Comments_Resolution_Matrix_(CRM).xlsx
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- Attached to
- CN> Operations, Logistics & Training MAIDIQ Federal contract opportunity
- Solicitation number
- FA489022R0021
About this file
This is a solicitation for a multiple award indefinite-delivery/indefinite-quantity contract to provide operations, logistics, and training support services. The Air Combat Command intends to award contracts under two NAICS codes, with NAICS 611430 reserved as a total small business set-aside. Proposals are due no later than March 4, 2022. A pre-proposal conference will be held on January 25, 2022 to address questions. Services required include operations and logistics support, as well as training support for the United States and partner nations. The period of performance is one base year with four one-year options. Pricing will be evaluated at the task order level rather than the IDIQ level.
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Primer
STANDARDIZED COMMENT MATRIX PRIMER
| The matrix below is a Word document table to be used as a template for submitting comments on draft publications and draft program directives. Except as noted below, an entry is required in each of the columns. To facilitate consolidating matrixes from various sources, do not adjust the column widths. | |
| Column 1 – ITEM | Column 5 – PARA |
| Numeric order of comments. Accomplish when all comments from all sources are entered and sorted. To number the matrix rows, highlight this column only and then select the numbering ICON on the formatting tool bar. | Paragraph number that pertains to the comment expressed, if applicable |
| Column 2 - POC & Organization | Column 6 – LINE |
| Used to track comments by source. Manually enter the POC and organization of the comment owner. | Line number on the designated page that pertains to the comment. |
| Column 3 – TYPE | Column 7 – COMMENT |
| C – Critical (Issue that will cause non-concurrence with publication) |
S – Substantive (Material that appears to be incorrect, unnecessary, misleading, confusing or inconsistent)
| A – Administrative (grammar, punctuation, style, etc.) | To facilitate adjudication of comments, copy and insert complete sentences into the matrix. This makes it unnecessary to refer back to the publication to understand the rationale for the change. Do not use Tools, Track Changes mode to edit the comments in the matrix. Include deleted material in the comment in the strike through mode. Add material in the comment with underlining. Do not combine separate comments into one long comment in the matrix, (i.e. 5 comments rolled up into one). | |
| Column 4 – PAGE | ||
| Page number that pertains to the comment expressed. | Column 8 - RATIONALE | |
| Provide concise, objective explanation of the rationale for the comment. |
| Column 9 - DECISION |
| A - Accept |
| R – Reject (Rationale required for rejection.) |
| M - Accept with modification (Rationale required for modification.) |
CRM
| Item # | Document | Page # | Para # | Line # (If applicable) | Comment | Rationale | Response | |
| 1 | Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, duration, historical level of effort and value of the contract? | |||||||
| If new then please provide the estimated level of efforts ? | Interested parties can see all activities on each contract by accessing www.fpds.gov. A complete listing of incumbents and contract numbers is enclosed in this document on the "Incumbents" tab. | |||||||
| 2 | Is an incumbent contractor performing these services already that we can reach out to for subcontracting work. | Interested parties can see all activities on each contract by accessing www.fpds.gov. A complete listing of incumbents and contract numbers is enclosed in this document on the "Incumbents" tab. | ||||||
| 3 | Where can I find a list of the incumbents? | Interested parties can see all activities on each contract by accessing www.fpds.gov. A complete listing of incumbents and contract numbers is enclosed in this document on the "Incumbents" tab. | ||||||
| 4 | The RFP section B shows NAICS 611410. The RFP section L shows 611430. Which is correct? One is $8M the other $12M. Urgent question to decide on Prime or Sub role. | The Correct NAICS is 611430 with a size standard of $12M. This has been corrected in the RFP. | ||||||
| 5 | The Department of Defense routinely issues task orders under NACIS code 546111 (Administrative Management and General Management Consulting Services) in order to support training programs that closely mirror the CN> Training Support Services requirements. In order to foster competition and ensure a larger pool of qualified training support providers, would the Government consider including 546111 as an additional NACIS code for providing training support services under the CN> IDIQ contract? | The Government has taken careful consideration when deciding on applicable NAICS for this requirement. It has been determined that the NAICS selected are conducive to fulfill the types of training required for this effort. | ||||||
| 6 | The PWS indicates that post-award, a handful of contractor teams will provide a broad range of training support services to the Government or foreign country partners at various CONUS and OCONUS locations. Does the Government have a centralized training management system that will be utilized across the program and by all vendors to manage their training activities or will each contractor team need provide their own secured training/learning management system for management and delivery in the field? | No, the Government does not have a centralized training management system that will be utilized across the program by all vendors to manage their training activities. The contractor will be responsible for providing deliverables (specified in each order) that will be utilized by Government agencies to update and document training activities in their respective management systems. | ||||||
