Pre-Propsal Conference Brief.pptx

Welcome to the Counter-Narcotics & Global Threats Operations, Logistics & Training Pre-Proposal Conference Solicitation Number: FA4890-22-R-0021, Starting 1300 ET Notes for attendees:

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Headquarters Air Combat Command

This Briefing is Classified:

UNCLASSIFIED

Counter-Narcotics & Global Threats Operations, Logistics & Training Pre-Proposal Conference Solicitation Number: FA4890-22-R-0021 25 January 2022

Headquarters Air Combat Command

This Briefing is Classified:

UNCLASSIFIED

Government Team

Program Manager (PM) Contracting Officer (CO) Contract Manager (CM) Mr. David Coburn, AMIC/PMTA Ms. Tracy Allen, AMIC/PKDB Mr. Anthony Bennett, AMIC/PKDB AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team AMIC Functional Team Mr. Dwayne Allen, AMIC/PMTA Mr. Bill McKee, AMIC/DRQC Mr. Pat Connolly, AMIC/PMTA Mr. Ken Mishkel, AMIC/PCEC Mr. David Dusseau, AMIC/DRJ Mr. Jimmy Bardin, AMIC/DRJ Ms. Elizabeth Walker, AMIC/PKS Ms. Lorie Henderson, AMIC/PKS Mr. Jeff Brunt, AMIC/DRAP MSgt Anthony Stately, AMIC/DRQC MSgt Alex Polynice, AMIC/DRQC

Service Support Contractor: Cherokee Nation Strategic Programs, LLC Offerors, at their discretion, may contact Cherokee Nation to execute company-to-company agreements for the protection of the offeror’s proprietary information. Offerors are not required to provide the agreement in the offeror’s proposal.

To familiarize contractors with Government’s requirement Clarify Requirements Review Request for Proposal (RFP) Invite Additional Questions (in writing) Purpose

SOURCE SELECTION SENSITIVE

ACC AMIC/PKD Contracting Officer and Contract Specialist are the POCs for all information Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the CO Questions must be written to receive an official Government response Final RFP issued 4 January 2022 Proposals due NLT 1600 hrs on 4 March 2022 Conference minutes and questions will be posted on SAM at Sam.gov Rules of Engagement

SOURCE SELECTION SENSITIVE

Agenda Program Overview PWS Overview Summary of Changes Request For Proposal Overview Key Contractual Aspects Funding CLIN Structure Milestones Evaluation Criteria Source Selection Procedures Past Performance Questionnaires Important Information Question and Answer Session

PROGRAM OVERVIEW

Mr. David Coburn Chief, CN&GT Counter-Narcotics Branch

HQ ACC AMIC/PMTA

PWS Overview Description of Services Individual Orders will define specific requirements

Contractors must be able to obtain and maintain capability / processes to operate in countries around the world Foreign clearance guidance Regulations Authorities Country-specific rules for entering, exiting, working in and transiting

Provide personnel, services, equipment, material, etc. to support projects, programs, initiatives, processes, procurements, etc.

Design and/or build electronics equipment, shelters, ground support equipment, and/or support structures

PWS Overview, cont.

Operate, maintain and/or sustain platforms, systems, subsystems, vehicles, watercraft, vessels, aircraft, electronics equipment, shelters, facilities, ground support equipment, support structures, etc.

Counterdrug Surveillance System (Formerly MASS)

Equipment Procurements – Building Partner Capacity

Movement of units, personnel, equipment, material, and supplies, including acquisition of modes of transportation

Logistics, supply chain and life cycle support plan development and sustainment and logistics engineering services

Security Cooperation Office – Colombia Counterdrug Surveillance System

Provision of training incidental to equipment acquired under an Order, to include new equipment training and operator training and/or maintainer training

Real property design, construction of new facilities or renovation, remodel, upgrade or repair of existing facilities Current new construction projects in Central Asia and Mexico Current renovation projects in Central Asia and Europe Future projects expected in Central Asia, Europe, Africa and Mexico

Provide analytic, enabling and mission management services Global Counter Threat Finance Security Cooperation Office - Colombia

Training Support Services – aimed at transferring knowledge, skills, abilities (KSA) with the objective of improving individual or organizational performance or creating a required level of competency Identify training needs, current capacity and resources, to include personnel, facilities, material, and policies and propose training approach Develop training programs Deliver training; document progress, outcomes and completion; assess success of training medium and instructors; and/or transition training to the Government or foreign mission partner Training may include but not be limited to: flight instruction, military skills, end item usage/handling and maintenance, strategic communications, administrative processes, insurgent activities and threats, security, law enforcement, intelligence analysis, facilities management, threat finance, cybersecurity, and human rights

Training may take any form:

Instructor-led, computer-based, self-paced, etc.

