Sections_L_and_M_(Draft_-_19_Nov_14).doc

FA4890-15-R-0004

DRAFT 19 Nov 2014

SECTION L – INSTRUCTION TO OFFERORS

As stated in FAR 15.204-1(b), Section L will not be physically included in any resultant contract.

Reporting, asset receipt, accountability, serviceability, storage, security, inspection and test, maintenance, repair, outload and reconstitution of pre-positioned USAFCENT war reserve materiel (WRM).

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1 The exclusive responsibility for this USAFCENT WRM Program and Exercise & Contingency Logistics Support (from this point forward called USAFCENT WRM) source selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

L-2 FORMAL COMMUNICATIONS, BIDDERS’ LIBRARY, PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing by email to the Procurement Contracting Officer (PCO) and Contract Manager (CM) at the address below:

ACC AMIC/PKBA

ATTN: Ms. Sheila Reshard-Bryant

Reference: Solicitation No. FA4890-15-R-0004, USAFCENT WRM

Phone: 757-225-3369

Email: accamic.wrmrecomp@us.af.mil L-2.2 Access to Bidders’ Library

L-2.2.1 None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix C – Publications and Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only (FOUO)" or "Communications Security (COMSEC)" in the title or publication description, are available via public domain at http://www.e-publishing.af.mil/. Documents cited as FOUO or COMSEC, general Technical Orders, and specific Equipment, Munitions, and Vehicle Technical Orders, as well as other documents (i.e., manuals, workload data), will be made available in the Bidder's Library at the location listed below. The library is available by appointment only from xx XXX 2014 through the proposal closing date. E-mail emily.escobedo@us.af.mil at least four (4) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove or copy any documents from this area. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one Offeror with no more than three (3) representatives per Offeror may use the library at any given time. The Bidders’ Library will be located at ACC AMIC, 11817 Canon Blvd., Newport News, VA 23606.

L-2.3 Site Visit and Pre-Proposal Conference

L-2.3.1 The Government will host a site visit to each of the USAFCENT WRM storage sites prior to release of the formal solicitation. Specific dates are being coordinated but are anticipated to be between 6-22 April 2015. Please provide list of attendees, their business title, and contact information via e-mail to the PCO and CM no later than 1 February 2015. Title the e-mail "Site Visits - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name, title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. Additionally, a scanned/digital color copy of the passport photograph page for each individual is required to facilitate access to Host Nation military bases. Ensure any required entry visas are acquired in order to execute the site visits; countries to be visited include Kuwait, Qatar, United Arab Emirates (UAE), and the Sultanate of Oman. The PCO will notify all responding participants of the dates and itinerary as soon as it is set. Offerors are requested to submit questions regarding the draft solicitation in writing via e-mail to accamic.wrmrecomp@us.af.mil by 1 March 2015 to allow their inclusion in the agenda for the site visits. Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only.

L-2.3.2 A Pre-Proposal Conference will be conducted within 15 calendar days of release of the formal solicitation to explain the requirements of this solicitation and respond to questions raised by Offerors. The date is anticipated to be on or about 17 June 2015; this conference will be hosted at a hotel in Newport News, VA. Please provide a list of attendees, their business title, and contact information via e-mail to the PCO no later than 15 May 2015. Title the e-mail "Pre-Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name, title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. The PCO will notify attendees of the exact date, time and location of the Pre-Proposal Conference not later than 1 June 2015. Offerors are requested to submit questions regarding the formal solicitation in writing via e-mail to accamic.wrmrecomp@us.af.mil by 10 June 2015 to allow their inclusion in the agenda for the Pre-Proposal Conference. Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only.

L-2.3.3 The Government will not be liable for expenses incurred by Offerors to participate in the Site Visit or Pre-Proposal Conference.

L-3 SUBMISSION OF PROPOSALS

L-3.1 The original proposal and copies (specified below) shall be sent to the issuing office listed in Block 7 of the Standard Form 33 on /before the date/time specified in Block 9 of the Standard Form 33. Mark the front of the envelope/box with the following: “Proposal No. FA4890-15-R-0004, ATTN: ACC AMIC/PKBA, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, Offerors shall contact the PCO at 757-225-3369 to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and elimination from consideration for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-3.2 Block 12 of Standard Form 33, is completed to read 300 calendar days. Proposals in response to this solicitation will be valid for 300 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical

Volume II – Past Performance

Volume III – Price

L-5.4 Proposal Format

L-5.4.1 Page Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count. The organizational chart and acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Executive Summary is only required if the Offeror takes exception to any requirement in the solicitation; this section will not be included in the proposal page limitation stated in L-5.4.5.

