Listed is what the government considers to be key positions. How an offeror wishes to meet those key positions requirements is up to the offeror. If an offeror wishes to have one person accomplish multiple tasks it is acceptable

Section 4, Para 4.1.1.1

84 Are the positions identified mandatory positions? May subcontracted resources fulfill some or all of these requirements?

Listed is what the government considers to be key positions. How an offeror wishes to meet those key positions requirements is up to the offeror. If an offeror wishes to have one person accomplish multiple tasks it is acceptable

Section 4, Para 4.1.2.3

85 When will the current CBA be made available to bidders? The current CBA will be posted with the RFP. Section 4, Para 4.1.2.7.1 86 Since PWS Para. 4.1.2.7.1 indicates the current CBA expires 30 Sep

15, what labor rates are to be used for pricing the first year (1 Oct 15 – 30 Sep 16) and for all the Option years thereafter, to assure compliance with SCA?”

Instructions will be in the RFP. Section 4, Para 4.1.2.7.1

87 Does the Government intend for the incoming contractor to provide points of contact within 30 days of contract award, as stated, even though the outgoing contractor is responsible for full performance throughout the phase-in period? What is the anticipated date of contract award?

Yes, point of contacts need to be provided. Section 4, Para 4.3.4

88 Will the Government confirm that the tram track and haul cables at Cape Newenham need replacement and should be priced as FFP?

If the contractor chooses to use the tram, the contractor can expect to replace one(1) haul and one(1) track cable during the life of the contract. The Government can furnish track cables but the contractor will be responsible for procuring the haul cable, which is part of the FFP.

Appendix 6

89 Will the Government confirm that the annual third party ANSI tram inspections are part of the FPP?

Yes. Appendix 6

90 How many, at what sites, and in what contract years can the contractor expect radar evaluations?

Radar baseline evals are normally conducted every 10 years. With EPRP the normal schedule has been suspended.

The EPRP project generates a mini pre-installation evaluation, a Quick-Look Report and Site Performance Analysis Report (SPAR) after installation at each site.

Because of this, there is no established schedule for the Baseline evaluations.

Once EPRP has been completed, we will resume the 10 year cycle and most likely select one or two systems in AK to work each year.

It should be noted that these evals are conducted by the USAF eval team but requires support from a fully trained O&M radar technician. The average baseline eval duration is 10-14 days.

Appendix 6, Para 10.1

91 Is the 80 hour estimate per site per year, or all-inclusive? How many of the cables identified in Appendix 11 are marked?

The 80 hours applies for all sites combined, per year. All current cables are marked; which applies to all new and planned installations.

Appendix 6, Para 10.4

92 Is transportation for the ADCS contractor reimbursable? Does this requirement include transportation to sites where only commercial transportation is available (e.g., CDB, OTZ, MYD, NFV, etc.)? Is transportation available through operational support airlift?

All air transportation to / from the remote sites is the responsibility of the ADCS contractor. Once the ADCS contractor arrives on site, it will be the responsibility of the ARS contractor to provide transportation at each site (with the exception of Oliktok and Murphy Dome, where rental vehicles are readily accessible).

Appendix 6, Para 10.7

93 What are the characteristics and replacement dates for the tram cables at Tin City and Cape Romanzof?

There are no active trams at these two sites. Appendix 6, Para 8.2.1

94 Are the three engineers identified mandatory positions? No. These are simply suggestions/estimates based on the governments anticipated support required as indicated by the word choice of "estimate" in Appendix 6, para 9.3.

Appendix 6, Para 9.3

95 Slide 11 of the presentation made at the site visit indicates that seven gravel runways may require crushing and resurfacing. It would be helpful if the Government could provide:

1. Approximate consumption rates for gravel used in maintaining the runways at each location (perhaps as part of the Appendix 6, Work Load Estimates); and

2. The approximate volume of gravel that will be on-hand at contract start (perhaps as part of Appendix 12, GFI and GFE).

1. Utilize industry standards for estimating

2. The government cannot accurately predict quantities that will be available two years from now.

Appendix 6, Work Load Estimates Appendix 12, GFI and GFE

96 Are positions identified in Appendix 9 mandatory positions? Can emergency responders be fulfilled by subcontracted resources?

Listed is what the government considers to be key positions. How an offeror wishes to meet those key positions requirements is up to the offeror. If an offeror wishes to have one person accomplish multiple tasks it is acceptable.

Emergency responders as listed in Appendix 9 must be on site and it is acceptable if they are subcontracted.

Appendix 9, Para 2-5

97 Are key personnel mandatory positions? Can bidders instead propose their own most efficient organization (MEO) that meet all contract performance requirements? Is the Government prescribing the contractor's organization in a performance-based contract? Are site managers required at all sites, even those that would typically be staffed with one employee?

