WRM_Industry_Day_Questions_ _Answers_(3-5_Dec_14).pdf

SOLICITATION No. FA4890-15-R-0004 WRM Industry Day Questions & Answers

No Question Reference

(i.e. PWS or L&M Paragraph)

COMMENT/QUESTION RESPONSE

General Questions 1 Topic: Key

Personnel The Government stated it is up to the offeror to propose appropriate Key Personnel. To keep all offerors standard, since intent is LPTA, will the Government identify the minimal required Key Personnel?

Yes, the Government will identify the minimum Key Personnel that we believe offerors must have to effectively manage the program.

2 Topic: Security Levels

Positions requiring security clearances are unclear.

Will the Government identify the positions, locations and security levels required?

Yes, the Government will identify positions where a SECRET clearance is required. Access to Government systems (.mil; SBSS, IMDS, etc.) requires a CAC and therefore a NACI or equivalent investigation must be completed in order for a CAC to be issued.

3 Topic: Facility Management

Will the Government identify the tasks required under Facility Management? Will another contractor perform the direct tasks (i.e. electrical, plumbing, construction, etc.) required in this area or is it considered part of the contract scope?

Yes, the Government will identify all facilities maintenance described in the PWS, with the exception of construction projects exceeding a certain threshold, which are considered part of the contract scope; it is up to each offeror to determine whether they can sub-contract any of the tasks; the Government will not separately contract any part of this effort.

4 Topic: Award Criteria

The WRM Program is strategic and requires great flexibility to support potentially unpredictable requirements in an unpredictable region. Since many variables are expected during contract life and considerations for innovation and efficiency are expected, will the Government consider changing the award criteria from LPTA to Best Value?

The Government is still conducting market research and has not made a final decision to date. In the Government's experience we have found that innovation and efficiency can be achieved under LPTA which has been the best value.

The Government believes that LPTA is the best value.

5 Topic: Award Criteria

Since WRM is a critical DoD mission, offeror past performance that is sparse may not be in the best interest of the Government. Will the Government, under Best Value criteria, consider using a quantified rating system to ensure offerors meet required experience levels?

Past performance shall be evaluated in accordance with FAR

15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a) (2) (i) does not apply.

All offerors need to understand that LPTA is best value.

6 Topic: Past Performance Criteria

Will the Government consider changing the Relevancy period from 3 years to 7 years to mirror the incumbent experience period?

Yes, the government is considering changing relevancy criteria from 3 years to 5 years in the final RFP. The final RFP will contain the revised language.

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COMMENT/QUESTION RESPONSE

7 Topic: Past Performance Criteria

Will the Government consider changing the Relevancy to include both CONUS and OCONUS experience of the same scope and magnitude as

WRM?

At this time, relevancy is defined as: Past performance effort involving storage/ accountability, maintenance, transportation (outload), re-constitution of military equipment and OCONUS work similar to the size, scope and complexity of the USAFCENT WRM Program.

8 Topic: Physical Security

Will the Government clarify the contractor Physical Security requirements (i.e. Armed Gate Guards, Convoy Support, etc)?

Yes, the Government will clarify/identify minimum security requirements to the maximum extent possible.

9 Topic: Labor and Staffing

Since the solicitation is planned as LPTA, will the Government provide detailed workload and /or labor categories by work center and location to fully assess staffing requirements?

The Government will provide authorizations, current fill rates, etc… The Government will provide Level of Effort in Appendix G , however the Government will not provide labor categories by location each contractor will have to determine their technical approach to manning.

10 Topic: Proposal Standardization

Will the Government provide a “plug” number for materials to standardize this area of the proposal for offerors?

Yes, a not to exceed amount will be provided for each cost reimbursable contract line item.

11 Topic: DMS

We understand the Government invested in the development of the current DMS with the incumbent contractor and now owns the data rights. Why would we not retain and continue to use the existing DMS and modify as appropriate? Are there additional solutions the Government is looking for? If so, can the Government provide this information?

The current DMS is outdated and does not fully meet the Government's requirements. Each contractor will have to provide a DMS that meets the PWS requirements and meet the compatibility requirements as outlined in the PWS.