L-5.4.4 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD-ROM using Microsoft Office 2010 or later and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. All three volumes may be included on the same CD-ROM. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III - Price shall be submitted in Microsoft Excel 2010 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks/CD ROM will be required to update the final proposal resulting from any discussions should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.4.5 below, the hard copy submission will be used to conduct evaluation.

L-5.4.5 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the Offeror and will not be considered as part of the evaluation. Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Copy requirements, page limitations, and submission dates are as follows:

4:00 PM EST.

4:00 PM EST.

4:00 PM EST.

4:00 PM EST.

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted. The original, plus required copies shall be submitted IAW the instructions provided in Section L-8.1 for evaluation.

L-5.4.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand‑alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS

L-6.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. Questions/recommendations shall be sent to accamic.wrmrecomp@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of AFCENT WRM requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix. As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below cross-reference matrix format:

CROSS-REFERENCE MATRIX

Program Management

Section C, Paragraph 2.0

Section D, Paragraph 2.0

Section D, Paragraph 2.0

Section E, Appendices M and N

Section C, Paragraph 2.0

Operations & Maintenance (O&M)

Section E, Appendices B, C, G and O

Exercise/Contingency Logistics Support (CLS)

Infrastructure Support

Section E, Appendices J and L

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume

L-7.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 Subfactor A: Program Management

L-7.4.1.1 Aspect I: Management Approach. Describe your management approach that addresses how personnel, resources, life cycle management, training, site management, maintenance, exercises, contingencies, employment in time of war, evacuations, expeditionary site, and security will be managed throughout all locations of the WRM contract. Provide organizational charts that are site specific and broken down to functional level. Charts should support: how you plan to perform WRM Program baseline activities, sustainment, movement, reconstitution and refurbishment of WRM resources and sites at all times. Describe how your management approach and organization will respond to internally and externally driven requirements to meet PWS requirements. Describe your integrated approach to communicate with the Government to ensure quality/timely services or products that safely fulfill PWS requirements and responsiveness to the customer and an effective contractor/Government partnership. Include your approach to sustain compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance.

L-7.4.1.2 Aspect II: Human Resources. Provide your integrated approach for hiring, training, qualifying and retaining personnel. Describe your approach for limiting and mitigating employee turnover and vacancies. Describe the minimum qualifications requirements for staffing positions in each labor category. Describe the specific training approach to ensure any required initial, qualification, proficiency, certification, and recurring training actions are taken to provide a qualified workforce. Describe training approach to ensure certified technicians are in place at contract start. Sufficient numbers of personnel with sufficient qualifications to fulfill contract requirements.

Include your approach for maintaining currency of certifications and credentials. Describe your plan to have adequate key personnel positions and qualifications. Also, submit a summary identifying your key personnel positions, qualifications, certifications, and credentials which shall become PWS Appendix N. At a minimum, include the following in your summary:

Position/Title

Work Experience (management, supervision, technical)

Education (if substituted by experience, specify equivalent level of experience) Clearance (secret, national agency check, host nation clearance)

Certifications L-7.4.1.3 Aspect III: Quality Management System (QMS). Provide a Quality Management System (QMS) approach to create a quality culture to effectively integrate all aspects of the Quality Management System (QMS) that addresses the eight fundamental principles of ISO 9001: 2008 with special focus on specific requirements that:

Identify the processes needed for the QMS and their application throughout the organization. Ensure a continuous, proactive, preventive-based monitoring, measurement and analysis program that uses quantifiable metrics and focuses on conformance to the PWS, Appendix D, and their QMS, mitigating risk, and continuous improvement of PWS requirements. Processes should include management activities, provision of resources, service realization, and measurement with focus on Service Summary.

Document the organization’s quality management structure, the quality policy, quality objectives, and related documents needed to ensure effective planning, operation and control of its processes.

Provide evidence of top management commitment/involvement to development, implementation, and continuous improvement of their QMS with emphasis on customer satisfaction and its interrelationship with the Government’s quality assurance activity.

Identify the Quality Manager's qualifications which, at a minimum, must be trained and registered as an American Society for Quality (ASQ) Certified Quality Auditor (CQA) and trained as an ISO 9001 Internal Auditor within 90-days after contract award.