| 7 | Attachment 1 | 20 | 3.1.3 | Government stated requirement is for the proposed contractor to include a quality representative that is an ASQ CQA. | We understand that ISO certification and a QMS plan is mandatory, but are not clear on the requirement for an on-staff auditor. Can the government please clarify that this is a proposal requirement, or post award? Or, if this is a correct interpretation of the PWS? | Paragraph 3.1.3 states ".... When full-time performance is not realistic due to number of awarded Orders, the Quality Management Representative functions shall not be hindered or otherwise delayed by other duties, allowing timely and professional dedication to this ID/IQ contract and all underlying Orders". |
| 8 | Solicitation Section M-3.2.2.3.d / L-7.6.d requires the submission of a Small Business Participation Commitment Document that includes the name of small businesses along with the percentage and dollar breakouts of total small business participation by socio-economic category. However, there is no task order or information upon which to base any dollar values or requirements to formulate dollar-break outs and percentages. Is Section M-3.2.2.3.d / L 7.6.d applicable to the competition for the award of the IDIQ contract, or just at the task order level? | The information regarding dollar values and percentages will be required at task/delivery order level. | ||||
| 9 | Solicitation Section L-5.9 Pages not included in Page Count. Would the Government clarify what is meant by “overview section (for exceptions)” that will be excluded from the page count? | An overview section will not be included in the page count. "for exceptions" will be deleted as no exceptions to the RFP are allowed. | ||||
| 10 | Section M | M-3.2.2.1.3 | M-3.2.2.1.3 states, The offeror fully demonstrates evidence of ISO 9001 registration. Does this mean the Prime must hold ISO Registration or is it allowed that someone on the team has ISO registration? | The response affects who can Prime and team requirements. The best opportunity for competition is to allow someone on the team to hold ISO Registration. If not, allow the Prime to attain ISO Registration prior to their first awarded Task Order. In addition, since you are allowing JV partner's ISO registration to count, fair opportunity suggests subcontractors to a Pimre should have the same benefit. | The Government will accept the prime or team member maintaining registration to the latest ISO 9001 standard. Should the team member maintain the registration it is expected the QMS will provide insight into to arrangement and how the standard will be maintained across the teaming arrangement | |
| 11 | Att 3 - QASP | 5 of 17 | 2.3 | The QASP lists two key personnel (PM and Quality Manager). However, Att 2 0 Ordering Procedures, page 10, lists the key personnel as the PM and Alternate PM. Which two LCATs are the required Key Personnel? | Attachment 2 & 3 will be revised. The offeror shall propose the personnel mix to maintain a management capability at the ID/IQ level. The Government will not dictate any key personnel. | |
| 12 | Att 2 - Procedures Guide | 6 | Can Small Business winners also bid for full and open task orders (NAICS 561210)? | Allowing the opportunity for the SB winners to also bid Full and Open efforts increases competition. | Small businesses may participate in both NAICS pools; however, they must submit a proposal to both NAICS pools for evaluation. | |
| 13 | RFP | 120 | M.2.4 | Rather than leave the SB goals to the Offeror, will the Government set a substantial SB goal to be met as an aggregate to ensure SB get a chance to support. For example, 30% SB is not too much given a $960M ceiling. Also, President Biden is asking for at leat 15% SB participation in 2022 so doubling that number is not in excess. | SB will only get the 5% and 3% minimums from most LB Domain Offerors as they try to maintain most of the direct labor for themselves. Ensuring a larger SB goal helps small businesses and provides stronger competition as LB offerors have to meet the goal wo win the work. | SB Goals required are reflected on defense.gov and are sufficient for this effort. Large businesses may propose higher amounts for SB participation . For this effort, NAICS 611430 is a total SB set aside for SB participation. |
| 14 | RFP | Page 3 | Section B, page 3 in the solicitation lists the SB NAICS as 611410 (Business and Secretarial Schools) with $8M standard; this NAICS code seems inappropriate given the type of work to be performed under the training track. Would the government please confirm this is in error and correct the NAICS code to the more appropriate 611430, which is listed numerous other times throughout the proposal? | The Correct NAICS is 611430 with a size standard of $12M. This has been corrected in the RFP. | ||
| 15 | PWS, RFP | L.1.1, M.1.5, PWS 2.2 | PWS 2.2, L-1.1, and M-1.5 all list the SB NAICS as 611430 (Professional and Management Development Training) with $12M standard; this conflicts with Section B, page 3 of the Solicitation, which lists the SB NAICS as 611410. Please clarify and confirm that 12M is the prevailing small business NAICS. | The Correct NAICS is 611430 with a size standard of $12M. This has been corrected in the RFP. | ||
| 16 | Is this contract in part or in full subject to SCA (Service Contract Act)? If so, is gov’t able to provide WD#? | There may be task orders applicable to the Service Contract Labor Standards. Any applicability will be at task order level and a wage determination will be provided. | ||||
| 17 | Will government provide DD254 on IDIQ level or only on TO level? | A DD254 will only be required at TO / DO level. | ||||
