Combined_Synopsis-Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

FA4890-16-R-0004 – MCC AOS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written (formal) solicitation will not be issued.

1. This solicitation is issued as a Request for Proposal (RFP), solicitation number FA4890-16-R-0004 in accordance with FAR Parts 12 & 15.

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-87, effective 6 April 2016.

3. The North American Industry Classification System Code (NAICS) is 488190 with a business size standard of $32.5 Million.

4. IAW FAR 19.203(c) and 19.1405(a), this requirement is set-aside for Service Disabled Veteran Owned Small Business. All responsible sources may submit a quote, which if received timely, will be considered by ACC AMIC/PKB.

5. The contract line items (CLINs) associated with this solicitation can be found at Attachment 3.

6. This requirement provides for the operation of the Mission Control Center (MCC) in support of the Air

Combat Command’s (ACC) Air Operations Squadron (AOS). The mission of the MCC is to support the AOS mission to provide the safe and timely worldwide delivery of approximately 200 to 300 aircraft (per month) for Department of Defense and foreign military aircraft. The MCC serves as a mission-essential command and control function for continuous monitoring of world-wide aircraft deliveries, and reports directly to the AOS Commander. The MCC is required to coordinate with higher military headquarters, US and foreign embassies, national and international aviation agencies, en route military support installations, Delivery Control Officers (DCOs) and other Major Commands (MAJCOMs) and Services to affect timely and safe aircraft delivery. The MCC makes time-sensitive inputs concerning deployment timing, refueling support, weather criteria, missed refueling bases, destination alternates, and in flight emergencies. See Attachment 1 – PWS.

7. The provisions at FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2015) and FAR 15.215- 1, Instructions to Offerors – Competitive Acquisition and addenda applies to this acquisition.

8. The provisions at FAR 52.212-2, Evaluation – Commercial Items (Oct 2014) and addenda applies to this acquisition

9. The provisions at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Apr 2016) applies to this solicitation.

10. FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (May 2015) applies to this acquisition.

11. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 2016), to include additional FAR, DFARS and AFFARS clauses applies as outlined later in this notice.

12. Proposals and deliverables must be received no later than 4:00 PM Eastern Standard Time (EDT), 28 Jun 2016 at the ACC AMIC/PKB, 11817 Canon Blvd, Ste. 306, Newport News, VA 23606-4516.

13. Performance Period:

1 Sep 16 – 30 Sep 16 Phase-In

1 Oct 16 – 30 Sep 17 Base Year 1 Oct 17 – 30 Sep 18 Option Year 1 1 Oct 18 – 30 Sep 19 Option Year 2 1 Oct 19 – 30 Sep 20 Option Year 3 1 Oct 20 – 30 Sep 21 Option Year 4

14. Award will be made using the Best Value Performance Price Trade-off (PPT) Source Selection Process.

The resulting Firm Fixed Price contract will have cost reimbursable travel CLINs and will consist of a thirty (30) day phase-in period, a twelve month base year and four one-year options. For price evaluation purposes, the phase-in, base year, option years and the six (6) months extension of services will be priced as part of the initial competition. Failure to comply with all instructions contained within this Synopsis/Solicitation could result in the proposal being ineligible for award. It is the offerors responsibility to ensure their proposal meets all the requirements identified herein. See evaluation procedure under FAR Clause 52.212-2 and addendum outlined in this notice.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373

15. To be eligible for award, the offeror must possess a Secret Facility clearance. See Attachment 2 for draft

DD254.

16. Additional required information for submission.

Point of Contact:

Phone:

Fax:

TIN#

DUNS#

CAGE CODE

Attachments:

1. Performance Work Statement (PWS) dated 1 Sep 2016

2. Draft DD254

3. Pricing Schedule/CLIN Structure

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1 and FAR 52.215-1 - INSTRUCTIONS TO OFFERORS FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2015) FAR 52.215-1 INSTRUCTIONS TO OFFERORS – COMPETITIVE ACQUISITION (Jan 2004)

FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 180 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. GENERAL INSTRUCTIONS

1.1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of the solicitation.

The response shall consist of three (3) separate volumes; Part 1 – Past Performance, Part II – Technical and Part III- Price.

1.2. ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS

POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER

EVALUATION. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.3. All information contained in the proposal that an offeror feels is proprietary should be labeled “Source Selection Information—See FAR 2.101 and 3.104.”

1.4. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume 3, Price, of the proposal.