Developed and delivered by the Contractor or developed by the Contractor for delivery by others Provided at Contractor-owned facilities or Government or foreign government locations

Products may take the form of: training plans, electronic courseware, operating and maintenance manuals, technical manuals, specialized software, audio-visual media, training handouts / materials, training aids, after action reports, or plan/program of instruction (POI) with elements essential to designing training

Instruction and training products may often be required in a foreign language

Program Management Provide program management capability (personnel and other resources) to manage all aspects of the IDIQ

The Contractor shall attract, hire, train and retain qualified personnel for the ID/IQ contract and each T/O

The Contractor shall possess the capability and experience to rapidly increase existing workforce to meet very large Order requirements and Order requirements with very short timelines and multiple locations of performance.

Quality Management Maintain registration/certification to the most current ISO 9001 standard throughout the life of the contract

Deliverables Management/Staffing Plan Subcontractor List Quality Management System Documentation Property Management Plan System for Award Management Individual Subcontracting Report and/or Summary Subcontract Report Environmental Safety & Health Plan Mishaps Quarterly Report (T/O Level as applicable) Contractor Information & Key Personnel Listing Contractor-Identified Concerns/Issues Annual Execution Report

Deliverables (Cont.)

Compliance plan for FAR clause 52.222-50 Combating Trafficking in Persons Documentation detailing compliance with DFARs clause 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Section 889 Compliance

Security The Contractor must possess or obtain a facility security clearance at the classification level required for a given T/O prior to submitting a proposal for that T/O Contractor personnel may be required to access, view, possess, process and/or use sensitive information, information systems and workspaces to successfully complete certain functions Contractor personnel shall have appropriate clearances prior to commencing work on any T/O unless otherwise approved in writing by the CO

Property Control / Administration Establish property and transportation management processes to maintain Government furnished property Maintain Real Property and Real Property Installed Equipment until transferred to a Government office / agency

Labor Categories PWS Table 4 lists labor categories along with skill levels and education and experience requirements for each skill level Labor categories are deliberately broad to accommodate a wide range of work within each category Contractors propose the labor categories, levels and skill mix deemed most appropriate to accomplish T/O requirements Government reserves the right to add labor categories Contractor’s may propose additional labor categories at the T/O level if the ID/IQ labor categories are insufficient

Service Summary Identifies critical factors for the successful performance of requirements States performance objective, standard, and threshold for each critical success factor (accept/reject point) Quality Implement a QMS; maintain registration/certification to the most current ISO 9001 standard QMS effectiveness evaluated by Govt Service Summary and deliverables evaluated monthly

(Service Summary)

Vacancies do not exceed 14 calendar days after date vacancy occurs to submission of replacement candidate to PM and COR for CO acceptance AND (for OCONUS positions) simultaneous submission of Country Clearance Registration (CCR) to US Government IAW Foreign Clearance Guidance, unless otherwise approved in writing or directed in advance by the CO AND Key personnel hired by the Contractor to perform OCONUS work and submitted in the CCR adhere to the itinerary/plan in the approved CCR for performance start, unless otherwise approved in writing or directed in advance by the CO AND There is no mission impact (outside of the established / agreed upon timeline required to process OCONUS employees for in country performance) due to position vacancies or unqualified personnel

(Service Summary, cont.)

100% of deliverable requirements are met and received on time* AND Information is current and accurate *Non-current or inaccurate deliverables (or those with conflicting information) may be considered late

Quality Management Representative is an ISO ASQ CQA per PWS paragraph 3.1.3.

Performance is acceptable when:

a. The contractor is identifying and correcting internal non-conformances IAW their QMS

AND

b. No negative trends have developed without mitigating (corrective) action

AND

c. No major non-conformances are identified

RFP OVERVIEW

Ms. Tracy Allen Contracting Officer

ACC AMIC/PKD

Key Contractual Aspects Solicitation Number: FA4890-22-R-0021 North American Industry Classification System (NAICS) Code(s): 561210, 611430 SBA Size Standard is $41.5M, $12M

Anticipated Contract Type - Multiple Award Indefinite Delivery / Indefinite Quantity (MA ID/IQ) Source selection will be conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15, DoD Source Selection Procedures, dated 31 Mar 16 and Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315.3.

Contract Details Contract Type: Multiple Award ID/IQ Structure Government requires right to unilaterally modify contract (Changes clause) Contract Length: 9 year ordering period

No ID/IQ incentives; will use incentives at T/O or D/O level

DOs – delivery NTE one year past last ordering period for delivery

Funding

The Government has committed to a $2,000.00 minimum guarantee. This is a one-time payment that will occur at ID/IQ award for each awarded Prime contractor.

All other funding provided at DO/TO level

CLIN Structure

TO/DO CLIN structure will be based on each individual requirement

Source Selection Procedures (B4) - Discuss the source-selection procedures for the acquisition, including the timing for submission and evaluation of proposals, and the relationship of evaluation factors to the attainment of acquisition objectives (FAR 15.3).

