Attachment 1. PWS Draft - HFGCS PRS Recompete.pdf

Headquarters Air Combat Command (HQ ACC)

High Frequency Global Communication Systems (HFGCS) Recompete

Performance Work Statement (PWS)

FA4890-24-R-0009

06 Mar 2024

DRAFT

FA4890-24-R-0009

RECORD OF REVISIONS

REVISION

DATE SUMMARY OF CHANGES

Original X XXX 23 ---------

Table of Contents

Section Title Page

1.0 Introduction and Background 4

2.0 Contract Objective 4

3.0 Task Requirements 4

4.0 CDRLs 19

5.0 Services Summary (SS) 21

6.0 Data 22

7.0 Travel 22

8.0 Security 23

9.0 Transition 27

10.0 Administrative Considerations 27

11.0 COR Designation 29

12.0 Human Resources Management 29

13.0 Appendices 32

1.0 INTRODUCTION/BACKGROUND.

The United States Air Force (USAF) Air Combat Command (ACC) HFGCS Puerto Rico Station (PRS) is one of thirteen worldwide radio stations that make up the USAF’s and DoD’s worldwide high-powered, high frequency Command and Control (C2) network. Services provided through voice and data connectivity include C2 mission following, Nuclear Command and Control Communications (NC3) support, Aircraft Advisory broadcasts, Automatic Link Establishment (ALE), and HF Email connectivity. The PRS consists of a transmitter, receiver/control site and antenna farms that are remotely controlled and operated 24 hours a day, 7 days a week by radio operators from two Net Control Stations (NCS) located at Andrews AFB, MD and Grand Forks AFB, ND.

HFGCS was created from the consolidation of Giant Talk, Global Command and Control System, Commando Escort, Navy HF Command, Mission Radio System, Defense Communications System HF Entry, HF Mystic Star and the Information and Telecommunications System of the American Air Forces (SITFAA) missions. HFGCS started rightsizing in 1992 and has continued to add missions by merging with the US Navy HF mission. The HFGCS PRS was operated by the US Navy until September 2005 when the mission and sites were transferred to the Air Force in October 2005 (FY2006). HQ ACC assumed O&M responsibility for the PRS and sites at Isabela and Salinas in October 2007 (FY08).

2.0 CONTRACT OBJECTIVE.

The objective of this contract is to provide operational maintenance support for all System Capable of Planned Expansion (SCOPE) Command equipment, associated communications systems and antennas in accordance with (IAW) applicable Technical Orders (TO) and commercial manuals. For the purposes of this PWS, operational maintenance includes program management, communications equipment support, facility maintenance and management, and logistics functions. Specific support requirements are detailed in paragraph 4.0.

3.0 TASK REQUIREMENTS.

The contractor shall provide program management, communications equipment support, facility maintenance and management, and logistics functions in support of HFGCS-PRS.

3.1 PROGRAM MANAGEMENT SUPPORT.

The contractor shall provide a focal point and primary interface to include a point of contact and an alternate for all contract coordination. The contractor shall provide all contract administration required to fulfill contract requirements and address all contractual issues and correspondence with the Contracting Officer (CO), Contracting Officer’s Representative (COR) and applicable government representatives.

The contractor shall provide comprehensive management of HFGCS-PRS and interact with government personnel to ensure mission success. All contractor employees shall be able to read, write, and speak English sufficient to perform duties. The contractor shall be responsible for the actions of any sub-contractors and ensure sub-contractors understand and comply with the terms and conditions.

Provide an organizational structure with the contractor leadership hierarchy, identification of key personnel, assigned roles and responsibilities, and lines of authority with corresponding contact information IAW Contract Data Requirements List (CDRL) A003 – HFGCS Monthly Report. Provide a certified/qualified workforce. There shall be no mission impact due to position vacancies or unqualified personnel.

Control and supervise all employees of the contractor and ensure compliance to the PWS for all employees providing service through sub-contracting and teaming arrangements. The contractor, through its personnel and administrative control, shall perform all tasks herein, as prescribed by the PWS, applicable directives, technical manuals, TOs, or other technical data contained in or referenced by the contract. The contractor and its employees shall not supervise, direct or control the activities of government personnel. The government will not exercise any supervision or control over the contractor’s employees in their performance of contractual services under this contract. The contractor is accountable to the government for the actions of its personnel.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Isabela and Salinas, Puerto Rico, ACC CSS/SCXU, ACC Acquisition Management and Integration Center (AMIC) and the contractor's corporate offices.

The contractor shall have a single point of contact between the government and contractor personnel assigned to support the contract. The contractor shall assign work effort and maintain proper and accurate timekeeping records of personnel assigned to work on the requirement.

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflicts of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to CO.

3.1.1 Quality Control Plan

The Contractor shall develop and maintain an effective quality control program to ensure the services of this PWS are being met. The Contractor shall develop a QCP that includes quality control processes and procedures covering the requirements under this contract. The QCP shall also demonstrate the Contractor’s ability to monitor and control objectives in Services Summary, subcontractor relationships, contractor and subcontractor invoicing, and non-conformances. Initial submittal of the QCP shall be provided to the CO and Contracting Officer’s Representative (COR) NLT 30 calendar days after the contract award date. Updated versions of QCP shall be submitted to the CO and COR no later than 10 calendar days of revision by the Contractor.

