Attachment 3. Q&A Matrix - HFGCS PRS Recompete.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- FA489024R0009
About this file
This document contains a question and answer matrix and draft request for proposal for the High Frequency Global Communication Systems Puerto Rico Station recompete. The Air Combat Command Acquisition Management & Integration Center intends to acquire operations and maintenance services through a 100% small business set-aside solicitation anticipated for posting in late April/early May 2024 on SAM.gov, with proposals due in late May/early June and award projected for August 2024. The incumbent contractor utilizes a combination of inventory and maintenance management tools. Over the past two years there have been 14 time compliance technical orders and 29 emergency or urgent maintenance events. Training and certification are required per the listed directives. Digital drawings, security clearances, and various permits are new requirements.
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Questions and Answers
| Question and Answer Matrix for FA4890-24-R-0009 High Frequency Global Communication Systems (HFGCS) Recompete | |||||
| Offerors | Government Only | ||||
| Q# | Doc | Pg # | Par. # | Comment/Question | Disposition |
| 1 | RFI | PWS | PWS 3.2 and 3.2.1 Data Management System | Suggest a change that states what system or systems are in place today. Is it commercial off the shelf? Is it government provided? If commercial off the shelf, is it considered contractor provided equipment under the existing contract? The PWS is clear in stating the contractor must utilize/maintain a system, but it is not clear if it exists today and whether it is government owned, or contractor provided. Suggest a change that makes it clear on what exactly is being used to track maintenance and provide access to the historical record. If not a program of record system, suggest a change that states who is responsible for cyber security compliance. Suggest a change to make it clear if it is the Government’s intent for the bidder to simply utilize the system in place today or provide something else. | The system can be contractor defined to manage their Computerized Maintenance Management System. Currently the contractor is using a combination of tools (i.e. WASP Inventory System). The requirement to computerize all data is new to this acquisition. |
| 2 | RFI | PWS | PWS 3.1.1.9 Time Compliance Technical Orders | Suggest a change to add how many TCTO’s have been issued for the site over the current contract. | In accordance with the Technical Order (T.O.), The Government currently has seven types of Time Compliance Technical Orders (TCTOs): Modifications, Inspection, Commodity, Companion, Supplement, Rcord, and Safety. As the System Program Office (SPO) at the Air Force Life Cycle Management Center (AFLCMC), Tinker Air Force Base (AFB), is not a part of this recompete, the total number of TCTOs issued for the site over the past two years is 14 (5 in FY 22 and 9 in FY 23). These TCTOs are pertinent to the High Frequency Global Communications System (HFGCS) mission and are not exclusive to the Puerto Rico Station but are applicable to all 13 HFGCS stations equipped with similar systems. |
| 3 | RFI | PWS | PWS 3.4.3 and 3.4.4 Emergency and Urgent Maintenance | Suggest a change to add how many emergency and urgent maintenance events have occurred annually over the current contract. | In response to the inquiry of the number of emergency and urgent maintenance events over the past two years, the Government has confirmed that there have been a total of 29 (17 in FY 22 and 12 in FY 23) such events. It should be noted that further details regarding the specific nature, locations, or whether the maintenance pertained to facilities or equipment cannot be provided, in adherence to security protocols and to prevent disclosure of vulnerabilities. |
| 4 | RFI | PWS | PWS 3.4.22 Drawings | Suggest a change to indicate if the digital drawings exist today or is that a new effort under this recompete. | The Government currently has printed copies only at the transmitter site. The requirement for digital copies is new. |
| 5 | RFI | PWS | PWS 3.4.23 Material Procurement | Suggest a change to include the historical cost of this material over the life of the existing contract. | Material Procurement is associated with CLIN X003 Other Direct Cost's. The Government expects the procurement costs to not exceed the ceiling for that CLIN on an annual basis. |
| 6 | RFI | PWS | PWS 3.4.2.4.7 Permits and Clearances | Suggest a change to include historical information regarding what permits and clearances have been required over the life of the existing contract. | Utility permits for electrical and water accounts are required for sustained operations of the sites. They are required to be renewed periodically. Additionally, permits may be required for the projects beyond routine or minor corrective maintenance IAW with PWS 3.4.24 (i.e. roof repair, fuel tank removal). The requirement for security clearances is new and a result of changes to the Air Force Manual for High Frequency Global Communications System (HFGCS) AFMAN 17-2102. |
| 7 | RFI | PWS | PWS 10.5.3 Training and Certification | Suggest a change to include what specific training and certifications are required (i.e Cyber Security Work Force qualification, Tower Climber safety training, etc). | Training and certifications are required per AFMAN 17-2102 and in accordance with the listed guidance/directives in Appendix B . |
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