Lay out your anticipated CLIN structure Discuss % of T&M/LH use (if applicable)

Summary of Changes Summary of changes since Final RFP:

Correct CLIN description to reflect 611430 NAICS Correct NAICS size standards: 561210 $41.5M – 611430 $12M "Draft" removed from PWS Updated Attachment 4 – removed reference to “Department of State” Updated Attachment 4 – Correct Solicitation Number to FA4890-22-R-0021 Corrected section “M” to reflect correct paragraph reference to “L-6.1.1.3”

Milestones

Evaluation Criteria

FACTOR 1 – PAST PERFORMANCE

PPIs – Minimum of 3, maximum of 5 (per NAICS pool) Recency (5 years, minimum of 6 months’ performance) Relevancy (only rated on recent references) Very Relevant – Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires Relevant – Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires Somewhat Relevant – Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires Not Relevant – Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires Quality of performance – May come from CPARS, PPQs, interviews with contacts

FACTOR 1 – PAST PERFORMANCE, CONT.

Confidence Assessment Rating based on Recency, Relevancy and Quality evaluations Substantial Confidence – High expectation of successful performance Satisfactory Confidence – Reasonable expectation of successful performance Neutral Confidence – No or sparse past performance record Limited Confidence – Low expectation of successful performance No Confidence – No expectation of successful performance

Note – Offerors must earn a Substantial Confidence Assessment rating to be eligible for award

FACTOR 2 – TECHNICAL

Subfactor 1: Program Management Management/Staffing Plan Quality Management System Human Resources Subfactor 2: OCONUS Process Subfactor 3: Small Business Participation Rated as Acceptable or Unacceptable Acceptable – Proposal meets the requirements of the solicitation Unacceptable – Proposal does not meet the requirements of the solicitation Note - An offeror’s proposal must be rated Acceptable in all Technical subfactors to be eligible for award

Source Selection Procedures

Responsiveness and Responsibility Prerequisites: Offerors must meet all RFP requirements including contract representations, certifications, including general standards (FAR 9.104-1); identification of potential OCIs, mitigation plan and small business requirements (Pass/Fail) Source Selection Approach The Government will award to each and all qualifying offerors who are deemed qualified.

“Qualifying offeror" is defined as an offeror who is determined to be responsive and responsible in accordance with FAR 9.104-1, and who, based upon the results of an integrated assessment of the proposals, receives a Substantial Confidence assessment in Past Performance and an Acceptable rating in Technical Capability.

Source selections will be performed separately for each NAICS pool

Source Selection Approach, Cont.

Evaluation Factors Factor 1: Past Performance Factor 2: Technical Capability (Acceptable/Unacceptable)) All offerors will be evaluated for Past Performance (Recency, Relevancy, Quality) Only top rated (Substantial Confidence) offerors in each NAICS pool will be evaluated for Technical Capability Offerors not rated Substantial Confidence will be determined not to be a qualifying offeror Cost/Price will not be evaluated at IDIQ level but will be evaluated for each individual task order, IAW 10 U.S.C. 2305(a)(3)(C)(i), along with other relevant factors Government intends to award without discussions but reserves the right to conduct discussions if warranted

Source Selection Methodology Step 1: Evaluate Past Performance (Recency, Relevancy, Quality) Offerors submit a minimum of 3 and a maximum of 5 PPIs for evaluation Determine Recency of PPIs – Within 5 years prior to RFP release Evaluate Relevancy of PPIs (Scope, Magnitude, Complexity) Must be Recent to receive evaluation Subjective evaluation of similarities to this effort will result in rating for each PPI (Very Relevant, Relevant, Somewhat Relevant, or Not Relevant) Evaluate Quality of Past Performance (Subjective assessment from CPARS, PPQs, and interviews with contacts)

Source Selection Procedures

Source Selection Methodology, Cont.

Step 2: Assign Confidence Assessment rating to each offeror based on Recency, Relevancy, and Quality evaluations (Substantial, Satisfactory, Neutral, Limited, or No Confidence) Step 3: Evaluate Technical Capability for offerors with Substantial Confidence Assessment rating in Past Performance (Acceptable/Unacceptable) Subfactor 1: Program Management Subfactor 2: OCONUS Process Subfactor 3: SB Participation An offeror that fails to meet any subfactor or criteria thereof will receive an overall rating of Unacceptable Step 4: Award to each and all qualifying offerors (Responsive/Responsible, Substantial Confidence Assessment rating in Past Performance, and Acceptable rating in Technical Capability)

Past Performance Questionnaires Past Performance Questionnaires (PPQs) are for Government use only. Offerors should send PPQs to references for completion and references shall submit PPQs to the Government.

Important Information

Based on Initial Evaluation Activities, CO must decide to either:

Recommend SSA Award Without Discussions (AWOD), OR Establish Competitive Range (CR) and Enter into Discussions

AWOD is the desired approach (submit best proposal with original submission)

Any discussions and requests for final proposal revisions (FPRs) will be conducted IAW M-1.6 and its subparagraph

Offerors notified if entering Discussions and if eliminated from the competitive range If eliminated, can request pre- or post-award debriefing

Government POC Information

All questions, inquiries, comments to the RFP, etc., should be sent to:

Tracy.allen.4@us.af.mil Anthony.bennett.12@us.af.mil

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