ARS_RFP_Questions__1 _5_May_14.pdf

Number Question Response Section OPR 1 Will the Government provide the OPSEC course or is the contractor responsible for creating the training information? For personnel with CACs, the government will provide the baseline training through the Advanced Distributed Learning System (ADLS). For personnel without CACs, training must be developed that meets the standards outlined in AFI 10-701, chapter

5. Additionally, organization specific OPSEC training must be given. This will be designed jointly by the Government and Contractor. All OPSEC training is an initial and annual requirement.

1.11.15 Security

2 Please clarify the reference for the depository location as Section L-5 in titled “Incurring Costs.” See Block 8. Location is: 10480 Sijan Ave, Suite 247, JBER, AK 99506 SF33, Cell 9 SCONS 3 The RFP states: “Limited to no more than 30 pages with no more than four (4) contracts with a maximum page limitation of four

(4) pages for each contract.”

and In the Page Limit column of the Proposal Organization Reference Table on Page 157 it states: “23 Two-sided” Q: Will the government please confirm that the page limitation for the Past Performance Volume is 30 pages?

Past Performance Volume is 23 Two-sided or 46 single sided L-6.B.4.

and L-6.D.5

SCONS

4 Q: Are the Section B 82 pages included in the page count limitation of 200 pages or are the 200 pages the limitation on documentation supporting Section B?

Page limit will be increased to 400 pages. Section B's 82 pages will be included in the page count limitation of 400 pages

L-6.B.2. SCONS

5 Q: Will the government consider removing the page limitation on the Price Volume because the documentation to support calculations of the Section B prices may necessarily be greater than 200 pages?

Page limit will be increased to 400 pages L-6.B.2. SCONS

6 The offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation.

Q: The released DD254 is blank. Will the government please supply a completed DD 254?

The updated DD Form 254 is for planning purposes only and contains the relevant information. When a successful bidder emerges, the DD Form 254 will be fully completed with the winners information.

Section L Security

7 The RFP states: “The POC shall submit completed questionnaires directly to the Government.”

Q: Will the government confirm that the questionnaires can be submitted via email. And if yes, please confirm the government’s point of contact’s email address?

Yes. Email will work L-6.B.4(g) SCONS

8 RFP states: “Provide a list of no more than five (5), of the most relevant contracts performed for Federal agencies and commercial customers for the prime and a maximum of three (3) of the most relevant contracts or agreements for all proposed subcontractors, teaming partners, or joint venture partners within the last three (3) years from the solicitation issuance date.”

Q: Will the government confirm that each subcontractor or JV partner can submit up to 3 contracts for the Performance Surveys?

No, it will be a a maximum of three (3) total of the most relevant contracts for all proposed subcontractors, teaming partners, or joint venture partners within the last three (3) years from the solicitation issuance date

L-6.B.4(c) SCONS

9 Will the government please specify when the past performance questionnaires are due back to the government? 30 days after release of solicitation. L-6.B.4(g) SCONS

10 The RFP states: Cover pages, Table of Contents, and Tabs will not be counted against the page limits.”

Q: Please confirm that the Acronym List is not included in the page count?

Acronym List is not included in the page count l-6.D.4 SCONS

11 Is unscheduled LAK maintenance reimbursable? This is dependent on the non-surge activity. If it is in the O & M then it is covered in the FFP. If it isn't, then it will addressed in a new Over and Above CLIN

1.12.20 SCONS

12 The solicitation states here that in the Small Business Subcontracting Plan “The offeror must also provide the total dollars planned to be subcontracted, and the breakdown of dollar amounts planned to be subcontracted to SB, VOSB, SDVOSB, . . . .”

yet in Section L-6. D. 4. (j) (p. 157) the statement is made that “Price data of any kind shall “ONLY” appear in the Price Proposal volume.” Please clarify whether planned subcontract prices are to be included in the technical volume or whether the Small Business Plan be included another volume.

The Small Business Plan be included in another volume M-2, 2.1 (c) SCONS

13 With regard to subsection 1.9.7.2, Interior and Exterior Finishes, please specify the surfaces or items for which interior and exterior finishes are to be maintained or repaired.

Simple answer is All; We would expect all surfaces to be maintained in condition at start of contract or better. Such as but not limited to walls interior and exterior, ceilings, floors, doors, and windows.

Attachment 1

PWS, 1.9

CE

14 Does one side of an 11 X 17 page [fold-out] count as 2 pages? No, it counts as one page but 11 X 17 pages [fold-out] can only used for charts, tables and disgrams

L-6 D 4 (b) SCONS

15 Summary table does not correlate with L-6 B i.e. for Volume III, L-6 B 3 limit 25 double-sided (50 single-sided) however L-6 D 5 states 50 two-sided. Will the government please clarify the page limits?

50 double sided or 100 single sided L-6 B &L-6 D 5 SCONS

16 Reference: PWS 1.9.1.2 Facility Condition Assessment and PWS 3.2.14.4.

Q: Should CLIN 0001 include the labor, all travel and any other costs associated with the joint facility condition assessment and the joint property inventory?

Yes, this assessment will need to occur during the phase-in year. B, CLIN 0001 PM

17 Can the government provide Section B in Excel format? No B SCONS 18 In accordance with Section H.6. (b) “on the first of October, the contractor shall provide a firm-fixed priced hourly rate…” Can the Government remove the requirement for the contractor to provide a firm fixed hourly rate in 0X23?