12 Topic: Contractor Action Report

Can the Government define the CAR level as it applies to the QPI? Does the CAR equate to a MAJOR Non-Conformance as defined in ISO 9001:2008?

A CAR is a major nonconformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. This type of nonconformance has a risk assessment rating of moderate or high as a result. Yes, a MAJOR non-conformance, as determine by risk the non-conformance presents generates a Corrective Action Request (CAR). MAJOR non-conformances (CARs) are used in the QPI calculation.

13 Topic: CRC Support Are contract personnel anticipated to need CONUS No, the Government does not have a requirement for a CRC for

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COMMENT/QUESTION RESPONSE

Replacement Center (CRC) support?

Oman, UAE, Qatar and Kuwait”

14 Topic: Disposal of Assets and Scrap

Are offerors only to use DLA/DRMS Organizations for disposal of assets and scrap? Or, may separately contracted and local activities be used as long as property accountability measures are approved and used?

Yes, all demilitarization (DEMIL) of property and ensuing scrap sales disposal activities must be approved and coordinated with Defense Logistics Agency – Disposition Services (DLA-DS), if DLA-DS is used to coordinate the DEMIL and disposition and the contractor manages the DEMIL/Sale the money from the sale of the scrap is returned to the contract; approved GFE can either be done as above or through a contractor action with all associated funds being returned to the contract. If the contractor chooses to utilize a local activity or another contracted source the contractor must get approval from the Government and DLA-DS.

15 Topic: Site Expansion

Do you anticipate sites in the future or will you simply expand the current locations, if needed?

Paragraph 1.3 of the PWS states the contractor may be tasked to open/close and or support additional WRM sites within the

USAFCENT AOR.

16 Topic: Set-Aside If the Government is considering WRM a set-aside, don’t you think you will inject additional risk to the program?

The Government is still in the market research phase a final determination has not been made at this time.

17 Topic: Builder SMS Is the Builder Sustainment Management System in use now?

Yes, BUILDER SMS is beginning widespread use in the DOD but it is not in use in the current contract.

18 Topic: RPIE

Did I understand you correctly that there will be a “plug number for RPIE?

Yes, all cost reimbursable contract line items will contain a not to exceed (NTE) amount to provide a baseline.

19 Topic: Award Fee Is it correct to assume award fee points equate to percentage of award fee?

Yes. Rating points/percentage will be used to calculate the earned fee.

20 Topic: LPTA

The statement was made that the Government is leaning toward LPTA because after 30 yrs., there simply isn’t anything left to change. Is that really what the Government wants?

The final decision has not been made at this time however; this is a very mature program with 30 years of performance.

21 Topic:

How many warehouses are there? Total square feet?

How many employees? How many actual Government employees? Any employee living quarters? Total Value of Contract w/extensions?

Government-furnished facilities will be identified by location and square footage in PWS Appendix J. Employee living quarters provided as GFF will be identified in Appendix J. The contractor is not responsible for providing living quarters for Government personnel. The Government will not provide information on

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COMMENT/QUESTION RESPONSE

current contract value.

22 Topic: Level of Effort

Ref:

Appendix G – LOE

Para1.2.1, SBSS Transaction Histories for FY14 – Could not open Para 1.15, ECA Quarters Occupancy Rate – 1 Oct 17

– 30 Sep 18: Date appears to be in error Can the Government re-transmit these files?

Yes, we’ll ensure all appendices are accessible and can easily be opened.

23 Topic: Transition Phase-In

Section M Ref:

Para M-1-3

Including Transition/ Phase-In in the total price gives incumbent an unfair advantage.

Recommend Transition be a separate CLIN.

At this time transition/phase-in will be included in the total overall evaluated price.

The Government anticipates Transition will be a separate Fixed Price CLIN.

24 Topic:

Teleconference Capability

Does the AMIC have video teleconference capability?

Yes on a limited basis

25 Topic: Industry Day Briefing posted to Web

Post Briefing on the Web All Industry Day Briefing slides were posted to FBO on 4 Dec 14.