2. FORMAL COMMUNICATIONS

2.1. Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

TSgt Marlese Yelardy and Ms. Imelda Reantaso 11817 Canon Blvd, Ste 306 Newport News, VA 23606-4516 Email: marlese.yelardy@us.af.mil and imelda.reantaso.1@us.af.mil Reference: Solicitation FA4890-16-R-0004

3. SUBMISSION OF PROPOSALS

3.1. The original proposal and copies as specified in this document shall be sent to the issuing office listed in Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF 1449. Please mark all packages as follows:

mailto:marlese.yelardy@us.af.mil mailto:imelda.reantaso.1@us.af.mil

DO NOT OPEN IN MAIL ROOM

ATTN: TSgt Marlese Yelardy and Ms. Imelda Reantaso

ACC AMIC/PKB

Solicitation No. FA4890-16-R-0004, Volume # and Title

3.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award.

Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

4. PRICE COMPETITION

4.1. The CO has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front. Upon examination of the initial offers, and if in the CO's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time the CO determines that adequate price competition no longer exists, offerors may be required to submit “Other than cost and pricing data” to the extent necessary for the CO to determine the reasonableness and affordability of the proposed price.

5. PARTNER ARRANGEMENT (If Applicable)

5.1. If a partner arrangement or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present recent and relevant references.

6. SUBCONTRACTOR CONSENT (If Applicable)

6.1. Past performance information concerning subcontractors and partners cannot be disclosed to a private party without the subcontractor's or partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/partners consent for the Government to disclose its past performance information to the prime during exchanges and debriefs. The completed consent form(s) should be submitted as part of Volume I, Past Performance. (See Attachment 1)

7. PROPOSAL PREPARATION INSTRUCTIONS

7.1. The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the final proposal revision that is submitted in response to the solicitation.

7.2. Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

Volume I – Past Performance

Volume II – Technical Volume III – Price

7.3. Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs.

The Government will only read/evaluate the maximum number of pages allowed. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. The proposal content shall be formatted as follows:

a. Text: Single-spaced and printed on single-sided paper - no duplex

b. Font Size: Microsoft Office Word, Times New Roman, 12 font

c. Margins: One Inch (1”) left, right, top and bottom

d. Paper Size: 8½” x 11” with a background color of white or ivory stock only

e. Page Numbering: Sequential (i.e., 1 through 100)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however the font size must be reasonable and easily readable. Also, ensure that page numbering is sequential throughout the entire document, and that new chapters/sections do not restart the page numbering.

7.4. Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page;

each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

7.5. Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office 97 through Microsoft Office 2007 or Adobe PDF Version 8 or earlier, except for Volume III, Price Proposal, Section 3 of the RFP. Section 3 shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions. Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks will be required to update the final proposal resulting from any discussions should they occur. Electronic copy(s) of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

7.6 Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and returned unread to the offeror. Copy requirements and page limitations are as follows:

VOL TITLE PAPER

COPIES

CD ROM Page Limit Closing Date

I* PAST PERFORMANCE 3 1 None 28 Jun 16 II** TECHNICAL 5 1 50 28 Jun 16 III*** PRICE 3 1 None 28 Jun 16

* Past Performance Information (PPI) contract references—See Instructions for Volume I—Past Performance Information, paragraph A.

** Executive Summary shall be included in Vol II – Technical – limit is 2 pages.

*** Supporting Price Back-up Data—See Instructions for Volume III—Price Proposal, paragraph 11.3

7.7. One copy of each Volume shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph titled “Exceptions” below. Further, the Government will not include the following in the page limitation:

Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), organizational chart, acronym list, cross reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked “This page intentionally left blank” will also not be counted.

8. EXCEPTIONS

8.1. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

8.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume.

9. INSTRUCTIONS FOR VOLUME I--PAST PERFORMANCE INFORMATION.

9.1. All Proposal Volumes: Volume I - Past Performance Volume and Past Performance Questionnaires (PPQs), Volume II – Technical and Volume III - Price are due 28 Jun 2016, 4:00 PM EDT. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past Performance Information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria section - Evaluation Criteria, of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

9.2. Past Performance Information (PPI) Contract References. Offerors may provide information for a maximum of three (3) different contracts and/or task orders for which they served as the prime contractor, a subcontractor, a partner, or a joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror may provide PPI for a maximum of three (3) different contracts and/or task orders for each proposed subcontractor, proposed partner, and/or proposed joint venture that are recent and relevant as defined in this solicitation. To clarify, if an offeror has two subcontractors or partners, the offeror may submit three references as prime and three for each subcontractor for a total of up to nine (9) references.