| 18 | The Gov’t states that all expenses billed will be included in one invoice. Airfare is purchased well in advance, sometimes a month in advance of departure. This is unduly burdensome to small businesses as it would put small business at risk for at least 75 days. Will the Government modify invoicing to allow for immediate billing of travel ODCs upon Notice To Proceed? | No changes will be made to the invoicing procedure. All expenses billed will be included in one invoice and according to the terms and conditions of the delivery or task order. | ||||
| 19 | The Gov’t states that all participating companies must be ISO certified. This is an unduly burdensome requirement for small business, especially at an upfront cost with the risk of not winning an award on the IDIQ contract. Will the Govt lift the ISO requirement for small business concerns or would the govt consider suspending the requirement until after an award? | The Government requires all offerors to be registered to the latest ISO 9001 standard at the time of proposal submittal. Certification time is dependent upon the offeror's current quality foundation, thus the time could vary significantly and allowing certification after award could require months and potentially over a year depending on aggressiveness and availability of ISO Certifiers. | ||||
| 20 | Attch+1+--+CNGT+Ops+Log++Tng+PWS++Final | 46, 50 | 7.1.3.5, |
2.4.1.3,
| 6.2.6 | N/A | There are no instructions or evaluation criteria associated with submittal or evaluation of a cost or price volume. Please confirm offerors are not required to submit a cost or price volume with their proposals. | Considering that the Government has affirmed in draft versions of the solicitation that offerors will not be required to submit a cost volume, we believe references to "IDIQ rates" are outdated. Confirmation that no cost/price volume is required will promote consistency across bids that facilitates evaluation. | Cost will not be evaluated at IDIQ level. There is no requirement to submit a cost or pricing volume for this effort. | ||||
| 21 | N/A | N/A | N/A | N/A | Please provide offerors with an anticipated award date. | No anticipated award date has been provided. For planning purposes, an anticipated award date would be beneficial. | The anticipated award date will be 1 October 2022. This date is subject to change. | |
| 22 | Attch+2+--Ops+Log+Tng+Procedures+Guide+(8+Nov+2021)+Final, Attch+3+--+CNGT+Operations+Logistics+and+Training+Support+IDIQ+QASP+Final | 10 (Procedures Guide), 5 (QASP) | N/A (Procedures Guide), | |||||
| 2.3.1 (QASP) | N/A | The Procedures Guide lists key personnel as a Program Manager and Alternate Program Manager, while the Quality Assurance Surveillance Plan (Attachment 3) lists the key personnel as a Project Manager and Quality Manager. Please confirm that the only Government-designated key positions are a Project Manager and a Quality Manager. | The discrepancies between the Procedures Guide and QASP regarding the identification of key personnel present inconsistencies in the Government-designated key personnel. Standardizing identification of the Government-designated key personnel will promote consistency across bids that facilitates evaluation. | Attachment 2 & 3 will be revised. The offeror shall propose the personnel mix to maintain a management capability at the ID/IQ level. The Government will not dictate any key personnel. | ||||
| 23 | Solicitation+-+FA489022R0021 | 112 | L.6.2 | N/A | Section L does not direct the offeror to send PPQs to its contract references, nor does it provide instruction regarding how PPQs should be sent by offerors to their contractual points of contact. Section L does include the statement, "The Present/Past Performance Questionnaire (see Section L, Attachment L-4) is one means that may be used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s)." Please confirm that offerors are required to send PPQs to assessors, and assessors are required to send the completed PPQ(s) to the Contracting Officer. Additionally, please include PPQ instructions to offerors within Section L. | Clarification in Section L is required to ensure that offerors are consistent in how they complete PPQs, send them to assessors, and promote return by assessors to the Contracting Officer. | Offerors are required to send PPQs to assessors, and assessors are required to send the completed PPQ(s) to the Contracting Officer. This has been updated in section L-6.2, Past performance Questionnaire. | |
| 24 | Solicitation+-+FA489022R0021, Attachment L-4 | 112 (Section L), 5 (Attachment L-4) | L-6.2 | N/A | The PPQs (in the L Attachment file) contain some instructions on how they should be completed, but there are no instructions in Section L regarding how offerors should complete and submit PPQs. There are also no evaluation criteria in Section M regarding how the PPQs will be evaluated. Please include instructions in Section L of the RFP regarding how PPQs should be submitted, and provide information in Section M regarding how the Government intends to evaluate them. | Without alignment between the PPQs themselves and the instructions, there is a lack of clarity regarding how to complete the PPQs. There is additionally a lack of clarity regarding if and how the Government will evaluate completed PPQs. Providing instructions and evaluation criteria for PPQs will promote consistency across bids that facilitates evaluation. | Offerors are required to send PPQs to assessors, and assessors are required to send the completed PPQ(s) to the Contracting Officer. This has been updated in section L-6.2, Past performance Questionnaire. | |
| 25 | Solicitation+-+FA489022R0021, Attachment L-1 PPI Sheet | 110 (Section L), 1 | ||||||
| (Attachment L-1) | L-6.1.1 | N/A | Please confirm offerors may make minor modifications to the PPI sheets for ease of Government evaluation. | Offerors must already make minor formatting and editing adjustments to enter information into the PPI sheets. Providing offerors with the ability to make minor formatting adjustments to the PPPI sheets will ease evaluation and enable clarity of PPI information. | Minor formatting changes are allowed; however, no changes in actual content in the PPI sheets are allowed. | |||