Again, thank you for your interest and participation.

26 Topic: WRM (BEAR) Assets

Are any of the WRM (BEAR) assets packed in MilVans at Thumrait?

Yes, some WRM/BEAR may be packed in ISU-90s, BiCons, TriCons, 20’ Sealift Shipping Containers. There are also palletized assets.

27 Topic: RFP Evaluation

Recommend all proposals be evaluated and ENs be resolved before stacking

All proposals will be evaluated in accordance with the final solicitation

28 Topic: Security Clearance

Will a NATO Secret satisfy the requirement for a Secret clearance?

No, Individuals requiring a clearance must obtain a U.S. Secret clearance, NATO secret does not satisfy this requirement.

29 Topic: Performance Objective

Ref: Para 1.A.2

Please define what constitutes a Major Non- Conformance. Will the Government share how incumbent has done by year on Award Fees by percentage? Is the warehouse lease currently held by incumbent in Abu Dhabi? Will the Government

A CAR is a major nonconformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. This type of nonconformance has a risk assessment rating of moderate or high. As a result, it generates a

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COMMENT/QUESTION RESPONSE

perform a thorough joint facilities inspection during transition to baseline conditions?

Recommend using Best Value trade-off for Small Business Utilization – sliding score for thresholds (i.e. 3-6/6-9/9-15 SB goals)

Please consider using 5 years Past Performance as contracts are fewer now and recent due to drawdown

Corrective Action Request (CAR).

No, the Government will not share how the incumbent has performed on current contract. For proposal purposes, the Government is considering basing the requirement for the Abu Dhabi Warehouse on the assumption that the facilities will be Government-leased/furnished to the contractor.

In the event that does not occur, the Government will address contractor leasing of the Abu Dhabi Warehouses.

Yes, the Government will perform a thorough joint inspection as outlined in the PWS in the transition plan.

The Government is still in the market research phase a final determination has not been made at this time.

The Government is considering changing relevancy criteria and Past Performance from 3 years to 5 years in the final RFP.

See response to Question #6

30 Topic: Consolidation of Facility Maintenance

One of the presenters made mention that at at least one of the WRM locations, there is/are more than just the incumbent WRM contractor providing some level of facility maintenance support. Does the Government intend to continue with this arrangement or will they consider consolidating all of the facility maintenance requirements at the WRM sites under the scope of this contract?

The Government will specify at which locations the contractor will be responsible for maintenance of the facilities which they occupy (GFF) and at which locations they are facility occupants without facilities maintenance responsibility.

In some locations, such as Kuwait, the WRM contractor occupies facilities that are maintained under a separate contract.

31 Topic: Evaluation Team

Will the Government be using functional subject matter experts (SMEs) representatives from actual WRM customers as part of the technical evaluation team?

Yes. The Technical Evaluation Team will include SMEs from both ACC AMIC and USAFCENT, either as team members or advisors.

32 Topic: Warm Base vs Hot Base Facility Maintenance

Does the Government expect the successful contractor to be able to flex the size of their facility maintenance workforce during the transition from

Yes, the Government does expect the contractor to be flexible and be able to transition from Warm to Active base; this transition period of performance is dependent on arrival of deployed forces

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COMMENT/QUESTION RESPONSE

Workforce Warm Base to Hot Base periods and then back again?

If so, can the Government provide some indication of how long an average Hot Base period typically lasts so contractors can determine how to most effectively deal with the need to de-scope some portion of their workforce during these periods?

and their capability/assumption of responsibility for facilities maintenance.

Yes, this has not been a large requirement in the prep and sustainment responsibilities. The contractor can expect to perform these duties for up to 30 days.

33 Topic: Line-Haul Transport

During the discussion on Transportation Management, the Government reiterated the need for the successful contractor to be able to provide for line-haul transport of WRM equipment.

Can the Government clarify whether the contractor is expected to simply subcontract for this capability on an as-needed basis or if the Government’s expectation also includes having the ability to organically provide for line-haul transport of this equipment?