9.3. Past Performance Recency. For past performance consideration, recency for this solicitation is defined as performance occurring within three (3) years from the date of issuance of this solicitation and shall not be less than six months of performance. References for contracts with less than six months will not be considered.

9.4. Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in the Evaluation Criteria Section of this solicitation.

9.5. PPI Contents. The offerors shall submit a Past Performance Volume containing the following sections (at a minimum):

A. Table of Contents

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and Acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Summary – Describe the nature or portion of the work on the proposed effort to be performed by the offeror and any proposed subcontractor, partner, and/or joint venture partner(s). Also, estimate the percentage of the total proposed effort to be performed by each member. Limit this information to one (1) page.

D. Table of Past Performance Information Contract References – To facilitate the evaluation process, offerors shall provide a table of the contract references of Government agencies and commercial concerns. References for which there are formal performance documents such as Contractor Performance Assessment Reports (CPARs) are preferred. Please include the following information in the table:

1. For references where the offeror performed as the Prime contractor:

PRIME Contract Number in reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Phone Number Prime Contractor’s Cage Code and Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, etc.)

Current Phone Number(s) for listed POCs

2. For references where the offeror performed as a subcontractor:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractors Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference/ Dollar Value / Period of Performance Customer / Agency Name / Full Address / Phone Number Subcontractors Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COR, etc.)

Current Phone Number(s) for listed POC(s)

E. Offeror’s Past and Present Performance Contract References – The offeror shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance form and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

F. Offeror’s Proposed Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner Past Performance Information (if applicable) - The offeror shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance form and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

4. Subcontractor Consent - Past Performance Information submitted for a Subcontractor without a Subcontract Consent will not be read or evaluated and will be returned to the offeror. (See paragraph 11. Contractor Consent).

Offeror shall submit consent letters executed by each subcontractor, partner, and/or joint venture partner authorizing release of past performance information.

G. Organization Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

9.6. Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS), shall send a Past Performance Questionnaire (PPQ) to each performance reference cited. The PPQ shall be sent directly to the Government or commercial POC identified in the Past Performance Volume (see Appendix 2).

9.7. Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor (s) may also be evaluated.

References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

9.8. The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance information are important in determining the contracts, programs, and efforts that will be reviewed. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

10. INSTRUCTIONS FOR VOLUME II—TECHNICAL.

10.1. To facilitate the evaluation, the Technical Volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort. Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, technical data requirements, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the Technical Proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the Technical Criteria set forth in the Evaluation Criteria section of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The Technical Volume shall address all the technical subfactors.

10.2. Technical Contents

http://www.ppirs.gov/

A. Table of Contents - A table of contents shall be included and each subfactor/aspect/section shall be clearly marked and tabbed for easy reference. The pages shall be numbered in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary - Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix - Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the RFP, PWS, and CLIN references found therein.

E. Technical Subfactors - The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of the Evaluation Criteria Section of this notice; Factor II, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded. This section shall not contain any pricing data. The Technical Section shall be completed as follows:

E.1. Subfactor A: Personnel Qualifications and Management. The offeror shall describe their proposed staffing approach to include methodology for recruitment, hiring, retention and replacing employees with an appropriate mix of qualifications/skill sets that will provide personnel with the qualifications commensurate with the requirements of the PWS and appropriate security clearances. This sub-factor further examines the contractor’s proposed manning levels, personnel qualifications for Senior Controllers and Technical Controllers (reference PWS Section 5, paragraph 5.8), personnel mix, and the duties and responsibilities of the Site Manager/Team Lead.

E.2. Subfactor B: Workload Management Plan. The offeror shall describe their proposed understanding of the workload requirements, the adequacy, soundness and flexibility of the proposed workload management approach to include workload analysis and long range planning, as well as proposed scheduling procedures. The offeror shall also describe its management approaches, methods, innovations and policies for mitigating scheduling risks associated with workload fluctuations such as contingency operations, personnel absences and personnel changeover.

E.3. Subfactor C: Quality Control, Transition and Compensation Plan. The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements with respect to the following:

(1) Quality Control Plan. Provide a QCP that meets PWS paragraph 5.4. specifically their approach to reduce and/or minimize the amount of Government oversight in determining the acceptability of services, interfacing with the Government quality assurance personnel and a responsive program that identifies, corrects, and prevents recurring discrepancies to include metrics for evaluating the effectiveness of the program.