L-7.4.1.4 Aspect IV: Data Management System. Describe your Data Management System and how it will accomplish program requirements IAW PWS, Section A, Paragraph 4.6.1. Include a diagram of your proposed solution, which models the relationships between key data fields from the input phase through output phase and relationships to and/or use of standard Government systems when required by the PWS (i.e. IMDS, AFEMS, CAS, etc.). For example, for your maintenance management program, illustrate your process(es) from identification of an equipment deficiency to correction of the deficiency. Provide your approach for sustaining your DMS for the life of the contract. Explain your approach to maintain data integrity, preservation, timeliness, control, recovery, and continuous access by the Government. Describe use of metrics to show performance trends for key processes and outcomes and how that information will be used to meet or exceed contract requirements. Describe how your DMS approach provides a comprehensive, integrated and effective means of documenting all operations & maintenance, mission support, and exercise & contingency logistics support required by the PWS. Describe detailed description of information available, hosting solution, and access/visibility controls proposed. Explain methodologies for developing/using metrics to track performance trends for key processes and outcomes and how this information will be used. Describe your management/technical approach and data management processes using USAF/DoD systems and your DMS to provide WRM asset status visibility through the entire cycle of receipt, storage, inspection, maintenance, transportation, in-use, consumption/replenishment and reconstitution. Describe your approach to achieve data integrity, preservation, timeliness, and Government access.

L-7.4.1.5 Aspect V: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance. Describe milestones in a chart to reflect key phase-in tasks, resources, personnel and Government-furnished property transfer to execute your proposed approach during transition. Include an organizational chart with a brief functional statement and proposed staffing and timeline for each position. Provide your plan for hiring qualified employees ensuring full operations at contract start. Describe processes and procedures for integrating open actions (work orders, requisitions etc.) at all operating locations to prevent interruption in services and efficiently transitioning/phasing-in resources and personnel onto the contract. At a minimum, include the following:

Milestone chart that reflects key phase-in tasks to execute your proposed approach during transition and beyond. Include an explanation for transitioning the incumbent's Program Support Office functions and resources into your approach.

Organizational chart detailing team structure, functional responsibilities, and staffing.

Approach for hiring incumbent employees and contingency plan(s) in the event incumbent employees cannot be hired. Include an explanation of what functional area(s) you plan to assign any current employees. Address any personnel security clearance issues and how they will be mitigated.

Approach for interfacing with the incumbent contractor in support of transition tasks.

Approach for obtaining the ITAR licensing required to execute the program.

Approach for phasing-in all existing work from the incumbent.

Describe your approach for importing/integrating Government-provided historical data into your DMS.

Processes and procedures for integrating open actions (work orders, requisitions etc.) with all data accumulated during performance of the contract.

L-7.4.2 Subfactor B: Operations & Maintenance (O&M) L-7.4.2.1 Aspect I: WRM Asset O&M.

Describe your procedures and processes for prioritizing and controlling scheduled and unscheduled maintenance across all functional areas to meet PWS requirements. Describe how WRM and OEL asset maintenance will be integrated across all WRM operating locations. Describe the procedures used to record, schedule, track status, and execute all maintenance, repair and logistics related tasks required to ensure all GFE/P and support equipment are operating as intended in order to meet contract requirements. This includes implementation of thorough technical processes and procedures leading to successful accomplishment of WRM metrics identified in the PWS Section B, Services Summary.

L-7.4.3 Subfactor C: Exercise/Contingency Logistics Support (CLS) L-7.4.3.1 Aspect I: Exercise/Contingency Logistics Support Describe your procedures and processes for preparing, delivering/out-loading WRM assets/Unit Type Codes (UTCs) tasked to support exercises or contingency operations, including transitioning baseline resources to exercise/ contingency support activities. Describe how Logistics Readiness Center (LRC) Taskers will be executed, tracked and reported to the Government as required by the PWS. Describe your procedures for receipt of WRM assets returning from deployment, including receiving inspections, parts requisition and asset reconstitution that ensure integrity/continuity of resources against both contingency and baseline activities. Using a flowchart (or other illustrative tool) and narrative, provide your management processes (to include cost accounting IAW PWS Para. 2.5.2) to meet outload planning requirements in the PWS (Para 3.3.3. through 3.3.3.8). Provide your surface transportation market research to support your approach. Describe your processes to simultaneously conduct outload operations and deploy three mobile teams to set up three separate encampments per PWS Para 4.1. Include team composition and timelines for completing critical tasks for the first 96 hours after arrival at employment site..