Government expects the contractor to be fully capable of providing line-haul transport of equipment. Transport shall be accomplished via the most advantageous methods that meet mission requirements as determined by the offeror’s transportation approach.

34 Topic: Relevancy In the Government’s definition of Relevancy (Industry Day, Slide 51) The word “similar” is of particular importance to offerors.

Can the Government define what it means by “similar” in the context of relevancy?

Past performance effort involving storage/ accountability, maintenance, transportation (outload), re-constitution of military equipment and OCONUS work similar to the size, scope and complexity of the USAFCENT WRM Program, is what the Government considers as being similar.

35 Topic: LOE While the Government provided Level of Effort (LOE) data for vehicles in Appendix G, file #1.6 Vehicles LOE, this file contained no data related to vehicle Model Number and Model Density.

Will the Government make that data available prior to the release of the Final RFP?

Yes, the Government will make vehicle data available prior to the release of the final RFP.

36 Topic: Warehouse Lease

On Industry Day Slide 36, Program Risks and during the Q&A session, the future of the Abu Dhabi warehouse lease was discussed.

In the interest of increasing competition and leveling the playing field, would the Government consider inserting a warehouse lease plug number (this will

For proposal purposes, the Government is considering basing the requirement for the Abu Dhabi Warehouse on the assumption that the facilities will be Government-leased/furnished to the contractor.

In the event that does not occur, the Government will address contractor leasing of the Abu Dhabi Warehouses.

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COMMENT/QUESTION RESPONSE

likely be a cost reimbursable item), especially if the lease issues isn’t resolved by the final RFP release date?

37 Topic: Staffing and Transition

Ref: Para 1.3 Locations; Page 5

Can Government clarify whether the staffing and transition from the incumbent at each of the indicated locations must be accomplished simultaneously so that each WRM location is at full operational capability on the first day of contract performance or if these sites are to be transitioned in a sequence to be specified by USAFCENT?

All locations must be transitioned in the allotted 92 days and all performance starts 1 Oct 2016.

38 Topic: Contract Liaison Office

Ref: Para 2.3.2 CLO, Page 11

Can the Government confirm that AMIC will provide office space at Shaw AFB for the CLO

The Government will provide list of any GFF that will be provided at all known locations for the contractor to utilize in Appendix J.

39 Topic: Virtual Afloat

Ref: Para3.3.4 Virtual Afloat, Page

Can the Government confirm that the contractor will be responsible for the physical security (as described in paragraph 2.2.1.10.3 Physical Security) of the BEAR sets being maintained at Salalah Port, Oman at the start of the period of Performance

Can the Government confirm that in the event USAFCENT directs that additional BEAR sets be staged at other designated sites, whether the contractor will be responsible for transporting those assets to the newly identified Virtual Afloat locations?

A trailer is the only thing there and it supports the two (2) people there for basic monitoring of day-to-day activities.

Yes, Transport will be on contractor but will be coordinated with

USAFCENT.

40 Topic: Food Service Operations

Ref: Para 4.5, Page

Can the Government confirm that the contractor will be responsible for providing food service personnel to man the dining facility at Thumrait and the cafeteria facility at Masirah?

Can the Government specify whether the contractor will be required to equip either the dining facility at Thumrait or the cafeteria facility at Masirah with

It will be the contractor’s approach and responsibility to provide meals. All Government Furnished Property. Will clarify in RFP if current arrangement will continue.

The Government provides the Dining Facility at Thumrait and Masirah for OCNs… how the contractor elects to use the facility is up to them.

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COMMENT/QUESTION RESPONSE

kitchen equipment (e.g., ovens, stoves, refrigerators, freezers, etc.) and/or dining room furnishings and supplies (e.g., tables and chairs, beverage dispensers, plates, bowls and flatware, etc.)?

41 Topic: Contingency Logistics Support

(CLS)

Ref: Page 50

Can the Government confirm that the Material Handling /Weight Handling equipment required to support the equipment and munitions outload requirements specified in this paragraph will be provided by the Government?

Yes, only provide unique military designed special purpose vehicles required to support equipment and munitions out load requirements, will be provided as GFE/GFV.