3.2 Data Management System.

The contractor shall utilize/maintain a data management system to manage, schedule and monitor preventive maintenance inspections and corrective maintenance actions. This system must also maintain historical data. The contractor shall provide web-based access to the Computerized Maintenance Management System (CMMS). The system shall allow accessed from the web-based system to the historical and scheduled maintenance data and allow for ad-hoc queries to be executed to obtain information on historical maintenance and scheduled maintenance items.

The system shall be commercial off the shelf (COTS) or existing Government programs. No contractor developed solutions are allowed. Contractor shall obtain their own Internet Service Provider (ISP) for WiFi and VoIP connectivity at both the transmitter and receiver/control site locations.

3.2.1 Data Management System Operations.

The contractor shall maintain a system that is accessible across US DoD C41 Networks. This system will be used to access program management information, management reports, maintenance tracking, program data and a document repository. The contractor shall perform duties to include, maintaining the web-based system, uploading corrected/updated configuration data, and supporting users of the system, the data and documents contained therein.

The contractor shall coordinate with the Government on the content and format of the data. All data shall be maintained for the life of the contract. The Government will retain ownership of all records generated in the performance of this contract, and the contractor shall provide the data to the Government at the end of the contract.

The contractor shall provide full remote system access to the management information system CMMS with a 5 seat read-only limitation to Government-authorized users and provide training, as requested by the Government, on how to access and retrieve data.

3.3 COMMUNICATIONS EQUIPMENT SUPPORT.

The contractor shall perform organizational level (O-level) maintenance to include maintenance, repairs, or modifications on System Capable of Planned Expansion (SCOPE) Command Equipment, antennas and ancillary equipment. The contractor shall submit a maintenance control plan in IAW CDRL A002 – Maintenance Control Plan. The contractor shall provide support of test, evaluation, verification and validation of approved O&M activities IAW T.O. 31R2-2GRC244-1-WA-1, 31R2-2GRC244-11-WA-1, 31R2-2GRC244-21-WA-1, 31R2- 2GRC244-31-WA-1, and 31R2-2GRC244-41-WA-1.

3.3.1 SCOPE Command Equipment Operations.

The Network Control Station (NCS) is the Operational Controlling Authority for HFGCS SCOPE Command systems. Qualified technicians shall be present at each site to support HFGCS SCOPE Command systems and operations during normal working hours.

3.3.1.1 During certain equipment outages the NCS will contact the contractor 24-hour POC after normal duty hours to initiate restoral actions of critical outages affecting the HFGCS mission. The contractor has a 1-hour response time after notification for initiation of repair actions by the appropriate contractor personnel.

3.3.1.2 Antenna Maintenance.

The contractor shall operate and maintain all antenna systems and associated infrastructure IAW technical manuals and government directives.

3.3.1.2.1 National Security Agency (NSA) Antenna Maintenance.

The contractor shall maintain the grounds within the 680-foot by 500-foot area adjacent to the Salinas site containing the NSA Camp Santiago antenna array east of Building 600. Grounds maintenance for the NSA antenna area shall be maintenance of vegetation only and does not include the maintenance of any fencing associated with the NSA array.

The contractor shall provide space for NSA UPS and equipment associated with the antennas within Building 600 and ensure electrical power is available to NSA equipment. Maintenance to the NSA antennas, UPS, or associated equipment is not included under this PWS Annex.

3.3.1.3 Cable Plant.

The contractor shall maintain the station communications cable plant at Salinas and Isabela, including Intermediate Distribution Frames (IDF), all interconnecting cables, cross-connects, and cable/cross-connect records IAW applicable technical manuals, government directives, and service manuals.

3.3.1.4 Circuit Support/Monitoring.

The contractor shall conduct communications circuit operations monitoring of all communications systems/equipment, including inner site connectivity between Salinas, Isabela and the NCS. On a cost reimbursement basis, the contractor shall procure repair parts that are required IAW applicable TOs and commercial manuals to support HFGCS PRS sites that have not already been issued by Collins Aerospace IAW PWS 3.1.

3.3.1.5 Scheduled Maintenance.

The contractor shall schedule all maintenance actions that degrade or change the condition code/status of SCOPE Command HFGCS equipment or systems with the NCS. The contractor shall submit a request for approval to the NCS at least seven calendar days prior to the requested scheduled outage. The request shall include primary outage date/time (Zulu) and an alternate date/time (Zulu); reason for outage; duration; statement of impact; recall time (estimated time it will take to bring the station back to full operational status); remarks (further justification for request or other pertinent information).

3.3.1.5.1 Once tentative approval for scheduled maintenance is obtained, the contractor shall contact the NCS one hour prior to the tentative approved time to obtain final authorization to proceed. Preventive Maintenance Inspections (PMIs) shall be scheduled and accomplished IAW T.O. 31R2-2GRC244-1. The contractor shall notify the NCS upon completion of scheduled maintenance.

3.3.1.5.2 The contractor shall provide processes and procedures for controlling maintenance production schedule, which shall include an annual schedule for all scheduled maintenance identified by daily, weekly, monthly, quarterly, and semi-annual and annual PMI schedules IAW CDRL A002 – Maintenance Control Plan.

3.3.1.6 Unscheduled Maintenance.

Unscheduled maintenance shall be categorized into one of the following mission condition codes, which dictate the contractor’s response time and the actions required.