| 26 | Solicitation+-+FA489022R0021, Attachment L-1 PPI Sheet | 110 (Section L), 1 (Attachment L-1) | L-6.1 | N/A | Recommend the Government allow offerors to add a section to the Attachment L-1 PPI Sheet for a description of the contract and any other applicable contract information as long as the page count does not exceed one page. | The Attachment L-1 PPI form contains adequate space to include a description of the contract. Allowing offerors to add a section to the PPI form to provide a description of the contract will facilitate evaluation and allow more room in the five page summary for the aggregate description of the contracts. | PPI forms currently allow for a description of the contract. Refer to Attachment 4, page 2 for PPI instructions refers to descriptions of contracts up to 500 characters. | |
| 27 | Solicitation+-+FA489022R0021 | 113-114 | L-7.6 and L-7.7 | N/A | Volume III is entitled, "DCAA Audit, Line of Credit, OCI, SB Participation," but there are some components of SB Participation (including Subfactor 3, the Small Business Participation Commitment Document) included within Volume II. Please confirm all Small Business information (including both the Small Business Participation Commitment Document and the Small Business Subcontracting Plan) should be included within Volume III. | Given that Volume II is the Technical Volume and Volume III includes a component called "SB Participation," it appears that small business-oriented documentation should be included in Volume III rather than Volume II. Clarifying where SB participation information should be included will enable consistency across proposals that will facilitate evaluation. | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. | |
| 28 | Solicitation Number FA89022R0021 | 113-114 | L.7.3 | N/A | In the DRFP, Volume III was reserved for "Representations and Certifications" with a page limit of 5 pages. In the FRFP, Volume III is reserved for "DCAA Audit, Line of Credit, OCI, SB Participation," with a limit of 10 pages. Considering that acceptability of both the Small Business Participation Commitment Document and the Small Business Subcontracting Plan is required for award, please consider providing offerors with an unlimited page count for Volume III. | By providing all offerors with an unlimited page count to accommodate a sufficient explanation of their small business subcontracting practices/plans, the Government provides offerors with adequate page count to address differences in requirements between large and small business offerors. | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. The page count has been adjusted, please refer to the RFP. | |
| 29 | Solicitation+-+FA489022R0021 | 109-114 | N/A | N/A | Please confirm Volume II includes Subfactor 1 (Program Management), Subfactor 2 (OCONUS Processes), and evidence of ISO registration. Please confirm that Volume III includes Subfactor 3 (the Small Business Participation Commitment Document) (i.e., SB Participation), the Small Business Subcontracting Plan, proof of adequate accounting system (i.e., DCAA), proof of financial resources (i.e., Line of Credit), and description of any OCI. | There is a lack of clarity in the RFP regarding what proposal material should be included in each proposal volume. Clear documentation of the contents of each volume will enable consistency across proposals that will facilitate evaluation. | Volume 1 -- Past Performance |
Volume 2 -- Technical (including subfactors) Volume 3 -- DCAA Audit, Line of Credit, OCI, Subcontracting Plan, Subcontractor Listing
| 30 | Solicitation+-+FA489022R0021 | 109 | L-5.2 | N/A | In the DRFP, Volume III was reserved for "Representations and Certifications." In the FRFP, Volume III is reserved for "DCAA Audit, Line of Credit, OCI, SB Participation". Please confirm offerors do not need to submit any documentation, statements, and/or acknowledgement of their representations and certifications within the proposal. | Clear declaration that Representations and Certifications are not required to be submitted with proposal documents will promote consistency across bids that facilitates evaluation. | IAW FAR Clause 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. IAW FAR Part 4, (a) Offerors are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. |
| 32 | Solicitation+-+FA489022R0021 | 109 | L.5.2 | N/A | The FRFP does not include any Section L instructions associated with Volume III other than identifying the title of the volume as "DCAA Audit, Line of Credit, OCI, SB Participation". Please provide instructions regarding what the offeror should provide for the "Line of Credit" component of Volume III. | Clear description of the contents of Volume III will promote consistency across bids that facilitates evaluation. | Offerors should provide correspondence from a financial institution confirming availability of $1M line of credit and the offeror's ability to obtain required resources to perform contract requirements. |
| 33 | Solicitation+-+FA489022R0021 | 109 | L.5.2 | N/A | The FRFP does not include any Section L instructions associated with Volume III other than identifying the title of the volume as "DCAA Audit, Line of Credit, OCI, SB Participation". Please provide instructions regarding what the offeror should provide for the "OCI" component of Volume III. | Clear description of the contents of Volume III will promote consistency across bids that facilitates evaluation. | The solicitation has been updated with clear instruction for Volume 3 |