42 Topic: Corrective Maintenance

Ref: Para 6.2.1.2.

Will the Government provide a historical workload of corrective maintenance performed from the latest contractual period?

Yes, the government can supply historical workload data. And will be available as part of the LOE in Appendix G.

43 Topic: Custodial Services

Ref: 6.2.1.5.

Will the Government identify the facilities that require custodial services with its frequency of service?

Yes, Appendix J – Government Furnished Facilities will identify facilities requiring custodial services. The contractor assesses and determines frequency of service.

The Government has identified the facilities that require custodial services in the PWS and the frequency and level of service is in accordance with the American Physical Plant Association (APPA) Level 2 for ordinary cleanliness.

44 Topic: Government Purchase Card

Ref: 1.0 General.

“The attached spreadsheets reflect the historical/ projected workload data for use in determining contract level of effort. These documents combined with applicable Appendices should provide estimates of the workload within the program. The Government Purchase Card purchases reflect property purchased using other than SBSS for FY05/06, current contract requires the contractor to purchase like assets. The Government Purchase Card purchases gives some insight into the cost of purchases previously made by the Government which are now required to be purchased by the contractor.”

Will the Government consider providing a “plug”

If this was posted it was an oversight…there are no GPC purchases.

All purchases were from SBSS or Contractor approved purchasing system (CPS). SBSS purchases will be found in the M-32s posted in the LOE folder and we will acquire the CPS data and post it in Jan 15.

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COMMENT/QUESTION RESPONSE

amount for Government Purchase Card purchases 45 Topic: Facilities

PMIs & Refuse Collection

Ref: Para 1.0 General

“The attached spreadsheets reflect the historical/ projected workload data for use in determining contract level of effort.”

Two of these files are missing (1.14 CE Facilities PMIs and 1.16 Refuse Collection)

Will the Government provide the workload files for

1.14 CE Facilities PMIs and 1.16 Refuse Collection?

Yes, the Government will provide a RPIE list and the contractor will be required to perform the PMI’s that best maximize the life cycle of the respective RPIE. The Government will not be able to provide the Refuse Collection data.

46 Topic: Government Furnished Equipment (GFE)

Ref: Para 1.4; Page

The GFE listing is critical to estimating Other Direct Costs associated with this solicitation.

Will the Government consider providing the GFE listing with the draft and final RFP?

Yes, the Government will post the most current Life Cycle Listing in Jan 15 which will include all equipment except GFF and real property installed (a more current list will be available in April 15).

47 Topic: Government Furnished Vehicles

(GFV)

Ref: Para1.5; Page

The GFVlisting is critical to estimating Other Direct Costs associated with this solicitation.

Will the Government consider providing the GFV listing with the draft and final RFP?

The Government will provide historical vehicle data with the draft and final RFP, the Government will only provide unique military designed special purpose vehicles required to support equipment and munitions out load requirements, will be provided as

GFE/GFV.

48 Topic: Munitions Level of Effort

Ref: Para 3.9.1, Page

The contractor shall receive munitions and missiles from contingency units.

Is this additional level of effort above what is listed in Appendix G, 1.8 Munitions level of effort?

If yes, will the Government provide historical annual workload of received/shipped munitions and missiles to and from contingency units?

No, the Government does not anticipate any additional LOE, each contractor will be responsible for providing a management approach on how fluctuations will be managed. The Government has provided the LOE based on projected requirements.

49 Topic: SBSS Transaction Histories FY14

The imbedded files provided in this document are not accessible; they do not open.

Will the Government provide documents that are

Yes the Government will provide accessible documents with both the draft and final RFP. See response in #22.

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COMMENT/QUESTION RESPONSE

Ref: Appendix G;

Para 1.2.1.

accessible?

50. Topic: Sections L&M; Page 29

In the interest of maximizing competition, would the Government consider providing a “plug” amount for transition costs, CLIN 0016?

No, each contractor will be responsible for providing transition costs as part of their proposal and approach.