Table 1 - Mission Condition Codes:

Green Amber Red

Condition exists when equipment levels and spares, along with associated equipment are available to support the required missions.

This condition may include transmit and receive levels, landline connectivity ((Defense Switched Network (DSN) or Local Central Office (LCO))), primary and back-up power source, primary and back-up inter-site connection, remote link to the NCS is up, and operational DES and 4 ANDX console audio channels are operational.

Condition exists when spare equipment levels and associated equipment are not available to support the required missions. Examples include loss of spare transmit/receive levels; loss of partial landline connectivity (DSN or LCO), loss of back-up power, no back-up inter-site connection, and operational DES and 2 Analog Digital Exchange (ANDX) console audio channels are operational.

Condition exists when equipment levels and associated equipment are not available to support required missions. This condition may include loss of transmit/receive levels, loss of landline connectivity, loss of power source, loss of inter-site connection, link to NCS is down or loss of Digital Electronic Switch (DES).

3.3.1.7 Equipment Configuration Management.

The contractor shall follow guidelines IAW TO 31R2-2GRC244-1 and shall not exchange equipment subassemblies between main units of equipment without prior approval of the government.

3.3.1.8 Test Measurement and Diagnostic Equipment (TMDE).

The contractor shall ensure TMDE is certified by the AF Precision Measurement Equipment Laboratory (PMEL) program. Manage and maintain all TMDE IAW TO 33K-1-100-1, Calibration Procedure for Maintenance Data Collection Codes and Calibration Measurement Summaries (Chapter 3), and TO 00-20-14, Air Force Metrology and Calibration Program (Chapters 3, 4, and 5).

3.3.1.8.1 Contractor shall seek calibration support from an Air Force PMEL and coordinate all TMDE support functions (e.g., calibration, maintenance) via a support agreement with the appropriate PMEL.

3.3.1.8.2 If calibration services are required from sources other than AF PMELs, the contractor shall coordinate support requirements through the government COR and CO. Costs can be reimbursed under the CR CLIN after appropriate documentation has been submitted.

3.3.1.8.3 When calibration or maintenance is required, the contractor shall ship TMDE IAW local guidance, using traceable means, to ensure TMDE is properly packaged to prevent damage when transported or shipped to the servicing PMEL or other calibration service providers.

3.3.1.9 Time Compliance Technical Orders (TCTO).

The contractor shall accomplish TCTOs IAW T.O. 00-20-1 and AFI 23-101, Air Force Material Management (section 4B, paragraph 4.2)

3.3.1.10 HFGCS SCOPE Command Equipment Reporting.

The contractor shall comply with outage reporting procedures and report all outages to the NCS NLT 15 minutes after the incident. Inform NCS of any unusual or abnormal condition, which places the HFGCS PRS in a hazardous condition, such as loss of commercial power, loss of heating, ventilation, and air conditioning (HVAC), severe storms in the area, equipment failure, or physical attack. The contractor shall obtain NCS approval prior to interrupting operational circuits or equipment. The contractor shall report outages using the Collins Aerospace website https://www.collinsaerospace.com/ and follow-up verbally.

3.3.1.11 Classified processing and high-level reporting.

Contractors shall possess and maintain a Secret security clearance. Contractors shall submit the necessary security paperwork to the 141 Air Control Squadron (141 ACS/SCNO) to establish each employee’s account on the squadron’s SIPR node. The company shall provide an access list of all their personnel requiring the use of these facilities and provide updates to the 141 ACS/SCNO as required. Contractors shall be required to access their SIPR e-mail on a weekly basis and/or as directed by higher headquarters (ACC A6OF or ACC CSS). Contractors shall physically commute to the 141 ACS to perform these functions and then commute back to the Isabela transmitter site upon completion. Contractors shall use their government supplied SIPR tokens to access the 141 ACS SIPRNet to perform the following duties:

3.3.1.11.1 All Commander, Air Combat Command (COMACC), Strategic Command (STATCOM), Air Combat Command Headquarters, Cyberspace Capability Center (ACC HQ CCC), Air Force Life Cycle Management Center (AFLCMC), and Grand Forks Network Control Station/Andrews Network Control Station (GFNCS/ANCS) directed compliance taskings. These taskings include, but are not limited to, completing checklists, supplying operation data on HFGCS site condition/status, reporting system outages, fix actions, and system restoration. Contractors shall use the SIPR node to submit all ASI requests supporting scheduled Preventive Maintenance Inspections (PMIs) and unscheduled maintenance.

3.3.1.12 Master Station Log.

The contractor shall maintain current information in the Controlled Unclassified Information (CUI) Master Station Log (MSL) application in the SCOPE Command Configuration Communications Management System (CCMS) for both operating facilities IAW SCOPE Command T.O. 31R2-2GRC244-1. The contractor shall document daily, in chronological order, SCOPE Command and O&M actions such as personnel on watch, scheduled and unscheduled maintenance actions, quality control checks and all other actions taken in performance of O&M activities. Master Log data shall be submitted to COR IAW CDRL A003 – Monthly Report.

3.3.1.13 Communications & Information System Installation Records (CSIRs) and As-builts Diagrams.

The contractor shall maintain accurate communications records. CSIRs and As-builts are required for all AF-owned fixed communications and information systems, regardless of who maintains or operates the systems. CSIRs and As-builts are also required for other communications and information systems that are integral parts of the site infrastructure or that connect or interface with the base communications and information systems infrastructure.