No, the hourly rates will be used to track cost applied to CLIN XX23. B Clin 0X23 SCONS

Title

Government/Third Party Support

Civil Engineering

Format for proposal

Format for proposal

Phase-In

Section B

Link-16 O&M

Evaluation Factors

Volume II, Price

5352.215-9000

FACILITY CLEARANCE

PP Questionnaires

Performance Surveys

PP Questionnaires

Operational Security

(OPSEC)

Hand carried Depository Past Performance Page Limits

Volume II, Price

Format for Proposals

19 How will non-surge activity be reimbursed? E.g., Electronic support & link 16 support This is dependent on the non-surge activity. If it is in the O & M then it is covered in the FFP. If it isn't, then it will addressed in a new Over and Above CLIN

SCONS

20 How will the government evaluate the offeror’s proposed key personnel against PWS and Appendix 9.minimum requirements? The Government will not evaluate the offerers proposed key personnel. But the requirement in the PWS and Appendix 9 is critical for a succesful contract performance.

PWS 1.4;

4.1.1.1 and Appendix 9

SCONS

21 If the government intended to evaluate key personnel, will an Amendment be issued directing inclusion of resumes with additional page count in the Technical Volume to accommodate?

Not evaluated PWS 1.4;

4.1.1.1 and Appendix 9

SCONS

22 How will the government evaluate Contractor personnel’s training and certifications against PWS and Appendix 9.minimum requirements?

The Government will not evaluate the offerers proposed key personnel. But the requirement in the PWS and Appendix 9 is critical for a succesful contract performance.

PWS 4.1.2.3 SCONS

23 If the government intended to evaluate Contractor personnel, will an Amendment be issued directing inclusion of resumes with additional page count in the Technical Volume to accommodate?

Not evaluated PWS 4.1.2.3 SCONS

24 How will the government evaluate technical competence in all PWS elements when offerors need only address PWS 1.12.1 and 1.12.20?

Section L is correct, offerors need only address PWS 1.12.1 and 1.12.20. Section L, 2.1, Subfactor 2

PM

25 What is the source of armor rock as specified in Appendix 10? The current source is the quarry near the site. 1.9.9 CE 26 Verify there IS water at Murphy Dome, which does NOT need to be procured? There is no water well at Murphy Dome, water must be procured and delivered and/or hauled to the site as part of the fixed price.

1.9.11.1.A PM

27 The clause 52.216-1 states that the contract will be a Firm-Fixed Price Contract with Cost-Reimbursable CLINs, and various language in the RFP indicates reimbursement under “the appropriate CLIN” for certain activities. However, the CLIN descriptions in Section B are all designated as FFP. Please clarify which of the CLINs are intended to be Cost-Reimbursement type. Are they the CLINs [0x20, 0x21, 0x22] which state “Contractor is not required to provide a bid amount on this CLIN…”?

This a Firm Fixed price Contract and not a Firm-Fixed Price Contract with Cost- Reimbursable CLINs. Corrections will be made

L Pg 148 SCONS

28 FAR 52.222-17 was not found in the RFP document, as required by FAR Subpart 22.12, implementing Executive Order 13495.

Will the Government insert this clause, or has a waiver been approved and have the appropriate notices been given as required by FAR 22.1203-3?

FAR 52.222-17 will be included I SCONS

29 Is the inclusion of the current contractor’s CBA intended to serve as the SCA Section 4(c) Wage Determination? If so, shouldn’t a DOL W.D. cover sheet be attached to it?

Cover sheet has been requested from DOL. Will be attached in next Amendment J Attach. 3

SCONS

30 The Government’s response to Question 17 indicates that [the costs of] Contractor-acquired O&M parts, materials, etc. (under the CAP CLIN) will be paid to the Contractor upon approval by the C.O. The message in that response seems to clearly indicate that such material costs are one of the “cost reimbursement” aspects of the contract.

However, the language in PWS Para 1.9.2 and its subparagraphs indicates that maintenance material costs are to be part of the firm-fixed-price of the contract. Please clarify and remedy this apparent ambiguity.

This is considered a Firm Fixed Price because the Contractor-acquired O&M parts, materials, etc. will be paid and purchased upon approval by the Contracting Officer.

With the approved and negotiated purchase price, it will become a Firm Fixed Price.

ARS Re- Compete Draft PWS & Industry Day Questions - Government Response 21 Apr 14

SCONS

31 The Government’s response to Question 86 indicates that “Instructions will be in the RFP.” Instructions responsive to this question were not found in the RFP. Please clarify, and indicate what labor rates are required to be used in pricing the first year and all option years, to assure compliance with SCA regulations and FAR.

Bidders will use the current CBA rates 21Apr14 Government Response to Draft PWS Questions

SCONS

32 Will the government provide a reference to the detailed standards for runway surface maintenance? A formal reference could not be identified that pertained to type of airfields at the ARS sites. The following language will be added to the PWS: Maintain airfield surfaces with a minimum of six inches (6”) of one inch (1”) minus material as a wearing course and a crown of not less than 1% and not more than 2% (except for Cape Lisburne, which will slope from the north to the south not less than 1% and not more than 2%). Perform compaction or penetrometer tests. There shall not be more than a 15% variance between high and low-test results. The 50’ centerline area shall contain no visible signs of material segregation and the outlying areas will show no more than 10% segregation.

1.9.8.1 Airfield, Roads and Grounds and 21Apr14 Government Response to Draft PWS Questions

CE

Nondisplacement of Qualified Workers

Question 17 on CAP CLIN

Question 86 Labor rates required for pricing

Question 66

CBA

Contractor Personnel

Technical Competence

Seawall Maintenance Water

Contract Type

Government/Third Party Support

Management Key Personnel Minimum Requirements Management Key Personnel Minimum Requirements Contractor Personnel

Table 1