L-7.4.4 Subfactor D: Infrastructure Support L.7.4.4.1 Aspect I: Facilities Maintenance Management Program.

Describe your procedures and processes for prioritizing and controlling your facilities maintenance management program across all disciplines. Explain how your program will integrate maintenance with logistics status/data and provide all users timely, responsive updates for facility real property (RP), real property installed equipment (RPIE), and real property similar equipment (RPSE) status. Describe your approach to acquire and utilize the required technical resources to achieve your proposed facilities maintenance objectives. Describe your approach to life-cycle serviceability/corrosion control for all facilities.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Offerors shall submit a Past Performance Volume containing the following:

1.

Table of Contents: Not to exceed one (1) page

2.

Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1

3.

Past Performance Information (PPI) Contract Reference Sheet: Contents of PPI Reference Sheet is limited to five (5) pages. See paragraph L-8.1.2 and Section L, Attachment 1

4.

Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3 and Section L, Attachment 2 5.

Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.1.4.

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI) Reference Sheets (Attachment 1). Submit a separate PPI sheet for each reference with a minimum of 12 months of active performance preceding the USAFCENT WRM final solicitation issuance date. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided should be on the Offeror (prime), if available. The remaining three (3) references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference.

L-8.1.2.1 PPI Reference Sheets will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI references concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI reference information to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Offeror submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes.

L-8.2 Past Performance Questionnaires (PPQ). The Government will use a PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR. The PPQ is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of 12 months) that was/were performed during the last three (3) years preceding the USAFCENT WRM final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 12 months) during the last three (3) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of USAFCENT WRM Support capabilities IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet (Attachment 1). The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Pricing Table. The Offeror shall provide the proposed price for all Contract Line Item Numbers (CLINs), including Transition, base period, and all option periods listed in Section B of the solicitation (Schedule of Supplies and Services). Each Offeror shall provide its price data in an Excel spreadsheet. Offerors shall not input pricing in Section B. Both the solicitation and resultant contract shall contain FAR clause 52.217-8 entitled “Option to Extend Services,” which states the Government may require continued performance of any services within the limits and at the rates specified in the contract, up to an additional 6-month option period IAW FAR 52.217-8. Offerors shall include pricing in their proposal for the 6-month extension option period which shall be 50% of the last option period. This 6-month extension option amount will be included in the Government’s overall evaluation of the lowest-priced proposal.

All resources (with the exception of QA) below the Site Manager at each WRM Storage site shall be priced against this CLIN.

L-9.2 Labor Rates. Offerors shall use fully burdened labor rates in their proposal. The proposal’s pricing narrative shall break out the fully burdened labor rates, including all burdens, e.g., G&A, overhead, fringe, profit, fee, etc., for each labor category for work as described in the PWS. A rate is required for each labor category and service location. The Offeror shall indicate which rates apply to labor subject to the Service Contract Labor Standards (May 2014; formerly the Service Contract Act of 1965) and which rates are exempt from the SCLS.

L-9.3 Total Overall Evaluated Price. For ease of administration, Offerors shall round all unit prices of proposed FP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FP CLIN. After all CLIN prices for the base year and all options are calculated, the Total Overall Evaluated Price will be determined by adding all CLIN extended prices into a single sum. The Total Overall Evaluated Price will include amounts that have been pre-established for cost-reimbursable CLINs 0009, 0010, 0012, 0013, 0014 and 0015.

L-9.4 Service Contract Labor Standards (SCLS). Offerors shall comply with FAR 52.222-43 for their price proposal with regard to employees covered by FAR 52.222-41, the SCLS. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR 52.222-43. The SCLS only applies to CONUS labor; therefore, the increased wage or benefits costs of SCLS covered employees for CONUS Support services shall only be increased IAW FAR 52.222-43. The Offeror shall include rationale for proposed SCLS exemptions.

L-9.5 Proposal Documentation. Offerors shall provide the following as separate sections contained in the Price Volume and shall be completed as follows:

L-9.6. The Offeror’s response to the solicitation Sections A, B and K shall be provided as separate sections separately tabbed in the Price Volume. Complete in its entirety the “Offeror” portion of the SF 33. An official having the authority to legally bind the company contractually must sign and date the SF 33. One copy of the SF 33 must bear an original signature and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an Offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror.