3.3.1.14 The contractor shall document all SCOPE Command related maintenance actions on the SCOPE Command web page, https://blazer.hfgcs.amc.af.mil.

3.4 FACILITIES INSTALLATION MAINTENANCE AND MANAGEMENT.

Puerto Rico is in a marine environment and surrounded by seawater. As a result, proper maintenance of all facilities, grounds, and infrastructure is necessary for the success of the HFGCS mission. To maintain the installation specific concepts must be implemented. These concepts include data and real property management, facility and infrastructure maintenance, and grounds maintenance.

3.4.1 Annual Real Property Report.

Review all work requirements for real property changes and submit report IAW CDRL A006 – Annual Real Property Report.

3.4.1.1 Real Property Management Support.

Provide real property management support and information to AMIC/PCE Real Property Accountable Officer (RPAO) and CO to maintain AF Real Property account records.

3.4.1.2 Real Property Accountability.

Support the RPAO on issues concerning real property acquisition, management, accounting, reporting, facility use, and disposal. Provide accurate data to RPAO and CO for any real property changes NLT 30 days after work completion. The contractor shall provide AMIC/PCE a DD Form 1354 when all project costs are captured and confirmed.

3.4.1.3 Warranty Program.

The contractor shall manage active warranties and provide a current list of active warranties to the Government upon request. Assume the burden of fees or charges incurred due to mismanagement. Incorporate warranty of RP/RPIE into the preventive maintenance program and ensure it is incorporated in the CMMS.

3.4.1.4 Grounds Maintenance.

The primary purpose of grounds maintenance is safety. To prevent injuries to personnel from hidden dangers and to protect facilities from environmental problems, grounds maintenance is required. To ensure proper grounds maintenance the contractor shall perform the following requirements.

https://blazer.hfgcs.amc.af.mil/

3.4.1.4.1 Improved Grounds: The contractor shall ensure vegetation is between 2 to 4 inches within 50 feet from any infrastructure.

3.4.1.4.2 Semi-Improved Grounds: The contractor shall ensure vegetation is between 4 to 6 inches for areas between 50 and 100 feet from any infrastructure.

3.4.1.4.3 Unimproved Grounds: The contractor shall ensure vegetation is between 6 to 12 inches for areas greater than 100 feet from any infrastructure.

3.4.1.4.4 Edging: The contractor shall provide 1 – 2” edging band around all paved pedestrian walkways.

3.4.1.4.5 Trimming: The contractor shall provide a 3 - 6” trimming band around all trees, shrubs, and infrastructure such as buildings, fences, poles, posts, fire hydrants, manholes, parking lot bumper blocks, and other fixed obstacles.

3.4.1.4.6 Irrigation: The contractor shall provide and maintain an irrigation system along all pedestrian walkways within 50ft of a facility, covering at least 25 feet on both sides from the walkway.

3.4.1.5 General House Keeping.

The contractor shall perform the duties of general housekeeping of both the interior and exterior work areas and grounds maintenance of all assigned facilities.

3.4.1.6 Vegetation Control.

The contractor shall develop and manage a vegetative control plan based on specified distances around all infrastructure according to the following requirement. Electrical substations, transformer confines, paved roads, parking areas, and sidewalks shall be free of vegetation. The contractor is responsible for vegetation control around the antennas and areas between the antennas.

3.4.1.7 Pest Control.

The contractor shall perform the duties of pest management for both the interior and exterior work areas of all assigned facilities, IAW AFI 32-1053. Electrical substations, transformer confines, paved roads, parking areas, and sidewalks shall be free of pests.

3.4.1.8 Corrosion Control.

The contractor shall implement and maintain a corrosion control program for all GFE, RP, RPIE, facilities, and infrastructure to prevent corrosion and its resulting damage. Procedures shall be IAW Air Force Instruction, Civil Engineer Playbooks, Unified Facilities Criteria, or manufacturer guidelines, whichever is more stringent.

3.4.1.9 Infrastructure/Facilities Maintenance and Engineering Services.

The contractor shall maintain, repair, construct, and operate U.S.-owned infrastructure, to include infrastructure connecting all U.S.-owned and occupied facilities, to assure efficient system operation and reliable mission support.

3.4.2 Facility Management.

The contractor shall appoint a primary and alternate point of contact for all facility maintenance and management.

3.4.2.1 The contractor shall provide maintenance, repair, construction, installation, operation, and service functions for Real Property Installed Equipment (RPIE) and Equipment Authorization Inventory Data (EAID). RPIE and EAID examples include, but are not limited to, grease traps, refrigerators, dishwashers, ice machines, freezers, transformers, heating and air-conditioning systems, and garbage disposals. The contractor shall prevent deterioration beyond that which results from normal wear and tear and prevent degradation that could affect mission operations.

3.4.2.2 The contractor shall execute corrective actions and repairs to preserve HFGCS PRS mission support capability and to protect and preserve equipment, Real Property and RPIE.

3.4.3 Emergency Maintenance.

The contractor shall perform emergency maintenance repair to protect areas with high-value property and equipment from damage resulting from: utility failures, fire hazards, environmental hazards, security alarm system failures, broken locks, broken windows, pavement obstructions, broken water lines, and/or sewer backups.