Listed is what the government considers to be key positions. How an offeror wishes to meet those key positions requirements is up to the offeror. If an offeror wishes to have one person accomplish multiple tasks it is acceptable

Appendix 9, Para 5

98 Is this course locally obtainable (Anchorage area)? If not, what is the location for the lockmaster course?

Course is not available in Anchorage. There are two vendors that offer this training...both in Nicholasville, KY. They are Lockmasters Security Institute (LSI) and MBA USA Inc.

These classes are mostly all held in KY, but LSI does offer a few courses a year out of Woodbridge, VA.

www.lsienducation.com www.mbaUSA.com The course may be offered at other locations as by various venders.

Appendix 9, Para 6.1.2

99 As presented in Appendix 9, Personnel Qualifications, the key personnel staffing requirements appear to mandate a minimum baseline of dedicated key personnel staff positions, and it will be interpreted as such by industry. The Government’s may want to allow individuals to be dual-hatted with respect to key personnel functions to create opportunities for greater operational efficiency.

We recommend that the Government’s expectation with respect to key personnel staffing be clearly stated in the forthcoming RFP.

Listed is what the government considers to be key positions. How an offeror wishes to meet those key positions requirements is up to the offeror. If an offeror wishes to have one person accomplish multiple tasks it is acceptable

Appendix 9, Personnel Qualifications

100 Where is the facility listing for King Salmon? Doesn't King Salmon have a facility footprint similar to Murphy Dome or Kotzebue, which are listed?

Currently the ARS Contractor is not required to maintain the MAR tower at King Salmon and it is on a separate contract.

Appendix 11

101 Are there any Government facilities or equipment at the PHQ, identified as Government provided in Section 3, paragraph 3.2.2.1?

There is a 20160 square foot facility on JBER the Contractor would be authorized to use if the contractor wishes to run the company headquarters from the facility. Or, the contractor may wish to use establish the company headquarters at a separate location.

Appendix 11

102 Please confirm that BTI, OLI, and NFV do not have a JSIIDS alarm system.

At Barter Island, Oliktok and Point Barrow an Intrusion Detection System (ADEMCO) was installed.

Appendix 11

103 Please specify the last time a certified trams inspection report was accomplished and provide the report as part of the supporting documentation on the tram system.

The last inspection took place in Feb 2013 and the report will be provided. Appendix 11, Page 12, Cape Newenham

104 Specify who maintains the snow fence. Also, clarify if the purchase agreements for water and sewer service with the North Slope Borough is to be part of the FFP or reimbursable CLIN.

The ARS Contractor will maintain the snow fence as part of the FFP.

The ARS Contractor will need to procure the service of water delivery and septic removal as part of the FFP.

Appendix 11, Page 2, Barter Island

105 Please specify the provision of water and disposal of sewage as a reimbursable line item or part of the FFP.

The ARS Contractor will need to procure the service of water delivery and septic removal as part of the FFP.

Appendix 11, Page 25, Point Barrow

106 Please clarify the operation of the SCADA system by defining what is meant by “useable for local control”.

The system can be used on-site. Appendix 11, Page 29, Oliktok

107 Please clarify whether the septic tank is pumped by a local service as a cost reimbursable item or as part of the FFP.

Selected sites have pump trailer for septic tank maintenance as listed in appendix 12. The remaining sites the Contractor will have to procure the service as part of the FFP.

Appendix 11, Page 5, Cold Bay

108 Please define the purpose of leased facilities? Are these facilities leased to the local community and as such not part of this contract or does the Government have a requirement for the Contractor to maintain these facilities?

The hangar at Barter Island is leased to the North Slope Borough who conducts the maintenance of the facility. If the lease is terminated or expires, the hangar would become part of the contract.

Appendix 11, Page 52, Barter Island

109 Please clarify in the PWS the responsibility assumed by the contractor for deactivated facilities. Should damage occur or the buildings are broken into, what is the contractor’s responsibility?

None. Deactivated facilities are identified to be demolished. Appendix 11, Page 53, Deactivated Facilities

110 Concerning the Halon 1301 fire suppression system for the TER.

Please clarify at each location whether the halon cylinders have been hydrostatically tested and if so the last date of testing/inspection.

Yes, however, the government does not track this but instead inspects this item during QA visits.

Appendix 11, Page 9, Cape Romanzof

111 Where is the computer equipment identified as "Government Furnished ADPE Account, Option Years 2-9" located? Does this listing apply to option years 2-9 of the current contract, or the subject contract of this PWS?

There are 8 computers and 7 printers at this time that is government furnished as they are connected to the government network. "Option years 2-9" will be removed from Appendix 12.

Appendix 12

112 Is there any Government-furnished equipment, such as electronics or communications equipment, located at the PHQ other than those items listed on page 33?

Yes, this can be found on V.4 of the ARS PWS, P.31. There are 8 computers and 7 printers identified.