(2) Transition Plan. Provide an executable Transition Plan that meets PWS paragraphs 3.3.1 and 5.11. The plan must sufficiently address risk mitigation during Phase-in and Phase-out and should substantiate effective processes to transition contract from incumbent, if applicable, and milestone chart identifies phased timelines for implementation to ensure transition is completed to support on-time full contract performance.

(3) Compensation Plan. Provide a reasonable compensation plan to ensure a sound management approach and understanding of the contract requirement in compliance with the requirements set forth in FAR 52.222-46, Evaluation of Compensation Plan for Professional Employees.

11. INSTRUCTIONS FOR VOLUME III—PRICE PROPOSAL

11.1. The offeror shall complete Attachment 3 – Pricing Schedule/CLIN Structure of the solicitation (Schedule of Supplies and Services) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS), Phase-In, Base, and all Option years. For ease of administration, all total pricing should be rounded to whole dollar amounts and divisible by 12. For the Cost Reimbursable Travel CLINs, the resultant contract will provide a pre-established Not to Exceed (NTE) amount for these. The price proposal shall also contain the following:

11.2 Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced IAW FAR 15.404-1(g) . Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data includes, at a minimum, breakdown (by CLIN) of labor (labor category, number of positions and productive hour and rates used), breakout of Other Direct Costs (ODC), direct and indirect rates, and subcontract costs. Supporting data may be submitted in a format selected by the offeror, but must address the information requested in this paragraph. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

11.3. Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

12. DEBRIEFING OF OFFERORS.

12.1. Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

12.2. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted in accordance with FAR 15.505(a) (1) for pre-award debriefings and FAR 15.506(d) for post-award debriefings.

13. DISPOSITION OF UNSUCCESSFUL PROPOSALS

13.1. In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals;

all additional copies will be destroyed by the Government.

https://www.sam.gov/

Instructions to Offerors (Appendix 1)

Subcontractor/ Partner Consent Form Letter Sample

Date:

TO: Department of the Air Force

ACC AMIC/PKB

129 Andrews Ave Suite 110 Joint Base Langley-Eustis VA 23665-2788

Attention: CO

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-16-R-0004, MCC AOS Services

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, We are currently participating as a (subcontractor/partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

(Appendix 2) Past Performance Questionnaire and Cover Letter

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

SECTION I: CONTRACT IDENTIFICATION ---- TO BE COMPLETED BY OFFEROR

A. Contractor Name:

B. Contractor Cage Code: _______________________________________________________________________

C. Role (check): Prime Subcontractor Partner Joint Venture Partner

Other (specify)

D. If subcontractor, partner or other, who is the Prime? ___________________________________

E. Prime Contract Number (Include Subcontract Number and Order Number if Applicable):

F. Contract Type: FFP Fixed Price Award Fee Fixed Price Incentive Cost/CPAF/CPIF IDIQ

Other (specify) _____________________________________________________________

G. Period of Performance (Base plus all Options):

H. Place(s) of Performance:

I. Multiple locations? Yes No

J. If yes, please specify: CONUS OCONUS BOTH -- Name of Locations: _____________________

K. If other than DoD, please specify: State Federal Other -- Provide details: __________________

L. Total Contract / Order $ Value (including options): ________________________________________________

M. Has a Contractor Performance Assessment Report (CPAR) been completed for this effort? Yes No

Please provide dates/period covered by CPARs:

FOLLOWING SECTIONS TO BE COMPLETED BY AGENCY

CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE

** Please have an individual(s) knowledgeable of the contractor’s day-to-day operations and overall condition of supplies/services being rendered complete this survey.

SECTION 2: TO BE COMPLETED BY AGENCY (CONTRACTING OFFICE/CUSTOMER/PROGRAM

MANAGEMENT OFFICE)

A. Customer/Agency Name:

B. Customer/Agency Description: ________________________________________________________________

C. Description of service(s) provided. Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work.

SECTION 3: EVALUATOR IDENTIFICATION

A. Name: ________________________________________ B. Title:

C. Phone: ________________________________________ D. E-mail:

E. Years worked on Subject Contract:

SECTION 4: PERFORMANCE EVALUATION

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE

PERFORMANCE LEVEL

E EXCEPTIONAL - The Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

VG

VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY - The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a rating. Contract did not include performance for this aspect of work.