3.4.3.1 The contractor shall initiate emergency maintenance actions within 30 minutes of notification during normal working hours and within one hour during non-working hours.

3.4.3.2 The contractor shall mitigate emergency maintenance repairs within 24-hours of notification of incident unless a waiver has been obtained from the NCS, COR, and CO. Emergency maintenance examples include, but are not limited to, items listed in paragraph I/FMES 1.4.1. Repairs shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical).

Once the emergency condition has been eliminated, the condition shall be re-categorized as urgent or routine.

3.4.4 Urgent Maintenance.

The contractor shall execute urgent corrective actions for scheduled and unscheduled maintenance/repair actions.

All urgent maintenance repair shall be initiated within 30 minutes of notification during normal working hours and within one hour during non-duty hours and completed within five days, unless a waiver is obtained from the COR and CO. Urgent maintenance is classified as maintenance actions performed to correct or prevent a condition that threatens personal safety, equipment or facilities, the environment, or mission requirements.

3.4.5 Routine Maintenance.

The contractor shall execute Routine Maintenance for HFGCS PRS locations. Routine maintenance repairs shall be initiated within five days of notification and completed within 30 days of receipt of parts unless a waiver is obtained from the COR and CO. Routine maintenance is classified as scheduled and unscheduled maintenance actions performed to restore normal operating conditions.

3.4.6 Preventative Maintenance Plan.

The contractor shall provide a site-specific, preventive maintenance plan to identify all maintenance and repairs required to safeguard and extend the efficient and effective lifespan of all equipment, CE, RP, and RPIE IAW CDRL A002 – Maintenance Control Plan and CDRL A004 - Facility Inspection Report.

3.4.6.1 The contractor shall revise the PMI program when changes occur to RP or equipment IAW CDRL A002 – Maintenance Control Plan and CDRL A004- Facility Inspection Report. All PMIs will be performed IAW the manufacturer’s instructions, and the only deviation will be in the time between PMIs.

3.4.7 Minor Construction.

When minor construction is required to preserve or restore an existing facility, the contractor shall submit documentation for any configuration change to real property and/or RPIE for government approval. The government is the determining authority for work priorities.

3.4.8 Annual Facilities Inspection.

The contractor shall provide an annual facility survey and inspection report detailing facility and system deficiencies in the structural, electrical, mechanical, and environmental areas. The survey and inspection report shall include, but is not limited to, the status of current year projects, condition of facilities (interior and exterior), slabs and foundations, roads, grounds, drainage systems, sanitary sewage system, water supply, electrical system, other utility systems, power generation equipment, fire protection/detection equipment, and physical security aides. There shall be supplemental photographs of each of these items to document that items are in sufficient condition. These photos shall be organized into a signal file for viewing along with individual photo files IAW CDRL A004 - Facility Inspection Report, CDRL A005 – Environmental Protection Plan, and CDRL A010 - Safety and Health Plan (S&H).

3.4.9 Roof Systems.

The contractor shall maintain roof systems IAW applicable current UFC standards or industry and manufacturer standards for this operating environment, whichever is more stringent.

3.4.10 Plumbing Systems.

The contractor shall maintain all plumbing systems IAW applicable current UFC standards or industry standards and the Uniformed Plumbing Code, whichever is more stringent.

3.4.11 Exterior Electrical Systems.

The contractor shall maintain exterior electrical systems and maintain all grounding systems IAW AFI 32-1064, AFI 32-1065, and applicable industry standards.

3.4.12 Interior Electrical Systems.

The contractor shall maintain building electrical systems IAW applicable current UFC standards and the National Electrical Code (NFPA 70), whichever is more stringent.

3.4.13 Fire Protection and Detection Systems.

The contractor shall develop and enforce a comprehensive site-specific fire prevention program for US-owned and operated facilities IAW AFMAN 91-203 and AFI 32-2001. Contractor shall submit fire prevention program IAW CDRL A005 - Environmental Protection Plan and CDRL - A010 Safety and Health Plan.

3.4.13.1 The contractor shall maintain fire protection, detection systems and deluge systems IAW Unified Facilities Criteria (UFC) 3-600-02 and applicable National Fire Prevention Association (NFPA) standards.

3.4.13.2 The contractor shall develop and implement a fire safety inspection schedule and conduct fire safety inspections on a recurring basis IAW with AFI 32-2001 and NFPA. The contractor shall submit findings IAW CDRL A004 - Facility Inspection Report, CDRL A005- Environmental Protection Plan and CDRL A010 - Safety and Health Plan. The contractor shall maintain inspection records on an AF FORM 218 or locally developed equivalent.

3.4.13.3 The contractor shall establish, maintain, and enforce an open flame permit program for all activities at the HFGCS PRS sites.

3.4.13.4 The contractor shall assist in fire investigations to determine origin and most probable cause of fire IAW AFI 32- 2001, AFI 91-204, NFPA, and local procedures.

3.4.13.5 The contractor shall inspect, test, service, & maintain all extinguishers IAW AFI 32-2001 and NFPA 10.

3.4.14 Generators.

Maintain, repair, and overhaul all generators, automatic transfer panels, and all associated mechanical/electrical systems IAW AFI 32-1062 and manufacturer standards, whichever is more stringent. Operate systems under load IAW manufacturer’s specifications at least monthly. The contractor shall document maintenance requirement for each generator IAW CDRL A002 – Maintenance Control Plan and CDRL A034 – Monthly Report. Document maintenance on AF Form 719 or equivalent for each generator.