L-9.7 State in your proposal whether your representations and certifications are accurate and correct in the Online Representations and Certifications Application (ORCA) within the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-9.8 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. Since a portion of the contract requirements will be included on a cost reimbursable basis, provide a copy of your Disclosure Statement with the proposal, as well as identification of compliance with Cost Accounting Standards (CAS), if applicable, and any CAS violations and subsequent corrections. Additionally, provide evidence of a DCMA acceptable purchasing system (if applicable) which is in compliance with your Disclosure Statement. Also, document adequacy determinations relating to your Disclosure Statement. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offerors shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office.

L-9.9 Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data/other than cost or pricing data is requested. Supporting data should explain the methodology used in developing proposed labor rates. Examples of supporting data, based on FAR 2.101 and FAR 15.403-3, are sales data and any information reasonably required to explain the Offeror’s estimating process, including, but not limited to—

(1) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

(2) The nature and amount of any contingencies included in the proposed price.

Supporting data may be submitted in a format selected by the Offeror.

L-9.10 Financial Statements. The Offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract for use in the Government determining the apparent low Offeror's responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the Offeror’s price. Also include documentation to show capability to access credit markets if necessary. The Offeror shall provide previous three (3) fiscal year-end financial statements to include notes to the statements.

L-9.11 Department of Labor Equal Employment Opportunity (EEO) Clearance. IAW FAR Part 22.805, the PCO must request pre-award clearance on prime contractors and first tier subcontractors from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Please indicate if your organization is listed in the OFCCP’s National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html) and the date of the registration. If an Offeror is not listed in the registry, the PCO will request an EEO clearance / review.

L-9.12 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9.13 Inconsistencies in Pricing Support:

L-9.13.1 Reasonableness. Any inconsistency, whether real or apparent, between proposed performance/technical approach and price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding of the nature and scope of the work required and its ability to perform the contract, and may be grounds for the rejection of the proposal. The burden of proof as to price credibility rests with the Offeror.

L-9.14 Small Business Subcontracting Plan (Large Business Prime Contractors Only). Provide a Subcontracting Plan that complies with FAR Part 19, Small Business Programs, and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small Business. All small business subcontracting goals shall be expressed in terms of percentage goals. Small business subcontracting goals must be expressed in terms of percent of contract value in addition to percent of subcontracted amount (Ref AFFARS 5319.7).

L-10 DEBRIEFING OF OFFERORS. Successful or unsuccessful Offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

SECTION L, ATTACHMENT 1

PAST PERFORMANCE INFORMATION (PPI) CONTRACT REFERENCE SHEET

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-8.1.

A. Offeror Name (Company/Division):

(Note: If the company/division referenced is different than the Offeror, note those changes (see L-8.1.4)

DUNS Number:

CAGE Code:

Contract Number:

Delivery/Task Order (if applicable):

Contract Type:

Program Title:

Contracting Agency/Customer:

Period of Performance (Including all option years)

Start Date:

Original End Date:

Current End Date:

(Explain difference in period of performance, if applicable)

Contract Dollar Value

Original Contract $ Value (Including all option years):

Current Contract $ Value (Including all option years):

(Explain difference in contract dollar value, if applicable)

B. Brief Description of Effort as: __Prime or __Subcontractor

Provide a brief description of the service provided and actual work performed under this contract reference. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the Offeror, describe the nature and portion (percentage) of the work to be performed on WRM by the company referenced on the PPI sheet, and clearly define the relationship. Indicate place(s) of performance:

- State if performance was in multiple locations. If so, specify locations.

- State if performance was CONUS, OCONUS or both, and provide details.

- State if performance serviced state or federal government, and provide details.

- State if performance serviced the Department of Defense, and provide details.

C. Contracting Agency/Customer Points of Contact: (For government contracts provide current information on all individuals).

1.

Program Manager, Site Manager and/or Contracting Officer Representative/Quality Assurance Evaluator

Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

2.

Procuring Contracting Officer

3.

Administrative Contracting Officer

4.

Other (Please Specify Role)

D. Explain how your experience and the experience of the contract references provided for your teaming partners, joint ventures, major or critical subcontractors is relevant IAW the relevancy criteria provided at M-3.2.2.

E. Describe relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting.

F. Identify whether a Small Business Subcontracting Plan was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

G. IAW FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

SECTION L, ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR

ACC AMIC/PKBA

11817 Canon Blvd, Suite 306

Newport News, VA 23606-4516

ATTN: Ms. Sheila Reshard-Bryant SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA4890-15-R-0004, Request for Proposal for the USAFCENT WRM Program.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain best value in source selections.