In order to assist us in the evaluation, please provide a brief detailed narrative to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) performance to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: Conform to contract requirements, provide accurate deliverables/reports; meet service specifications of the contract;

provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required).

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to: Deliver all required reports, schedules, summaries and proposals on time; implement changes to PWS effectively and timely.

Q3. Cost /Price Control E VG S M U N/A

Ability of Contractor to: Provide accurate contract costs/estimates; track and control costs; meet and perform within actual negotiated costs/rates;

submit, accurate and complete invoices and support documentation for cost type CLINS; submit cost reporting information in a timely manner;

maintain adequate budgetary internal controls.

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: Maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements.

Q5. Management of Personnel (Including Subcontractors) E VG S M U N/A

Ability of Contractor to: Attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during labor disputes, personnel absences /vacancies; replace/fill vacancies within timeframe specified.

Q6. Maintain Qualified Personnel E VG S M U N/A

Ability of Contractor to: Effectively hire and maintain qualified personnel; ensures all personnel are appropriately trained and certifications are current; ensures each employee meets the standard of qualifications addressed in the PWS.

Q7. Security E VG S M U N/A

Ability of Contractor to: Obtain appropriate company and personnel security clearances in a timely manner and ensures all employees adhere to 100% of the security requirements and safeguarding of classified materials.

Q8. Mission Planning and Preparation E VG S M U N/A

Ability of Contractor to: Accurately review and analyze Tasking documents for mission requirements and, as required, coordinate and publish necessary changes to all interested parties to ensure mission success.

Q9. Mission Resourcing and Coordination E VG S M U N/A

Ability of Contractor to: Coordinate external mission resources from other agencies to meet mission timelines and requirements.

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or are there any pending terminations? (Place an “X” by all that apply.)

No Yes Default Convenience Pending Terminations

If response is other than No, please explain in detail.

B. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs?

C. In order to facilitate the evaluation process and/or need to discuss any response provided above, the evaluation board may need to contact you. Please indicate the best time to reach you by telephone: ______________________

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

ACC AMIC/PKB

Attn: TSgt Marlese Yelarde 11817 Canon Blvd. Ste 306

Newport News, VA 23606-4516 Phone: (757) 225 -1583

Email: marlese.yelarde@us.af.mil

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104** mailto:marlese.yelarde@us.af.mil

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS, VIRGINIA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for the AOS MCC Services.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for evaluation of the offeror's performance on those contracts. Specifically, we are looking for past performance information in the following areas:

a) Quality of Product or Service

b) Schedule

c) Cost/Price Control

d) Business Relations

e) Management of Personnel (Including Subcontractors)

f) Maintain Qualified Personnel

g) Security

h) Mission Planning and Preparation

i) Mission Resourcing and Coordination

3. Your organization has been identified as a source to evaluate the offerors past and present performance and to release of such information to our office. Please have an individual that is knowledgeable of the contractor’s day-to-day operations and overall contract performance complete the attached questionnaire as thoroughly as possible and provide comments wherever applicable. For any rating of Exceptional, Marginal or Unsatisfactory confidence, we request that you provide an explanatory narrative to support the rating. The narratives need not be lengthy, but should be detailed and descriptive. Please return the completed performance questionnaire not later than 28 Jun 2016, 4:00PM EDT. Please do not send the completed questionnaire to the offeror. Once the questionnaire is completed, it becomes Source Selection Sensitive and should be handled accordingly. Please return the completed questionnaire via email to the following:

ACC AMIC/PKB

Attn: TSgt Marlese Yelarde

11817 Canon Blvd. Ste 306 Newport News, VA 23606-4516 Phone: (757) 225 - 1583

4. Your time and consideration in returning the completed questionnaire by 28 Jun 2016, 4:00PM EDT will be greatly appreciated. If you have any questions or concerns, please contact TSgt Marlese Yelarde (757) 225-1583 marlese.yelarde@us.af.mil, or the CO, Ms. Imelda Reantaso at imelda.reantaso.1@us.af.mil. Any relevant information you have would be vital in our assessment of the aforementioned Contractor. Thank you for your assistance.

mailto:marlese.yelarde@us.af.mil mailto:imelda.reantaso.1@us.af.mil

EVALUATION FACTORS FOR AWARD

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (Oct 2014)

(a) The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical

(2) Price

(3) Past Performance

Past Performance is significantly more important than Pirce when being evaluated. All technically acceptable offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.