3.4.15 Sanitary Sewer System.

The contractor shall perform routine maintenance and repair for HFGCS PRS sanitary sewer systems IAW industry standards. Routine maintenance is classified as scheduled and unscheduled maintenance actions performed to restore normal operating conditions.

3.4.16 Storm Water Sewer Systems.

The contractor shall maintain all storm water drainage systems and protect all related open water drainage systems from erosion and non-storm-water substances.

3.4.17 Fresh Water Systems.

The contractor shall maintain water distribution systems. Water system elements include distribution mains, arterial mains, storage reservoirs, filtration system, and system accessories IAW applicable AFIs, current UFC standards, industry standards and the Uniform Plumbing Code, whichever is more stringent.

3.4.18 Pavement.

The contractor shall maintain concrete and asphalt pavement for roadways, pedestrian walkways, and all pads IAW applicable current UFC standards or industry standards, whichever is more stringent.

3.4.19 Miscellaneous Systems.

The contractor shall maintain miscellaneous systems to include base station and transceivers, grounding wires, lightning protection, rectifiers, or associated hardware IAW manufacturer’s recommendations, industry standards, or governing directives.

3.4.20 Finishes.

The contractor shall maintain, and repair facility finishes. The finish requirements shall comply with industry standards and manufactures recommendations, as required.

3.4.21 Signage.

The contractor shall create, post, and maintain signage IAW UFC 3-120-01 Air Force Sign Standard and be multi-lingual IAW local requirements.

3.4.22 Drawings.

The contractor shall create and maintain digital drawings of buildings, structures, and facilities. Data for drawings shall be captured through surveying techniques and existing as-built drawings. Drawings shall capture components of electrical, plumbing, HVAC, communications, wastewater, and storm water. Drawings shall be stored in a digital vault in AutoCAD and Adobe PDF.

3.4.23 Material Procurement.

The contractor shall be responsible to purchase and install parts and materials required for routine and minor corrective maintenance and repairs.

3.4.24 Projects Beyond Routine and Minor Corrective Maintenance The Government may require projects beyond routine and minor corrective maintenance. Work requests as detailed below shall be planned and coordinated as part of the Firm Fixed Price of the contract and designed to comply with current Unified Facilities Guide (UFC), ETL, and industry standards, whichever is more stringent. Any configuration change to RP and RPIE requires submittal of an AF Form 332, Base Civil Engineering Work Requests, for government approval. Upon approval and after the Government has evaluated the proposal and a negotiated price is agreed upon, the effort shall be directed by the Contracting Officer through a bilateral modification to the contract. All project work will have at least a one-year warranty (along with any manufacturer extended warranties) which will be included in the overall warranty program.

3.4.24.1 Government Notification.

The contractor shall notify the government when projects are outside the scope of routine and minor corrective maintenance for approval by the CO and COR for any work that will be invoiced under the appropriate CLINs.

3.4.24.2 Work Request Determination.

The contractor shall initiate, receive, review, investigate, and coordinate work requests to determine the best method for correction prior to government coordination. The contractor shall address concerns such as such as site safety, fire prevention, environmental, and communications.

3.4.24.3 Work Request Coordination.

The contractor shall determine project facility requirements and coordinate work requests to the COR and CO for project approval. Contractor shall utilize AF Form 332 for projects.

3.4.24.4 Required Documents for Work Requests.

For projects outside the scope of routine and minor corrective maintenance, the contractor shall prepare a cost proposal including list of materials, estimated performance periods, photographs, AutoCAD drawings, detailed work breakdown structure, material costs, equipment rental costs, and other associated costs. All project documents must be sufficient to allow an independent reviewer to understand the requirements, the benefit, the classification of work, the total cost, current impact to installation mission, the impact if not provided.

3.4.24.5 Routing Request.

The contractor shall route AF Form 332 and supporting documentation for review and approval to the CO/COR.

Submission Shall include all items as identified in the above paragraphs.

3.4.24.6 Project Documents.

Upon project approval, the contractor shall execute and provide surveillance until project completion. The contractor shall provide all project documentation to the COR and CO. This includes As-Built Drawings, Warranties, Material Tests, Environmental Studies, and Project Submittals. All project work shall have at least a one-year warranty (along with any manufacturer extended warranties) which shall be included in the overall warranty program in CMMS.

3.4.24.7 Permits and Clearances.

The contractor shall be responsible for obtaining any necessary permits and/or permit modification applicable to the performance and completion of the work without additional expense to the government. The contractor shall maintain work site office. The contractor shall comply with all applicable permit requirements.

3.4.24.8 Project Management.

The contractor shall provide project management for all approved AF Form 332 work and other construction projects as directed by the CO. Additionally, the contractor shall coordinate all construction utility outages and street closures with security, facility management, and host unit No Later Than (NLT) five workdays prior to scheduled outage. Notify all affected agencies of the outage NLT two days prior to outage.

3.4.24.9 Project Surveillance.

The contractor shall perform daily inspections of assigned projects under construction. Identify all field changes, contractor non-compliance, and revisions to as-built drawings. Prepare design and construction deficiency correspondence, contract progress reports, statements of performance, and construction cost reports. Update daily inspection log for each construction project.