51 Topic: MRAPs Appendix G identifies 266 to 289 Mine Resistant, Ambush Protected (MRAP) vehicles for the FY 16- 21 time-frame that are part of this program. Multiple changes in MRAP vehicle retention and pre-positioning strategies have occurred over the 5 years, and will impact the hiring of direct labor to maintain these vehicles.

What is the quantity of MRAPs, identified by OEM and model/series, that is represented in this mix of 266 to 289 289 Mine Resistant, Ambush Protected (MRAP) vehicles for the FY 16-21 time-frame?

The Government will provide a listing of MRAPS that will be managed under the WRM program in Appendix O.

52 Topic: USCENTAF Instructions

Multiple parts of the PWS reference USCENTAF instructions. While USAF version of the USCENTAF instructions are generally publicly available, the USCENTAF instructions are often not.

What is the plan to make the relevant USCENTAF Instructions available to bidders?

The Government will make available any publication or instruction that is not available in e-publishing on Fed Biz Ops.

53 Topic: Competitive Best Value Award Criteria

Effectively, the award evaluation criteria is a version of Lowest Price, Technically Acceptable (LPTA).

This contract has high degrees of performance, is performed OCONUS, and contains the uncertainty of execution in a time of war. These conditions are opposite the DoD criteria for LPTA award evaluation criteria set forth in Better Buying Power 2.0.

Why isn’t Best Value, vice this variant of LPTA, being used for the award evaluation criteria for this program?

A final determination on award evaluation criteria has not been made at this point. The Governments final evaluation criteria will be provided in the final RFP.

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COMMENT/QUESTION RESPONSE

54 Topic: Contract Type

You list that this is a FFP contract but you have several CPFF CLINs.

Are the majority of the CLINs FFP?

No, the anticipated acquisition strategy is to have a hybrid contract with:

• FFP (Program Mgmt/Facilities Mnx Labor)

• CR (Travel, PHIT, Facilities Mnx Parts, MC, US Navy Support)

• CPAF (Labor & Materials: Storage, Mnx, Outload, Recon)

• CPIF (Quality Mgmt)

• CR (Travel, PHIT, Facilities Mnx Parts, MC, US Navy Support)

• CPAF (Labor & Materials: Storage, Mnx, Outload, Recon)

55 Topic: Evaluation Criteria

Under technical evaluation criteria, are all subfactors rated equally?

Yes, at this time all subfactors will be rated equally.

56 Topic: PWS, Section D

In PWS section D, para 1.10 & 1.11; what is meant by 30/90 days of contract start?

In previous paragraphs “after contract start” is used.

Para 1.10. refers to populating the Data Management System (DMS) with Government provided date within 30 days of contract start date.

Para 1.11. refers to submission of request for ITAR licensing to the US Trade Department within 30 days of contract award and submit licenses to the PCO within 90 days of contract start date.

57 Topic: On-line Bidders Library

Will the US Government establish an online bidder’s library on FBO and upload latest applicable reference documents supporting PWS?

Not at this time, all documents supporting the PWS and any references will be uploaded to www.FedBizOpps.gov .

58 Topic: Equipment Repair

Is there a requirement for repair and return where equipment or materials are required to be sent to the US for servicing?

Yes, there may be times when PMEL or other equipment has to be sent to other countries in the AOR or Europe for calibration/ repair, in most other cases replacement equipment is ordered through AFEMS/SBSS and the repairable assets returned CONUS.

(Transportation costs are cost reimbursable).

59 Topic: IT Requirements

While there are requirements for support and O&M of IT systems base-wide, there are no other communication support requirements (LMR, HF, SatCom, phone systems).

Yes, there are no additional IT requirements above current requirement is for data, voice, data and LMR (AUAB MSA) only.

These other communication requirements are known at time of PWS release.

http://www.fedbizopps.gov/

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COMMENT/QUESTION RESPONSE

Is this correct? Who provides support for these other communication requirements?

60 Topic: Site Visit Requirements

Do any of the countries for the site visits require anything more than a normal passport (special visas)?

Yes. I recommend that offerors planning to submit a proposal visit the DoD's Electronic Foreign Clearance Guide regarding "Contractors working pursuant to a DoD contract" for post-award requirements.