| 35 | Solicitation+-+FA489022R0021 | 109 | L.5.2 | N/A | The FRFP refers to "SB Participation" as an element of Volume III. Please clarify what offerors should submit (e.g., Small Business Participation Commitment Document, Small Business Subcontracting Plan, other documentation, etc.) within Volume III to meet the requirements for "SB Participation." | Clear description of the contents of Volume III will promote consistency across bids that facilitates evaluation. | Volume 3 will consist of DCAA Audit, Line of Credit, OCI, Subcontracting Plan and Subcontractor Listing. The Small Business Participation Commitment Document should be included in Volume 2 as a part of the technical evaluation for SB participation. This has been changed in the RFP. |
| 36 | Solicitation+-+FA489022R0021 | 113-114 | L 7.6 | N/A | The FRFP states "Large business Offerors shall submit their Master and/or Individual subcontracting plan as required by FAR 52.219-9 Alt II, containing all required information." Please confirm large business offerors meet this requirement through inclusion of the Small Business Subcontracting Plan (IAW FAR 52.219-9). | Clear definition of how large business offerors meet the requirement for a Master and/or Individual Subcontracting Plan will promote consistency across bids that facilitates evaluation. | Large business offerors must comply with 52.219-9 and Alt II and submit a subcontracting plan with their proposal. |
| 37 | Solicitation+-+FA489022R0021 | 113-114 |
and 123-124 L 7.6 and
| M-3.2.2.3 | N/A | Section L.7.6 states, "All offerors (including small and other than small) shall submit a Small Business Participation Commitment Document (SBPCD)." In reference to Subfactor 3, Small Business Participation Commitment Document, Section M-3.2.2.3 states that "The offeror effectively demonstrates understanding and compliance with Small Business requirements, including (for large businesses primes only) submission of a Small Business Participation Commitment Document which fully complies with FAR Part 15.304 and DFARS 215.304." Please confirm all offerors must submit a Small Business Participation Commitment Document (SBPCD). | Confirmation that all offerors must submit a Small Business Participation Commitment Document within their proposal will promote consistency across bids that facilitates evaluation. | All offerors will submit a Small Business Participation Commitment Document, but only the large businesses will also provide a Subcontracting Plan. | ||||
| 38 | Solicitation+-+FA489022R0021 | 119 | M-2.1 | N/A | The FRFP includes responsiveness as part of the evaluation, stating "Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and other instructions identified within the solicitation... The Government will rely on the provided documentation to facilitate the Contracting Officer's determination of contractor responsiveness." There are no solicitation requirements in the RFP regarding the documentation the offeror should provide to "facilitate the Contracting Officer's determination of contractor responsiveness." Additionally, the Representations and Certifications volume has been eliminated in the FRFP. Please confirm offerors do not need to provide any documentation other than the specifically requested items in Section L to facilitate/validate determination of responsiveness. | Confirmation that offerors are not required to provide any additional documents beyond those specifically requested in Section L to demonstrate responsiveness will promote consistency across bids that facilitates evaluation. | IAW FAR Clause 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. IAW FAR Part 4, (a) Offerors are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Offerors should note that the specific requirements at the task order level may be commercial or non-commercial, and may require that other clauses be included (i.e., under FAR 52.212-5). This will be defined at the task order level. |
Contractors are not required to any additional documents other than documents mentioned in sections L&M
| 39 | Solicitation+-+FA489022R0021 | 109-114, 118-124 | N/A | N/A | To facilitate the process of responding completely and correctly to RFP requirements, we recommend that the Government make required clarification changes to Sections L and M re-issue these sections with the corrected information highlighted. | Issuing revised versions of Sections L and M will clarify currently existing inconsistencies that have the potential to create significant differences in interpretation on the part of bidders, which could pose a negative impact on the evaluation. Providing a revised version of Sections L and M with changes/revisions incorporated will promote consistency across bids that facilitates evaluation. | The Government has reviewed sections L and M and clarified and updated them accordingly based on questions and concerns submitted. |
| 40 | L-6.1.1 Past Performance Information Sheets- Offerors are required to “save each PPI sheet in a standard name format … to submit as part of the electronic copy of the Past Performance Volume”. Are these to be submitted individually, as separate documents apart from the main proposal volume? Or, if they are to be physically included in the volume, can the requirement to have these files individually and separately named be removed? | PPIs should be submitted as a separate file within Volume 1, Past Performance. | |||||
| 41 | Regarding the DCAA audit information required under M-1.9 – what specifically is considered acceptable “evidence” as referenced in this requirement? | If an offeror has never dealt with DCAA, the offeror shall review the website at www.dcaa.mil and identify the cognizant DCAA office. If DCAA has already determined the |
offeror's accounting system adequate, the offeror shall provide the referenced DCAA audit report number and date. Offerors shall provide any information that pertains to a recent Defense Contract Management Agency (DCMA) or DCAA financial capability assessment or any other independent audit showing that the offeror's accounting system is adequate for government cost type contracts.