3.4.24.10 Progress Reports.

The contractor shall provide the government with weekly progress reports on all projects to include schedules, shop drawing updates, value engineering, materials, equipment, accomplishments, concerns, completed coordination, reception of reports, deliveries, delays from third parties, differing site conditions, contamination, weather restrictions, accidents, delays, photos of site conditions, copies of coordinated documents, receipts, reports, etc.

3.4.24.11 Project Liaison.

The contractor shall provide construction management liaison for all projects accomplished by the U.S. Army Corps of Engineers, U.S. Navy, and other construction agents.

3.4.24.12 Project Completion.

The contractor shall notify the COR and CO after any work request is completed, to include submission of actual prices broken down by material, shipping, and labor. The contractor shall remove all excess materials, supplies, and equipment from project site. Additionally, the contractor shall submit Operations & Maintenance (O&M) manuals and spare parts to the responsible government agency. The contractor shall close out projects after warranty period and when all warranty items are corrected. At the time of beneficial occupancy, the project construction contractor shall provide an interim DD Form 1354 to the CO. The final DD Form 1354 shall be submitted when all project costs are captured and confirmed.

3.4.25 Commercial Power and Utilities.

3.4.25.1 Electricity Services

The contractor shall obtain and maintain electrical power and water services for both HFGCS PRS sites.

3.4.25.2 Fresh Water and Sewer Services.

The contractor shall obtain water and sewer services for the HFGCS PRS Isabela, PR site from the local public utility, the Puerto Rico Aqueduct & Sewer Authority (PRASA), known as the Autoridad de Acueductos y Alcantarillados (AAA), of San Juan, PR. By Puerto Rican statute, this utility is the sole provider of water and sewer services on the island.

3.4.25.3 Outages.

The contractor shall report utility outages IAW CDRL A004 - Facility Inspection Report. The contractor shall maintain United States Government owned meters and submit monthly water/electrical utility meter readings for all utilities consumed by PRS operations IAW CDRL A003 - Monthly Report.

3.4.25.4 Electricity Service Provider.

The contractor shall maintain the services through PREPA throughout the life of the contract, to include providing payments to PREPA for utility services. The contractor shall maintain all electrical power systems on Isabela and Salinas, which are not maintained by PREPA or local government agencies.

3.4.25.5 Utility Bills.

Billed charges for electrical power services shall be invoiced monthly as a reimbursable cost. Fees imposed by the utility company (i.e., late payment fees) are not reimbursable. Contractor shall submit clear and readable copies of the utility bill(s) with invoices.

3.4.26 Environmental, Safety & Health (ES&H) Program.

3.4.26.1 ES&H Program Overview.

Environmental, Safety & Health Program Overviews: The contractor shall establish responsibilities and procedures to attain program objectives while following all applicable federal, state, local, and Partner Nation laws and regulations, Occupational Safety and Health Agency (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards and all Environmental, Safety and Health requirements listed in Appendix C (Safety Library).

The contractor shall be liable and responsible for non-compliance of all provisions in this PWS and pay all fines and fees resulting from improper contractor actions or procedures.

3.4.26.2 Implementation.

The contractor shall develop, implement, and maintain an HFGCS PRS site-specific Environmental Protection Plan IAW CDRL A005 – Environmental Protection Plan (EPP), and a Safety and Health Plan IAW CDRL A010 - Safety and Health Plan (S&H). The EPP shall establish policy, procedures, and responsibilities for protecting the environment, and shall address practices to include pollution prevention, management of hazardous materials, hazardous waste, POL, storage tanks, toxic substances, fire prevention and spills (to include prevention, countermeasures, and reporting).

3.4.26.3 Compliance.

The contractor shall address in the EPP compliance with Material Handling and Storage (HAZMAT Program), Hazardous Waste Program, Pollution Prevention Program, POL/Tanks, Air Quality Ozone Depleting Chemicals (ODCs) requirements, Pesticides and Herbicides Management, Spill Prevention and Response requirements and applicable safety training requirements.

3.4.26.4 CDRL Submissions.

The EPP and S&H plan shall be submitted annually for review to the COR and CO IAW CDRL A005 – Environmental Protection Plan and CDRL A010 - Safety and Health Plan.

3.4.26.5 Pesticide and Herbicide Chemical Reporting.

The contractor shall report chemical use to the COR and CO at the end of each month on Defense Department (DD) Form 1532 or computer-generated equivalent, if used. This reporting shall be included IAW CDRL A003 - Monthly Report. The contractor shall meet all training and certification requirements for pesticide application.

3.4.26.6 Spill Prevention.

The contractor shall be responsible for compliance with spill prevention control and countermeasures/ response plans during the performance of this contract. If the contractor spills or releases POL or hazardous substances into the environment, the contractor shall report the incident IAW CDRL A011 – Spill Incident Report. The contractor shall be responsible for spill response in a timely manner. The contractor shall notify the COR and CO of all spill incidents.

3.4.26.7 Storage Tanks.

The contractor shall be responsible for compliance requirements for storage tanks IAW the Resource Conservation and Recovery Act (RCRA), applicable federal, state, and local laws and regulations, and related DoD/AF directives.