For the Bidders' Trip, there is information online regarding entry requirements for each country… here are some links:

Oman: http://www.worldtravelguide.net/oman/passport-visa

UAE: http://www.worldtravelguide.net/united-arab-emirates/passport-visa

Qatar: http://www.worldtravelguide.net/qatar/passport-visa

Kuwait: http://www.worldtravelguide.net/kuwait/passport-visa

61 Topic: Slide 21 Why was the site in Bahrain closed? Do you envision other sites closing during the contract performance period?

Bahrain was closed due to USAF needs and requirements. In paragraph 1.3 of the PWS it states “The contractor may be tasked to open/close and/or support additional WRM sites within the

USAFCENT AOR.”

62 Topic: Slide 38 Regarding Abu Dhabi Warehouse Lease: When do you expect to know if the Government will pick up the lease?

It is not know at this time the Government is currently working this lease and will post the final decision on www.FedBizOpps.gov .

63 Topic: Slide 32 Is the Award Fee system proposed, in use now? What % of the available fee is included in the Award Fee/QPI?

The current contract includes an Award Fee without a QPI. The award fee pool made up of a specific percentage of the contract value of each CPAF CLIN for the 6-month period. The proposed Award Fee/QPI Plan uses a fixed pool. There are a wide variety of award/incentive fee plans in use for AMIC contracts.

64 Topic: Bahrain Closure

Did the closure of the facility in Bahrain result in an overall reduction in scope/workload to the contract or were the requirements of that facility re-distributed?

No. There was no reduction of WRM being stored by AFCENT, only a shift in locations where assets are stored/maintained.

65 Topic: Builder SMS Who is mandating use of Builder SMS? This requirement is being directed by the Under Secretary of http://www.worldtravelguide.net/oman/passport-visa http://www.worldtravelguide.net/united-arab-emirates/passport-visa http://www.worldtravelguide.net/united-arab-emirates/passport-visa http://www.worldtravelguide.net/qatar/passport-visa http://www.worldtravelguide.net/kuwait/passport-visa

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COMMENT/QUESTION RESPONSE

Defense.

66 Topic: PMO Office Where does the Government expect the contractor’s

PMO to be located? Shaw AFB? Forward deployed?

Or both?

The Government will not mandate a CONUS PMO but if an offeror determines it is necessary offerors should consider that the Government PM & PCO are located near Langley AFB, VA, not Shaw AFB, SC. The Government will be revising the PWS to include a requirement for a PMO to be located in Middle East in one of the four countries where AFCENT WRM is stored (Oman, Qatar, UAE, Kuwait). It is up to each offeror to determine specific location that will meet the PM needs.

67 Topic: Key Personnel

Will the Government identify the required Key Personnel since this is LPTA?

See #1

68 Topic: Security Clearances

Will the Government identify all positions requiring a security clearance?

See #2

69 Topic: Labor Strike Plan

Understanding the need to have the workforce secure, what is the intent of the Labor Strike Plan since the work is OCONUS and no unions are expected?

In recent years there has been some movement towards unionization in the Middle East. It is incumbent on all offerors to understand the impact of all host nation labor laws under which they will operate.

70 Topic: Past Performance

Will the Government consider changing past performance relevancy to include OCONUS and CONUS and change the period of Relevancy from 3 to 5 years?

The definition of Relevancy does not include CONUS and is defined as follows: Past performance effort involving storage/ accountability, maintenance, transportation (outload), re-constitution of military equipment and OCONUS work similar to the size, scope and complexity of the USAFCENT WRM Program.

In reference to changing the required relevancy period, see response to Question #6.

71 Topic: Slide 52 Past performance relevancy specified OCONUS as the Middle East. Can OCONUS be considered in the Pacific Theater (i.e., Guam) and still be considered “relevant”?

If the location is considered OCONUS it may be considered relevant.

72 Topic: Slide 44 It would seem that, for a very large, very complex, OCONUS effort, it should probably be a true Best Value award.