| 42 | Per section L-7, Volume II, Subfactor 3 requires a Small Business Participation Commitment Document. Additionally, Section L-5.6 requires that Volume III include “SB Participation”. Can you please clarify what is required in Volume III for SB Participation that would be different from the information provided in Volume II? | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. | |||
| 43 | Regarding the PPI Summary, section L-6.1.2.2 states that: Offerors shall describe how each reference is relevant (individually and/or in aggregate) in demonstrating the ability to perform the full range of CN> services capabilities IAW ID/IQ PWS requirements for the NAICS code being proposed against. As applicable, address how the proposed reference provided on each PPI relates to each of the first two (2) technical subfactors shown in paragraphs L-7.4 - L-7.5 / M-3.2.2.1.1 - M-3.2.2.1.2. | The correct Section M paragraphs are M-3.2.2.1 and M-3.2.2.2. | |||
| 44 | There is no section M-3.2.2.1.2 in the RFP. Following section M-3.2.2.1.1 is “M-3.2.2.1. Section not used.” Please clarify. | The content of this section was not needed and deleted in the solicitation. To mitigate having to change paragraph references throughout the documents, the section was marked "not used." However, the correct paragraph that was not used should have been M-3.2.2.1.2. | |||
| 45 | Is the Comments Resolution Matrix provided with the RFP documents to be addressed in the proposal and if so, where? | The comments resolution matrix is for potential offerors to submit question regarding the RFP. This document is not required to be addressed in the proposal. | |||
| 46 | Solicitation Document | 28-32 | N/A | Please note that none of the FAR clauses on Page 28 - 32 are checked. Please clarify which clauses apply to this solicitation. | FAR Clause 52.212-5 has been reviewed and applicable clauses checked. Offerors should note that the specific requirements at the task order level may be commercial or non-commercial, and may require that other clauses be included (i.e., under FAR 52.212-5). This will be defined at the task order level. |
| 47 | Solicitation Document | 109 & 121 | L 5.2 & M 3.2 | Section L 5.2 states that a Volume 3 should be included, but does not have further instructions on Volume 3. Section M 3.2 Evaluation Factors, does not list Volume 3 as an evaluation factor. Please clarify what is to be expected out of Volume 3. | Volume 3 will consist of DCAA Audit, Line of Credit, OCI, Subcontracting Plan and Subcontractor Listing. The Small Business Participation Commitment Document should be included in Volume 2 as a part of the technical evaluation for SB participation. This has been changed in the RFP. |
| 48 | Solicitation Document | 119 of 124 | M 1.9 | The RFP does not provide specific criteria or documentation for the evidence required under M-1.9 other than audit results. For offerors which have not completed a DCAA audit, will the Government please confirm that it will be sufficient to provide a description of the offeror’s accounting system along with the other applicable information described in M-1.9?” | If an offeror has never dealt with DCAA, the offeror shall review the website at www.dcaa.mil and identify the cognizant DCAA office. If DCAA has already determined the |
offeror's accounting system adequate, the offeror shall provide the referenced DCAA audit report number and date. Offerors shall provide any information that pertains to a recent Defense Contract Management Agency (DCMA) or DCAA financial capability assessment or any other independent audit showing that the offeror's accounting system is adequate for government cost type contracts.
| 49 | Solicitation Document | 107 of 124 | L 1.1 | Page 107 states "AMIC intends to make multiple Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract awards under a single solicitation. The contract will consist of two NAICS pools. NAICS 611430 will be a total small business set aside. NAICS 561210 will be unrestricted." Will the Government consider opening both pools to large businesses? | The 561210 NAICS pool will be open to Large and Small Businesses. The NAICS pool 611430 is set aside for only small businesses. |
| 50 | Solicitation Document | 118 of 124 | M 1.2 & M 1.6 | Page 118 M1.6 states "Should the Government determine it is in the best interests to open and conduct discussions, discussions will be held only with those offerors determined to be in the competitive range." |
| Page 118 M 1.2 states "Contracts will be awarded to each andall offerors who are deemed qualified." This implies that there will not be a competitive range for discussions. Please clarify. | The Government intends to award without discussions; however, the Government reserves the right to open discussions. If so, a competitive range will be comprised of the most highly rated proposals. Refer to M-1.6 | |||
| 51 | Section L-7.6 | The Government indicates that “Subfactor 3: Small Business Participation Commitment Document. The offeror shall provide its approach to Small Business requirements, including the Small Business Participation Plan Commitment Document” is a component of the Technical Volume. Section L-5.6, however, indicates that SB Participation is to be included in Volume III – DCAA Audit, Line of Credit, OCI, SB Participation. |
Would the Government clarify whether the SB Participation Commitment Document is to be included in Volume II or Volume III?