3.4.26.8 Storing Hazardous Materials.

The contractor shall be responsible for handling, managing, storing, transporting, and disposing of all hazardous materials and hazardous waste IAW applicable federal, state, and local laws and regulations, Executive Orders, and DoD/AF policies.

3.4.26.9 Safety Data Sheets (SDS).

The contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on site during performance of the contract. The contractor shall submit all safety data sheets IAW A010 - Safety and Health Plan.

The contractor shall follow manufacturer guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

3.4.26.10 Annual Testing.

The contractor shall perform and report annual tests and inspections IAW CDRL A004 - Facility Inspection Report, A005 - Environmental Protection Plan, and CDRL A010 - Safety and Health Plan. Inspect fire suppression system to include all fire extinguishers and have them serviced as required to determine encroachment, and primary and stand-by generators.

3.4.26.11 Pesticide and Herbicide Reporting and Use.

The contractor shall report chemical use to the COR and CO at the end of each month on Defense Department (DD) Form 1532 or computer-generated equivalent, if used. This reporting shall be included within CDRL A003 - Monthly Report IAW CDRL A005 - Environmental Protection Plan. The contractor shall meet all training and certification requirements for pesticide application.

3.4.26.12 Emergency Contact for Major Accidents and Natural Disasters.

The contractor shall provide emergency response POC for major accidents and natural disasters. The contract shall respond within 30 minutes during normal duty hours and within one hour after normal duty hours. Emergency response POC shall be available seven days a week and 24 hours each of those days (24/7).

3.4.26.13 Cross Contamination Prevention.

The contractor shall identify and take corrective actions to correct cross-connections and other potential sources of distribution system to prevent contamination. When applicable the contractor shall test, install, maintain, and repair backflow prevention devices.

3.4.26.14 Emergency Plans.

The contractor shall develop, update, and review site-specific emergency operations planning documents, including checklists, annexes, and external activity documents. Plans shall include Hazardous Material (HAZWOPER) response, antiterrorist, and spill plans.

3.4.26.15 Mishap Notifications.

The contractor shall notify the COR and CO of all mishaps involving on-duty personnel, Air Force assets, or Air Force operations resulting in personnel injury or illness, or damage to Government property incident IAW CDRL A003 - Monthly Report and A010 - Safety and Health Plan.

3.4.26.16 Mishap Documentation.

The contractor shall document and report all mishaps/events on the AF Form 978 and submit IAW CDRL A010 - Safety and Health Plan. The AF Form 978 shall be submitted within 24-hours of the mishap to the COR and AMIC PCE. The contractor will be notified if further detail/information is required.

3.4.26.17 Injuries.

The Contractor is responsible for reporting contractor injuries and illnesses to OSHA. Contract employees are subject to drug testing following a Class A, B, or C mishaps. Additionally, the Contractor shall cooperate fully and assist government personnel in any government mishap investigation until released by the mishap investigation authority. The Contractor is responsible for collecting, compiling, and forwarding all information required to complete an AF Form 978 to the Unit Safety Representative within 5 business days.

3.4.26.18 Drug Testing.

Contract employees are subject to drug testing following a Class A, B and C mishap. Safety reports are Controlled Unclassified Information (CUI) IAW, Department of Defense Manual (DoDM) 5200.01, Volume 4, Department of Defense Information Security Program: Controlled Unclassified Information (CUI). Do not release mishap information outside official Government channels.

3.5 LOGISTICS SUPPORT AND MANAGEMENT.

The contractor shall provide and manage an efficient and logistics support system that includes all fuels management, material management, property control, and transportation functions necessary to support the operating location.

3.5.1 Material Management. The contractor shall perform material management IAW FAR 52.245-1

Government Property and DFARS 252.245 & DFARS 252.211-7007.

3.5.1.1 The government will provide all repair parts required for SCOPE Command equipment at no cost to the contractor. The contractor shall requisition required repair parts/units or ready spares via the SCOPE Command Internet web page, https://blazer.hfgcs.amc.af.mil. The contractor shall return all defective parts to the government per standard procedures, after receiving AMIC/PLGX Plant Clearance Officer disposition approval for equipment assets.

3.5.1.2 The contractor, on a cost reimbursement basis, shall procure all other repair parts required to support the HFGCS PRS sites not covered by paragraph 3.3 and Services Summary (SS5). Prior to any procurement, contractor shall submit Request to Initiate Purchase to the CO and COR for government approval. Purchases exceeding $3,500 require market research and government approval prior to purchase.

3.5.1.3 The property management system shall reflect all identifying characteristics of the assets IAW FAR 52.245-1 Government Property and DFARS 252.245 & DFARS 252.211-7007. Access to the system shall be made available to the government in a real-time mode and data shall be updated within 24 hours of an event.

3.5.1.4 The contractor shall manage all GFP by utilizing a life cycle approach/system. Property management systems shall be maintained in a real-time state and used to program all projected replacement assets and budget preparations. Listing shall be provided to the Government annually for budget/programming; review and recommend replacement for each item reaching its life cycle between 1 Oct through 30 Sep of the following year.

3.5.1.5 The contractor shall implement property disposal procedures IAW FAR 52.245-1 Government Property and DFARS 252.245 & DFARS 252.211-7007 and coordinate with AMIC/PLGX Plant Clearance Officer.

3.5.1.6 Report excess property to the CO and AMIC/PLG…