HFGCS Site Visit Agenda.pdf
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- Solicitation number
- FA489024R0009
About this file
This document is the Agenda for a Site Visit for the High Frequency Global Communication Systems (HFGCS) Puerto Rico Station (PRS) recompete contract opportunity. The agenda covers the logistics and activities for a two-day site visit on May 1-2, 2024, including a tour of the Isabela Transmitter Site on Day 1 and the Salinas Receiver Site on Day 2. The agenda outlines the schedule, registration process, site tour details, and restrictions on recording devices.
The related federal contract opportunity is a draft Request for Proposal (RFP) for HFGCS PRS operations and maintenance services, anticipated to be issued as a 100% small business set-aside. The RFP is expected to be posted to SAM.gov in late April/early May 2024, with proposals due in late May/early June 2024 and award projected for August 2024. The Contracting Officer is Andrea Palmer, and the Contract Managers are Shantia Allen and Eledys Breighner.
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HIGH FREQUENCY GLOBAL COMMUNICATION SYSTEMS (HFGCS)
PUERTO RICO STATION (PRS)
SITE VISIT
AGENDA
MAY 1ST – 2ND 2024
Day 1 Agenda: Wednesday, May 1st- Isabela Transmiter Site
Loca�on: HFGCS-PRS, Highway #2, KM116.5, Aguadilla, PR 00603
• 0845 - 0900: Government Meets Contractors at the Gate o Government personnel will meet approved contractor personnel atending the site visit at the gate of the Isabela transmiter site.
• 0900 – 0930: Registra�on and Welcome o Approved contractor personnel will gather and register at the facility conference room.
o Registra�on: Atendees must preregister; walk-ins will not be permited.
o Due to limited transporta�on and government escort restric�ons, each offeror is limited to a total of two (2) personnel to atend.
• 0930 – 1030: Welcome, Introduc�on, and Project Overview o Brief Overview of the site visit agenda and objec�ves o Presenta�on on project background, scope and objec�ves o Q&A
The Government WILL NOT answer ques�ons regarding current contract performance.
All ques�ons will be taken for ac�on by the Government at the site visit so please refrain from interfering with the area workers.
• 1030 – 1130: Site Tour o Guided tour of Isabela Transmiter Site
Includes facili�es, equipment, and antenna field.
Phones, cameras, or any other type of recording devices are not allowed during the site visit conference and site tours.
Personnel iden�fied using or possessing phones and/or camera will be separated from the group and asked to leave the facility and/or tour.
The Government will accept oral or writen ques�ons during the tours and will follow-up with writen answers published post-conference.
• 1130 – 1200: Day 1 Closing Remarks o Q&A and Expecta�ons for Day 2 o Provide Direc�ons/guidance to the Salinas receiver site.
• 1230 – 1330: Lunch o Lunch on your own.
Day 2 Agenda: Wednesday, May 1st- Salinas Receiver Site
Loca�on: Camp San�ago (Puerto Rican Army Na�onal Guard Installa�on) – State Road PR-52, km 41, Salinas
• 0845 - 0900: Government Meets Contractors at the Visitor Center o Government personnel will meet approved contractor personnel atending the site visit at the gate of the Salinas Receiver Site o Government will assist contractors not possessing CACs with registering at the Camp
San�ago visitor center and ge�ng visitor passes.
• 0900 – 0930: Registra�on and Welcome o Approved contractor personnel will gather at the facility conference room.
o Registra�on: Atendees must preregister; walk-ins will not be permited.
o Due to limited transporta�on and government escort restric�ons, each offeror is limited to a total of two (2) personnel to atend.
• 0930 – 1030: Site Tour o Guided tour of Salinas Receiver Site Includes facili�es, equipment, and antenna field.
Phones, cameras, or any other type of recording devices are not allowed during the site visit conference and site tours.
Personnel iden�fied using or possessing phones and/or camera will be separated from the group and asked to leave the facility and/or tour.
The Government will accept oral or writen ques�ons during the tours and will follow-up with writen answers published post-conference.
• 1030 – 1100: Day 1 Closing Remarks o Final Q&A, Expecta�ons moving forth.
• 1130 – 1230: Lunch o Lunch on your own.
Puerto Rico Site Map
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