| Would the Government also confirm that the Small Business Plan is to be included as a separate document and not as as part of Volume III. | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. | |||
| 52 | Section L-6.1.2.2 Relevancy | The Government indicates that “As applicable, address how the proposed reference provided on each PPI relates to each of the first two (2) technical subfactors shown in paragraphs L-7.4 - L-7.5 / M-3.2.2.1.1 - M-3.2.2.1.2.” However, there is no section M-3.2.2.1.2 listed in the RFP, which is structured from M-3.2.2.1.1 to M-3.2.2.1.3, but without reference to M.3.2.2.1.2. |
| Would the Government clarify the cross-referenced section numbering within L-6.1.2.2, as well as the appropriate section M numbered requriement? | The correct Section M paragraphs are M-3.2.2.1 and M-3.2.2.2. | |||
| 53 | Section L-7.7 | The Government indicates that “All Small Business Subcontracting goals shall be expressed in terms of percentage goals (percentage of total subcontract dollars and total contract dollars) IAW FAR 19.704.” |
| Would the Government specify the total contract value that offerors should use to calculate subcontracting goals? | The information regarding dollar values and percentages will be required at task/delivery order level. | ||||
| 54 | Solicitation | Would the government please provide an anticipated award date for this ID/IQ? | The anticipated award date will be 1 October 2022. This date is subject to change. | ||
| 55 | Solicitation/L-1.1 | 107 | For the Unrestricted Pool, if a bidder meets the small business size standard for that NAICS (561210), can the government please provide specifics on what that bidder would be required to submit as part of a SB utilization/subcontracting plan? | Small Businesses are only required to submit a Small Business Participation Document. | |
| 56 | Solicitation/L-7.4.3 | 113 | The instructions in Section L refer to an “IDIQ Quality Manual outline per PWS paragraph 3.4, Table 2”, however, no such deliverable with that title is defined. Could the government please provide instruction for this deliverable, or clarify whether they were referring to the QMS deliverable? | CNGT Ops Log Tng MA IDIQ RFP Sections LM (22Dec2021) Final Page 8 - Change Quality Manual to Quality Management System (QMS) | |
| 57 | Solicitation/L-7.6, M-2.4, M-3.2.2.3 | 113-114, 120, and 123 | Would the government please clarify whether the Small Business Participation Commitment belongs within Volume II -Technical Capability and/or Volume III - DCAA Audit, Line of Credit, OCI, SB Participation? The instructions for its submission are repeated across M-2.4 & M-3.2.2.3. | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. | |
| 58 | Solicitation/L-7.7 | 114 | Will the government please provide the SBPCD they would like contractors to submit with Subfactor 3 of their Technical Volume? | There is no template for the SBPCD, it is up to each offeror to choose the format to provide as long as the document meets the requirements of L-7.6. | |
| 59 | Solicitation/L | 114 | Will the government please provide Section L instructions for Volume III? There are Evaluation Criteria in Section M, but no instruction for the volume in Section L of the solicitation. | Volume 3 -- DCAA Audit, Line of Credit, OCI, Subcontracting Plan. The solicitation has been updated with clear instruction for Volume 3 | |
| 60 | Solicitation/M-2.3 | 119 | Does the government require an OCI Mitigation plan regardless of potential OCI or will a statement certifying there is no potential OCI between organizations meet this requirement? | No. See M-2.3 If there is no potential or actual OCI, then the offeror's certification is required (Volume III). The offeror is not required to delineate a mitigation strategy if there is no potential or actual OCI. | |
| 61 | Solicitation/M-3.2.1.2 | 121 | The government’s instructions in Section M state “The evaluation team will determine the recency of each PPI reference IAW the definition in paragraph L-7.1.1.3.” However, Section L-7.1.1.3 does not exist in the solicitation. Was the intention to reference L-6.1.1.3, Recency Determination? | Yes. The correct paragraph is L-6.1.1.3. | |
| 62 | Solicitation/M-3.2 | 121 | The solicitation mentions that “Cost/Price will not be evaluated during this source selection and that Cost/Price will be evaluated for each individual task/delivery order” Can the government please clarify that there will be no requirement for the submission of an IDIQ level pricing schedule and all pricing will be at the task order level. | All pricing will be at the T/O level. No pricing information is required with proposals at the IDIQ level. | |
| 63 | PWS/4.2.3.1 | 35 | Is there a Facility Clearance Level at the ID/IQ level? | No. However, facility clearances are required for some T/Os. | |
| 64 | PWS/1.3 | 4 | For OCONUS work that will be in dangerous areas including theaters of operations, combat zones, and partner nations, will the mandatory Hazard and Danger pay allowances be provided as cost reimbursable ODCs or added and built into the labor rates for the task order? | This question is specific to individual task or delivery orders and will be addressed therein. This is not pertinent to proposals for this IDIQ. | |
| 65 | PWS/1.3 | 4 | For OCONUS work will the government please clarify if the standard OCONUS uplifts; DBA insurance, COLA, HOLA, Schooling will be provided as cost reimbursable ODCs or added and built into the labor rates for the task order? | It would depend on the terms and requirement of the individual T/O. | |
| 66 | PWS/Table 2 - ID/IQ Deliverables | 24 | Table 2 ID/IQ Deliverables states that “The Contractor shall submit documentation to provide confirmation of compliance with DFARs clause 252.204-7012 upon award and annually (based on award date) thereafter”. |
| Can the government please clarify is this requirement is needed upon award of the IDIQ or the award of the first Task Order? | At award of the ID/IQ | |||||||
| 67 | PWS/Table 2 - ID/IQ Deliverables | 24 | Table 2 ID/IQ Deliverables states that “The Contractor shall submit documentation reflecting the status of security measures implemented to comply with NIST SP 800-171 requirement on day 1 of contract start and either annually or within 30 days after changes in the security posture”. Can the government please clarify is this requirement day 1 of the IDIQ award or day 1 of the first IDIQ Task Order? | Day 1 of ID/IQ award. | ||||