Appendix 12

113 As you are aware, the firm fix price nature of this contract required that you release as much information as possible to allow open, fair competition and to minimize risk. Regarding your Cummins Power generation, can you release? current PM log to allow determination of the following:

A. Exact size of Disel Storage Tank B. How frequent (weeks or months) generator fuel thanks each location is refilled?

C. Maintenance hours run. Maintenance hours help optimize service life and provide a basis for supporting parts warranty claims.

D. Type of oil i.e. Synthetic or Ultra low Sulfer Fuel E. Engine power spec report (you can print from generator drive)

Much of this information can be found in Appendix 11. After review, please request additional information if required.

114 Each renewal year of current contract period averaged $33 million.

However, for September 2007 option period, $34 million contract option for 12 months for operation and maintenance of the Alaska Radar System's 17 remote radar sites, it appears $42,538,969 was obligated (FA5000-04-C-0011/ unspecified), was obligated amount entirely used up as additional within the firm fix? If yes, is there any issue or addend (new installation) we should have known?

There was fixed price contract line items and reimbursable contract line items.

The amount placed on the reimbursable contract line items varied based on requirements and funding. Also, there was a number of Over And Above projects awarded to the ARS Contractor through contract modification which were in scope but not part of the contract that effected the overall contract cost.

115 1. Has the FPS-117 Essential Parts Replacement Program (EPRP) been completed? If not, is the contractor responsible for the installation of the modification kits?

a. Are the EPRP mod kits backwards compatible with the existing remote maintenance monitoring system?

b. Did the EPRP mod kits include a new beacon interrogation system? If not, is an ICD depicting the critical interfaces between the modified radar and the current beacon interrogation system available?

c. If the EPRP mod included a new beacon system, are the interfaces between the modified radar and new beacon interrogation system fully documented and available to the Contractor?

d. Is the new beacon interrogation system MODE 5 compatible?

Who will have primary responsibility to perform the beacon interrogation system modification to upgrade to MODE 5?

e. Is the new beacon interrogation system equipped with remote over-the-air crypto rekeying of the current Mode IV equipment.

f. How will the crypto rekeying of MODE 5 be accomplished if the new IFF system is not compatible with the current Mode IV remote crypto rekeying system?

1. Essential Parts Replacement Program (EPRP) will be completed prior to the start of this ARS contract.

a. EPRP provides a new Maintenance Control System (MCS). It is not compatible with the legacy version nor does it need to be. Specifications are listed in the TO's.

b. EPRP provides a new Mono-pulse Secondary Surveillance Radar (MSSR).

c. Interface Control Documents for the PSR and Secondary Surveillance Radar are updated and controlled by the System Program Office (Hill AFB, UT).

d. EPRP MSSR is Mode 5 capable, functions are presently disable with software. Equipment modifications are the responsibility of the USAF with potential augmentation by the ARS contractor.

e. MSSR is not Over The Air capable.

f. Current Key management system is listed in TO's. Future requirements (Mode 5/S) are still being developed and therefore rekeying requirements have not been determined.

116 2. Are the FPS-117 radars maintained in strict accordance with NORAD Integrated Threat Warning/Attack Assessment (ITW/AA) configuration management processes?

a. Who has final approval authority over radar site modifications (i.e. installation of co-channel MIDS terminals inside the radome, construction of nearby wind turbines, construction of buildings that block the signal path between the radar and the IFF test stand, etc.)

that may impact the performance of the radars’ primary NORAD air defense mission.

b. What is the contractor’s role in participating in any government configuration management oversight process involving the operational community, the force provider, and the sustainment team?

c. Does such a process exist today?

The FPS-117 fleet is under Lead Command control (HQ ACC). Configuration Management is primary responsibility of the Atmospheric and Early Warning Systems Directorate (AEWS) office at Hill AFB, UT.

a. The 11 AF staff has final authority over site modifications. The projects listed in (a) were worked through our various processes.

b. ARS Contractor role is to strictly comply with USAF Configuration Control processes. Contractor is encouraged to submit prospective modifications to the USAF which lead to increased sustainability, supportability or reduce cost of O&M.

c. Yes, FPS-117 Product Improvement Working Group (PIWG).

117 Are there any plans to modernize the existing on-site diesel fuel storage tanks and power generation equipment?

a. Given a recent scenario when a nearby local community lost all power and the radar site still was running, has there been any thought given to expanding the fuel storage and power generation capacity and upgrading the power distribution system to permit energy sharing in partnership with the local communities as part of a community outreach initiative?

b. What is the condition of the existing on-site fire suppression system? Is it sufficient to extinguish a fire involving the diesel generators? Has it been adequately tested?

There are no projects currently programmed for these upgrades.

A. Question not applicable to requirement.

B. All generators have fire suppression systems that were designed based on the equipment in…