Why did the Government choose to award based on

The Government has not made a final decision and is currently evaluating all feedback received from industry day.

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LPTA?

73 Topic: Various Support Vehicles? GFE/CFE? CAR Program: Who will manage this program? Expected Site Visit timeline? Is funding available for Facility Maintenance? Who funds site visit? What are the security clearance requirements?

The Government will only provide unique military designed special purpose vehicles required to support equipment and munitions out load requirements, will be provided as GFE/GFV

How the offeror determines the management of these programs should be stated in their management plan.

CAR Program (Government Audits): AMIC/DRQ and the CORs manage the Quality Assurance Surveillance Plan.

Site Visit (Bidders' Trip) Timeline: 6-16 April 15 is anticipated.

Each offeror is responsible funding their own travel.

Security Clearance Requirements: See #2

74 Topic: QMS Certifications

Does the successful contractor awardee have to be AS 9100 Certified at proposal submission or at contract award? Is ISO “compliance” the highest level of QMS required?

The Government requires "compliance" to the most current ISO 9001 standard not certification. Yes, ISO is the highest 9001 is the highest level required for a QMS.

75 Topic: Past Performance

Why does the contracting office only contemplate past performance as recent/relevant only with a minimum of 12 months ? Would the contracting authority contemplate 6 months of performance?

Yes, the Government is considering changing recency from 12 months to 6 months.

76 Topic: LPTA An LPTA evaluation leaves little room for proposing “innovations” which would allow for a true “Best Value” for Government. Example: Best Value is not synonymous with LPTA.

Would the Government consider a different evaluation criteria that aligns more appropriately with a true Best Value competition?

This would enable innovations.

At this time the Government is conducting market research and has not made a final decision on LPTA. The final RFP will contain the final Government decision.

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COMMENT/QUESTION RESPONSE

77 Topic: Past Performance

If past performance is pass/fail, then why are there past performance quality ratings?

Past performance will be evaluatated in accordance with the final RFP and the evaluation ratings will be acceptable or unacceptable.

78 Topic: Do all US Citizens and/or Western Expats have the requirement to go through the CRC prior to deployment? Will the new contractor company (awardee) have to re-deploy incumbent hired personnel to go through CONUS training or CRC again?

No. CRC is not required.

79 Topic: Past Performance

Will the government consider extending past performance?

Given the relative specialized nature of service contracts that are similar in size and scope to the WRM and the frequency of turn-over, we recommend extending past performance to five years.

Yes, the final RFP will detail the past performance recency and relevancy definitions.

80 Topic: CLIN Structure

Would the government consider streamlining the proposed CLIN structure to make it easier on both the client and the contractor?

If you intend to incentivize performance we recommend an award fee type contract. If you are trying to incentivize cost reduction we recommend a CPIF type contract. Either way, we recommend that the government provide clear performance metrics so that all contractors are aware of what they are bidding.

The CLIN structure in not final and may change slightly in the final RFP. Thank you for your feedback on the draft documents.

81 Topic: Bidder’s Library

Can the bidders library be digitized? How relevant to the proposal is the bidders library? Will any workload data be contained in the library or will all workload data be presented with the RFP?

All documents will be uploaded to www.FedBizOpps.gov. Any workload data will be uploaded with the final RFP.

82 Topic: Past Performance Rating

How do you view contractors with a neutral rating?

Do you consider this good or bad or as indifferent? Is

Past performance will be evaluated in accordance with the final RFP, FAR 15.305(a)(2)(iv) details how unknown past performance in the context of acceptability/unacceptability shall be considered

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acceptable.

83 Topic: Relevancy What do you consider relevant?

i.e. Are large multi-functional service contracts with concurrent operations in multiple locations that demonstrate a contractor’s ability to manage these types of contracts as a program integrator but that do not cover every scope function of the WRM considered relevant?

Relevancy is defined as: Past performance effort involving storage/ accountability, maintenance, transportation (outload), re-constitution of military equipment and OCONUS work similar to the size, scope and complexity of the USAFCENT WRM Program.

In order to be considered relevant, you must meet the parameters as defined above.