| 68 | PWS/6.1.1 | 44 | There is a reference to Section H-8c. Is this intended to reference the solicitation? This section does not exist in the solicitation either. | The PWS will be updated to change "Section H-8c" to "the Procedures Guide." | ||||
| 69 | PWS/6.2.6.3 | 46 | The PWS mentions that at the task order level that pre-established rates will serve as the basis for negotiations. If there is to be no IDIQ level pricing schedule at the submission of the IDIQ, what pre-established rates is the government referring to? Can the government please clarify that there will be no requirement for the submission of an IDIQ level pricing schedule? | Neither cost nor price will be evaluated at IDIQ level. There is no requirement to submit a cost or pricing volume for this effort. The PWS will be updated to remove the reference to pricing. | ||||
| 70 | PWS/7.1.3.5 | 50 | The PWS mentions that labor rates proposed and awarded at the ID/IQ level against the established labor categories (PWS Table 4 – Labor Categories and Descriptions) serve as the maximum allowable labor rates (ceiling) for the Prime and all Subcontractors / Teaming Partners for all fixed-price type Order contracts. If there is to be no IDIQ level pricing schedule at the submission of the IDIQ, what maximum allowable labor rates (ceiling) are the government referring to? Can the government please clarify that there will be no requirement for the submission of an IDIQ level pricing schedule? | Paragraph 7.1.3.5 does not apply and will be deleted from the PWS. | ||||
| 71 | Solicitation & PWS | N/A | For OCONUS work in Germany and Italy DOCPER rules apply. Can the government please clarify if the proposed positions will be SOFA or NON-SOFA aligned? | This will be determined at the Task/Delivery order level if applicable. | ||||
| 72 | Solicitation | 107 | L-1.3 | N/A | Would the Government consider increasing the Minimum Guarantee on this recompete to align with the scope and importance of the IDIQ and to sufficiently address the cost Industry Partners will incur meeting the Government’s stated requirement? We respectfully suggest the amount of $50,000 as in previous practice. | The Minimum Guarantee of $2,000.00 could be considered nominal against the costs of standing-up, initiating, and maintaining a PM structure and capability. The Minimum Award on the previous CNGT O&L contract was $50,000. | The Government has considered the minimum guarantee and find it is sufficient for this effort. | |
| 73 | Solicitation | 110 | L-6.1.1 | 3 | Would the Government clarify that Past Performance Information (PPI) Sheets should be inserted into Volume 1, and not be "saved" and submitted as (up to) five separate one-page attachments, as the language in L-6.1.1 indicates? | L.6.1.1 reads: "Offerors shall save each PPI sheet in a standard name format with a number associated with the submitted PPI: Offeror Name-Volume Name-PPI X (e.g., XYZ Company-Past Performance Volume-PPI 3) to submit as part of the electronic copy of the Past Performance Volume." Since L-5.7 prohibits cross-referencing between volumes, if PPIs are provided separately from the Volume I PPI Summary, offerors will need to repeat some information from the PPIs (contract value, PoP, etc.) in Volume I to ensure recency and magnitude criteria are addressed. Given the limited page count for the PPI Summary portion of Volume I, this will present a challenge. | PPIs should be submitted as a separate file within Volume 1, Past Performance. | |
| 74 | Solicitation | 112 | L-7.1 | 4 | L-7.1 specifies that VOLUME II, TECHNICAL CAPABILITY “shall not contain any past performance data.” Would the Government define "past performance data" and specifically clarity that it is acceptable in Volume II to add short/basic examples of approach from previous experience to ensure clarity? Are quantified metrics considered prohibited "past performance data?" | Any Past Performance information included in the Technical Volume will not be used in the evaluation of the Past Performance factor. Likewise, the Technical Volume must stand on its own to meet the Technical requirements. | ||
| 75 | Solicitation | 121 | M-3.2.1.1 | 2 | Would the government update the IAW reference in M-3.2.1.1 from L-7.1.1.3 to L-6.1.1.3? | L-7.1.1.3 does not exist in the solicitation; L-6.1.1.3 addresses "Recency." | The correct paragraph is L-6.1.1.3. | |
| 76 | Solicitation | 109;110; 114 | L-5.2; L-5.6; L-7.6 | N/A | Would the Government provide more clarification on the contents of Volume III DCAA Audit, Line of Credit, OCI, SB Participation? Specifically, how does the SB Participation requirement here relate to/differ from the SB Participation requirement in L-7.6 item d? | Both L-5.2 and L-5.6 require "Volume III - DCAA Audit, Line of Credit, OCI, SB Participation" but there is no further clarification in Section L, including no instruction regarding the SB Participation portion. Meanwhile, L-7.6 item d already requires that we provide "both percentage and dollar breakouts of total small business participation by socio-economic category" in Subfactor 3 of Volume II. It is not clear how the Volume II and Volume III SB Participation requirements relate or differ. | The SB Participation Commitment Document and SB Subcontracting Plan are two separate and distinct documents. The SB participation commitment document shall be submitted under Volume 2 and the SB subcontracting plan shall be submitted under Volume 3. | |
| 77 | Solicitation | 65 | Section K | N/A | Would the Government clarify where in the proposal Representations and Certifications should be included? If these are to be included in Volume III, would the Government add more page count to that Volume or exclude these from page count, given that there are 41 pages of Representations and Certifications and the current limit is only 10 pages? | The draft RFP designated Volume III for Representations and Certifications. However, the final RFP does not designate a place for them. | IAW FAR Clause 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. IAW FAR Part 4, (a) Offerors are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.Offerors should note that the specific requirements at the task order level may be commercial or non-commercial, and may require that other clauses be included (i.e., under FAR 52.212-5). This will be defined at the task order level. |
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